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CCR1991189AMENDED COMMON COUNCIL - CITY OF MUSKEG0 RESOLUTION #189-91 APPROVAL OF ARCHITECTURAL FIRM Muskego Volunteer Fire Company Station WHEREAS, the Muskego Volunteer Fire Company has requested that improvements be made to the fire house facilities, and WHEREAS, the Architectural Control Steering Committee has selected the firm of PSI Design, Inc. of Big Bend to provide preliminary architectural services to manage the design and renovation of the Muskego Volunteer Fire Company Station No. 1 for a fixed fee of $2,500 plus reimbursable expenses as identified in the proposal, and WHEREAS, the Finance Committee recommends approval. NOW, THEREFORE, BE IT RESOLVED that the Common Council of the City of Muskego, upon the recommendation of the Finance Committee, does hereby approve the selection of PSI Design, Inc. to provide preliminary architectural services to manage the design and renovation of the Muskego Volunteer Fire Company Station No. 1 for a fixed fee of $2,500 plus reimbursable expenses as identified in the proposal. BE IT FURTHER RESOLVED that the Mayor and Clerk are authorized to execute the attached Agreement as amended in the name of the City, subject to review by the City Attorney. DATED THIS 23RD DAY OF JULY , 1991. SPONSORED BY: FINANCE COMMITTEE Ald. Daniel J. Hilt Ald. Edwin P. Dumke Ald. Harold L. Sanders This is to certify that this is a true and accurate copy of Resolution #189-91 which was adopted by the Common Council of the City of Muskego. 7/91cac July 23, 1991 Chief Lloyd Pickart Muskego Volunteer Fire Department City of Muskego W182 S8200 Racine Avenue Muskego, Wisconsin 53150-0903 P.O. BOX 903 Re: Fire House Facilities Preliminary Architectural Services Proposal Dear Sirs: PSI Design (the Architect) is pleased to submit this letter as our formal proposal to provide preliminary architectural services to the City of Muskego (the Owner) in connection with improvements to the city‘s fire house facilities, which will take the form of some combination of renovations and addition to existing Volunteer Fire Station No. 1 on Janesville Road, Muskego, or a new freestanding fire station on property to the north of the historical society property, (the Project). Accordingly, the Architect and the Owner agree as set forth below: ARTICLE 1: BASIC SERVICES The following tasks and duties, specifically included as Basic the Architect to, or on behalf of, the Owner, as follows: Services, are to be provided within the terms of this Agreement by 1. REVIEW OF PREVIOUS PLANNING EFFORTS: As directed and aided by the Owner, the Architect shall receive and review documents, including lists of desired features, partial or materials pertinent to the Architect’s comprehension of the complete architectural program, memos, minutes, and other Project and the Owner’s objectives and expectations for the Project . 2. OWNER/ARCHITECT CONFERENCES: The Architect shall meet with designated Owner’s representative(s) for the purpose of ascertaining the City’s objectives, constraints, and [continued) PSI Design, Inc. W232 57530 Big Bend Drive / P.O. Box 215 / Big Bend, Wisconsin 53103 8 *RcHIrms J PLANNERS Phone 414662.2664 / FAX 414662.3667 Chief Pickart July 23, 1991 Page 2 of 6 3. 4. 5. 6. 7. 8. expectations for the Project, as well as to become generally acquainted with the operational characteristics of the Fire Department, and its objectives and expectations for the Project . INVENTORY OF EXISTING SPACE AND CONDITIONS: The Architect shall visit the sites so as to become generally familiar with prevailing conditions. PROGRAMMING ASSISTANCE: With the Owner's participation, prepare a prioritized list of features to be included in the Project for review and approval by the Owner's designee(s). SITE ANALYSIS: The Architect shall review Owner-provided documents describing the existing sites, including boundaries, natural and man-made features, pedestrian and vehicular traffic flows, general surrounding features, parking and access, and other characteristics of the site. The Architect shall prepare sketches graphically depicting site boundaries and features for use in explaining the sites and the Project, and in sufficient clarity to allow the Owner to make basic site selection and other major decisions. SCHEMATIC DESIGN: Based on the results and work-product of 1 through 5 above, the Architect shall prepare for the Owner's review and approval sketches, drawings, and other documentation depicting alternative designs for the Project, as appropriate to explain proposed sizes, building layouts, including site plan, floor plan(s), elevations, and sketches and configurations. PROJECT BUDGETING AND COST ESTIMATING: The Architect shall assist the Owner in establishment of a Project Budget, which is to be updated and refined during the course of development of the Project. The Project Budget shall include contingency amounts appropriate to the various stages of project refinement to which the project has progressed, and which acknowledge the stage of construction cost-certainty attained. PROJECT PLANNING AND SCHEDULING: The Architect shall assist the Owner in development of a Project Schedule, and, as requested, in advising the Owner as to possible construction contract types, methods, and means of constructing the Project. (continued) Chief Pickart July 23, 1991 Page 3 of 6 ARTICLE 2: ADDITIONAL SERVICES When and if instructed by the Owner, the Architect will provide services in addition to those defined in Article 1 for additional compensation as defined herein. Such services are at the Owner’s option, and might include items such as: when available documents are inadequate or incomplete. Making detailed measured drawings of existing conditions Making changes to the Work of the Project when such changes are inconsistent with the Owner’s previous control of the Architect. instructions or approvals, or are otherwise beyond the Appearing on more than one (1) occasion before local municipal councils, boards, or commissions for the purpose of seeking formal approval of the Project. Preparing scale models or detailed colored renderings (such as for press releases). a ARTICLE 3: OWNER’S RESPONSIBILITIES This Agreement acknowledges that successful development of this Accordingly, the Owner shall be responsible to the Architect under Project will depend on the Owner’s cooperation with the Architect. this Agreement as follows: 1. To provide full and complete requirements for the Project. 2. To provide the Architect with plans and other drawings and documents describing existing conditions of both sites, including construction or renovation drawings and specifications, if available, a certified survey showing, as applicable, boundaries, natural and man-made features, easements, utility locations, topography, setbacks, and other features and restrictions of the site. 3. To assign a Project Representative who will expedite information transfer to and from the Architect, and whose communications to the Architect are to be taken as representing the Owner. is (continued) Chief Pickart July 23, 1991 Page 4 of 6 4. To seek and secure necessary approvals, opinions and/or consensus from various controlling bodies and individuals prior to directing the Architect, so as to avoid the necessity for re-doing the Architect's work. 5. The items cited as Owner's responsibilities shall be be entitled to rely upon the completeness and accuracy provided at the Owner's expense, and the Architect shall thereof. ARTICLE 4: FEE The Architect proposes to provide Preliminary Architectural Services as defined in Article 1 for a fixed-fee of Two Thousand Five Hundred Dollars ($2,500.00.) Additional Services (if any) such as listed in Article 2 shall be compensated for the time of technical personnel (architects and Customary rates. engineers) assigned to the project at the Architect's Normal and ARTICLE 5: REIMBURSABLE EXPENSES In addition to the fixed fee amount for basic services and additional services (if any), out-of-pocket expenses directly attributable to the Project, including but not limited to long materials and processing, automobile mileage, and other expenses distance telephone calls, copying, reproduction, photographic incurred by PSI Design, Inc., its employees and consultants, shall be considered as reimbursable advances by PSI Design, to be paid by the Owner without markup. ARTICLE 6: PAYMENTS TO THE ARCHITECT Additional Services, and for Reimbursable Expenses, shall be made Payments to the Architect under this Agreement for Basic and by the Owner, upon receipt of monthly invoices from the Architect. Such invoices shall be in direct proportion to the cost of professional services rendered and expenses incurred as of the date be due within thirty (30) days of the invoice. of each invoice. Payments on account of services rendered shall (continued) Chief Pickart July 23, 1991 Page 5 of 6 An initial payment in the amount of Five Hundred Dollars ($500.00), to be considered as a retainer and credited to the Owner's account, is payable upon return of a signed copy of this Agreement to the Architect. ARTICLE 7: PROJECT CONTINUATION In the event that the Project proceeds into subsequent stages (construction drawings, bidding, construction, etc.,) the parties continuing architectural services, using an American Institute of to the Agreement intend to execute a formal fixed-fee contract for Architects "Standard Form of Agreement Between Owner and Architectll agreement, with fee amount for Basic Services (as defined in the (AIA Form B-141, 1987 Edition), or some other mutually-acceptable AIA "B-141") not to exceed 5% of the Project Construction Cost. this agreement shall be credited against the maximum fee amount for In that event, amounts paid to the Architect by the Owner under either party to enter any further agreement. full architectural services. Nothing in this paragraph binds ARTICLE 8: SPECIAL PROVISIONS The following special provisions are part of this Agreement: 1. It is understood by both parties that this Agreement does not contemplate handling of, or design including use of, asbestos or any hazardous waste material. Therefore, the Owner agrees to hold harmless, defend and indemnify the Architect and his consultants against all claims, lawsuits, expenses or damages arising from or related to the handling, use, treatment, purchase, sale, storage or waste materials. disposal of asbestos, asbestos products or hazardous 2. If the Owner, or its successors or assigns, elects to terminate the employment of the Architect for services covered under this Agreement, and uses the Drawings and Specifications to complete the Project without the Architect's written consent, the Owner and its successors and assigns shall indemnify and hold the Architect harmless against liabilities, costs, and claims arising from the use of the Architect's Documents, except for liabilities, with, negligence of the Architect. costs, and claims resulting from, or occurring in connection (continued) \ Chief Pickart 0 July 23, 1991 Page 6 of 6 ARTICLE 9: TERMINATION The Owner reserves the right to terminate this Agreement at any time, and for any reason, with his financial liability under this Agreement limited to the cost of work performed and expenses incurred by the Architect to the date of written notice of termination. (end of Agreement Provisions) If you are in accord with the terms and conditions of this Agreement, please return a signed copy to PSI Design, Inc., and retain the other for your files. Most respectfully submitted, PSI Design, Inc., Architects 0 Y rz2&z5kr* Daniel P. Christiansen, AIA Executive Vice President/Principal Architect DPC : zds Accepted for PSI Design, Inc. Date ?I2414 1 %a’niel .eChristiansen, AIA Accepted for the City of Muskego , Date / 0 B&M:prohouse3 (end) ITY OF MUSKEGO RESOLUTION #189-91 TECTURAL FIRM e Company Station WHEREAS, the M Company has requested that improvements b use facilities, and WHEREAS, the A Steering Committee has selected the firm of PSI c. of Big Bend to provide preliminary ar to manage the design and renovation of Fire Company Station No. 1 for a fixed fee of $2,500 p identified in the proposal, a reimbursable expenses as WHEREAS, the F mends approval. NOW, THEREFORE, BE IT RESOLVED t the Common Council of the City of Muskeg ation of the Finance Committee, doe selection of PSI Design, Inc. design and ren Volunteer Fire Company to provide pre 1 services to manage the Station No. 1 for a fixed fee of $27,500 plus reimbursable expenses as identified in the proposal. BE IT FURTHER RESOLVED that the Mayor and Clerk are authorized to execute the attached Agreement in h t e name of the City, subject to review by the City Attorney.\ This is to certify that this is a Resolution #189-91 which was the City of Muskego. City Clerk 7/91cac -m v --m W -+ m July 22, 1991 Muskego Volunteer Fire Department Chief Lloyd Pickart W182 S8200 Racine Avenue City of Muskego Muskego, Wisconsin 53150-0903 P.O. Box 903 Re: Fire House Facilities Preliminary Architectural Services Proposal Dear Sirs: PSI Design (the Architect) is pleased to submit this letter as our the City of Muskego (the Owner) in connection with improvements to formal proposal to provide preliminary architectural services to the city's fire house facilities, which will take the form of some combination of renovations and addition to existing Volunteer Fire Station No. 1 on Janesville Road, Muskego (the Project). Accordingly, the Architect and the Owner agree as set forth below: ARTICLE 1: BASIC SERVICES The following tasks and duties, specifically included as Basic Services, are to be provided within the terms of this Agreement by the Architect to, or on behalf of, the Owner, as follows: 1. REVIEW OF PREVIOUS PLANNING EFFORTS: As directed and aided by the Owner, the Architect shall receive and review documents, including lists of desired features, partial or materials pertinent to the Architect's comprehension of the complete architectural program, memos, minutes, and other Project and the Owner's objectives and expectations for the Project . 2. OWNER/ARCHITECT CONFERENCES: The Architect shall meet with designated Owner's representative(s) for the purpose of ascertaining the City's objectives, constraints, and (continued) PSI Design, Inc. W232 57530 Big Bend Drive / P.O. Box 215 I Big Bend, Wisconsin 53103 ARCHITECT5 1 PLANNIPS Phone 414-662-2664 I FAX 414-662-3667 Chief Pickart Page 2 of 6 July 22, 1991 expectations for the Project, as well as to become generally acquainted with the operational characteristics of the Fire Department, and its objectives and expectations for the Project . 3. INVENTORY OF EXISTING SPACE AND CONDITIONS: The Architect shall visit the site so as to become generally familiar with prevailing conditions. 4. PROGRAMMING ASSISTANCE: With the Owner's participation, prepare a prioritized list of features to be included in the Project for review and approval by the Owner's designee(s). 5. SITE ANALYSIS: The Architect shall review Owner-provided documents describing the existing site, including boundaries, natural and man-made features, pedestrian and vehicular traffic flows, general surrounding features, parking and access, and other characteristics of the site. The Architect shall prepare sketches graphically depicting site boundaries and features for use in explaining the site and Project, and in sufficient clarity to allow the Owner to make basic Project decisions. 6. SCHEMATIC DESIGN: Based on the results and work-product of 1 through 5 above, the Architect shall prepare for the Owner's documentation depicting alternative designs for the Project, review and approval sketches, drawings, and other as appropriate to explain proposed sizes, building layouts, including site plan, floor plan(s), elevations, and sketches and configurations. 7. PROJECT BUDGETING AND COST ESTIMATING: The Architect shall assist the Owner in establishment of a Project Budget, which is to be updated and refined during the course of development of the Project. The Project Budget shall include contingency amounts appropriate to the various stages of project refinement to which the project has progressed, and which acknowledge the stage of construction cost-certainty attained. 0 0. PROJECT PLANNING AND SCHEDULING: The Architect shall assist the Owner in development of a Project Schedule, and, as requested, in advising the Owner as to possible construction contract types, methods, and means of constructing the Pro j ect . (continued) Chief Pickart July 22, 1991 Page 3 of 6 ARTICLE 2: ADDITIONAL SERVICES When and if instructed by the Owner, the Architect will provide services in addition to those defined in Article 1 for additional compensation as defined herein. Such services are at the Owner's option, and might include items such as: Making detailed measured drawings of existing conditions when available documents are inadequate or incomplete. Making changes to the Work of the Project when such changes are inconsistent with the Owner's previous control of the Architect. instructions or approvals, or are otherwise beyond the Appearing on more than one (1) occasion before local municipal councils, boards, or commissions for the purpose of seeking formal approval of the Project. Preparing scale models or detailed colored renderings (such as for press releases). 0 ARTICLE 3: OWNER'S RESPONSIBILITIES This Agreement acknowledges that successful development of this Accordingly, the Owner shall be responsible to the Architect under Project will depend on the Owner's cooperation with the Architect. this Agreement as follows: 1. To provide full and complete requirements for the Project . 2. To provide the Architect with plans and other drawings and documents describing existing conditions of both sites, including construction or renovation drawings and specifications, if available, a certified survey showing, as applicable, boundaries, natural and man-made features, easements, utility locations, topography, setbacks, and other features and restrictions of the site. 3. To assign a Project Representative who will expedite information transfer to and from the Architect, and whose communications to the Architect are to be taken as representing the Owner. (continued) Chief Pickart July 22, 1991 Page 4 of 6 4. To seek and secure necessary approvals, opinions and/or concensus from various controlling bodies and individuals prior to directing the Architect, so as to avoid the necessity for re-doing the Architect's work. 5. The items cited as Owner's responsibilities shall be provided at the Owner's expense, and the Architect shall be entitled to rely upon the completeness and accuracy thereof. ARTICLE 4: FEE The Architect proposes to provide Preliminary Architectural Services as defined in Article 1 for a fixed-fee of Two Thousand Five Hundred Dollars ($2,500.00.) Additional Services (if any) such as listed in Article 2 shall be compensated for the time of technical personnel (architects and engineers) assigned to the project at the Architect's Normal and Customary rates. ARTICLE 5: REIMBURSABLE EXPENSES additional services (if any), out-of-pocket expenses directly In addition to the fixed fee amount for basic services and attributable to the Project, including but not limited to long distance telephone calls, copying, reproduction, photographic materials and processing, automobile mileage, and other expenses incurred by PSI Design, Inc., its employees and consultants, shall be considered as reimbursable advances by PSI Design, to be paid by the Owner without markup. ARTICLE 6: PAYMENTS TO THE ARCHITECT Additional Services, and for Reimbursable Expenses, shall be made Payments to the Architect under this Agreement for Basic and by the Owner, upon receipt of monthly invoices from the Architect. Such invoices shall be in direct proportion to the cost of professional services rendered and expenses incurred as of the date of each invoice. Payments on account of services rendered shall be due within thirty (30) days of the invoice. (continued) Chief Pickart July 22, 1991 Page 5 of 6 An initial payment in the amount of Five Hundred Dollars ($500.00), to be considered as a retainer and credited to the Owner's account, is payable upon return of a signed copy of this Agreement to the Architect. ARTICLE 7: PROJECT CONTINUATION In the event that the Project proceeds into subsequent stages (construction drawings, bidding, construction, etc.,) the parties to the Agreement intend to execute a formal fixed-fee contract for continuing architectural services, using a standard American Institute of Architects "Standard Form of Agreement Between Owner mutually-acceptable agreement, with fee amount for Basic Services and Architect" (AIA Form B-141, 1987 Edition), or some other (as defined in the AIA 1fB-141f9) not to exceed 5% of the Project Construction Cost. In that event, amounts paid to the Architect maximum fee amount for full architectural services. by the Owner under this agreement shall be credited against the ARTICLE 8: SPECIAL PROVISIONS 0 The following special provisions are part of this Agreement: 'a 1. Except as otherwise mandated by statute, the Architect's omissions in connection with his professional duties and financial liability under this Agreement for errors and professional fees paid to the Architect by the Owner under responsibilities shall be limited to the amount of this Agreement. 2. It is understood by both parties that this Agreement does not contemplate handling of, or design including use of, Owner agrees to hold harmless, defend and indemnify the asbestos or any hazardous waste material. Therefore, the Architect and his consultants against all claims, lawsuits, expenses or damages arising from or related to the handling, use, treatment, purchase, sale, storage or disposal of asbestos, asbestos products or hazardous waste materials. 3. If the Owner, or its successors or assigns, elects to terminate the employment of the Architect for services covered under this Agreement, and uses the Drawings and Specifications to complete the Project without the Architect's written consent, the Owner and its successors and assigns shall indemnify and hold the Architect (continued) Chief Pickart Page 6 of 6 July 22, 1991 harmless against liabilities, costs, and claims arising from the use of the Architect's Documents, except for liabilities, costs, and claims resulting from, or occurring in connection with, negligence of the Architect. ARTICLE 9: TERMINATION time, and for any reason, with his financial liability under this The Owner reserves the right to terminate this Agreement at any Agreement limited to the cost of work performed and expenses incurred by the Architect to the date of written notice of termination. (end of Agreement Provisions) Agreement, please return a signed copy to PSI Design, Inc., and If you are in accord with the terms and conditions of this retain the other for your files. Most respectfully submitted, PSI Desig?., Inc., Architects Daniel' P. Christiansen, AIA Executive Vice President/Principal Architect DPC: zds Accepted for PSI Design, Inc. A Date 7/2tlq I BniellP. Christiansen, AIA Accepted for the City of Muskego I Date I. B&M:prohouse