CCR2006138.
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COMMON COUNCIIL - CITY OF MUSKEGO
RESOLUTION #138-2006
RESOLUTION TO ADOPT
CITY OF MUSKEGO L.EAVE DONIATION POLICY
WHEREAS, The City Administrator has revised the City's existing Leave Donation
Policy; and
WHEREAS, The Finance Committee has review9d the attached policy and has
recommended approvall by the Common Council.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby adopt the
revised Leave Donation Policy as attached.
DATED THIS 27th DAY OF ----4unE~__, 2006.
SPONSORED BY:
FINANCE COMMITTEE
Ald. Nancy Salentine
Ald. Eileen Madden
Ald. Eric Schroeder
This is to certify that this is a true and acc:ur81tI9 copy of Resolution #138-2006 which
was adopted by the Common Council of the City of Muske
6/06jmb
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CITY OF MUSKEGO
LEAVE DONATION POLICY
1. PURPOSE
The purpose of this policy is to establish procedures. for an employee to receive donated
sick leave 3nd other -leave time from fellow City employees when the individual has an
insufficient amount of accumulated sick clays, vacation days, compensatory time, or
other leave to provide for continued salary during an extended illness or other medical
condition.
2. POLICY
It is the policy of the City of Muskego to allow its employees who have exhausted their
accumulated leave time, due to illness or medical condition, to seek donations of leave
time from fellow employees. It is the intent of this policy to provide a mechanism for
voluntary financial assistance to employees as well as to protect the interest of the City
by placing limits on the amount of time an employee may receive through donations from
other employees.
3. ELIGIBILITY
A. All employees who have worked for tl113 City of Muskego for a minimum of ð 12
consecutive months, and who by contract or resolution, presently qualify for sick time
benefits, shall be eligible to requøst a donation of leave time from other City
employees when the employee has an iinsufficiel1t amount of accumulated sick days,
or other leave to provide for continued salary during an illness or other medical
condition of the employee.
B. Employees who are not provided sick time benefits, either by contract or resolution,
shall be ineligible to receive donated leave time fmm fellow City employees.
4. LIMITATIONS
A. No City employee shall be permitted to usø dOl1ated leave time until the employee
has exhausted his/her entire sick leave, vacation time, compensatory time and
holiday time.
B. Employees will be permitted to request donation of leave time only one time during
any 12 month period.
C. The maximum amount of sick leave -aA:Y-eA-H--employee will be permitted to donate to
3nother employee is 10 hours durinff--a-l~r4~-mHnth period. There is no limit on the
amount of vacation time, compensatory time, or holiday time that an employee may
donate. Sick leave is not eliqible to be ~~gnated.
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City of Muskego Fin3nce Dopartment
Gener31 Policios ~md ProceduFeS
Leave Donation Policy
Page 2
D. The maximum amount of leave any onE~ employ,se may receive through donations of
leave from other omployees is 12 calendar weeks per request.
E. Only vVacation days, compensatory timE~ and holidays may be donated to an
employee who is seeking donated leavø in order to care for the employee's child,
spouse or parent, if the child, spoLlse or parent has a serious health condition as
defined in Federal and Wisconsin statutes.
5. PROCEDURES
A. The Finance ~&tef-Department S~~:.C,isQrßhall provide Leave Donation Request
forms for eligible ,employees' use. An E!mployee will be required to have a physician
sign the Leave Donation Request forrr celtifying that the employee or the
employee's child, spouse or parent has at smiouB health condition which prevents the
employee from working. The forms shall not rl3quire an employee to disclose any
information about the nature of the iIInElss or medical condition. All such medical
information shall be treated as confidential Clnd shall not be disclosed to unauthorized
persons without the employee's con:;ent.
B. Any eligible City employee, who wishes to solicit donations of sick Icave or other
leave time in accordance with this polic:y, shall :)ubmit a completed Leave Donation
Request form to the employee's departmen1 head.
C. Department heads who receive a completed Leave Donation Request form shall
verify that the requesting employee is eli!~ible to receive donated leave, then forward
the Leave Donation Request form to the! Finance DirectorDepartment Supervisor.
D. The Finance GfÆ~Department Supl~.rvi~QC.Will verify the requesting employee is
eligible to receive donated leave from felllo\l'il employees and, upon such verification,
will notify the City Bookkeeper to include a LeaVE! Donation form in the pay envelopes
of all City employøes on the next payday. The L,save Donation form will notify all City
employees of only the name of the employøe requesting donated leave and in what
Department said employee works. No information reQardinQ the illness or medical
condition may be divulQed without the elTlm9vee's consent.
E. Employees wishing to donate leavø time 10 a fellow employee shall complete the
Leave Donation form and indicate from which leave account (sick, vacation,
compensatory, or holiday) they wish to havø the time deducted, then return the form
to the Finanæ f)irector's Department_S?!df,ervisor's offiæ. Leave Donation forms
must be retumed to the Finanæ Qjfef~lør-pepartment Supervisor within 30 days of
distribution or they will not be accepted.
F. The Finance Gife3tefDepartment SU.Q~[~iso[, upon receipt of a Leave Donation form,
shall transfer !:!Q to twelve (12) week.s of the- donated leave from the donating
employee's accoLlnt(s) to the requesting ømployee's sick leave account.
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City of Muskego Finance Department
General Policies ~md ProceduFeS
Leave Donation Policy
Page 3
G. The Finance Qfroctor Department SU.l2ervisor ßhall notify the City Administrator,
Department Head and the recipient employee oif the number of hours credited to the
employee's sick k~ave account.
H. If the recipient employee returns to ~,'I{Q!j~H~~JlHaf-OOty prior to exhausting the donated
leave, the employee sh311-be allo'NHd--te-ætam-up to 8 hours of the don3tod leave.
A~ny balance of sfGk----donated leave 4~iffiE~g 8 hours shall be returned to the
employees who donated the leave on a prorated basis.
I. Employees who have received donated leave time from other employees, shall not
be entitled to any payout for any unused donated leave upon termination from City
employment. Such unused leave shallibe returned to the employees who donated
the leave on a prorated basis.
S:Policies and Procedures\Finance\Leave Donation Policy - Rev. 5/26/06