CCR2002056COMMON COUNCIL - CITY OF MUSKEG0
RESOLUTION #56-2002
0 RESOLUTION TO AMEND BUSINESS CREDIT CARD POLICY
WHEREAS, The Common Council of the City of Muskego adopted Resolution #89-97
to establish a City Business Credit Card Policy; and
WHEREAS, In 1998, the policy was amended to include the Municipal Court as an
eligible department by passage of Resolution #28-98; and
WHEREAS, The Finance Committee has reviewed several amendments to the policy
and has recommended approval.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby amend
the City of Muskego Business Credit Card Policy, as attached.
DATED THIS 12th DAY OF March ,2002.
SPONSORED BY:
FINANCE COMMllTEE
Ald. Mark Slocomb
Ald. David J. Sanders
Ald. Nancy C. Salentine
This is to certify that this is a true and accurate copy of Resolution #56-2002 was
adopted by the Common Council of the City of Muskego.
3/2002jmb
Cii of Muskego Finance Department
Geneml Policies and Procedures
Due to requests by Department Heads to obtain credit cards for their use in making
budgeted purchases for their departments, the following policy has been established
for the acquisition and use of business credit cards.
The following City departments are eligible to obtain individual credit cards in the
name of the City of Muskego for use by their department:
Assessor Building Inspection Department
Clerk Treasurer Finance Department
Information Systems Library
Mayor Parks Department
Planning Department Public Works Department
Recreation Department Police Department
Utilities Department Municipal Court
Each of the identified Department Heads shall work with the Finance Department to
apply for their individual card which will have an established limit of $3,000.00. Each
card will be issued to the Department Head and it will be his or her responsibility to
insure the safekeeping of such card and to release the card to their staff with
authorization for use.
The card may be used for identificatioddocumentation for government rates and
discounts and elimination of taxes where applicable, to guarantee room reservations,
pay for hotel lodging while on City business and for making budgeted purchases at a
company where the City does not have an account, or where they do not accept
purchase orders.
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i City of Muskego Finance Department
General Policies and Procedures
Business Credit Card Policy
0 Under no circumstances will the card be used to purchase gasoline for vehicles not
ownedlleased by the City. The use of the credit card for refueling City Vehicles is
acceptable only when traveling out of the area. City Vehicles should be refueled at
the City owned pumping facilities.
Meals paid by an employee while on City business can be reimbursed by submitting
a claim with receipts. The credit card may be used for the purchase of meals only if
proper receipts are provided as proof of compliance with the policy. If at anytime
there are improper meals charged to the Cws Card, this provision may be removed
from this policy.
Clothing purchases under the clothing allowance provisions for the Police
Department should be handled by claim through the accounts payable system or
through the payroll system's clothing allowance.
Non City business charges to a hotel room are the responsibility of the employee. If
they are included in a charge to the credit card, the City will expect repayment from
the employee.
All monthly credit card billings should be processed promptly to avoid any and all
interest charges. Signed receipts for each expenditure should be attached to the
monthly statement when processed for payment.
Non compliance to any of the above or misuse of the authorized credit card in any
way, may result in a department losing privileges of their card. Making unauthorized
personal purchases with the card may result in disciplinary action, possibly up to and
including dismissal.
0
Resolution #89-97
Resolution #28-98
Resolution #56-2002
S:Policies and Procedures~Finance~usiness Credit Card Policy