CCR1986020RESOLUTION #20-86
APPROVAL OF RULES AND REGULATIONS FOR ROOM USE
(CITY HALL/LIBRARY)
BE IT RESOLVED that the Common Council of the City of Muskego,
upon the recommendation of the Finance Committee, does hereby
Hall/Library as attached.
approve of the Rules and Regulations for Room Use for the City
E COMMITTEE
ATTEST :
RULES AND REGULATIONS FOR THE USE OF
CITY HALL/LIBRARY FACILITIES
0 1. All reservations for the use of the meeting rooms in the City
HaWLibrary, including official City functions, shall be made through the
City Clerk's office using the appropriate application form. Reservations
must be renewed annually between December 1st and January 1st.
2. In making reservations, each civic group or other organization shall list
by letter to the City Clerk the names of two persons who have the right or
responsibility for requesting reservtions. Their responsibility shall
include control of the group using the rooms and keeping the room clean.
3. Meeting rooms shall be used only by civic groups which are City of Muskego
oriented and whose efforts are directed to the civic welfare of the
Political, commercial, religious or labor groups other than Muskego
community, works of charity and general City interest and benefit.
municipal employees are prohibited. EXCEPTIONS: Other requests for the
use of the City Hall/Library or meeting rooms may be made, in writing, for
approval by the Finance Committee.
4. Individual or joint solicitations for funds, alms giving, sales of
merchandise, seeking of gifts or requests, etc. for the purpose of profit
is prohibited. EXCEPTIONS: Non-profit organizations are exempt from No. 4.
5. No part of the upper or lower lobbies, or the hallways connecting thereto,
shall be used for displays or exhibits without prior permission of the
City Clerk's office.
0 6. Unless specific exceptions are made, only the official flags of the United
States, the State of Wisconsin and the City of Muskego shall be hung,
displayed, or otherwise presented for public exposure. This rule shall
apply to the interior premises of the City HaWLibrary and the immediate
premises upon which the City Hall/Library is situated.
7. The City Hall/Library meeting room hours shall be as follows:
Lion's Den - 4:30 P.M. - Midnight
(Maximum 20 People - 20 chairs available)
Muskego Room - 8:30 A.M. - Midnight
(Maximum 250 People - 150 chairs available)
Wisconsin Room - 8:3O A.M. - Midnight
(Maximum 50 People - 40 chairs available)
May be used by City officials and City employees onlyand for official
Aldermen's Conference Room and Common Council/Board of Appeals Chambers:
Clerk's office.
City business purposes only. Reservations must be made through the City
8. The Common Council o€ the City of Muskego reserves the right herewith to
hold any organization or its members individually liable for damages to
the building, the equipment and facilities contained therein. Charges to
repair damages or replace broken items will be assessed to the
organization and/or members accordingly.
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9. Use of equipment loaned - instruction for use required.
0 10. Smoking permitted only in designated areas. Ash trays must be used and
soiling or carelessness will be their responsibility.
the organization members should be informed that damage caused by burns,
11. Beer and other alcoholic beverages are prohibited on the premises.
12. Permission for the serving and/or cooking of food must must be obtained
prior to use of facilities.
13. In the event of minors using the meeting room, there shall be at least two
chaperons present for each 25 minors using the facility. The chaperons
shall attend the entire event.
14. Anyone using the facilities or being on the premises of the City
Hall/Library will be expected to exhibit proper behavior at all times.
use privileges. Disorderly conduct or acts of vandalism may result in
Failure to comply with this requirement can result in forfeiture of future
immediate expulsion or arrest.
15. Procedure for reserving the meeting rooms:
a. Request must be received at least one week in advance of requested
b. Applications must be made in person.
C. A reservation form must be filled out by a qualified officer of the
date.
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organization.
16. PROCEDURE FOR KEY CHECK-OUT:
a. When required, must be picked up between noon and 4:OOP.M. on the day
of use, or in case of weekend use, on Friday prior to scheduled
b. Key must-be returned by placing in envelope and dropping in the
meeting between noon and 4:OO P.M.
Library book-drop at front of building.
17. Each individual room organizer shall be responsible for securing building
as posted and turning off all lights.
18. Storage: If a group intends to use the same room regularly for a one year
period or longer, application may be made for a storage cupboard for the
storage of the groups items. If a lock is desired, it must be
installed by the City's maintenance department, with a duplicate key being
retained by the City. Cost of the lock and installation must be paid for
by the group.
a. No equipment may be stored on City property without prior approval of
b. Storage may be only in areas as designated by City Clerk's office.
19. The City of Muskego will not be responsible for any theft. loss or damage
the City Clerk's office.
of personal/organization equipment brought into or stored on the premises.
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I 20. Heating and air conditioning are pre-set and programmed according to 0 current conditions and may not be adjusted.
21. Exceptions to any of the above will need to obtain approval of the Finance I Committee OK Mayor.
22. Note that at 9:00 P.M. the center front doors will be locked except if a
public meeting is in session.
! 23. SEE SPECIFIC ROOM RULES FOR FURTHER DETAILS.
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GENERAL GUIDELINES
MUSKEG0 ROOM - WISCONSIN ROOM - LION'S DEN
Smoking Permitted in Designated Areas Only.
Please use courtesy during City Hall and Library work hours,
and while other rooms are being used.
Organization is responsible for arranging of tables and chairs for
their meeting.
No chairs or tables may be removed from rooms.
No chairs or tables may be brought in by outside groups.
Groups are responsible for cleaning the areas used. Cleaning equipment
is located in the south Exit stairwell.
Groups may meet only in the areas requested and approved by the City
Clerk's office/Finance Committee.
Groups are responsible for locking all outside doors, except the main
middle entrance doors if a City meeting is still in progress.
Restrooms are located on the lower level at the west end of the
complex.
Projectors and Screens may be checked out with the Library with prior
approval.
Room Capacities: Muskego Room - 250 People
(150 Chairs Available)
(40 Chairs Available)
(20 Chairs Available)
Wisconsin Room - 50 People
Lion's Den - 20 People
12. Muskego Room Only: The movie screen and platform may be used only with
prior approval.
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GENERAL GUIDELINES
KITCHEN
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1. Organizations which use the kitchen are responsible for keeping it
clean and neat. Maintenance may include any andlor all of the
€allowing:
a. Wiping Counters and tables with damp cloth or sponge.
b. Keep Appliances Clean.
d. Sweep or mop and wipe up any spills.
C. Clean Sink.
e. Dispose all trash in receptacle in room.
f. Wrap all food garbage and dispose neatly.
2. Pouring of grease or putting food down the sink drain is prohibited.
(No disposal - must use container).
3. All lights and appliances must be turned off when group leaves.
4. Check to make sure no food remains in refrigerator or elsewhere in
KitchenIMuskego Room.
5. Dishwasher - permission to use and instructions must be obtained from
Clerk's staff.
6. If using kitchen while another group is in Muskego Room, use courtesy.
7. Prior permission is required to use the Steam Table.
8. Acquaint yourself with the location and use of the fire extinguishers,
exits and elevator.
9. Use only designated storage areas.
10. Please leave the room looking as you would wish to see it on your next
visit.
11. Cleaning equipment is located in the south Exit stairwell. Please
return after use.
12. Groups are required to provide their own cleaning supplies (dish
detergent, dish towels, cleaning cloths, etc.), utensils, dishes, pots
and pans, etc.
13. NO SMOKING PERMITTED
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CITY OF MUSKEG0
APPLICATION FOR PERMIT TO USE CITY HALL FACILITIES
a Muskego Roomn Wisconsin Room 0 Lion's Den Council Chambers 0 Ald. Room 0 Kitchen
NAME OF ORGANIZATION
PURPOSE OF ORGANIZATION
DESIGNATED RESPONSIBLE MEMBER TITLE
ADDRESS TELEPH0NE:Work
Home
NATURE OF MEETING
APPROXIMATE SIZE OF GROUP
DATES REQUESTED TIME -
DO YOU PLAN TO COOK OR SERVE ANY TYPE OF FOOD OR BEVERAGE? Yes No -
;SE OF STEAM TABLE REQUESTED Yes No
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- -
USE OF DISHWASHER REQUESTED Yes - NO
STORAGE CUPBOARD W/LOCK REQUESTED Yes No
MOVIE SCREEN and/or PLATFORM Yes No
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PLEASE REVIEW THE RULES AND REGULATIONS FOR THE USE OF THE CITY HALL/LIBRARY FACILITIES
The above named individual and organization accepts the responsibility for leaving the
facility in an orderly manner and agrees to pay for damages incurred during the use
use period. The Rules and Regulations for the Use of the City Hall/Library facilities are
period. The organization assumes full responsibility for any accidents incurred during
hereby acknowledged and will be complied with.
Applicant
Approved Date :
City Clerk
NOTE: All applications must be renewed annually between December 1st and January 1st.
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