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CCR2006025. . . AMENDED COMMON COUNCIL - CITY OF MUSKEGO IRESOLUTION #025-2006 RESOLUTION TO CREATE THE POSITION OF FINANCE DEPARTMENT SUPERVISOR AND APPROVE THE JIOB DESCRIPTION AND SALARY RANGE WHEREAS, The City Administrator has developed the attached Job Description for the position of Finance Department Supervisor; and WHEREAS, The Common Council must approve the creation of this position. NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of Muskego does he~reby approve the creation of the position of Finance Department Supervisor in accordance with the attached job description, as amended, with the 2006 salary range as follows: Minimum $56,591 Midpoint $69,353 Maximum $82,113 DATED THIS --1~ DAY OF FEBRUARY_,200Ei. SPONSORED BY: Mayor Charles H. Damaske This is to certify that this is a true and accurate copy of Resolution #025-2006 which was adopted by the Common Council of the City of Muskego. 1 2/2006mb i , .-'i1 ~ ( c/ -1 f /i.' i i ; .-./ . . . City of Muskego Position Description Name: Department: Finance Position Title: Finance DepaJ1ment Supervisor FLSA: E Date: February 16,2006 Reports to: City Administrator 2006 Salary Scale: Min. $56,591 Midpoint $69,353 Max. $82,113 Purpose of Position This position manages the operations of the Finance Department. The position oversees the City's AlP, AIR, payroll processing, utility billing, journal entries, bank reconciliation, annual audit, federal and state reports, periodically presents various financial reports to the Finance Committee and Common Council, debt management, and borrowing. Essential Duti~~s and Responsibilities The following duties are normal for this position. These ue not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Oversees overall City financial information processing. Manages financial reporting in compliance with generally accepted governmental accounting standards and applicable ordinances, laws, rules and regulations. Ensures maintenance of City financial records. Performs statutory duties of the Comptroller. Manages general ledger and accounts payable system. Manages City fixed asset accounting system. Manages City TlF District accounting. Manages the day to day functions of the Finance Department and supervises as necessary/oversees Finance Department professional and cle~rical staff. Implements fiscal management policies and procedures, including internal control procedures, invoicing, receipt system. Reviews efféctiveness of financial management policies and procedures and recommends needed changes. Creates and implements internal Department policies and procedures. . Performs special projects. Conducts internal audits. Develops financial studies and plans. Manages and coordinates at the direction of the City Administrator and the Mayor the preparation of the annual City Operating and Capital Improvement Budgets, the Water and Sewer Utility Budgets and Special Revenue Fund Budgets according to the policies adopted by the Common Council. Audits accounts to ensure compliance with budgetary restrictions and mandates. Recommends budget amendments and fund transfers. Provides City Department Heads with financial information and data necessary for the proper preparation of proposed Department budgets. Manages and oversees regular fmancial reporting to the Mayor and Common Council. Advise City Officials and Department Heads regarding the financial condition of the City including financial reports, legislation, and other technical financial documents, rules and regulations. . Prepare and/or manage the pre:paration of requested and required financial reports including monthly summaries, annual reports, Wisconsin Department of Revenue reports, Public Service Commission (water utility) reports, MMSD repOlis, and other statistical and narrative reports required for City functions. Participates in the screening and selection process and makes recommendations to the Mayor and City Administrator concerning selection of professional and clerical staff for the Finance Department. Evaluates employee performance. Maintains standards of conduct for employees of the Department in keeping with City policy. Manages City payroll accounting system and related processing and reporting. Maintains employee insurance benefit programs as related to payroll functions. Monitors and makes recommendations concerning debt issues according to state and federal regulations. Consults with Financial Advisor regarding debt statements, debt restructuring and debt refunding market conditions, Assists the City Clerk/Treasurer regarding tax roll and assessments calculation. Manages assessment billing. Reviews special assessments. Monitors contract payment agreements for all City Departments. . Oversees Water and Sewer Utility financials, billing and customer service activities. . Manages billing related to refuse, recycling, and various accounts receivables. Serves as Treasurer for the City's Community Development Authority and Big Muskego Lake District. Oversees and coordinates the City's annual audit in cooperation with the City Auditing consultant. Makes recommt:ndations to the City Administrator and Mayor concerning the City's Financial Advisor. Attends and participates in City staff meetings as Manager of the City Finance Department. Minimum Training and Experience Required to Perform Essential Job Functions . Bachelors degree in Accounting, Finance, Public Administration, Business Administration or related field required. Seven years progressively responsible financial management and government fund accounting experience with solid knowledge of generally accepted accounting principles and three years in an accounting supervisory capacity. Certified Public Accountant /Certified Governmental Finance Officer preferred. Physical and Mental Abiliti(;~s Required to Perform Essential Job Functions Language Abillity and Interpersonal Communication Ability to decide the time and place and sequence of operations within an organizational framework, and to oversee their execution. Ability to analyze and categorize data and information using established criteria, to determine consequences and identify and select alternatives. Ability to manage and direct a group of workers, including the ability to provide counseling and mediation. Ability to persuade, convince and train others. Ability to advise and interpret regarding the application of policies, procedures and standards to specific situations. Ability to utilize a variety of advisory data and information such as tax rolls, special assessment rolls, budgets, invoices, billing statements, general ledger, audits, meeting agenda and minutes, legal notices, ordinances, resolutions, payroll records, statement of taxes/assessments, spreadsheets, contracts, leases, agreements, plats, maps, municipal codes, State Statutes, municipal officials' handbook, election manual, Clerk's manual, policies, procedures, guidelines and non-routine correspondence. . Ability to communicate orally and in writing with citizens, City elected and appointed officials, City employees, auditors, consultants and State Agency personnel. . Mathematical Ability Ability to apply algebraic and trigonometric formulas. Ability to interpret inferential statistical reports and/or formulation and equation data. Judgment and Situational Reasoning Ability Ability to use tìlllctional reasoning in performing inf1uence functions such as supervising. managing, leading, teaching, directing and controllimg. Ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control, and planning of an entire program or multiple programs. Physical Requirements Ability to operate a variety of office equipment including computer. typewriter. telephone, fax machine, calculator, adding machine, tape recorder and photocopier. Ability to coordinate eyes, hands, feet and limbs in performing slightly-skilled movements such as typing, lifting, stooping, carrying, pushing, and pulling. . Ability to recognize and identify similarities or differences between characteristics of shapes and sounds associated with job-related tasks, objects and materials. EnvironmenhlLl Adaptability Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use and irate individuals poses little risk of InJury. (J. Sheiffer, 2/16/06) . . . . COMMON COUNCIL - CITY OF MUSKEGO IRESOLUTION #025-2006 RESOLUTION TO CREATE THE POSITION OF FINANCE DEPARTMENT MANAGER AND APPROVE THE JOB DESCRIPTION AND SALARY RANGE WHEREAS, The City Administrator has developed the attachHd Job Description for the position of Finance Department Manager; and WHEREAS, The Common Council must approve the creation of this position. NOW, THEREFOIRE, BE IT RESOLVED That the Common Council of the City of Muskego does hereby approve the creation of the position of Finance Department Manager in accordance with the attached job description, with the 2006 salary range as follows: Minimum $56,591 Midpoint $69,353 Maximum $82,113 DATED THIS DAY OF ,2006. SPONSORED BY: Mayor Charles H. Damaske This is to certify that this is a true and accurate copy of Resolution #025-2006 which was adopted by the Common Council of the City of Muskego. Clerk-Treasurer 2/2006mb . . . City of Muskego Position Description Name: Department: finance Position Title: Finance Depal1ment Manager FLSA: E Date: February 7, 2006 Reports to: City Administrator 2006 Salary Scale: Min. $56,591 Midpoint $69,353 rv1ax. $82,113 Purpose of Position This position manages the operations of the Finance Department. The position oversees the City's A/P, A/R, payroll processing, utility billing, journal entries, bank reconciliation, annual audit, federal and state reports, periodically presents various financial reports to the Finance Committee and Common Council, debt management, and borrowing. Essential Duties and Responsibilities The following duties are normal for this position. These :ue not to be construed as exclusive or aU-inclusive. Other duties may be required and assigned. Oversees overall City financial infornlation processing. Manages financial reporting in compliance with generally accepted governmental accounting standards and applicable ordinances, laws, rules and regulations. Ensures maintenance of City financial records. Performs statutory duties of the Comptroller. Manages general ledger and accounts payable system. Manages City fixed asset accounting system. Manages City TIF District accounting. Manages the day to day functions of the Finance Department and supervises as necessary/oversees Finance Department professional and clerical staff. Implements fiscal management policies and procedures, including internal control procedures, invoicing, receipt system. Reviews effectiveness of financial management policies and procedures and recommends needed changes. Creates and implements internal Department policies and procedures. . . . Performs special projects. Conducts internal audits. Develops financial studies and plans. Manages and coordinates at the direction of the City Administrator and the Mayor the preparation oftbe annual City Operating and Capital Improvement Budgets, the Water and Sewer Utility Budgets and Special Revenue Fund Budgets according to the policies adopted by the Common Council. Audits accounts to ensure compliance with budgetary restrictions and mandates. Recommends budget amendments and fund transfers. Provides City Department Heads with financial information and data necessary for the proper preparation of proposed Department budgets. Manages and oversees regular financial reporting to the Mayor and Common Council. Advise City Officials and Department Heads regarding the financial condition of the City including financial reports, legislation, and other technical financial documents, rules and regulations. Prepare and/or manage the preparation of requested and required financial reports including monthly summaries, annual reports, Wisconsin Department of Revenue reports, Public Service Commission (water utility) reports, MMSD reports, and other statistical and narrative reports required for City functions. Participates in the screening and selection process and makes recommendations to the Mayor and City Administrator concerning selection of professional and clerical staff for the Finance Department. Evaluates employee performance. Maintains standards of conduct for employees of the Department in keeping with City policy. Manages City payroll accounting system and related processing and reporting. Maintains employee insurance benefit programs as related to payroll functions. Monitors and makes recommendations concerning debt issues according to state and federal regulations. Consults with Financial Advisor regarding debt statements, debt restructuring and debt refunding market conditions. Assists the City Clerk/Treasurer regarding tax roll and assessments calculation. Manages assessment billing. Reviews special assessments. Monitors contract payment agreements for all City Departments. Oversees Water and Sewer Utility financials, billing and customer service activities. . Manages billing related to refùsc, recycling, and various accounts receivables. Serves as Treasurer for the City's Community Development Authority and Big Muskego Lake District. Oversees and coordinates the City's annual audit in cooperation with the City Auditing consultant. Makes recommendations to the City Administrator and Mayor concerning the City's Financial Advisor. Attends and participates in City staff meetings as Manager of the City Finance Department. Minimum Training and Exp,er'ience Required to Perform Essential Job Functions Bachelors degree in Accounting, Finance, Public Administration, Business Administration or related field required. Seven years progressively responsible financial management and government Jùnd accounting expelrience with solid knowledge of generally accepted accounting principles and three years in an accounting supervisory capacity. Certified Public Accountant /Certified Governmental Finance Otlicer preferred. . Physical and Mental Abilities Required to Perform Essential Job Functions Language Abiliity and Interpersonal Communication Ability to decide the time and place and sequence of operations within an organizational framework, and to oversee theiir execution. Ability to analyze and categorize data and information using established criteria, to determine consequences and identify and select alternatives. Ability to manage and direct a group of workers, induding the ability to provide counseling and mediation. Ability to persuade, convince and train others. Ability to advise and interpret regarding the application of policies, procedures and standards to specific situations. Ability to utilize a variety of advisory data and infOlmation such as tax rolls, special assessment rolls, budgets, invoices. billing statements, general ledger, audits, meeting agenda and minutes, legal notices, ordinances, resolutions, payroll records, statement of taxes/assessments, spreadsheets., contracts, leases, agreements, plats, maps, municipal codes, State Statutes, municipal officials' handbook, election manual, Clerk's manuaL policies, procedures, guidelines and non-routine correspondence. . Ability to communicate orally and in writing with citizens, City elected and appointed otlìcials, City employees, auditors, consultants and State Agency personnel. . Mathematical Ability Ability to apply algebraic and trigonometric formulas. Ability to interpret inferential statistical reports and/or formulation and equation data. Judgment and Situational R<<::asoning Ability Ability to use functional reasoning in performing influence functions such as supervising. managing, leading, teaching, directing and controlling. Ability to exercise the judgment, decisiveness and creativity required in situations involving the direction, control, and planning of an entire program or multiple programs. Physical Requirements Ability to operate a variety of office equipment including computer, typewriter. telephone, fax machine, calculator, adding machine, tape recorde:r and photocopier. Ability to coordinate eyes, hands, feet and limbs in performing sllightly-skilled movements such as typing, lifÜng, stooping, carrying, pushing, and pulling. . Ability to recognize and identify similarities or differences between characteristics of shapes and sounds associated with job-related tasks, objects and materials. Environmental Adaptability Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use and irate individuals poses little risk of Injury. (.T. Sheiffer, 2/7/06) .