CCR2007232.
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COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #232-2007
ACCEPTANCE OF PROPOSAL SUBMITTED BY
RUEKERT/MIELKE
FOR DESIGN AND CONSTRUCTION SERVICES FOR
MOORLAND ROAD WATER TOWER
WHEREAS, The attached proposal submitted by RuekertlMielke outlines the
engineering tasks necessary to complete the design, bidding and construction
administration a new water tower; and
WHEREAS, The Finance Committee has reviewed the documentation and has
recommended approval to the Common Council.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby accept
the proposal submitted by RuekertlMielke for design and construction services for the
Moorland Road Water Tower.
DATED THIS 27TH DAY OF NOVEMBER ,2007.
SPONSORED BY:
FINANCE COMMITTEE
Ald. Bob Melcher
Ald. Neil Borgman
Ald. Keith Werner
This is to certify that this is a true and accurate copy of Resolution #232-2007 which
was adopted by the Common Council of the City of Muskego.
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CITY OF MUSKEGO
Staff Report to Finance Committee/Common Council
To: Finance Committee/Common Council ~ From: Engineering,.Department, David J. White, P.E., City Enginee~
Subject: Design and Construction Services Agreement for Moorland Road T~ er
Date: November 19, 2007
Background
Analysis of the existing fire flows available to proposed commercial and industrial
development in the Moorland Road corridor identifies substandard conditions. The
ability to provide adequate flows to this area requires the construction of a new
water tower. The developer of the lands west of Moorland Road and south of
College Ave will dedicate to the City a parcel along College Ave for locating a new
tower.
Attached is the Ruekert/Mielke proposal that outlines the engineering tasks
necessary to complete the design, bidding and construction administration for a new
tower. The total fee is $76,000.00 with the fees for each part of the process as
follows:
Preliminary Design: $6,500
Final Design: $19,000
Bidding Phase: $4500
Construction Phase: $43,500
Reimbursable Expenses: $2500
The process to design, acquire DNR approvals, bid and construct this project is
expected to take 50 weeks. Beginning the process near the end of 2007 will complete
the tower by the end of 2008. The tower will be painted in the summer of 2009. The
cost to hire a sub-consultant such as Dixon Engineering to inspect the painting
operation is estimated to cost approximately $15,000.
The preliminary construction cost estimate for the water tower is $1,000,000.
Recommendation for Action by Committee/Council:
I recommend that the Finance Committee/Common Council approve the
Engineering Services proposal from RuekertlMielke in the amount of $76,000
Fiscal Note(s):
Total $ Requested: $76,000.00
Amount of Total Requested Budgeted: 100%
Amount of Total Requested Unbudgeted: 0%
Expenditure Account(s) number recommended be used: TID #10
S:\CITYHALL\Engineering\Water Projects\Moorland Tower\RM design agreement 111907.doc
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. . Ruekert.Mielke
engineering solutions for a working world
November 30, 2007
Mr. David J. White, P.E.
EngineeringlDirector of Public Works Projects
City of Muskego
P.O. Box 749
Muskego, WI 53150-0749
RE: Moorland Road TIF Area Elevated Water Storage Tank
Amended Engineering Services Proposal ~
Dear David:
Per your request, we appreciate the opportunity to provide this engineering services and
level of effort proposal for design and construction of the referenced project. The basic
services provided will include, and be covered by, those services referenced in our Agreement
for Professional Services (AGREEMENT) with the City, dated December 15, 2003. More
specifically, the following basic services in the AGREEMENT will be used:
. Preliminary Design Phase - Section 1.3
. Final Design Phase - Section 1.4
. Bidding or Negotiating Phase - Section 1.5
. Construction Phase - Section 1.6
We understand a new tank is needed primarily ~o provide fire protection for the
Moorland Road TIF area in the vicinity of Moorland Road and College Avenue. We further
understand a site suitable for the tank is available in this area, and it either has or will be
acquired by the City. The tank will be a single pedestal spheroid style, which is the same
design style as the City's other existing elevated tank. The tank maximum water storage
elevation will be identical to that of the City's existing elevated tank.
As a supplement to these basic services, we propose the following scope:
1. Meet with the City to identify the tank storage capacity, site considerations, desired
options and appurtenances for the tank, site considerations and other details as
appropriate.
2. Perform a design survey of the site.
11300000 Miscellaneous Project Files> 207 Misc Engineering> Proposallamended white-20071130-engineering services proposal.doc
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
.
.
.
. Ruekert.Mielke
engineering solutions for a working world
Letter to Mr. David J. White, P.E.
EngineeringlDirector of Public Works Projects
City of Muskego
November 30, 2007
Page 2
3. Prepare engineering design drawings for bidding the project. The drawings would
include a site plan, SCADA equipment design, connecting water main and
appurtenances layout, and views of the tank identifying required features and
options. The drawings would also include details for required features and options.
4. Prepare a project manual including technical specifications, advertisement for bids
and proposal form.
5. Solicit proposals from qualified finns for perfonning soil borings. Review
proposals and recommend a finn for perfonning the soils work. Coordinate the
geotechnical report with the bidding documents for the tank.
6. Prepare and forward submittal infonnation to the DNR for approval of the tank
under NR 811, Wisconsin Administrative Code.
7. Prepare and forward submittal infonnation to the PSC for approval to construct the
tank under PSC 185, Wisconsin Administrative Code.
8. Review bids received and recommend award.
9. Arrange, attend and record a preconstruction meeting with the city and contractor.
10. Coordinate, calculate and perfonn construction staking.
11. Review and process shop drawing submittals required by the contract documents.
12. Process progress payments and respond to contractor requests for infonnation.
13. Review claims. Draft and process change orders.
14. Provide full time on-site inspection for underground pipeline installation and for
pavmg.
15. Perfonn and document erosion control inspections during and after construction as
required under NR 151, Wisconsin Administrative Code.
16. Attend site progress meetings. Make periodic site visits at appropriate times to
document progress and observe work.
17. Perfonn an inspection of the work to detennine substantial completion status.
Prepare a punch list of items needing completion to qualify for substantial
completion. Prepare Certificate of Substantial Completion.
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
.
.
.
. Ruekert.Mielke
engineering solutions for a working world
Letter to Mr. David J. White, P.E.
EngineeringlDirector of Public Works Projects
City of Muskego
November 30,2007
Page 3
18. Coordinate DNR inspection of the completed project.
19. Perform a second inspection of the project to determine final completion status.
20. Prepare and forward final pay recommendation and project record drawings.
We propose to provide these services using our standard hourly rates per the
AGREEMENT as follows:
Phase Estimated Compensation
Preliminary Design Phase
Final Design Phase
Bidding or Negotiating Phase
Construction Phase
$ 6,500
19,000
4,500
43.500
$ 73,500 Total
The design phase services would be considered complete upon written recommendation
of contract award. The construction administration phase services would be considered
complete upon forwarding of the final pay recommendation. Reimbursables such as
mileage, photos and outside printing costs are over and above these amounts and are
estimated at $2,500.
The following services are specifically excluded from this proposal:
1. Site acquisition assistance.
2. Design of water mains beyond the site parcel boundaries.
3. The cost of soil borings and geotechnical report. While we would solicit proposals
and coordinate the geotechnical report with the bidding documents, the cost of the
soils field work and report by the selected subconsultant would be paid directly by
the City. Based on our past experience, we estimate this cost at about $4,500.
4. No final landscaping and fencing would be specified or included with the tank
contract. Based on our past experience, this work can be performed most efficiently
and economically directly by contractors specializing in these types of work.
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
.
.
.
. Ruekert. Mielke
engineering solutions for a working world
Letter to Mr. David J. White, P.E.
EngineeringlDirector of Public Works Projects
City of Muskego
November 30, 2007
Page 4
5. SCADA System Integration - Our design will include SCADA instrumentation
devices to monitor appropriate conditions at the tank. However, integration of these
devices with the existing water utility SCADA system is not included. RIM can
provide SCADA system integration services at start-up on an hourly basis.
6. Specialist Subconsultants - Owners sometimes desire to have specialist
subconsultants involved with inspection of various portions of the work. These
portions are typically field welding inspection, shop paint coating inspection, and/or
field paint coating inspection. The costs of these specialist services are not included
in this proposal. We do recommend that at least part time inspection of field
coatings be provided by a specialist subconsultant. We can discuss this further as
you see fit.
The above described professional services will be provided to you in accordance with
our Agreement for Professional Services with the City dated December 15, 2003. Please
indicate your acceptance of this proposal by havjng the appropriate authorized official(s) affix
their signature(s) where indicated and returning two fully executed copies to our office.
Very truly yours,
RUEKERT/MIELKE
(
ttuMf~ Gregory E. Bolin, P .E.
Project Engineer
GEB:tag
cc: Scott Kloskowski, Public Utilities Superintendent
Steve Schultz, P.E., RuekertlMielke
Doug Nelson, P.E., RuekertlMielke
Kevin Hickman, RuekertlMielke
Pat Wohlers, P .E., RuekertlMielke
File
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
.
.
.
, . Ruekert.Mielke
engineering solutions for a working world
Letter to Mr. David J. White, P.E.
EngineeringlDirector of Public Works Projects
City of Muskego
November 30, 2007
Page 5
CLIENT NAME:
By:
Title:
'1f~
ATIE~ By:
.
. 0 OA)
Title:
-=fft. .
lAr<l V-
Date: /é)..f3f 0.7
Date:
Designated Representative:
Name: DCt\f ~ ð w l~~
Title: ~-.-\-~ 12~~ ""~~\ ì ....~
Phone Number: Z Ce Z. - ú? q - $Z.8 ~
Facsimile Number: 2. Co 2. - " 7q - ÇG;.I '-,
ENGINEER:
RU~kert~~ ~- BY,~- Title: Senior Vice President
Date: November 30. 2007
Designated Representative:
Name: Gregorv E. Bolin. P.E.
Title: Proiect Engineer
Phone Number: (262) 542-5733
Facsimile Number: (262) 542-5631
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
.
.
.
. . Ruekert. Mielke
engineering solutions for a working world
November 8, 2007
Mr. David 1. White, P .E.
Engineering/Director of Public Works Projects
City of Muskego
P.O. Box 749
Muskego, WI 53150-0749
! ' -.
1,
v
RE: Moorland Road TIF Area Elevated Water Storage Tank
Engineering Services Proposal
Dear David:
Per your request, we appreciate the opportunity to provide this engineering services and
level of effort proposal for design and construction of the referenced project. The basic
services provided will include, and be covered by, those services referenced in our Agreement
for Professional Services (AGREEMENT) with the City, dated December 15, 2003. More
specifically, the following basic services in the AGREEMENT will be used:
. Preliminary Design Phase - Section 1.3
. Final Design Phase - Section 1.4
. Bidding or Negotiating Phase - Section 1.5
. Construction Phase - Section 1.6
We understand a new tank is needed primarily to provide fire protection for the
Moorland Road TIF area in the vicinity of Moorland Road and College Avenue. We further
understand a site suitable for the tank is available in this area, and it either has or will be
acquired by the City. The tank will be a single pedestal spheroid style, which is the same
design style as the City's other existing elevated tank. The tank maximum water storage
elevation will be identical to that of the City's existing elevated tank.
As a supplement to these basic services, we propose the following scope:
1. Meet with the City to identify the tank storage capacity, site considerations, desired
options and appurtenances for the tank, site considerations and other details as
appropriate.
2. PerfonTI a design survey of the site.
11300000 Miscellaneous Project Files> 207 Misc Engineering> Proposallwhite-200711 08-engineering services proposaLdoc
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
.
.
.
,
.Ruekert.Mielke
engineering solutions for a working world
Letter to Mr. David J. White, P.E.
Engineering/Director of Public Works Projects
City of Muskego
November 8, 2007
Page 2
3. Prepare engineering design drawings for bidding the project. The drawings would
include a site plan, SCADA equipment design, connecting water main and
appurtenances layout, and views of the tank identifying required features and
options. The drawings would also include details for required features and options.
4. Prepare a project manual including technical specifications, advertisement for bids
and proposal form.
5. Solicit proposals from qualified firms for perfoffi1ing soil borings. Review
proposals and recommend a firm for performing the soils work. Coordinate the
geotechnical report with the bidding documents for the tank.
6. Prepare and forward submittal information to the DNR for approval of the tank
under NR 811, Wisconsin Administrative Code.
7. Prepare and forward submittal information to the PSC for approval to construct the
tank under PSC 185, Wisconsin Administrative Code.
8. Review bids received and recommend award.
9. Arrange, attend and record a preconstruction meeting with the city and contractor.
10. Coordinate, calculate and perform construction staking.
11. Review and process shop drawing submittals required by the contract documents.
12. Process progress payments and respond to contractor requests for information.
13. Review claims. Draft and process change orders.
14. Provide full time on-site inspection for underground pipeline installation and for
pavmg.
15. Perform and document erosion control inspections during and after construction as
required under NR 151, Wisconsin Administrative Code.
16. Attend site progress meetings. Make periodic site visits at appropriate times to
document progress and observe work.
17. Perform an inspection of the work to determine substantial completion status.
Prepare a punch list of items needing completion to qualify for substantial
completion. Prepare Certificate of Substantial Completion.
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
.
.
.
r . Ruekert. Mielke
engineering solutions for a working world
Letter to Mr. David 1. White, P.E.
Engineering/Director of Public Works Projects
City of Muskego
November 8, 2007
Page 3
18. Coordinate DNR inspection of the completed project.
19. Perform a second inspection of the project to determine final completion status.
20. Prepare and forward final pay recommendation and project record drawings.
We propose to provide these services using our standard hourly rates per the
AGREEMENT as follows:
Phase Estimated Compensation
Preliminary Design Phase
Final Design Phase
Bidding or Negotiating Phase
Construction Phase
$ 6,500
19,000
4,500
43.500
$ 73,500 Total
The design phase services would be considered complete upon written recommendation
of contract award. The construction administration phase services would be considered
complete upon forwarding of the final pay recommendation. Reimbursables such as
mileage, photos and outside printing costs are over and above these amounts and are
estimated at $2,500.
The following services are specifically excluded from this proposal:
1. Site acquisition assistance.
2. Design of water mains beyond the site parcel boundaries.
3. The cost of soil borings and geotechnical report. While we would solicit proposals
and coordinate the geotechnical report with the bidding documents, the cost of the
soils field work and report by the selected subconsultant would be paid directly by
the City. Based on our past experience, we estimate this cost at about $4,500.
4. No final landscaping and fencing would be specified or included with the tank
contract. Based on our past experience, this work can be performed most efficiently
and economically directly by contractors specializing in these types of work.
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com
.
.
.
,
8Ruekert.Mielke
engineering solutions for a working world
Letter to Mr. David J. White, P.E.
Engineering/Director of Public Works Projects
City of Muskego
November 8, 2007
Page 4
5. SCADA System Integration - Our design will include SCADA instrumentation
devices to monitor appropriate conditions at the tank. However, integration of these
devices with the existing water utility SCADA system is not included. RIM can
provide SCADA system integration services at start-up on an hourly basis.
6. Specialist Subconsultants - Owners sometimes desire to have specialist
sub consultants involved with inspection of various portions of the work. These
portions are typically field welding inspection, shop paint coating inspection, and/or
field paint coating inspection. The costs of these specialist services are not included
in this proposal. We do recommend that at least part time inspection of field
coatings be provided by a specialist subconsultant. We can discuss this further as
you see fit.
Thanks for the opportunity to provide this proposal. Please call with any questions
and/or to discuss this further.
Very truly yours,
RUEKERT/MIELKE
~~~~ Gregory E. Bolin, P .E.
Project Engineer
GEB:tag
cc: Scott Kloskowski, Public Utilities Superintendent
Steve Schultz, P.E., Ruekert/Mielke
Doug Nelson, P.E., RuekertiMielke
Kevin Hickman, RuekertlMielke
Pat Wohlers, P.E., RuekertiMielke
File
W233 N2080 Ridgeview Parkway. Waukesha, Wisconsin 53188-1020
(262) 542-5733 . Fax: (262) 542-5631 . www.ruekert-mielke.com