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CCR1980192RESOLUTION #192-80 CONLEY, SPRAGUE AND MCDONALD FOR AUDIT SERVICE APPROVAL OF AGREEMENT BETWEEN THE CITY AND (1981) (GENERAL FUND) WHEREAS, it is necessary for the City of Muskego to enter into an agreement with Conley, McDonald, Sprague & Company to cover procedures to be used in the audition of the city's General Fund, and WHEREAS, the firm of Conley, McDonald, Sprague & Company have audited the city's books for the last eighteen years and it would be in the best interest of the city to continue to use their services, and WHEREAS, the Finance Committee has recommended that the Common Council authorize execution of the necessary agreement, THEREFORE, BE IT RESOLVED that the Common Council of the City of hereby authorize the Mayor and Clerk to execute an agreement between the City of Muskego and the Auditing Firm of Conley, McDonald, Sprague & Company to audit the city's General Fund. BE IT FURTHER RESOLVED that said agreement is subject to the approval of the City Attorney. 0 Muskego, upon the recommendation of the Finance Committee, does DATED THIS ?,< DAY OF , 1980. Ald. Michael Weed Ald. Wayne Radtke ATTEST. 8- City Clerk DANIELA SCHUU. C.PA GERALD J. LEONARD. C.PA NICHOLAS D. OUARTARO. C.PA CONLEY. MCDONALD. SPRACUE & Co. CERTlFlED PUBLIC ACCOUNTANTS 2825 NORTH MAYFAIR ROAD MILWAUKEE. WISCONSIN 53222 AREA CODE ma 771-7620 OR N. WEILER. C.PA WILLIAM B. VOLKMANN. C.PA BERT L GUNDRUM. C.PA L DONIHUE. C.PA Norember 10, 1980 Mr. Jerome Gottfried, Mayor City of Muskego Wl80 S7732 Racine Avenue Muskego, WI 53150 Dear Mr. Gottfried: We are pleased to serve as independent accountants for the City of Mnskego. This will confirm o'ur understanding of the arrangements for our examination of the financial statements for the year ending December 31, 1980. Our basic engagement is to examine and report on the financial statements of 0 the following funds: General Fund Debt Service Fund Special Revenue Funds Capital Projects Fund Special Assessment Fund Fiduciary Fund .- Trust and Agency General Long-Term Debt Account The purpose of our examination is to express an opinion on the fairness of presentation of the City's financial statements for the year ended December 31, 1980, and their conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. If our opinion will be other than unqualified, the reasons will be discussed with you. -The examination will be in accordance with generally accepted auditing standards and will include such auditing procedures as we consider necessary in the circumstances. The procedures will include a review of the system of internal control, a test of documentary evidence of transactions recorded in the accounts and other tests of assets, liabilities, fund balances, revenues and expenditures with entities outside the City. Accordingly, the examination will not include through analysis, physical observation and/or direct confirmation by correspondence an audit of transactions to the extent required if intended to disclose defalcations or similar irregularities, although their discovery may result. proper recording of transactions in.'the books of account, for the sa€eguarding We direct your attention to the fact-that management has-the responsibility for of assets, and €or substantial accuracy of the financial statements. Such statements are representations of management. - 'City of Muskego Mr. Jerome Gottfried, May Page Two Preliminary field work is scheduled for December 1980. Final field work is tentatively scheduled to begin in March 1981. The audit report will be submitted prior to May 31, 1981. We will assist in the preparation of the Financial Report Form for Wisconsin Cities and Villages which must be filed with the Wisconsin Bureau of Local Fiscal Information and Analysis. This report is a special report and, therefore, is not to be considered as audited by US. The report will be completed prior beyond which is recorded on the City's records. It will be necessary that to the due date of May 15th. This report requires many allocations of expenses allocations by the City will facilitate the report preparation in minimum these allocations be reviewed annually by the City. Determination of these time. We will also assist you in the preparation of the necessary Federal Revenue Sharing reports, Levy Limit determinations, and any other accounting matters which you may request during the year. Assistance to be supplied by your personnel including the preparation of schedules and analysis of accounts will be discussed and coordinated with the City Clerk. I Timely completion of this work will facilitate achieving the best audit performance with the minimum.time. I Our fees are based on the time'required by the individuals assigned to the degree of responsibility involved and the skill required. engagement plus direct expenses. Individual hoiuly'rates vary according to the I will be the partner in charge of all work we will perform for you. It will be my responsibility to insure that your management receives good service. I will call upon other partners in the firm for a second point of view or a specialized howledge as necessary. I The audit will be supervised by Mr. Donald Vilione, Audit Manager, assisted by other members of the staff as necessary. h'e look forward to our association with you and your staff and appreciate the opportunity to serve the Cityof.Muskego. If this letter correctly expresses your understanding of the engagement, please sign the enclosed copy, where indicated, and return it to us. Very truly yours, CONLEY-;-:McDONAtD, SPRAGUE & CO. Nicholas D. Quartgro, CPA Partner NDQ/jb:AF Approved: Name : Title: Date: