CCR2000013I
I
’0 I
COMMON COUNCIL - CITY OF MUSKEG0
RESOLUTION #I 3-2000
APPROVAL OF ARTICLES OF AGREEMENT FOR SKETCH VECTORING
SERVICES WITH COLE-LAYER-TRUMBLE COMPANY
WHEREAS, The Finance Committee has reviewed and recommended approval of the
attached Agreement between the City of Muskego and Cole-Layer-Trumble for sketch
vectoring services.
NOW, THEREFORE, BE IT RESOLVED That the Common Council of the City of
Muskego, upon the recommendation of the Finance Committee, does hereby approve
of the attached Agreement for sketch vectoring services, subject to approval of the City
Attorney.
BE IT FURTHER RESOLVED That the Mayor, Clerk-Treasurer and Assessor are
authorized to execute the Agreement in the name of the City.
DATED THIS 1 lth DAY OF Januarv ,2000.
SPONSORED BY:
FINANCE COMMITTEE
Ald. Mark Slocomb
Ald. David Sanders
Ald. Nancy Salentine
This is to certify that this is a true and accurate copy of Resolution #13-2000 which was
adopted by the Common Council of the City of Muskego.
1/00jmb
DRAFT
Cole*Layei*Trumble Company
Articles of Agreement
for
Sketch Vectoring Services
for the
City of Muskego, Wisconsin
L
Articles of Agreement
City of Muskego. Wisconsin
Articles of Agreement
TABLE OF CONTENTS
PAGE
. ARTICLES OF AGREEMENT .................................................................................. 1
1 .
2 .
3 .
4 .
5 .
6 .
7 .
8 .
9 .
10 .
11 .
12 .
13 .
14 .
15 .
16 .
17 .
18 .
19 .
20 .
21 .
SERVICES TO BE PROVIDED ..................................................................................... 2
PURPOSENSE OF APPRAISALS ............................................ .......................... 2
CONTRACT DOCUMENTS ............................................................................................ 2
PERIOD OF AGREEMENT .............................................................................................. 2
COMPENSATION ............................................................................................................ 3
INDEPENDENT CONTRACTOR .................................................................................... 6
OWNERSHIP OF DATA .................................................................................................. 6
INDEMNIFICATION AND WSURANCE ................................................................ 6
FORCE MAJEURE .................................................................................................... 8
EMPLOYMENT LAWS ................................................................................................ 9
CONFLICT OF INTEREST ............................................................................................ 9
PROJECT PERSONNEL ................................................................................... 9
SUBCONTRACTS/ASSIGNMENT OF AGREEMENT .......................................... 9
CHANGES IN AGREEMENT ................................................................................... 10
GOVERNING LAW ............................................................................................. 10
CONFLICT ............................................................................................................ IO
ENTIRE AGREEMENT ....................................................................................... 1 1
SEVERABILITY .......................................................................................................... 1 1
TERMINATION ........................................................................................................... 11
ARBITRATION .......................................................................................................... 12
NOTICES .................................................................................................................. 12
SIGNATURE/ATTEST PAGE ................................................................................. 13
SCHEDULE A (SERVICES TO BE PROVIDED)
December 1999 Cole.Layer.Trumble Company I
City of Muskego, Wisconsin
Articles ofAgreement
ARTICLES OF AGREEMENT
This Agreement is by and between the City of Muskego, located in the State of Wisconsin,
hereinafter referred to as "the City";
c
AND
The Cole*Layer-Tnunble Company, a wholly owned subsidiary of Tyler Technologies, Inc., a
corporation formed under the laws of the State of Delaware and qualified to do business in the
State of Wisconsin, hereinafter referred to as "the Company",
- WITNESSETH - - - - - - - - -
WHEREAS, the Company has experience in the design, development, and implementation of
computer-assisted appraisal systems; and
WHEREAS, the Company has served County and municipal governments in the mass appraisal
field for over sixty years; and
WHEREAS, the City desires to utilize said services;
NOW, THEREFORE, it is hereby agreed that the Company shall provide the services contained
in Schedule A (Services to be Provided) during the period of this Agreement as specified in
Article 4 hereof. The services to be provided shall be limited to those set forth in Schedule A.
December 1999 Cole.Layer.TNmble Company I
City of Muskego, Wisconsin
Articles of Agreement
1, SERVICES TO BE PROVIDED
The Company shall provide to the City in a professional and workmanlike manner all of
those services stipulated in Schedule A (Services to be Provided), and the Company shall
be responsible for the scheduling of personnel as categorized in Schedule A.
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2. PUFWOSE/USE OF APPRAISALS
The Company, by virtue of this Agreement, is contracted to provide certain services and
recommendations of value to the City, which are intended for exclusive use as
recommendation of value for determinations of assessment for ad valorem tax purposes.
Any use other than that stated above is not authorized nor intended, and most specifically
excluded is an opinion of value used for federally related real estate transactions or other
mortgage lending purposes.
3. CONTRACT DOCUMENTS
This Agreement and Schedule A comprise the contract documents.
4. PERIOD OF AGREEMENT
This Agreement shall run from January 17,2000, through December 31,2000.
The Company's time of performance of this Agreement is conditioned upon the
performance of the RESPONSIBILITIES OF THE CITY contained in Schedule A and
upon the nonoccurrence of an act of God or other cause or causes beyond the Company's
December 1999 Cole.Layer.Trumble Company 2
City of Muskego, Wisconsin
Articles of Agreement
control which materially increase the cost or difficulty of the Company's performance,
but occurrence of any such event should not relieve the Company from full performance,
but shall entitle the Company to a reasonable extension of the completion date and
additional cdmpensation to be negotiated.
In the event the Company has not completed all work under this Agreement by
December 3 1,2000, the Company shall pay a penalty of $100.00 per calendar day up to
the date such work is completed.
In addition to the above, the Company's performance of the Agreement is conditioned
upon the receipt by the Company from the City of all required City information on a
timely basis. If the City fails to make timely deliveries of such information the
Company's obligation to perform the services provided in this Agreement shall be
suspended until such deliveries are made, any and all requests for such information shall
be made in writing by the Company upon reasonable notice, but no less than two (2)
weeks prior to delivery of same.
5. COMPENSATION
As compensation for the Company providing the services contained in Schedule A:
December 1999 Cole.Layer.Trumble Company 3
Articles of Agreement
City of Muskego, Wisconsin
The City shall pay the Company a fixed fee of THIRTY THOUSAND DOLLARS
($30,000) for these services for the period of January 17,2000, through December 3 I,
2000. -
Invoices will be submitted each month, commencing the first month after the signing of
this Agreement, for an amount equal to the progress reported and approved during the
previous month. Progress will be reported to reflect the percentage of each activity
completed during the previous month.
The City affirms that its accounts payable system is year 2000 compliant, and payments
due the Company after January 1,2000 will not be delayed by year 2000 computer
hardware or software problems.
Payments of billings are due within thirty (30) days after the date of each billing. The
City will notify the Company in writing of any apparent discrepancies contained in the
itemized billing within fifteen (15) days of receipt of any billing. Failure of the City to
make payment when due, without cause, entitles the Company, in addition to its other
rights and remedies, to suspend, temporarily, further performance of this Agreement
without liability. The City shall have the right to inspect the progress of the work at any
reasonable time, including without limitation, inspection of data completed by the
Company.
December 1999 Cole.Layer.Trumble Company 4
City of Muskego, Wisconsin
Articles of Agreement
Additional compensation that may be due the Company for services requested in writing
by the City outside those covered in this Agreement, will be provided by the Company at
the prevailing time and materials rates. These hourly rates are updated annually and will
be provided on or about the first of each year to the City Assessor. The Company’s 2000
hourly rates are listed below:
.
December 1999
Senior Company Officer
Company Officer
Program Manager
Project Supervisor
Lead Programmer/Analyst
Senior Programmer/Analyst
Senior Appraiser
ProgrammedAnalyst
Junior ProgrammdAnalyst
Appraiser
Data Collector
Data Entry Supervisor
Secretary
Data Entry Operator
Clerical
Cole.Layer.Trumble Company
$175.00
$150.00
$140.00
$135.00
$135.00
$115.00
$90.00
$90.00
$75.00
$60.00
$60.00
$55.00
$50.00
$40.00
$40.00
5
City of Muskego, Wisconsin
Anicles of Agreement
6. INDEPENDENT CONTRACTOR
The relationship of the Company to the City shall be that of an independent contractor
and no principal-agent or employer-employee relationship is created by this Agreement.
The Compariy is entering into a contractual relationship with the City pursuant to
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Wisconsin Statute s70.05[2] and shall act as an assistant to the Assessor in the discharge
of the Assessor's duties.
7. OWNERSHIP OF DATA
Data collected is the property of the City. Data used by the Company in the services
contemplated herein shall remain the property of the City and no use or copying shall be
made thereof beyond that listed in this Agreement without the written permission of the
City.
8. INDEMNIFICATION AND INSURANCE
Except as provided below, the Company agrees to defend and save harmless the City, its
officers, agents and employees against all claims, demands, payments, suits, actions,
recovery, and judgments of every kind and description for personal injury or property
damage brought or recovered against it by reason of any negligent action or omission of
the Company, its agents, or employees and with respect to the degree to which the City is
free from negligence on the part of itself, its employees and agents.
December 1999 Cole.Layer.Trumble Company
n
6
City of Muskego, Wisconsin
Articles of Agreement
The Company agrees to indemnify and save harmless the City, its officers, agents and
employees against all payments, recovery and judgments of every kind and description
arising out of any valuation dispute, recovered against it, whether based in contract,
negligence or otherwise, which arise from the sole negligence of the Company.
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The City agrees to indemnify and save harmless the Company, its officers, agents and
employees against all payments, recovery and judgments of every kind and description
arising out of any valuation dispute, recovered against it, whether based in contract,
negligence or otherwise, which arise from the sole negligence of the City. In all other
actions arising out of valuation disputes, neither party shall indemnify the other.
Neither party shall be liable to the other for consequential, indirect or incidental damages,
including, but not limited to, loss of tax revenue or claims related to valuation of
property, whether based in contract, negligence, strict liability or otherwise.
Notwithstanding this paragraph, both parties shall be liable to the other for breach of the
terms of this Agreement.
The Company will carry Public Liability Insurance in the amount of $1,000,000
including protection for bodily injury and property damage with a combined single limit
of $1,000,000 and $500,000 for each occurrence.
Decem& 1999 Cole.Layer.Trumble Company
City of Muskego, Wisconsin
Alricles ofAgreement
The Company will also maintain Automobile Liability Insurance providing limits of
$1,000,000 per occurrence, and the Company will provide Workers' Compensation
Insurance. The Workers' Compensation Insurance will provide coverage under the
Compensatidn Act of Wisconsin and shall provide employer's liability insurance in the
-
amount of $100,000.
9. FORCE MAJEURE
Neither party shall be liable to the other for any loss, damage, failure, delay or breach in
rendering any services or performing any obligations hereunder to the extent that such
failure, delay or breach results from any cause or event beyond the control of the party
being released hereby ("Force Majeure"), including but not limited to acts of God, acts or
omissions of civil or military authorities the proposed completion deadline.
If either party is prevented or delayed in the performance of its obligations hereunder by
Force Majeure, that party shall immediately notify the other party in writing of the reason
for the delay or failure to perform, describing in as much detail as possible the event of
Force Majeure causing the delay or failure and discussing the likely duration of the Force
Majeure and any known prospects for overcoming or ameliorating it. Both parties agree
to take any commercially reasonable measures to overcome or ameliorate the Force
Majeure and its adverse effects on this Agreement, and to resume performance as
completely as is reasonably possible once the Force Majeure is overcome or ameliorated.
December 1999 Cole.Layer.Trumble Company 8
City of Muskego, Wisconsin
Articles of Agreement
10. EMPLOYMENT LAWS
The Company will comply with all the applicable provisions of Federal and Wisconsin
laws, rules, and regulations regarding employment and shall further specifically comply
with those sktions related to Equal Employment Opportunity.
-
11.
12.
CONFLICT OF INTEREST
The Company will not employ as a director, officer, employee, agent, contractor, or
subcontractor, directly or indirectly in any capacity, any elected or appointed official of
the City or any member of hisiher immediate family.
PROJECT PERSONNEL
All work will be performed by personnel certified by the State of Wisconsin, Department
of Revenue. The Company will provide and update the City with a listing of personnel
assigned to the Project. All project personnel assigned shall be approved by the City.
During the Period of Agreement (Article 4) and for a period of six months following the
project completion date, the City will not solicit for employment or hire any Company
employee without the express written consent of the Company.
13. SUBCONTRACTSlASSlGNMENT OF AGREEMENT
The Company agrees not to subcontract any of the work required by this Agreement
without the written permission of the City. The Company agrees to be responsible for the
December 1999 Cole.Layer.Trumble Company 9
City of Muskego, Wisconsin
Articles of Agreement
accuracy and timeliness of the work submitted in the fulfillment of its responsibilities
under this Agreement.
r
14.
15.
16.
The Compady agrees not to.assign, transfer, convey, or otherwise dispose of this
Agreement or its rights, title, or interest in this Agreement without the previous consent
and written approval of the City.
CHANGES IN AGREEMENT
This Agreement may be changed only upon the written permission of the City.
GOVERNING LAW
This Agreement shall be interpreted under the laws of the State of Wisconsin, as it
existed and was interpreted on the date of this Agreement. The methods and procedures
used in performance of this Agreement shall comply with Chapter 70 of the Wisconsin
State Statutes.
CONFLICT
In case of conflict with respect to Scope of Service and responsibilities of the parties
between the terms of this Agreement and the terms of Schedule A, the terms of this
Agreement shall control.
December 1999 Cole.Layer.Trumble Company IO
City of Muskego, Wisconsin
Articles of Agreement
17. ENTIRE AGREEMENT
This Agreement contains the complete and entire Agreement between the parties and
may not be altered or amended except in a writing executed, making specific references
to this Agreement, by a duly authorized officer of the Company and by a duly
authorized official of the City
18. SEVERABILITY
If any provision of this Agreement shall be declared invalid or unenforceable, such
invalidity or unenforceability shall not affect the whole Agreement, but the whole
Agreement shall be construed as if not containing the provision, and the rights and
obligations of the parties shall be construed and enforced accordingly, provided same is
not of a material nature and does not substantially affect the work performed or the cost.
19. TERMINATION
The City will have the right to terminate this Agreement in the exercise of its absolute
and sole discretion, upon ten (IO) days written notice to the Company. Ten (10) days
after the receipt of such notice, this Agreement will automatically terminate without
further obligation of the parties, except for the payment by the City for all services
rendered and materials furnished as of the date of termination.
December 1999 Cole.Layer.Trurnble Company
City of Muskego, Wisconsin
Articles ofAgreernent
20.
~
21.
ARBITRATION
Except as set forth in this article, any controversy or claim arising out of or relating to
this Agreement shall be settled in binding arbitration before a single arbitrator in a
location of the City's choosing in accordance with the rules of the American Arbitration
Association, and judgment upon the award rendered by the arbitrator may be entered in
any court having jurisdiction over the parties and the subject matter hereof.
NOTICES
All notices sent to the Company shall be sent to the following address:
Cole.Layer.Trumble Company
3199 Klepinger Road
Dayton, Ohio 45406
Attention: David J. Johnson, Vice President
All notices sent to the City shall be sent to the following address:
Ms. Laura Mecha
City Assessor
City of Muskego
W182 S8200 Racine Avenue
P. 0. Box 749
Muskego, Wisconsin 53150-0749
December I999 Cole.hyer.Trumble Company 12
City of Muskego, Wisconsin
Articles of Agreement
0 IN WITNESS WHEREOF, the parties hereto have set their hands to duplicates of this
Agreement this - day of ,2000.
-
Attest
CITY OF MUSKEGO, WISCONSIN
Attest
APPROVED AS TO FORM:
By:
Title:
By:
Title:
By:
Title:
COLE-LAYER-TRUMBLE COMPANY
a wholly owned subsidiay of
Tyler Technologies, Inc.
By: David J. Johnson
Vice President
Marketing
Deccrnber 1999 Cole.Layer.Trumble Company 13
Schedule A
'1)
Schedule A
City of Muskego, Wisconsin
SCHEDULE A
SERVICES TO BE PROVIDED
-
1.0 WORK TO'BE PERFORMED BY THE COMPANY
The Company will provide sketch vectoring services to assist the City Assessor in
creating graphic sketches for all residential improved property using the Integrated
Assessment System (IAS) software. A graphics sketch display uses the graphics mode of
PC workstations to display the line work and dimensions and labels of the perimeter
sketch. This feature also tiles the different areas of the sketch with different
colorshhading patterns. The graphic sketch allows isolation by floor level and moms in
and out for varying scales.
1.1 Sketch Vectors
The Company will encode or perform data maintenance to all improved residential
property records as needed to create a graphic sketch. The sketch is stored in a vector
format. The sketch provides the ability to maintain a set of sketch vectors used to define
the perimeter of the main dwelling and its additions. These vectors are input as character
data, e.g. U25R40D30L20U5L20 (up 25 feet, right 40 feet, down 30 feet, left 20 feet, up
5 feet, left 20 feet) through on-line data management. They are edited for closure and
areas computed. If they pass the edits, the scaled sketch and calculated areas will be
viewable. Simple rectangular additions may be described by providing the starting
December 1999 Cole&.yer.Trurnble Company 1
City of Muskego, Wisconsin
Schedule A
direction and second dimension, eg, R20x10, which (assuming a clockwise direction)
would be translated R20DIOL20UIO.
The areas calculated from the vector sketch are written to the file and used for subsequent
valuation processing. The capability to sketch angles other than 90” is also provided.
The ability to sketch arcs and circles is also provided. The user only enters manually
calculated areas if a structure is so irregular that it cannot be sketched. The appendix
titled “CAMA -Encoding Sketch Vectors and Additions Data” from the IAS User’s
Guide -Release 4.0, will be the rules for determining “No Vector” and “Unvectorable”
improvements and additions.
1.2 Data Entrv and Edits
The system provides for highly responsive, real time access to the database for purposes
of data entry as well as the updating of individual property characteristics.
Characteristics must pass the single-field and cross-field edits for the data items being
updated. The system supports a number of types of edits:
1. System-defined required field edits for selected fields.
2. A validation edit within the database to check types of data elements: alpha,
numeric, alphanumeric, etc.
3. User-defined range edits to insure that data are within an appropriate allowable
data criteria value range.
4. Check that a field has a value within a list maintained by the user.
5. Cross edits between data fields for consistency, maintained by the user. For
example, one cannot enter a 2.0 Story Ranch home.
December 1999 Cole.Layer.Trumble Company 2
Schedule A
City of Muskego, Wisconsin
Edits are executed on-line. Tables of allowable values are controlled by the user, and
may be updated for new codes concurrently with other on-line processing. Cost factor
codes are edited from cost table entries (also user controlled) to avoid problems with
missing codes during valuation.
The Company will run edit reports and resolve those errors related to data entry input.
Resolution of edits due to missing or erroneous data from the City’s database or property
record cards will be reviewed jointly by the City and the Company.
The Company is aware that some properties may require field verification of exterior
measurements because of dimensions that do not balance (close) or when the total square
feet for the improvement from the sketch vectors exceeds the existing total square feet.
The City and Company will mutually agree upon the properties that need to have a field
review.
2.0 RESPONSIBILITIES OF THE CITY
2.1 Oflice Soace. Hardware. and Local Phone Service
The City will provide suitable ofice space for Company personnel and access to two (2)
personal computers with the production IAS database, in addition to local phone service.
December 1999 Cole.Layer.Trumble Company 3
Appendix
IAS User’s Guide
Release IAS 4.0
CAMA - Encoding Sketch Vectors and Additions Data
IAS User's Guide . Releate US 4.0 CAM . Encoding Sketch Vectors and Additions Data
TABLE OF CONTENTS
ENCODING SKETCH VECTORS AND ADDITIONS DATA ............................................................................ 11
PURPOSE . ... ... ... ...
DEFINITIONS
1
SPECIFIC SKETCH VECTORING RULES
1
PROCEDURE .
2
... 3
TYPICAL SKETCH VECTOR EXAMPLES .......................................................................................................... 7
SKETCH VECTOR - EXAMPLE #I ...
SKETCH VECTOR - EXAMPLE #2
7
SKETCH VECTOR - EXAMPLE #3
8
SKETCH VECTOR- EXAMPLE #4
9
SKETCH VECTOR- EXAMPLE #5 - UNVECTORABLE ADDITION,
IO
SKETCH VECTOR - EXAMPLE #6
1 1
SKETCH VECTOR - EXAMPLE #7 -"NO VECTOR
12
SKETCH VECTOR - EXAMPLE #8
13
SKETCH VECTOR - EXAMPLE #9
14
SKETCH VECTOR - EXAMPLE #IO,
15
......... ..... ... ...... ... 15
COMMON ERRORS FOUND IN VECTORING AND DESCRIBING ADDITIONS ...................................... 19
... ...
...... ... ...
...... .....
........ ...... .............
........ ....... ... ...
... ...
............... ...... ... ...
....... ... ... ...
....... ... ... ...
...... ...
June 1999 Cole-Layer-Trumble Company cLT;iTr I
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This page inlentionally le) blank.
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ENCODING SKETCH VECTORS AND ADDITIONS DATA
PURPOSE
Encode the sketch of the improvements as a set of vectors so that the computer can plot the
sketch and compute the square foot areas of the main body and all additions. Record code
numbers in the Additions area to identify each addition so that values and area can be computed
and shown on the final computer-printed residential card.
DEFlNITIONS
Vector an instruction that indicates the direction and distance a line is to be drawn.
C
R
L
U
D
X
F
F
N
NV
V
A0
AI
An
B
0
I
M
Commence (instruction for “pen down -start drawing”)
Right
Left
UP
Down
Complete a rectangular section by continuing clockwise to point of section origin
Finish (completes the last two sides of the sketch)
Finish sketch vector
No vector for this addition (record the area beside the code in the additions
section)
No vectors for this dwelling
Angle - Must be followed by a direction and a distance vertically and
horizontally, e.g., AOCU15VU12R13R15D27L28
Main body of dwelling sketch
First addition
Next additions - Where “n” is the number of the addition, A2, A3, A4, A5, etc.
Bow - Must be followed by a direction, distance, I or 0, and another distance
designating the depth of the bow, eg, AOCU30BR40015D30L40
Out -Used in the bow command to designate an outward bow
In - Used in the bow command to designate an inward bow
Mark - Used to mark a spot on the sketch when a drawing is not appropriate,
e.g., A2U50R50CM (an unvectored addition) or to locate OB and Y items
June 1999 Cole-Layer-Trumble Company aTAi
CAM - Encoding Sketch Vectors and Additions Data US User S Guide - Release IAS 4.0
SPECIFIC SKETCH VECTORING RULES
1) Each vector line begins with a descriptor (e& AO, AI, A2, etc.)
2) Each vector consists of a direction and a dimension (example: U25, Dl 7, etc.), except
M (mark) which requires no dimension following the "M Use M to mark the
placement of an unvectored addition.
3) All vectors will have the same point of beginning: the lower left comer (southwest
comer) of the main body of the dwelling. All vectors, including additions, will begin
from this point. The sketch will begin at the "C" location in the vector.
4) Commands consist of C (commence), F (finish), V (angle), B (bow), and M (mark).
Use C to instruct the program to begin the sketch.
Use F to finish a sketch where two sides remain to be vectored.
Example - AOCU15R13U12R15F to produce a sketch as shown:
15 I
12
13
15
FINISH LINES 1 """""""""""""""""""
Use V to execute a part of the dwelling that does not form a 90" angle. The angle
command consists of the V and a pair of vectors. The angled distance is
calculated as the diagonal of the rectangle described by the entries following the
V.
2 Cole-Layer-Tmmble Company CLTU June 1999
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US User i Guide - Release US 4.0 CAM - Encoding Sketch Vectors and Additions Data
Example - AOCU20R25VU15R15VR15D15D20L55 to produce a sketch as
shown:
55
5) All vectors must “close” (return to the point of the beginning of the individual
sketch portion).
6) An unlimited number of additions can be entered, but a maximum of eight
additions can be printed on the inventorykontents sheet.
PROCEDURE
1) Determine the point of beginning or starting point of the main body of the
improvement. This is always the southwest comer (lower left comer in the grid
area) of the main body of the improvement.
2) Begin the vectoring with the identifier for the main body of the dwelling (AO) and
the instruction meaning pen down, commence (C).
3) The next entry required is direction (alpha) and distance (numeric) of the first
vector.
June 1999 Cole-Layer-Trumble Company aT&A 3
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4) Enter the balance of the required vectors to completely enclose the main body of
the improvement, and return to the Point of Beginning. When the vectors are
closed, the imaginary pencil will raise automatically.
Example - AOCU20R45DSL5D15L40 to produce a sketch as shown:
45
4
20
40
15 i;l‘
5) Vector all rectangular sections of the sketch by using the “X command. To use
the “X, position the pen at the comer of the section, then start by using a
directional vector (U, D, L, or R) which may be continued by clockwise
transversal of the section.
40
25
15
16
.. t
Example - AOCU25X40 (not R40X25)
AIR40U5CU16X18 (not R18X16 which would have drawn the
section shown in the example by broken lines)
Note: Use of the “X” command not only balances these sections, but also saves
time and reduces the size of vector strings.
Cole-Layer-Trumble Company aTiiTA June 1999
L4S User’s Guide - Releme IAS 4.0 CAM - Encodinp Skerch Vectors and Additions Data
6) If more than 200 spaces are required to vector any portion of the sketch, complete
the vector string on the following line.
Example- LlODlOL20
AlCUlOXlO
7) Enter the addition identification (Al, A2, etc.) and then enter the vectors required
to place and completely enclose the addition. It will be necessary to instruct the
computer to go to the Point of Beginning of the addition before entering “C,”
commence. Remember, all vectors start from the southwest comer of the
improvement. When the Point of Beginning of the addition is reached, enter the
instruction “C,” commence, and then enter the balance of vectors required to
completely enclose the addition and return to the Point of Beginning of the
addition.
Note: Once vectoring proficiency has been established, it is often desirable to
“shortcut” outside or through the main body of the improvement to reach the
commence, “C,” point of an addition. By following this practice, the “C” point
can be reached with a maximum of two vectors. This may often be simpler than
following the perimeter of the dwelling to the “C” point, but extreme caution must
be used since the distance of these vectors may not be readily identifiable from
the sketch.
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June I999
10 #I
OFP
(1 1) 9
20
12 a
12
5
a 1s FR 16
I l2 20 41 u4
0
Correct - AOCU12L5U8R5U12R20D8R12D16L4D4
L20D4L8
AlUl2L5U8R5U12RllCUlOX9
Short Cut -AOCU12L5U8R5U12R20D8R12D16L4D4
L2OD4L8
AIR1 IU32CUlOX9
Cole-Layer-Trumble Company ~TATA 5
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CAM - Encoding Sketch Vectors and Additions Data
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US User i Guide - Release L4S 4.0 <a
8) Enter the vectors required for the balance of additions, in order (AI, A2, A3, etc.).
Be sure to start each addition on a separate line (AI& A2/C, A3/D, etc.) 01
9) Encoding the addition identifications - the last step in the sketch vector procedure ?
is to fill in the addition identification codes in the “Addition” area of the data
collection form.
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For each addition: enter the proper code identifying that addition,
c
6
a) On the correct line for the addition
addition (lower, I”, 2”*, 3d, etc.)
’ b) Correctly positioned in the column identifying the floor level of the
Notes: In cases where it is necessary to use two or more codes to completely
describe a stacked addition with an identical floor area or each level (for example,
a 2 story open framed porch), place each code in its correct column for level
placement on the same line for that addition.
The space for “Area” is left blank in all cases, EXCEPT those where the sketch is
not vectored (for example, an addition which has an irregular outline in the
sketch). This possibility will be covered as a special example later in these
instructions.
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TYPICAL SKETCH VECTOR EXAMPLES
SKETCH VECTOR- EXAMPLE #1
ADDITION
20 1s FR
30
20
10
I7
27
13
23
38
11
12
21 zz
18
19
28
Jo
25
15
25
16
31
33
Y
35
24
14
36
50
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SKETCH VECTOR - EXAMPLE #2
0
8
50
15
CP
20
15
1s BR
20
35
OMP #2
AOCU20L15U8R50D28L35
AlCL15X20
A2R10CR15X4
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0 SKETCH VECTOR - EXAMPLE #3
18 I4 29
.-
17
B 18
16
20 4 ow 4
#3
717
14
CP
22
14
#I
Masonry Shed
#2
AOCU17L4U8R18U4R29D7L7D18L16D4
- 120
AlR43U22CU7X7
A2R36CU22X14
A3R20CU4X16
Note: Additions -(not must) be numbered clockwise.
XI ADDITIONS
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SKETCH VECTOR - EXAMPLE #4
22 #2 EFP
14 10 14
#1 FRSHED 6
(7) 00 10
20 IS FR
36 10
I XI ADDITIONS I
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e SKETCH VECTOR - EXAMPLE #5 - UNVECTORABLE ADDITION
24
1SFR
60 60
A
24
The above attached greenhouse addition is so complicated that it might be deemed more practical
to not vector it. In this case a manual calculation of the square footage should be entered in the
square footage space. The code "N" indicates that the addition is not vectored. Enter the main
body in usual fashion and then enter the addition identifier and "N to show no vector.
AOCU60X24
AIN
XI ADDITIONS
June 1999
A5lF __
_I"_ " " " __ A7lH
_I"_ " " " __ _I"_ " " "
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SKETCH VECTOR -EXAMPLE #6
24
0
@ PATIO
CONC
12
20
1SBR
18
24
BR
36 GR
@
24 I
@ EFP (4)
20 20
u
32
A
2s
GR
-
B
14
4 24 24
26
12
10 OMP
AOCU4L24U4L8U4L8U24R32U20R24Dl
2R28D26LIZD14L24D4L8
AIL28U36CU18X20
A2L28U54CU12X20
A3L8U56CU36X24
A4R40U44CL15X 10
A5R44U2 1 CU2OX2
A6R32U8CU 1 OX 12
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I XI ADDITIONS I
SKETCH VECTOR - EXAMPLE #7 -“NO VECTOR”
Improvement and addition with rounded sides in the sketch. In this case, a representative
computer diagram and a computer-generated area will not be developed.
I 50
fi MSHED
24 cp
16
#2
#3
In cases such as this, the following rules apply:
a) Do not enter any sketch vectors.
b) Enter the manually computed area of the main part of the improvement in the Ground
Floor Area field. Enter right justified with leading zeros.
Example - Ground Floor Area 900
c) Enter “NV” in the first line allowed for vectors. This entry should be made as shown
in the following example.
Example -
d) Enter both the type codes and the manually computed areas of each addition in the
“Addition” area of the data collection card.
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3
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Example:
XI ADDITIONS 1
Note: In the case where an improvement and its additions can be vectored with the exception of
a minor addition (for example, a kidney-shaped masonry patio), it is desirable to vector the
improvement and all additions, except the kidney-shaped patio. For the patio, enter the identifier
(A3, for example) and “N”.
SKETCH VECTOR - EXAMPLE #8
The “F” command is most usehl when vectoring irregular shapes with lengthy vector strings.
This command causes the system to calculate the last two directioddimension entries. The result
is automatic closure of the vector string. It may be used for both main dwellings and additions.
Using the “F” command requires five fewer characters than the standard commands.
14
20 lo ‘+,
20 10
25 18
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Cole-Layer-Trumble Company CLT;rTi June 1999
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SKETCH VECTOR - EXAMPLE #9
The “V” command indicates the presence of an angle. It must be followed by a pair of direction
and distance entries. The angled distance is calculated as the diagonal of the rectangle described
by the entries following the “V”.
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SKETCH VECTOR - EXAMPLE #10
The “B’ command indicates the presence of a bow. When using a bow in a vector string the
following order must be followed; i.e., AlCR24BL24010
a) Code “B
b) Direction (R, L, U, D)
c) Distance (5, IO, 15, etc.)
d) I or 0 (bowed In or Out)
e) Depth of Bow (5, IO, 20, etc.)
f) Opposite direction from B (Iz, L, U, D)
g) Same distance as C (IO, 20,35, etc.)
The following five examples illustrate the use of the bow in each direction. (See Examples 1 OA,
IOB, IOC, IOD, and 10E.)
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Examole 10A
AOCU35X24
AlCR24BL24010
Examole 10B
AOCU35BR24010D35L24
'0 1
I.
rr
I,
24
1 SFR
35 35
A
B
24
""""""_ 0-
35 35
A
1 SFR
24
Comment: When vectoring an addition with a bow at the top of the sketch, commence right to
left.
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Example 1OC
AOCU35X24
AlR24U3OCBD2501OU25
24
I SFR
A
25 B
35
24
e
e
e 4- 1 SFR BOW ADD
Comment: When vectoring an addition with a bow to the right of the sketch, commence down
then up.
Examde 10D
AOCU35X24
AIU5CBU25010D25 1 SFR BOW ADD
24
\ e
A
e 25
B 35
e
1 SFR
24
Comment: When vectoring an addition with a bow to the left of the sketch, commence up then
down.
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Example 10E
A0 CU30R60D46
L24U16L36
AI R24CR12D14
BVL12U1402
IO
60
A
46
36
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US User i Guide - Release US 4.0 CAM - Encoding Sketch Veclors and Additions Data
! 0 COMMON ERRORS FOUND IN VECTORING AND DESCRIBING
ADDITIONS
June 1999
Down and Up relationships not equal.
Right and Left relationships not equal.
First character after “C” (commence) is not alpha.
Missing “C” (commence) in vector string.
More than one “C” (commence) in vector string.
Addition descriptor key is not continuous, for example, A6/G must follow A5K.
Addition vectored, but no corresponding description.
Addition described, but with no corresponding vectors.
First character in vector string is not “A”
Second character in vector string is not numeric.
Two continuous vectors showing no change in direction.
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Cole- Layer- Trumble Company
3199 Klepinger Road. Dayton, OH 45406 a;
Phone: (937) 276-5261
web: w.cItco.com / e-mail: marketing@cltco.com
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