CCR2000010COMMON COUNCIL - CITY OF MUSKEG0
RESOLUTION #lo-2000
RESOLUTION TO CREATE POSITION OF
CLERK-TREASURER SECRETARY
WHEREAS, The Finance Committee has reviewed a request to create a full-time AFSCME
position to serve as Secretary to the Clerk-Treasurer and recommended approval; and
WHEREAS, The pay grade of the position is C&T10 with a 2000 starting rate of $9.36/hour,
increased to $9.94ihour after six months; the points for the position are as follows:
KN 4Ilp(142), PR 3Ce(30), AR CII2b(46), WC AIL(0) for a total of 218
NOW, THEREFORE, BE IT RESOLVED that the Common Council of the City of Muskego,
upon the recommendation of the Finance Committee, does hereby approve of the full-time
AFSCME position of Clerk-Treasurer Secretary as detailed above.
DATED THIS 11th DAY OF January 2000.
SPONSORED BY:
FINANCE COMMITTEE
Ald. Mark Slocomb
Ald. David J. Sanders
Ald. Nancy C. Salentine
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This is to certify that this is a true and accurate copy of Resolution #IO-2000 which was adopted
by the Common Council of the City of Muskego.
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0 Secretary. Clerk-TreasDept.
City of Muskego
Position Description
Name: Department: Clerk-Treasurer
Position Title: Secretary Pay Grade:
Date: 1 January, 2000 Reports To: Clerk-Treasurer
Purpose of Position
The purpose of this position is to perform a variety of clerical and secretarial tasks for
the Clerk-Treasurer Department. The work is performed under the supervision of the
Clerk-Treasurer and deputies.
Essential Duties and Responsibilities
The following duties are normal for this position. These are not to be construed
as exclusive or all-inclusive. Other duties may be required and assigned.
Composes correspondence and reports for Clerk-Treasurer and Deputies. Types a
variety of written material from rough draft, dictation, or oral instruction.
Takes and transcribes minutes of Clerk-Treasurer staff meetings and types minutes of
Department Head meetings from notes or dictation.
Processes claims/lawsuits; automobile insurance additionddeletions; property
insurance additions/deletions; and maintains spreadsheevfiles and all.
Maintains spreadsheet of insurance certificates and performance and payment bonds
on file for projects, sends notices, obtains and files renewals.
Prepares timelines, public hearing notices, mailings, affidavits, etc. for Special
Assessment projects.
Transfers all Council resolutions and ordinances and Council and Committee meeting
minutes to Web site.
Manages the document imaging of all minutes, resolutions, and ordinances.
Acts as floater within department by performing receptionist and clerical tasks of
department staff to provide coverage for vacations, sick time, breaks, and peak work
periods, including but not limited to answering the telephone, greeting visitors. assisting
with receipt of payments, license applications, and voter registration.
Photocopies and faxes materials. Performs routine maintenance of copy machine.
Programs and maintains fax machine numbers.
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Sorts, files and retrieves documents and other printed materials.
Assists in preparing, collating and distributing meeting materials. Sets up meeting
rooms, including putting up signs, setting out the necessary documentation, and setting
up recording equipment and microphones.
Works on special projects as assigned by Clerk-Treasurer,
Additional Tasks and Responsibilities
While the following tasks are necessary for the work of the unit, they are not an
essential part of the purpose of this position and may also be performed by other
unit members.
Assists Deputy Clerk with various keyboarding tasks including Council preparation and
correspondence.
Transcribes meeting minutes from recorder,
Minimum Training and Experience Required to Perform Essential Job Functions
High school diploma or equivalent, vocationalltechnical training in secretarial skills, one
to two years clerical/secretarial experience with public contact and PC word processing
and spreadsheet experience, or any combination of education and experience that
provides equivalent knowledge, skills, and abilities.
Physical and Mental Abilities Required to Perform Essential Job Functions
Language Ability and Interpersonal Communication
Ability to classify, compute and tabulate data and information, following a prescribed
plan requiring the exercise of some judgment. Ability to compare, count, differentiate,
measure and sort information. Ability to assemble, copy. record and transcribe data and
information.
Ability to explain, demonstrate and clarify to others within well established policies,
procedures and standards. Ability to follow specific instructions and respond to simple
requests from others.
Ability to utilize a wide variety of reference data and information such as maps, tax
statements, meeting agendas and minutes, invoices, letters, license applications,
general operating manuals, schedules, procedures, and guidelines.
Ability to communicate effectively with City officials, City employees, and the general
public.
Mathematical Ability
Ability to add, subtract, multiply and divide, calculate percentages, fractions, decimals.
Judgment and Situational Reasoning Ability
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a Ability to use reasoning in performing semi-routine functions involving standardized work
with some choice of action.
Ability to exercise the judgment, decisiveness, and creativity in situations involving the
evaluation of information against measurable criteria.
Physical Requirements
Ability to operate a variety of office equipment including computer terminal, audio
recorder, typewriter, telephone, fax machine, calculator, transcriber, photocopier, mail
processing equipment, and document imaging equipment including scanner
Ability to coordinate eyes, hands, feet and limbs in performing semi-skilled movements
such as data entry.
Ability to exert very moderate physical effort in sedentary to light work, typically involving
some combination of stooping, kneeling, crouching, crawling, lifting, carrying, pushing
and pulling.
Ability to recognize and identify individual characteristics of sounds associated with job-
related tasks. Ability to sustain prolonged visual concentration.
Environmental Adaptability
Ability to work under safe and comfortable conditions where exposure to environmental
factors such as repetitive computer keyboard use and irate individuals may cause
discomfort and poses little risk of injury.
The City of Muskego is an Equal Opportunity Employer, In compliance with the
Americans with Disabilities Act, the City will provide reasonable accommodations to
qualified individuals with disabilities and encourages both prospective and current
employees to discuss potential accommodations with the employer,
HICITYHALUCLERK-TREASURER:posdescrip