CCR2022.015-Agreement-MMSDFunding Agreement M10005MU01
Private Property Infiltration and Inflow Reduction Agreement
This Agreement is made between the Milwaukee Metropolitan Sewerage District
(District) with its principal place of business at 260 West Seeboth Street, Milwaukee, Wisconsin
53204-1446 and the City of Muskego (Municipality) with its municipal offices at W182 58200
Racine Ave, Muskego, Wisconsin, 53150.
WHEREAS, Wisconsin law, through Section 66.0301 Stats., authorizes any municipality
to enter into an intergovernmental cooperation agreement with another municipality for the
furnishing of services; and
WHEREAS, the District is responsible for collecting and treating wastewater from the
Municipality's locally owned collection system; and
WHEREAS, the Municipality's sewers collect wastewater from lateral sewers located on
private property and owned by private property owners; and
WHEREAS, during wet weather events stormwater enters lateral sewers through
defective pipes and leaky joints and connections ("infiltration) and stormwater also enters lateral
sewers from foundation drains, improper connections and other sources ("inflow"); and
WHEREAS, infiltration and inflow increase the amount of wastewater that the District
must collect and treat; and
WHEREAS, during wet weather events infiltration and inflow ("I/I") into privately
owned sewers contributes to the risk of sewer overflows; and
WHEREAS, the District has established the Private Property Infiltration and Inflow
Reduction Program (Program) to provide guidelines, requirements, and a funding structure for
municipalities to complete I/I reduction work on private property through the District Private
Property Infiltration and Inflow Policy (Policy); and
WHEREAS, the Municipality wishes to participate in the Program;
NOW, THEREFORE, in consideration of the mutual promises made by the parties to
this Agreement, the parties agree as follows:
1. Term of Agreement
This Agreement becomes effective immediately upon signature by both parties and shall
remain in effect until the earliest of (1) the Municipality receiving final payment from the
District, (2) January 31, 2024, or (3) termination of this Agreement as otherwise set forth herein.
2. District Funding
The District shall reimburse the Municipality in an amount not to exceed $725,000 for
approved private property I/1 costs incurred through the work described in Attachment A ("the
Work"). Provided the Municipality is in compliance with the terms of this Agreement, the
District funding shall be provided on a reimbursement basis in accordance with Section 8 below.
No reimbursement will be made for costs incurred prior to the effective date of this Agreement
or for costs that are not supported by documentation as outlined by this Agreement.
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Page 1 of 6
3. Program Publicity and Outreach Requirements
a. The Municipality shall identify the District as a fonder in informational literature and
signage relating to the Work. Samples of all public involvement/public education
documents shall be provided to the District for review at least two (2) weeks prior to
being distributed to the public.
b. A minimum of a one (1) week notice of any public meetings shall be provided to the
District. In the event the District is unable to attend and participate, detailed meeting
minutes shall be provided within five (5) days of the meeting.
4. Selection of Professional Service Providers by Municipality
The selection of professional service providers to perform Work funded by this
Agreement shall be in accordance with the Municipality's ordinances and policies.
5. Selection of Non -Professional Service Providers by Municipality
Pursuant to a public Request for Qualifications process, the District has developed an
Approved Contractors List, organized by work type to ensure all Work funded by the District
maintains specific quality standards. Those Approved Contractors and their suppliers can submit
products they intend to utilize for inclusion in the District's Approved Products List. The
appropriate subset of the Approved Contractor List and the Approved Products List shall be
utilized as part of Municipality's bidding process for contracts to perform Work funded by this
Agreement.
In addition to the above, all non-professional service providers to perform Work funded
by this Agreement shall be procured in accordance with both State of Wisconsin statutes and
regulations and the Municipality's ordinances and policies. Whenever Work valued over $25,000
is procured without the use of a public sealed bidding process, the District may request, and the
Municipality must provide an opinion from a licensed attorney representing the Municipality
stating that the procurement is in compliance with State of Wisconsin law and Municipal
ordinances.
In addition:
a. The Municipality shall provide the District with the opportunity to review and
comment on the complete set of bidding documents prior to solicitation of bids,
quotes or proposals as set forth in Attachment B;
b. Municipality shall provide the District with all bids and proposals for review prior
to the award of the contract, as set forth in Attachment B. The District reserves
the right to revoke funding based on project award to contractors who are not on
the District's list of Authorized Contractors.
6. Non-professional Service Contract Terms and Conditions
The Municipality agrees to include Attachment C in all non-professional service
contracts relating the Work. Failure to include Attachment C in the non-professional service
contracts will constitute a material breach of this Agreement.
7. Contractor Pay Applications
Prior to the Municipality paying contractors for Work funded by this Agreement, the
District shall be provided an opportunity to review and endorse the contractor pay applications.
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Page 2 of 6
The Municipality shall submit contractor pay applications for review through a Comment Form
in the District's online application, eBuilder. All contractor pay applications shall include
supporting documentation certifying that the Municipality has received and reviewed a
proportionate amount of contract deliverables for which the Contractor is responsible.
The District shall review pay applications within seven (7) calendar days of submission.
If the Municipality does not receive a response from the District within seven (7) calendar days,
the application shall be considered approved.
8. Procedure for Reimbursement
The Municipality shall submit reimbursement requests to the District a minimum of three
(3) times throughout this Agreement.
Each reimbursement request shall include:
An invoice from the Municipality clearly stating the requested reimbursement amount;
All consultant invoices, approved contractor pay applications, and other expense
invoices;
All deliverables listed in Attachment B, proportionate and applicable to the Work
completed as related to the request.
Invoices from consultants shall provide the hourly billing rates, the hours worked by
individuals, and a summary of the tasks completed.
Reimbursement requests should be submitted within a reasonable period of time of the
costs being incurred. The initial reimbursement request shall be submitted prior to thirty-five
percent (35%) of the value of the Work being completed. The final reimbursement request shall
be submitted upon completion of all Work. All reimbursement requests must be received prior to
expiration of this Agreement.
Reimbursement requests, the supporting documentation of costs shall be submitted
through eBuilder. The corresponding deliverables shall be submitted as set forth in Attachment
B. Questions should be directed to the District Senior Project Manager (SPM):
Rebecca Specht, P.E
Senior Project Manager
Milwaukee Metropolitan Sewerage District
260 West Seeboth Street
Milwaukee, WI 53204 —1446
Final payment will not be provided until the Work is complete and all deliverables set
forth in Attachment B have been received.
9. Changes in Work and Modifications to the Agreement
Any proposed changes to the Work must be submitted to the District, in writing, in
advance of the Work being completed. The District will not reimburse for Work that is not
included in Attachment A (including all professional services and non-professional services
contracts procured through the Work outlined in Attachment A) unless prior written approval has
been requested from the District and approval has been obtained through the eBuilder change
process.
This Agreement may be modified only in writing signed by both parties or through the
eBuilder change process.
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Page 3 of 6
10. Responsibility for Work
The Municipality is responsible for overseeing construction and shall provide full time
construction inspection for all Work. Each inspector shall be experienced, qualified, and
certified for the scope of the Work.
11. Post -Construction Verification
The Municipality and its contractor(s), if applicable, shall report to the District any
problems that arise with or related to the completed Work, whether discovered through
inspection or through complaints from homeowners, for a period of ten (10) years following
substantial completion. The Municipality shall also report any actions taken to investigate the
complaint, and if within the warranty period, to resolve the issue.
The Municipality shall be responsible for reporting post -workflow monitoring data and or
other data related to identified measures of success for at least five (5) years post -work
completion or as long as data is available, whichever period is longer.
All warranty inspection costs incurred by the District due to Municipality's failure to
enforce the warranty inspection requirement in its construction contract(s) shall either be: (1)
deducted from Municipality's Program account; or (2) invoiced to Municipality.
The terms of this Section 11 shall survive termination of this Agreement.
12. Permits, Certificates and Licenses
The Municipality is solely responsible for ensuring compliance with all federal, state and
local laws requiring permits, certificates and licenses required to implement the Work.
13. Insurance
The District shall not provide any insurance coverage of any kind for the Work or for the
Municipality. Municipality shall ensure that each contractor and subcontractor have adequate
insurance to perform the Work and names the Municipality as an additional insured on its
Commercial General Liability Insurance policies.
14. Terminating the Agreement
The District may terminate this Agreement at any time prior to commencement of the
Work. After the Work has commenced, the District may terminate the Agreement only for good
cause, such as, but not limited to, breach of agreement by the Municipality. The Municipality
may terminate the Agreement at any time but will not receive any payment from the District if
the Work is not completed.
15. Exclusive Agreement
This is the entire Agreement between the Municipality and the District regarding
reimbursement for Work.
16. Severability
If any part of this Agreement is held unenforceable, the rest of the Agreement will
continue in effect.
17. Applicable Law
This Agreement is governed by the laws of the State of Wisconsin.
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
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18. Resolving Disputes
If a dispute arises under this Agreement, the parties agree to first try to resolve the
dispute with the help of a mutually agreed -upon mediator in Waukesha County. Any costs and
fees other than attorney fees associated with the mediation shall be shared equally by the parties.
If the dispute is not resolved within thirty (30) days after it is referred to the mediator, either
party may take the matter to court.
19. Notices
Unless otherwise set forth herein, all notices and other communications in connection
with this Agreement shall be in writing and shall be considered given as follows:
• when delivered personally to the recipient's address as stated on this Agreement;
or
• three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated on this Agreement.
20. No Partnership
This Agreement does not create a partnership relationship nor give the Municipality the
apparent authority to make promises binding upon the District. The Municipality does not have
authority to enter into contracts on the District's behalf.
21. Assignment
The Municipality may not assign any rights or obligations under this Agreement without
the District's prior written approval.
22. Public Records
The Municipality agrees to cooperate and assist the District in the production of any
records in the possession of the Municipality that are subject to disclosure by the District
pursuant to the State of Wisconsin's Open Records Law, §§19.31-19.39, Wis. Stats. The
Municipality agrees to indemnify the District against any and all claims, demands, and causes of
action resulting from the Municipality's failure to comply with this requirement.
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Page 5 of 6
MILWAUKEE METROPOLITAN
SEWERAGE DISTRICT
Kevin L. Shafer, P.E., Executive Director
Date:
Approved as to form:
CITY/CITY OF MUSKEGO
10
Rick Petfalski, Mayor
Date:
Approved as to form:
Attorney for the District Attorney for the Municipality
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Page 6 of 6
ATTACHMENT A
'tN
PARTNERS FOR A CLEANER ENVIRONMENT
2021 PPII Work Plan
This checklist / template serves as the standard form for submitting a Work Plan to MMSD as a request
to commit funds from your Municipal Funding Allocation Account to a project proposed for
reimbursement through the MMSD PPII Reduction-M Program. If approved, the Work Plan will be the
basis for a Funding Agreement between the municipality and MMSD. Please complete all fields
comprehensively and submit this electron ically-fiIlable-form and supporting document attachments via
email.
I. CONTACT INFORMATION
Municipality
Applicant Scott Kroeger
City of Muskego
Name:
Municipality:
Mailing W182 S8200 Racine Avenue, Muskego, WI
Address:
262-679-5686
skroeger@cityofmuskego.org
Phone #:
Email:
Primary Scott Kroeger
Primary skroeger@cityofmuskego.org
Contact:
Contact email:
Primary contact 262-679-5686
phone #:
Consultant (if applicable)
Ruekert & Mielke, Inc.
Consultant's PM'sJerad Wegner
Firm:
Name:
Consultant jwegner@ruekert-mielke.com
Consultant 262-542-5733
Email:
Phone number:
Municipality: City of Muskego
Page 1 of 11
Updated 02/18/21
Date: 09/28/21 2021 MMSD Work Plan Application
II. PROPOSED SCOPE OF WORK
1. What type of work will be included in this work plan application? Check all applicable.
0 Planning ❑ Investigative 0 Construction/Rehab ❑ Post Project Evaluation ❑ Training
❑ Other
2. What is the total value of the request by the municipality for funding
through the PPII program for work outlined in this work plan? $ 725,000.00
3. Provide the scope of work that will be included in this work plan.
The work includes the replacement of the sanitary sewer lateral from the mainline to the house. This replacement shall
be performed via traditional open cut method. The new lateral pipe shall be pvc and the connection at the mainline shall
be made with a fernco that provides a watertight seal between the existing lateral pipe and the new pvc lateral pipe. The
connection between the existing pipe and the new pipe shall be along the lateral and immediately upstream from the
connection at the mainline. This connection point was chosen due to the fact that the mainlines in the project area have
not been relayed or relined. The City currently has no immediate plans to rehabilitate the mainline, but a future mainline
project would allow for the seamless connection to the pvc lateral installed as part of this project. The new pvc lateral
would extend toward the house and would terminate at a location as close to the building foundation as possible. The
consultant and City staff will coordinate with property owners to determine the exact location, taking into account any
landscaping or hardscaping features along the lateral route. This connection between the existing pipe and the new pipe
shall be made with a fernco that provides a watertight seal. The trench, ditch, and pavement will be fully restored in kind.
Although not anticipated, in the event that the existing pipes are exposed and it is observed that the pipe condition is bad
enough that it warrants additional replacement under the house foundation, the City will contact the property owner to
inform them of the situation and suggest that the property owner coordinate with a qualified plumber that is accustomed to
interior piping work.
4. What entity is responsible for each work scope item e.g. municipality staff, consultant, contractor,
District, etc.
-Public outreach and informational meeting: consultant, municipal staff, District
-Onsite layout of of lateral location and determination of replacement length: consultant,
homeowner, municipal staff
-Preparation of bidding documents and plans: consultant
-Bid procurement: consultant
-Bid evaluation and award of contract: consultant, municipal staff, District
-Construction: contractor
-Construction review: consultant
5. What is the total number of properties in the project area? 86
6. What is the assumed number of participating properties? 60
7. What is your justification for the assumed participation rate?
❑ Prioritization of properties Eil Assumed percent of total ❑ Existing ROE agreements
based on investigative work based on previous projects
❑ Other (Fill in Blank):
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Municipality: City of Muskego Date: 09/28/21 2021 MMSD Work Plan Application
III. PROJECT AREA CHARACTERISTICS
1. What is the predominant age
of the homes in the project ❑ Pre 1940's ❑ 1940 — 1960 0 1961-1980 ❑ 1981-Present
area?
2. What is the average lot size within the project area?
0.25 ❑ SF 0 Acres
3. In this area, is it typical that foundation drains are connected? ❑ Yes 0 No
4. What sewershed(s) or metershed(s) is this project located in?
Sewershed MU 2007
5. Collection system characteristics in project areas:
Approximate year sanitary Host Pipe Material(s): Pipe Size(s): Pipe Shape(s):
sewer was installed: 0 VCP ❑ Ductile Iron
El Cast -Iron 0 Concrete �� 0 Circular
8 and 30
1970 El Other
ElAsbestos ElPVC
6. Within the project area, is the mainline rehabilitated? ❑ Yes ■❑ No
If "Yes," provide details on the year(s) the work was completed, the type and location of rehabilitation
used, and if any rehabilitation of the sanitary sewer laterals within the ROW was completed.
The mainline has not been rehabilitated. The City does not have any plans to rehabilitate the main
in the near term, but acknowledges that future work may occur. The lateral rehabilitation as part of
this project will be designed to accommodate any future rehabilitation on the mainline.
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Municipality: City of Muskego Date: 09/28/21 2021 MMSD Work Plan Application
7. Will public infrastructure work be contracted or completed with the private ❑ Yes 0 No
property work?
If "Yes", provide details of the public work.
8. Include with your application, two maps; one of the limits of the sewershed(s) or metershed(s) the
project is in, and one of the project limits. The maps shall meet the following requirements.
• Maps shall use a streets or aerial view as base map.
• Major street names shall be labeled and legible.
• Limits of the sewershed(s), metershed(s), and project limits shall be defined by a bold red line.
• Sanitary and storm system line work shall be shown at a scale appropriate to the scale of the
drawing
• A north arrow and legend shall be included.
• Maps shall be between 5 and 40 scale and to a standard paper size i.e. 8.5"x11, 11"x17", etc.
• Maps shall be submitted as PDF electronic files.
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Municipality: City of Muskego Date: 09/28/21 2021 MMSD Work Plan Application
IV. PROJECT JUSTIFICATION
1. Has any planning and/or investigative work within the project area been completed to ❑ Yes ❑ No
date? (i.e. Flow monitoring, interior home inspections, sewer CCTV, analysis of
flooding/backup issues in the area, etc.)
If "Yes," was the work completed through a previous PPII funding agreement? ❑ Yes 0 No
If the answer is "Yes" to both questions, describe the work completed and cite report names
and funding agreement reference numbers the work was completed under.
If work was completed independent of the PPII program, included the report(s) with application
in electronic format and list the name of the report in this section.
The City performed CCTV inspection on a handful of laterals that were located in the smaller
8-inch diameter mainline sewers. The City equipment is not intended for use in the 30-inch
diameter mainline sewer. The televised video shows that clearwater is continuously running
through each lateral and indicative of what the laterals are in this project area, given the high
groundwater and proximity to Little Muskego Lake. The CCTV video files will be attached to this
report.
2. Describe how the project area and approach was chosen and prioritized.
The project area was chosen due to the following factors - the high groundwater and proximity of
the sewers to Little Muskego Lake, the noted rise in pump run times during wet weather events,
preliminary CCTV inspection (performed by City) of a sample of laterals in the project area showed
clearwater entering the mainline through the laterals, the age of the installed sewers (50+ years),
and the pipe material (VCP).
The approach was chosen because dig and replace offers a tried and true solution for the City and
property owners that will offer a new sanitary lateral that has a low risk for follow up maintenance
activities in the future. This technique will also allow for the greatest possibility of contractor
response during bidding.
3. What is the status of all project area sewershed(s)/metershed(s) as related to the District Chapter 3
rules for wet weather performance?
❑ Non -compliant IHI Compliant ❑ Inconclusive ❑ Not Analyzed
If "Noncompliant," has PPII work been completed to date within the Project Area metershed(s)? If yes,
provide details on the scope of work completed and location.
Municipality: City of Muskego
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Date: 09/28/21 2021 MMSD Work Plan Application
4. Does the municipality have any permitted (or unpermitted) wet -weather bypass ❑ Yes 0 No
locations in the project area?
If "Yes," provide approximate frequency and average volume per frequency for over the last ten years.
5. Does the project area have a history of CSOs or SSOs? ❑ Yes ■❑ No
If "Yes," provide the frequency of occurrences over the last ten years.
6. Does the municipality have recurring basement backup reports in the project area? ❑ Yes ❑■ No
If "Yes", please provide the average annual number of reports in the last ten years and the
estimated storm recurrence interval that typically causes basement backups.
7. Do you have metering, lift station run time, bypass pumping, basement ❑■ Yes — go to item 8
backup, or any other pre -project baseline data? ❑ No —go to item 9
8. Describe and detail information on the pre -project baseline data you have collected including type,
location, and date ranges. If a MMSD meter is used as a source for this data, provide meter name and
location.
The City has SCADA pump run time records that date back several years.
A sample data set was collected for August 1-30, 2021 for the Woods Road Pump Station and is
attached to this report. The sewers in the project area are tributary to the Woods Road Pump
Station and the station experiences peak pumping times and volumes during wet weather events.
Historical pumping records dating back 5+ years are available, but for the purposes of showing the
effects that infiltration has on the system the records for August 2021 are included. The City
received over 2 inches of rain on August 8th and 9th. The flow through the station almost doubled
over a 24 hour period and slowly dropped back down to average flow levels over the span of 8-10
days.
The City plans to use this historical pump run time records as a baseline and compare the post
construction pump run times to determine the success of the project. The SCADA records can be
pulled for any time period, so similar duration storm events can be compared in the future.
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Municipality: City of Muskego Date: 09/28/21 2021 MMSD Work Plan Application
9. Do you plan on collecting pre -project baseline data as part of this project? ❑■ Yes — go to item 10
❑ No — go to item 11
10. Describe the pre -project data that will be collected to provide a baseline for improvement? If you
intend to use the MMSD portable meters, list the quantity, expected time frame installation and
monitoring period.
The City will continue to monitor the pump run times via their SCADA system. The post
construction pump records will be compared to the historical data and be used as a baseline to
gauge the success of the project in removing inflow and infiltration from the sanitary sewer
collection system.
The City experiences the highest flows in the Woods Road Pump Station during the spring
months, when snow melt accompanies rainfall events. The City will use the SCADA pump run
times for the time periods of March through May over the years of 2018, 2019, 2020, and 2021 to
compare to post construction results.
11. How do you intend to report project performance results? (metrics and target objectives of the
project)
The SCADA pump run times will be used to determine the performance results. Using rainfall
gauges for the area and historical run times through SCADA, the City has a good understanding of
how their collection system performs during various rainfall events. These historical records will be
compared to pump run times during similar duration storms post -construction.
Municipality: City Of Muskego
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Updated 02/18/21
Date: 09/28/21 2021 MMSD Work Plan Application
V. PROJECT GOALS
1. What are the municipality's goals and objectives for the completed project? Please provide qualitative
and quantitative measurables for success as they relate to the goals and objectives.
Goals/objectives: reduce the amount of clearwater that enters in the sanitary sewer collection
system via infiltration sources. The City observes peaking factors in excess of 2 to 1 during wet
weather events in dry weather seasons (August). The peaking factors during wet weather
seasons (April) when the ground is already saturated are also well in excess of 2 to 1. The City
has a goal to reduce the amount by which the sewer system flows peak for similar duration storms
during similar times of the year. The SCADA records will be monitored post construction to gauge
the results.
Another goal of this program is to have a positive experience for the City's residents that will be
part of the Program and to further educate them on the effects of clear water into the sanitary
sewer system.
VI. SCHEDULE
Include a schedule of the work with all major tasks and milestone dates for completion including District
and municipal administrative approvals, local board/council approvals, work task start and finish, public
outreach, deliverables, and reimbursements. The schedule needs to be realistic and achievable based on
District approval timelines, local approval timelines, bidding process timelines, work production rates, and
weather -related considerations. Identify and highlight any milestone dates by which the municipality is
requesting the District to meet to keep your schedule (e.g. local council or board agenda deadlines).
Provide the schedule in PDF format.
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Municipality: City of Muskego Date: 09/28/21 2021 MMSD Work Plan Application
VII. FINANCIALS
1. Include a comprehensive cost estimate broke down to the task level which includes costs for: all
internal municipal staff time which is being requested to be reimbursed, professional services including
hours estimates and rates, construction costs by estimated units and estimated unit costs, inspection
services, public outreach, and staff training. Attach an Excel version of the estimate to the application
when submitting.
2. Are other funding sources, besides MMSD PPII funds, contributing to the total project ❑ Yes ❑■ No
cost? i.e. municipal funds, grant funding, property owner cost share, etc.
If "Yes," list all addition funding sources, the specific work which will be covered by an
additional funding sources, and the value.
3. Describe your anticipated frequency of reimbursement requests to the District. (The funding
agreement terms may dictate this frequency depending on the type of work).
The City anticipates to request reimbursement from the MMSD on a no more than monthly basis.
4. What department/individual/entity will be submitting and processing the reimbursement requests?
Please include the name and contact information.
Consultant Ruekert-Mielke Project Manager Jerad Wegner will be submitting the reimbursement
request on behalf of Scott Kroeger and the City of Muskego.
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Municipality: City of Muskego Date: 09/28/21 2021 MMSD Work Plan Application
5. MMSD requires all invoicing to be submitted via e-Builder. Will e-Builder training be ❑■ Yes ❑ No
necessary for the department/individual/entity that will be submitting and processing
the reimbursement requests?
6. Describe the municipal process(es) for procurement of all professional and non-professional (field work
and construction) components of work and the basis for each.
Professional services: Consultant submits Task Order (TO) that details the scope of work and
associated fees. City approves TO at a staff or Council level. For this Funding Agreement, the
Consultant will prepare two TO's - a design and bidding TO and a construction review TO.
Construction services: The Consultant on behalf of the City will publicly bid and award the project
to the lowest responsive bidder that is approved through the MMSD contractor and vendor list.
7. Explain the means and methods for segregating the costs (MMSD reimbursable costs and public wo
costs).
This project will be 100% replacement of laterals. The City intends to have this project fully funded
through the MMSD PP 1/1 Program.
8. Provide the names and position titles of all municipal staff that will be required to sign the funding
agreement. (i.e. mayor, city/village administrator, city/village clerk, city attorney, etc.)
Name: Rick Petfalski
Name:
Name:
Name:
Name:
Name:
Position Title: Mayor
Position Title:
Position Title:
Position Title:
Position Title:
Position Title:
Municipality: City of Muskego
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Date: 09/28/21 2021 MMSD Work Plan Application
VIII. PUBLIC OUTREACH
Describe in detail your public outreach approach and what entity/individuals/departments will be
responsible for the public outreach. Describe the venues and platforms that will be used. Describe the
timing and anticipated level of effort that is anticipated to be necessary for the public outreach effort.
Describe any public outreach work that has already been completed or is in progress. If a specific
person or entity is responsible for public outreach, include the name and contact information.
(Examples of public outreach include, but are not limited to; mailings, websites, social media,
canvassing, public meetings, etc.)
Public outreach is crucial for any public works project, but is especially crucial for projects that are
located on private property. The City intends to outreach to the public immediately after the
Funding Agreement has been approved by the MMSD. This correspondence will be via mail and it
will detail the MMSD PP 1/1 Program and the overall goal of eliminating clear water from the
sanitary sewer. The extent of the work, the funding arrangements (100% cost picked up through
the PP 1/1 Program), schedule, and next steps will be detailed in the letter as well.
A second letter will be sent that includes more detailed information on each specific property
(lateral location shown on aerial imagery), a right of entry agreement for a contractor to be onsite
to complete the work, and an invitation to a public informational meeting.
The public informational meeting will be hosted by the City and will be intended to educate the
public on sanitary sewer collection systems and how clearwater affects performance, the MMSD
PP 1/1 Program and funding specifics, the extent of the construction work, and to get residents to
sign up for the program.
In addition to these two mailings and the public informational meeting, the City will also post
information about the MMSD PP 1/1 Program on the City's website throughout the duration of the
project.
While the project is taking place, the consultant onsite inspector will continue with the public
outreach and serve as the bridge between the residents, the City, and MMSD.
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Municipality: City of Muskego Date: 09/28/21 2021 MMSD Work Plan Application
2021 PP 1/1 Lateral Replacement Construction Cost Estimate
Bid Item
Item Description
Unit
Quantity
Unit Cost
Total Unit Cost
Lateral Replacement
1
6-inch PVC lateral w/granular backfill (60 properties @50
LF/Each
LF
3,000
$135.00
$405,000.00
2
Crushed aggregate base course
TON
1,066
$20.00
$21,320.00
3
1 1/2-Inch Asphaltic Concrete Binder Course
TON
90
$100.00
$9,000.00
4
1 1/2-Inch Asphaltic Concrete Surface Course
TON
90
$105.00
$9,450.00
5
Restoration, Topsoil, Seed, and Mat
SY
1,445
$22.50
$32,512.50
6
Traffic Control
LS
1
$4,500.00
$4,500.00
7
Erosion Control (Inlet protection, silt fence, silt rolls)
LS
1
$4,500.00
$4,500.00
8
SUBTOTAL: $486,282.50
19.5% Engineering Design, Bidding, and Construction Admin: $141,786.00
20% Contingencies: $97,256.50
TOTAL: $725,325.00
MMSD PPII Funding Request: $725,000.00
Ruekert/Mielke
12/7/2021
Project Manager - E6 ($173/hr) - Jerad Wegner
20 weeks @ 4hrs/week = $ 13,840
Project Engineer - E2 ($125/hr) - Emily Schmidt
20 weeks @ 7hrs/week = $ 17,500
Administrative Assitant ($80/hr)
20 weeks @ 1hrs/week = $ 1,600
Total Engineering Design, Bidding, Public Outreach $ 32,940
Reimbursable and mileage $ 1,500
Total Estimate Pre Construction Engineering $ 34,440
Project Manager - E6 ($173/hr) - Jerad Wegner
32 weeks @ 1 hrs/week =
$
5,536
Project Engineer - E2 ($125/hr) - Emily Schmidt
32 weeks @ 2 hrs/week =
$
8,000
Construction Review Technician ($110/hr)
20 weeks @ 40 hrs/week=
$
88,000
Administrative Assistant ($80/hr)
32 weeks @ 1 hrs/week =
$
2,560
Total Construction Review
$
104,096
Reimbursable and mileage
$
3,250
Total Estimate Construction Engineering
$
107,346
Total Estimate Engineering
$
141,786
Project Schedule
M10005MU01 - Project Schedule
Task
Milestone Date
Public outreach letter 1
10-Jan-22
Public outreach letter 2
31-Jan-22
Public informational meeting
13-Feb-22
Begin onsite layout of lateral locations on private property
17-Feb-22
Begin preparation of bidding documents
3-Mar-22
End onsite layout of lateral locations on private property
6-Mar-22
Draft project manual and plans to District for review
3-Apr-22
Bid advertisement 1
15-Apr-22
Bid advertisement 2
22-Apr-22
Open bids
29-Apr-22
Project award at Common Council meeting (2nd and 4th Tuesday)
10-May-22
Preconstruction conference with contractor
5-Jun-22
Construction begins
23-Jun-22
Construction ends
12-Nov-22
ATTACHMENT B
Agreement Deliverables
Pre -Construction Deliverables (To be submitted as indicated prior to beginning of
construction):
1. A minimum of a one (1) week notice of any project meetings shall be provided to the
District SPM via email. In the event the District is unable to attend and participate,
detailed meeting minutes shall be provided within five (5) days of the meeting.
2. Draft specifications, plans, and bidding documents shall be submitted to the District SPM
via email or other approved digital transfer method a minimum of one (1) week prior to
bidding.
3. Final bid documents shall be provided to the District SPM via email or other approved
digital transfer method for review and approval prior to advertisement of the contract for
bid.
4. Bid results from all procurement processes associated with the project shall be provided
to the District SPM via email or other approved digital transfer method upon close of the
bid process prior to award of contract.
5. A template Right of Entry Agreement shall be submitted to the District for review prior
to distribution to property owners for signatures. Each Right of Entry or Access
Agreement shall include a provision allowing the District and Municipality to enter the
property for a period of three (3) years following construction to inspect the work and
determine the success of repairs.
6. Electronic copies of the executed contract documents shall be provided to the District
SPM prior to the Municipality's issuance of the Notice to Proceed.
Construction Deliverables (To be submitted as indicated and will be reviewed with any
reimbursement request):
7. All Contractor/consultant submittals to the Municipality shall be reviewed and approved
by the municipal engineer or designee and supplied to the District prior to the
commencement of the work contained in the submittal.
8. A minimum of a one (1) week notice of any project meetings shall be provided to the
District SPM via email. In the event the District is unable to attend and participate,
detailed meeting minutes shall be provided within five (5) days of the meeting.
9. An accurate schedule of field activities shall be provided to the District SPM via email or
telephone call at least one week in advance of activity commencement.
10. Progress reports on project activities and public involvement activities shall be provided
to the District SPM via email on a monthly basis.
11. Quality control and quality assurance (QA/QC) reports and testing results that are
documented by the Contractors and Municipality's field engineer/inspector shall be
submitted to the District SPM via email or other approved digital transfer method on a
monthly basis or with reimbursement request, whichever occurs more frequently. All
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Attachment B
Page 1 of 2
ATTACHMENT B
Agreement Deliverables
QA/QC submittals shall include a summary tabulation by property indexed by tax ID
number with review confirmation by the Municipality's engineer.
12. Inspection reports from the field engineer for work completed shall be submitted to the
District SPM via email or other approved digital transfer method on a monthly basis or
with reimbursement request, whichever occurs more frequently.
13. All construction contract deliverables organized, formatted, and delivered as specified by
the contract and approved by the District. Samples of deliverable formats are
recommended to be provided to the District prior to construction.
Post -Construction Deliverables (To be submitted prior to final reimbursement being processed):
14. The Final Project Summary Report shall be submitted to the District SPM via email with,
or prior to, the final reimbursement request. The template that must be used can be found
on the District's website: https://www.mmsd.com/govemment-business/rules-
regulations/private-prope . -i-i
15. Copies of the Right of Entry or Access Agreements for each homeownershall be
submitted to the District SPM via email or other approved digital transfer method.
16. Documentation of the limits of the lateral replacement expressed in text and graphics
(map overlay) shall be provided to each participating property owner, and copied to the
District. The document shall include disclosure of all known deficiencies in the lateral
that were not remedied and the responsibilities of the property owner.
17. Municipality will be responsible for providing pre -work flow monitoring data.
18. The Municipality shall provide documentation of the resolution of all punch list items of
the Municipality and the District.
19. Through the use of District template spreadsheet (provided by the District), submission of
participating parcels information including without limitation: property tax id., address,
and column categories of work performed by property following the District template
form data fields and format.
20. Following completion of the Work, the Municipality shall complete a survey of all
property owner participants, compile the results, and submit the survey forms and results
to the District through an approved digital transfer method, format, and file type. The
survey deliverable shall include a summary of results in spreadsheet format.
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Attachment B
Page 2 of 2
ATTACHMENT C
Requirements of Contractor
Contractor's Work under this Contract is funded in whole or in part by the Milwaukee
Metropolitan Sewerage District's Private Property Infiltration and Inflow Program ("Program").
Pursuant to the terms of that Program, the following terms and conditions must be included in all
construction contracts. Defined terms shall have the meaning assigned to them in the Funding
Agreement between the District and the Municipality, which shall be provided to Contractor
upon request. If a term or condition set forth herein conflicts with the terms and conditions set
forth in the bid documents, the terms and conditions below take precedence.
1. Contractor Emergency Response Plan. Within 14 days of the Notice to Proceed from
Municipality, the Contractor shall submit to the Municipality and the District an Emergency
Response Plan (ERP). This plan shall include at a minimum the following information: (1)
the Contractor's site representative that will be responsible for all emergency calls, 24 hours
per day/7 days per week for the duration of the project with all of their contact information;
(2) the contact information for the Contractor's foreman; (3) the contact information for
each municipal representative that the Contractor will contact, in the event of an emergency;
(4) the contact information for the District's Senior Project Manager (5) the contact
information for the Clean Up/Dig Up contractor that will be on -call for emergencies
throughout the duration of this project; (6) and a detailed narration of the step-by-step
sequence of events and communications that the Contractor will take in the event of an
emergency throughout the duration of this project.
2. Warranty: All Work performed under this Contract shall be warranted by Contractor
for a period of no less than three (3) years from substantial completion. The warranty
shall be enforceable by each of the Municipality, the District as funder, and the
homeowner as it relates to a particular property. At least three (3) months prior to the end
of the warranty period, Contractor shall perform a warranty inspection.
3. Retainage: Retainage shall be held by Municipality in compliance with Wis. Stat. §
66.0901 (9) (b), and shall not be released until the Work is complete, inclusive of the
warranty inspection.
4. Warranty Inspection: Contractor shall complete a warranty inspection via third party of
the Work, via CCTV or other method approved in advance by the Municipality and the
District, at least 90 days prior to the warranty expiration. All inspection results, including
video and associated files with Pipeline Assessment Certification Program (PACP)
coding shall be provided to the Municipality and the District with in fifteen (15) days of
inspection. The retainage portion of this Contract shall not be paid until the warranty
inspection is complete. Contractor's obligations to perform a warranty inspection shall
survive termination of this Contract.
5. Reporting: For a period of ten (10) years post substantial completion, if the Contractor
becomes aware of any problems arising with the Work, Contractor shall notify the
Municipality and the District.
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Attachment C
Page 1 of 2
ATTACHMENT C
Requirements of Contractor
6. Assignment: The Municipality's obligations under this Contract are fully assignable to the
District. The Contractor's consent is not required prior to the Municipality's assignment and the
District's assumptions of Municipality's rights hereunder.
City of Muskego M10005MU01 Funding Agreement
Private Property Infiltration and Inflow Control
Attachment C
Page 2 of 2