CCR2004208AMENDED
COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #208-2004
RESOLUTION TO AMEND BUSINESS CREDIT CARD POLICY
WHEREAS, The Common Council of the City of Muskego adopted Resolution #89-97
to establish a City Business Credit Card Policy; and
WHEREAS, An amendment to the Policy has been proposed; and
WHEREAS, The Finance Committee has reviewed the amendment to the Policy and
has recommended approval of "Option 2."
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby amend
the City of Muskego Business Credit Card Policy, as attached, which provides a $3,000
limit for department heads and $1,000 limit for other approved employees.
DATED THIS 22nd DAY OF FEBRUARY ,2005.
SPONSORED BY:
FINANCE COMMITTEE
Ald. Nancy C. Salentine
Ald. Eric Schroeder
Ald. Eileen Madden
Deferred: 12/14/04, 1/11/05, 1/25/05
2/8/05
This is to certify that this is a true and accurate copy of Resolution #208-2004 was
adopted by the Common Council of the City of Muskego.
12/2004jmb
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<tIer Treasurer
V'
n
City of Muskego Finance Department
General Policies and Procedures
Business Credit Card Policy
Due to requests by Department Heads to obtain credit cards for their use in making
budgeted purchases for their departments, the following policy has been established
for the acquisition and use of business credit cards.
The following City departments are eligible to obtain individual credit cards in the
name of the City of Muskego for use by their department:
Assessor Building Inspection Department
Clerk Treasurer
Information Systems
Finance Department
Library
Mayor
Planning Department
Parks Department
Public Works Department
Recreation Department
Utilities Department
Police Department
Municipal Court
Each of the identified Department Heads shall work with the Finance Department to
apply for their individual card, which will have an established limit of $3,000.00 for
cards issued in the name of the Department Head and $1,000.00 for those issued in
the name of a non-department head. Each card will be issued to the Department
Head or a staff member designated by the department head and approved by the
Mayor and it will be the department head's responsibility to insure the safekeeping of
such card and to release the card to their staff with authorization for use.
COMMON COUNCIL - CITY OF MUSKEGO
RESOLUTION #208-2004
RESOLUTION TO AMEND BUSINESS CREDIT CARD POLICY
i'
WHEREAS, The Common Council of the City of MUSkegO/~oPted Resolution #89-97
to establish a City Business Credit Card Policy; and I'
WHEREAS, An amendment to the Policy has been ~!>posed; and
WHEREAS, The Finance Committee has reviewe the amendment to the Policy and
has recommended approval. .
NOW, THEREFORE, BE IT RESOLVED Th he Common Council of the City of
Muskego, upon the recommendation of the mance Committee, does hereby amend
the City of Muskego Business Credit Card olicy, as attached.
DATED THIS DA Y OF
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, ',d
if
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\Y
,2004.
SPONSORED BY:
FINANCE COMMITTEE
Ald. Nancy C. Salentine
Aid, Eric Schroeder
Aid, Eileen Madden
Deferred: 12/14/04, 1/11/05, 1/25/05
2/8/05
This is to certify that this is a true and accurate copy of Resolution #208-2004 was
adopted by the Common Council of the City of Muskego.
12/2004jmb
Clerk-Treasurer
n
City of Muskego Finance Department
General Policies and Procedures
Business Credit Card Policy
Due to requests by Department Heads to obtain credit cards for their use in making
budgeted purchases for their departments, the following policy has been established
for the acquisition and use of business credit cards.
The following City departments are eligible to obtain individual credit cards in the
name of the City of Muskego for use by their department:
Assessor
Clerk Treasurer
Building Inspection Department
Finance Department
Information Systems Library
Parks Department Mayor
Planning Department
Recreation Department
Public Works Department
Police Department
Utilities Department Municipal Court
Each of the identified Department Heads shall work with the Finance Department to
apply for their individual card which will have an established limit of $3,000.00 for
cards issued in the name of the Department Head and $1.000 for those issued in the
name of a non-department head. Each card will be issued to the Department Head
or a staff member desiqnated by the department head and approved by the mayor.
aHd- _ilt will be the department head'shis or her responsibility to insure the
safekeeping of such card and to release the card to their staff with authorization for
use.
City of Muskego Finance Department
General Policies and Procedures
Business Credit Card Policy
The card may be used for identification/documentation for government rates and
discounts and elimination of taxes where applicable, to guarantee room reservations,
pay for hotel lodging while on City business and for making budgeted purchases at a
company where the City does not have an account, or where they do not accept
purchase orders.
Under no circumstances will the card be used to purchase gasoline for vehicles not
ownedlleased by the City. The use of the credit card for refueling City Vehicles is
acceptable only when traveling out of the area. City Vehicles should be refueled at
the City owned pumping facilities.
Meals paid by an employee while on City business can be reimbursed by submitting
a claim with receipts. The credit card may be used for the purchase of meals only if
proper receipts are provided as proof of compliance with the policy. If at anytime
there are improper meals charged to the City's Card, this provision may be removed
from this policy.
Clothing purchases under the clothing allowance provisions for the Police
Department should be handled by claim through the accounts payable system or
through the payroll system's clothing allowance.
Non City business charges to a hotel room are the responsibility of the employee. If
they are included in a charge to the credit card, the City will expect repayment from
the employee.
All monthly credit card billings should be processed promptly to avoid any and all
interest charges. Signed receipts for each expenditure should be attached to the
monthly statement when processed for payment.
Non compliance to any of the above or misuse of the authorized credit card in any
way, may result in a department losing privileges of their card. Making unauthorized
personal purchases with the card may result in disciplinary action, possibly up to and
including dismissal.
Resolution #89-97
Resolution #28-98
Resolution #56-2002
S:Policies and Procedures\Finance\Business Credit Card Policy