CCR2006124.
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COMMON COUNCIL - CITY" OF MUSKEGO
RESOLUTION #124-2006
AUTHORIZATIION TO PURCHASE
ACCESSIBLE VOTING EQUIPMENT
WHEREAS, All communities in the State of Wisconsin are required by the Help American Vote
Act of 2002, to have accessible voting equipment in E!Very polling place by September 12, 2006,
the date of the Fall PrimalY Election; and
WHEREAS, The Municipal Clerks in Waukesha County have organized and reviewed
equipment available to comply with the requirements set forth in the Help American Vote Act of
2002; and
WHEREAS, The equipme!nt recommended for approval by the majority of Waukesha County
Clerks is manufactured by Sequoia Voting Systems end distributed and serviced by Command
Central, at a cost of $6,000 per voting machine, and at a total cost of $42,000. The model
recommended is the Edge II V5.0.24; and
WHEREAS, In order to comply with the requirements of the Help American Vote Act of 2002,
grant funding will be received in the amount of $(),DOO per polling place to be used for purchase
of the voting equipment, system maintenance, progra!mming, ballot costs, or other charges
related to the purchase and use of the accessiblH voting system.
NOW, THEREFORE BE HESOLVED, That the Common Council of the City of Muskego, upon
recommendation of the Finance Committee, does hei"eby approve the purchase of seven
accessible voting machinE~s at a cost not to excel~d $42,000, and authorize the Mayor and
Clerk-Treasurer to sign the purchase agreement and any other related documents.
BE IT FURTHER RESOLVED, That this approval is contingent upon receipt of a satisfactory
purchase agreement and any other related documenl:s approved by the City Attorney.
DATED THIS 13th DAY OF June_____, 2006
~;PC~JSORE[) BY:
FINANCE COMMITTEE
Ald.. Nancy Salentine
Ald.. Eilel3n Madden
Ald.. Eric Schroeder
This is to certify that this is a true and accurate copy of Resolution #124-2006 which was
adopted by the Common Council of the City of MU~. ";0, ( ( Î
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CITY OF: MUSKEGO
OFFICE OF THE CLERt(-TRIEASURER
W182 SlJ200 RACINE AVIENUE, MUSKEGO, WI 53150
PHONE: (262), 6'l'9-5U24
MEMORANDUM
.
TO:
FROM:
DATE:
RE:
Mayor Damaske and Aldermen
Janiæ Moyer, Clerk-TreasUirer
6/8/20Cl6
Accessible Voting Equipment
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The Clerks in Waukesha County have met several times over the past year to review voting
equipment and the related details in order to purchase the accessible voting equipment required
by the Federal Help American Vote Act of 2002 (HAVA\ I have attached a letter from the State
Elections Board that has additional information regarding the requirements. Please note that
each polling place is required to have this equipme~nt.
The majority of Waukesha County Clerks are r'ecommending the purchase of the AVC Edge that
is manufactured by Sequoia Voting Systems and distributed and serviced by Command Central.
The state and federal government has approvE!d the AVC Edge touch screen voting machine as
accessible voting equipment.
. The Waukesha County Clerk has worked with Ithe cl13rk's group to help facilitate this purchase.
Because of her involveml~nt, we have also had the ability to use the Waukesha County
Purchasing and Risk Management Departmenlts for reviewin!~ the financial condition of the
company and drafting of the contract.
Attorney John Macy has reviewed the contract on bElhalf of several Waukesha County
communities, including the City of Muskego, and is worl<ing to finalize it soon.
At this time I am requesting permission to purclhasE~ seven AVC Edge touch screen voting
machines, with the contingency that Attorney John Macy approve the final purchase agreement
and any other documents related to the purchase. The cost of each machine is $6,000. As
mentioned in the attacheclletter, federal funding will be received to cover the $6,000 cost.
Breakdown of $6.000 per machinE~
.
Edge II V5.0.24
HAAT V1.0.79L (wI modern)
WinEDS 3.1.012 programming
Software
Freight
2-results cartridges
1 a-activation cards $3 each
1 a-rolls of paper $2.75 each
1-bag of seals (1 OOct)
I nstallation/trai n i ng/educatilon
package
2-year extended hardware
maintenance agreement
Total
3,3~12.50
1,Oi'5.00
355.00
75.00
30D.00
30.00
27.50
n/c
2Ei5.00
5i:0.00
6,000.00
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Included in the approved 2006 Budget was $38,500, for the purchase of this equipment. $35,000
was to be received from federal grant funds, and thH balancH of $3,500 was to come from landfill
funds. We now know thE! cost to be $42,000; and we are expecting $42,000 in federal grant
funds. Grant funds will probably be received in early 2007. In the mean time, the Capital
Projects Fund fund balance will be used to fund the purchase.