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LIBRARY BOARD Packet 05202025CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 05/20/2025 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/82461614670 Webinar ID: 824 6161 4670 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - April 15, 2025 April 15, 2025 Library Board Minutes Approval of Minutes - May 07, 2025 05.07.25 Library Board Minutes April 2025 Financials April 2025 Financials PRESIDENTS REPORT DIRECTOR'S REPORT May 2025 Library Director's Report May 2025 Library Director Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: 1 Discussion/Action: Evaluation of Community Service Waiver Release Community Service Waiver NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Approval of Updates to Computer and Internet Use Policy (2nd read) Background and Computer and Internet Use Policy 2025 draft Discussion/Action: Approval of Updates to Meeting Room Policy (2nd read) Background and Meeting Spaces Policy 2025 draft Discussion/Action: Approval of Certification of Waukesha County Library Standards Certification MS Board Letter for Standards 2025 Discussion/Action: Nomination of Annual Library Board Officer Positions - President, Vice President, and Treasurer 2025 Annual Meeting Election of Officers Discussion/Action: Selection of Library Board Meeting Dates and Times (2025-2026) Library Board Meeting Dates and Times 2025-2026 Discussion: Library Director Search Committee Update COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 04/15/2025 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFORMATION. COADJUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/85820857752 Webinar ID: 858 2085 7752 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER President Humphreys called the meeting to order at 5:09 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Humphreys, Trustee Blair, Trustee Foundos, Trustee Lissmann, Trustee Schroeder, Trustee Wied, Alderperson Decker and Director Larson. Trustee DeAngelis and Trustee Woodward were excused. Alderperson Decker left at 5:30pm. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Foundos made a motion to approve the CONSENT AGENDA, Trustee Schroeder seconded. Motion Passed 7 in favor. Approval of Minutes - March 18, 2025 March 2025 Financials PRESIDENTS REPORT DIRECTOR'S REPORT April 2025 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Evaluation of Community Service Waiver Release Trustee Schroeder made a motion to defer Discussion: Evaluation of Community Service Waiver Release and to move Discussion/Approval: Approval of Allowable Costs Worksheet for Waukesha County Libraries to the top of the agenda, Trustee Foundos seconded. Motion Passed 6 in favor. 3 NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Approval: Approval of Allowable Costs Worksheet for Waukesha County Libraries Trustee Schroeder made a motion to approve Approval of Allowable Costs Worksheet for Waukesha County Libraries,Trustee Foundos seconded. Motion Passed 6 in favor. Trustee Foundos made a motion to revise the agenda, moving Discussion: Library Board President Appointment of Nominating Committee to the next agenda item. Trustee Schroeder seconded. Motion Passed 6 in favor. Discussion: Library Board President Appointment of Nominating Committee Trustee DeAngelis and Trustee Woodward were appointed to the Nominating Committee. Discussion: Updates to Computer and Internet Use Policy (1st read) Discussion: Updates to Meeting Room Policy (1st read) Discussion: Library Board Meeting Dates and Times Trustee Foundos made a motion to defer Discussion: Library Board Meeting Dates and Times, Trustee Wied seconded. Motion Passed 6 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Wied made a motion to adjourn, Trustee Foundos seconded. Motion Passed 6 in favor. Meeting adjourned at 5:54 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 CITY OF MUSKEGO LIBRARY BOARD MINUTES 05/07/2025 6:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY TDRAS. INFORVATTO v. contxznrn-. Please click the link below to join the webinar: https://us02web.zoom.us/j/85806785443 Webinar ID: 858 0678 5443 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER President Humphreys called the meeting to order at 6:00 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Humphreys, Trustee Blair, Trustee DeAngelis, Trustee Foundos, Trustee Lissmann, Trustee Schroeder, Trustee Wied, Trustee Woodward and Director Larson. Alderperson Duelge was excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Approval of Library Director Job Posting Trustee Foundos made a motion to approve Approval of Library Director Job Posting, Trustee Woodward seconded. Motion Passed 8 in favor. Discussion/Action: Approval of Updates to Library Director Job Description Trustee Blair made a motion to approve Approval of Updates to Library Director Job Description, Trustee DeAngelis seconded. Motion Passed 8 in favor. Discussion/Action: Appointment of Library Director Search Committee Trustee Blair made a motion to approve Appointment of Library Director Search Committee, Trustee Foundos seconded. Motion Passed 8 in favor. The following were appointed to the Library Director Search Committee: Trustee DeAngelis (Chair of Search Committee), President Humphreys, Vice President Foundos, Trustee Woodward, Karol Kennedy (Advisory, Bridges System Director), Kate Crouteau (City of Muskego Human Resources), Samantha Quail (Head of Reference). 4i Discussion/Action: Appointment of Interim Director NOTICE OF CLOSED SESSION The Library Board of the City of Muskego will meet at approximately 6:OOPM, or as soon thereafter as time permits on Wednesday, May 7, 2025 in the Library Conference Room, Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a motion to convene in closed session at said time and place for: Discussion/Action relative to Appointment of Interim Director. The Library Board will hold the closed session in the Library Conference Room. A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats. Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and carried, to meet in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above -listed deliberations or any of the public agenda items that have not been acted upon. Trustee Blair made a motion to enter closed session, Trustee DeAngelis seconded. Motion Passed 8 in favor via a roll call vote. Entered Closed session at 7:02 PM Trustee DeAngelis made a motion to enter open session, Trustee Blair seconded. Motion Passed 8 in favor via a roll call vote. Entered Open session at 7:19 PM OPEN SESSION Trustee Foundos made a motion to appoint Samantha Quail as the Interim Director, Trustee Woodward seconded. Motion Passed 8 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee DeAngelis made a motion to adjourn, Trustee Woodward seconded. Motion Passed 8 in favor. Meeting adjourned at 7:21 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 4/1/2025-4/30/2025 May 07, 2025 10:08AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] "1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ADVANCED CHEMICAL SYSTEMS 175593 1 Invoice 03 25 QUARTERLY CONTRACT PA 03/01/2025 04/08/2025 400.00 425 100.05.71.00.5415 Total ADVANCED CHEMICAL SYSTEMS: 400.00 AMAZON CAPITAL SERVICES 1R7L-TCK6-P9 1 Invoice AV - VIDEO GAMES 04/02/2025 04/08/2025 .11- 425 100.05.71.02.5711 1XCQ-CP6J-W 2 Invoice AV - VIDEO GAME 04/01/2025 04/08/2025 332.90 425 100.05.71.02.5711 1XCQ-CP6J-W 4 Invoice FOL- CRAFTERNOON 04/01/2025 04/08/2025 29.98 425 100.05.71.00.5752 1XCQ-CP6J-W 7 Invoice CANISTERS OF HAND WIPES 04/01/2025 04/08/2025 36.72 425 100.05.71.00.5703 1XCQ-CP6J-W 6 Invoice SRPTSHIRT 04/01/2025 04/08/2025 17.99 425 100.05.71.00.6062 1XCQ-CP6J-W 5 Invoice TAPE, LAMINATING SHEETS 04/01/2025 04/08/2025 40.31 425 100.05.71.00.5701 1XCQ-CP6J-W 1 Invoice PRINT 04/01/2025 04/08/2025 584.93 425 100.05.71.01.5711 1XCQ-CP6J-W 3 Invoice FOL - KIDS 04/01/2025 04/08/2025 42.28 425 100.05.71.00.5752 Total AMAZON CAPITAL SERVICES: 1,085.00 BAKER & TAYLOR COMPANY 2038922643 1 Invoice PRINT 03/14/2025 04/08/2025 519.83 425 100.05.71.01.5711 2038943774 1 Invoice PRINT 03/13/2025 04/08/2025 196.72 425 100.05.71.01.5711 2038953452 1 Invoice PRINT 03/18/2025 04/08/2025 421.18 425 100.05.71.01.5711 2038957487 1 Invoice PRINT 03/19/2025 04/08/2025 813.76 425 100.05.71.01.5711 2038968304 1 Invoice PRINT 03/24/2025 04/08/2025 283.01 425 100.05.71.01.5711 2038968315 1 Invoice PRINT 03/24/2025 04/08/2025 175.99 425 100.05.71.01.5711 2038968346 1 Invoice PRINT 03/24/2025 04/08/2025 114.36 425 100.05.71.01.5711 2038975201 1 Invoice PRINT 03/27/2025 04/08/2025 631.80 425 100.05.71.01.5711 2038977459 1 Invoice PRINT 03/31/2025 04/22/2025 82.75 425 100.05.71.01.5711 2038977459 2 Invoice DONATION - (PRINT - MYSTERY/HI 03/31/2025 04/22/2025 83.99 425 503.05.00.00.6007 2038981995 2 Invoice DONATION - (MYSTERY/HISTORIC 04/01/2025 04/22/2025 16.81 425 503.05.00.00.6007 2038981995 1 Invoice PRINT 04/01/2025 04/22/2025 545.65 425 100.05.71.01.5711 2038984206 1 Invoice PRINT 04/02/2025 04/22/2025 777.41 425 100.05.71.01.5711 2038986844 1 Invoice PRINT 04/07/2025 04/22/2025 289.96 425 100.05.71.01.5711 2038987565 1 Invoice PRINT 04/03/2025 04/22/2025 906.07 425 100.05.71.01.5711 2038996717 2 Invoice DONATION 04/08/2025 04/22/2025 23.76 425 503.05.00.00.6007 2038996717 1 Invoice PRINT 04/08/2025 04/22/2025 875.84 425 100.05.71.01.5711 2039006856 1 Invoice PRINT 04/11/2025 04/22/2025 654.37 425 100.05.71.01.5711 2039014232 2 Invoice DONATION - (PRINT - MYSTERY/HI 04/15/2025 05/13/2025 39.62 425 503.05.00.00.6007 2039014232 1 Invoice PRINT 04/15/2025 05/13/2025 458.29 425 100.05.71.01.5711 2039016581 1 Invoice PRINT 04/16/2025 05/13/2025 347.36 525 100.05.71.01.5711 2039019909 1 Invoice PRINT 04/17/2025 05/13/2025 95.09 525 100.05.71.01.5711 2039021927 1 Invoice PRINT 04/18/2025 05/13/2025 178.60 525 100.05.71.01.5711 2039028917 1 Invoice PRINT 04/22/2025 05/13/2025 722.54 525 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 9,254.76 CARDMEMBER SERVICE 1530 EMApri12 1 Invoice FOL - COMMUNITY GARDEN 03/28/2025 04/22/2025 20.29 425 100.05.71.00.5752 1530 EMApri12 2 Invoice FOL KIDS 03/28/2025 04/22/2025 54.62 425 100.05.71.00.5752 3469 BLAApri12 2 Invoice PRINT - MAD SUB 03/28/2025 04/22/2025 19.99 425 100.05.71.01.5711 3469 BLAApri12 1 Invoice PRINT - WOMAN'S DAY SUB 03/28/2025 04/22/2025 9.99 425 100.05.71.01.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 4/1/2025-4/30/2025 May 07, 2025 10:08AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 3469 BLAApri12 3 Invoice 03.01.25-03.29.25 BUINESS INTER 03/28/2025 04/22/2025 109.98 425 100.05.71.00.5505 3897SQApri12 2 Invoice FOL - ADULT 03/28/2025 04/22/2025 34.48 425 100.05.71.00.5752 3897 SQApri12 1 Invoice SAM WLA MEMBERSHIP THRU 06. 03/28/2025 04/22/2025 180.00 425 100.05.71.00.5305 9070 AHApri125 1 Invoice FOL - TEENS 03/28/2025 04/22/2025 38.95 425 100.05.71.00.5752 Total CARDMEMBER SERVICE: 468.30 CLEAN RITE SUPPLY, INC 151090 1 Invoice BATH TISSUE (1 CS); FOAM SOAP 04/21/2025 05/13/2025 347.27 525 100.05.71.00.5703 Total CLEAN RITE SUPPLY, INC: 347.27 COMPUTYPE, INC 139154 706453 1 Invoice QTY 9: RESIN RIBBON FOR LABEL 04/17/2025 05/13/2025 117.29 525 100.05.71.00.5702 Total COMPUTYPE, INC 139154: 117.29 DAN PLAUTZ CLEANING SRV., INC 8685 1 Invoice 04 25 APR CLEANING 04/15/2025 05/13/2025 4,134.00 525 100.05.71.00.5835 Total DAN PLAUTZ CLEANING SRV., INC: 4,134.00 ELM USA INC. 75384 1 Invoice DISC CLEANING SUPPLIES - 20 Y 04/03/2025 04/22/2025 144.95 425 100.05.71.00.5702 Total ELM USA INC.: 144.95 GREAT LAKES FIRE PROTECTION LLC 12445609 2 Invoice SYSTEM 2 - MAIN PIPING REPLAC 03/17/2025 04/08/2025 35,200.00 425 503.05.00.00.5415 12445609 1 Invoice SYSTEM 2 - MAIN PIPING REPLAC 03/17/2025 04/08/2025 30,000.00 425 502.05.00.00.6056 12445610 2 Invoice SYSTEM 1 - REPLACE MAIN PIPIN 03/17/2025 04/08/2025 4,800.00 425 503.05.00.00.5415 12445610 1 Invoice SYSTEM 1 - REPLACE MAIN PIPIN 03/17/2025 04/08/2025 16,680.00 425 410.08.90.71.6504 Total GREAT LAKES FIRE PROTECTION LLC: 86,680.00 HEARTLAND BUSINESS SYSTEMS 778843-H 8 Invoice MONTHLY-365.GOV/LIBRARY 04/02/2025 04/08/2025 456.00 425 100.05.71.00.5505 788144-H 8 Invoice MONTHLY-365.GOV/LIBRARY 04/30/2025 05/13/2025 380.00 425 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS: 836.00 IMPACT ACQUISTIONS LLC 347125 7 Invoice LIB -BASE RATE (04/11/25-7/10/25); 04/11/2025 04/22/2025 578.00 425 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC: 578.00 KANOPY INC 446548 — PPU 1 Invoice KANOPY USAGE 03 25 03/31/2025 04/08/2025 138.55 425 100.05.71.03.5711 Total KANOPY INC: 138.55 MIDWEST TAPE 506888223 1 Invoice AV 03/14/2025 04/08/2025 77.21 425 100.05.71.02.5711 506888224 1 Invoice AV 03/14/2025 04/08/2025 13.49 425 100.05.71.02.5711 506888226 1 Invoice AV 03/14/2025 04/08/2025 29.98 425 100.05.71.02.5711 506888227 1 Invoice AV 03/14/2025 04/08/2025 63.99 425 100.05.71.02.5711 506933629 1 Invoice AV 03/25/2025 04/08/2025 190.42 425 100.05.71.02.5711 506937760 1 Invoice AV 03/25/2025 04/08/2025 140.94 425 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 4/1/2025-4/30/2025 May 07, 2025 10:08AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 506937761 1 Invoice AV 03/25/2025 04/08/2025 90.98 425 100.05.71.02.5711 506962267 1 Invoice AV 03/31/2025 04/22/2025 85.46 425 100.05.71.02.5711 506962268 1 Invoice AV 03/31/2025 04/22/2025 97.37 425 100.05.71.02.5711 506962269 1 Invoice AV 03/31/2025 04/22/2025 49.48 425 100.05.71.02.5711 506962530 1 Invoice AV 03/31/2025 04/22/2025 15.99 425 100.05.71.02.5711 506962532 1 Invoice AV 03/31/2025 04/22/2025 165.69 425 100.05.71.02.5711 506962533 1 Invoice AV 03/31/2025 04/22/2025 34.49 425 100.05.71.02.5711 507000234 1 Invoice AV 04/07/2025 04/22/2025 21.59 425 100.05.71.02.5711 507000235 1 Invoice AV 04/07/2025 04/22/2025 13.59 425 100.05.71.02.5711 507000237 1 Invoice AV 04/07/2025 04/22/2025 11.24 425 100.05.71.02.5711 507000238 1 Invoice AV 04/07/2025 04/22/2025 37.48 425 100.05.71.02.5711 507000239 1 Invoice AV 04/07/2025 04/22/2025 76.47 425 100.05.71.02.5711 507000240 1 Invoice AV 04/07/2025 04/22/2025 14.99 425 100.05.71.02.5711 507031382 1 Invoice AV 04/14/2025 05/13/2025 14.99 525 100.05.71.02.5711 507031383 1 Invoice AV 04/14/2025 05/13/2025 26.28 525 100.05.71.02.5711 507031385 1 Invoice AV 04/14/2025 05/13/2025 96.71 525 100.05.71.02.5711 507063926 1 Invoice AV 04/22/2025 05/13/2025 13.59 525 100.05.71.02.5711 507063928 1 Invoice AV 04/22/2025 05/13/2025 79.20 525 100.05.71.02.5711 507063929 1 Invoice AV 04/22/2025 05/13/2025 86.22 525 100.05.71.02.5711 507068610 1 Invoice AV 04/22/2025 05/13/2025 39.99 525 100.05.71.02.5711 Total MIDWESTTAPE: PENWORTHY COMPANY LLC, THE 0606752-IN 1 Invoice PRINT 03/24/2025 Total PENWORTHY COMPANY LLC, THE: PLAYAWAY PRODUCTS LLC 494721 1 Invoice AV 03/26/2025 496801 1 Invoice AV 04/16/2025 Total PLAYAWAY PRODUCTS LLC: QUALITY AWARDS LLC 33662 1 Invoice NAME BADGE - STEPHANIE 02/24/2025 Total QUALITY AWARDS LLC: SAFEWAY PEST MANAGEMENT INC. 750552 1 Invoice 02 25 MONTHLY PEST CONTROL 02/05/2025 754036 1 Invoice 04 25 MONTHLY PEST CONTROL 04/07/2025 Total SAFEWAY PEST MANAGEMENT INC.: SEBERT 26735 2 Invoice APRIL 2025 - LAWN MAINTENANC 04/01/2025 Total SEBERT SHERWIN-WILLIAMS CO. 5450-3 1 Invoice PAINT FOR LIBRARY 04/24/2025 Total SHERWIN-WILLIAMS CO.: SIEMENS INDUSTRY INC. 5331850118 1 Invoice 03/01/25-02/28/26 FIRE SERVICE A 03/19/2025 1,587.83 04/08/2025 2.143.95 425 100.05.71.01.5711 2,143.95 04/08/2025 359.94 425 100.05.71.02.5711 05/13/2025 24.99 525 100.05.71.02.5711 04/08/2025 17.00 425 100.05.71.00.5701 17.00 04/22/2025 35.00 425 100.05.71.00.5415 04/22/2025 50.00 425 100.05.71.00.5415 85.00 04/22/2025 1.062.50 425 100.05.71.00.5415 1,062.50 05/13/2025 75.57 425 100.05.71.00.5415 75.57 04/08/2025 2,461.00 425 100.05.71.00.5415 9 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 4/1/2025-4/30/2025 May 07, 2025 10:08AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total SIEMENS INDUSTRY INC.: STAFF ELECTRIC CO INC 10000188 1 Invoice DONATION - LOBBY DISPLAY LED 03/31/2025 Total STAFF ELECTRIC CO INC: WE ENERGIES 5425746371 1 Invoice LIBRARY (00118) 04/02/2025 Total WE ENERGIES: Grand Totals: 04/22/2025 3,520.00 425 503.05.00.00.6007 3,520.00 04/08/2025 6,009.08 425 100.05.71.00.5910 121,530.98 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment' Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000"21000571999999","5020000000000""5029999999999","5030000000000""5039999999999","4100890716500""4100890716599" 10 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period 04/25 (04/30/2025) May 07, 2025 10:16AM 2025-25 2025-25 2025-25 2025-25 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERALFUND 100.05.71.00.5101 SALARY & WAGES 794,434.25 794,434.25 232,789.40 62,592.35 29.30% -561,644.85 100.05.71.00.5102 OVERTIME 1,937.61 1,937.61 0.00 .00 .00% -1,937.61 100.05.71.00.5201 FICA 61,936.84 61,936.84 17,393.21 4,684.50 28.08% -44,543.63 100.05.71.00.5202 PENSION 47,544.38 47,544.38 13,266.28 3,548.19 27.90% -34,278.10 100.05.71.00.5203 HEALTH 135,126.47 135,126.47 41,837.28 10,459.32 30.96% -93,289.19 100.05.71.00.5204 LIFE 937.20 937.20 312.40 78.10 33.33% -624.80 100.05.71.00.5205 FSA FEE EXPENSE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 13,260.00 13,260.00 4,420.00 1,105.00 33.33% -8,840.00 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 269.01 92.96 17.93% -1,230.99 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 45.00 .00 1.29% -3,455.00 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 180.00 180.00 13.85% -1,120.00 100.05.71.00.5401 LIBRARY EQUIPMENT 11,120.00 11,120.00 5,765.21 578.00 51.85% -5,354.79 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 49,000.00 49,000.00 18,938.85 4,008.50 38.65% -30,061.15 100.05.71.00.5505 COMPUTER CHARGES 50,370.00 50,370.00 31,008.65 565.98 61.56% -19,361.35 100.05.71.00.5602 TELEPHONE 960.00 960.00 160.00 40.00 16.67% -800.00 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 3,500.00 3,500.00 900.88 57.31 25.74% -2,599.12 100.05.71.00.5702 PROCESSING SUPPLIES 11,000.00 11,000.00 4,746.42 144.95 43.15% -6,253.58 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 240.29 36.72 8.01% -2,759.71 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,858.52 220.60 37.17% -3,141.48 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 0.00 .00 .00% -300.00 100.05.71.00.5835 HOUSEKEEPING SERVICES 66,189.00 66,189.00 12,402.00 .00 18.74% -53,787.00 100.05.71.00.5910 GAS & ELECTRIC 92,000.00 92,000.00 18,222.06 6,009.08 19.81 % -73,777.94 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 0.00 .00 .00% -2,500.00 100.05.71.00.6062 PROGRAMMING 900.00 900.00 81.73 17.99 9.08% -818.27 100.05.71.01.5711 PRINT MATERIALS 106,426.00 106,426.00 29,265.79 10,047.56 27.50% -77,160.21 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 0.00 0.00 .00 .00% 0.00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 26,250.00 26,250.00 5,492.06 1,923.58 20.92% -20,757.94 100.05.71.03.5711 ELECTRONIC MATERIALS 28,000.00 28,000.00 7,097.60 138.55 25.35% -20,902.40 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 0.00 0.00 .00 .00% 0.00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 0.00 0.00 .00 .00% 0.00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 0.00 0.00 .00 .00% 0.00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 0.00 0.00 .00 .00% 0.00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 0.00 0.00 .00 .00% 0.00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 0.00 0.00 .00 .00% 0.00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 0.00 0.00 .00 .00% 0.00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 0.00 0.00 .00 .00% 0.00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 0.00 0.00 .00 .00% 0.00 3 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 2 Period 04/25 (04/30/2025) May 07, 2025 10:16AM Account Number Account Title 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT GENERAL FUND Expenditure Total: Total GENERAL FUND: 2025-25 2025-25 Adopted Amended Budget Budget .00 0.00 1,517,991.75 1,517,991.75 1,517,991.75 1,517,991.75 2025-25 YTD Actual 2025-25 Current Month Actual %Actual To Budget Over/ (Under) Budget 0.00 .00 .00% 0.00 446,692.64 106,529.24 29.43% -1,071,299.11 446,692.64 106,529.24 29.43% -1,071,299.11 3 N CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period 04/25 (04/30/2025) May 07, 2025 10:24AM 2025-25 2025-25 2025-25 2025-25 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERALFUND 100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 202,873.00 202,873.00 103,569.77 102,578.20 51.05% -99,303.23 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 2,000.00 2,000.00 933.57 482.31 46.68% -1,066.43 100.05.71.00.4313 LIBRARY FINES 10,000.00 10,000.00 3,398.40 1,503.17 33.98% -6,601.60 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,500.00 8,500.00 3,456.20 1,900.16 40.66% -5,043.80 100.05.71.00.4542 LIBRARY PHONE USE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 900.00 62.50- 90.00% -100.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 1,637.91 1,637.91 32.76% -3,362.09 GENERAL FUND Revenue Total: 229,373.00 229,373.00 113,895.85 108,039.25 49.66%-115,477.15 Total GENERAL FUND: 229,373.00 229,373.00 113,895.85 108,039.25 49.66%-115,477.15 3 W ,iMUSKEG* PUBLIC LIBRARI LR17,�PWE"_. Director's Report May 20th, 2025 1. Reference Update (from Samantha Quail - Head of Reference, Eileen Castro, Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): April was another strong month for adult programs. AARP filed 161 returns for free during the tax season and plans to return to offer the service again in 2026. We had 23 participants in the "Titanic Menus" event on April 5, the matinee showing of 'Conclave' on April 17 had 26 attendees, and 11 people came to the "Maximize Your Medicare" program on April 28. The largest turnout was for the "Become a Beer Snob" on April 23, which had 30 participants, and was so well received we have partnered with at Eagle Park to offer two additional sessions of the series. Last month Reference Assistant Courtney Metko launched a "Seed Library" for patrons. Thanks to a very generous donation from Stein Garden Center, the library had an abundance of seed packets. Taking inspiration from other libraries, Courtney started a program where patrons can select up to 5 free seed packets to plant at home. In the first month we gave away 481 seed packets to 127 families. At the end of the season, they can donate seeds from the produce that was grown to keep the seed library going. We have already received 13 pre -packaged perennial flower packets, and over 600 individual cantaloupe and cucumber seeds that will be redistributed back to patrons. Upcoming adult programs for the next few weeks include: • FOL Culvers Night Fundraiser on Wednesday May 21. Abraham Lincoln: a New Birth of Freedom on Wednesday May 21. Cup of Health: Laughing Yoga on Thursday May 22. Chain Reaction Crochet Group on Tuesdays May 27 and June 10. Are Your Weeds Laughing at You on Wednesday May 28. Become a Beer Snob: Part 2 on Wednesday June 4. Muskego Matinees on Thursday June 5. Summer Reading Kickoff at Jammin in the Park on Friday June 6. From Hive to Honey Jar: The Basics of Beekeeping on Wednesday June 11. 2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko): May is the month where the children's department wraps up our school -year programming and shifts our focus to summer reading prep. On April 25th, we held Messy Makers, a process art program where children were able to explore different ways to paint. We finished up all four of our storytimes during the week of May 5th and there is only one more A.T.L.A.S and a stuffie sleepover left before our summer programming officially begins. The summer reading program starts on June 14 6th and our kickoff will be at Jammin' in the Park. To market the program, the children's staff will be visiting Lakeview and Mill Valley Elementary Schools and Bay Lane Elementary will be taking a field trip to the library. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): During the month of April there was a Minecraft Mash -Up Contest, and a Jelly Bellies Taste Test. The Young Adult Librarian has finalized the tickets and marketing materials for the 2025 Garden Walk. Current projects include planning programs for Summer Reading and getting ready for school visits to promote the program. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): Taking inspiration from the popular "Would You Rather..." activity at the reference desk, staff put up a display of books asking patrons if they would prefer a beach read or a wilderness read for the summer. We have been doing some re-training/refreshing of our workflow at the circulation desk so we are well - prepared for the busyness of summer reading. The circulation supervisor is implementing some new "cheat sheets" for staff to use regarding the steps for taking money for damaged non-Muskego books as we do not do this very often. There will also be cheat sheets for unique checkout due dates and late fees. Staff began selling tickets for the Friends' Garden Walk. In June we will also be selling raffle tickets for gift baskets provided by the Friends to help create more excitement for the Garden Walk event. The library aide Stacy has changed our display across from the circulation desk. It highlights popular authors and hopefully entices patrons to try reading something new. 5. Other Updates: a. Dates of Note: The next full Library Board meeting is June 17th in the Library Conference Room. Please email Brittany in advance if you cannot attend to assure a quorum is present. This meeting the first draft of the 2026 Operating Budget and the 2026-2030 Capital Budget will be presented. b. Friends' of the Library: The next Friends First Friday Coffee in will be June 6th at 9:30am. The Friends' St" annual Garden Walk will be on June 28th! Please help spread the word or consider attending with friends to see the amazing experience firsthand! c. Building Updates: The first meeting for the road program (that the library parking lot is combined with) is coming up at the end of May. Library staff will be in attendance to assist with how to communicate the project to the public, discuss timing, and provide an assessment on impact to patrons and staff. One of the unknowns right now is whether or not the library may need to close for a day or two so safely complete the project. The library typically has two staff training days each year where the library closes. If it is determined the safest course of action (and the fastest way to complete the project) is to close the building, we will have those days of closure be the inservice days for the year. 15 d. Grant/Outside Funding Updates: This is a list of grants or outside funding sources for the current year. January 2025: Friends of the Muskego Library Annual Funding Request was submitted to the Friends' Executive Board and approved $15,600. This request generously covers summer reading program expenses, program presenters and materials for all ages throughout the year, our movie license fee, Book Pages subscription, and zoo pass circulation. Thank you to the Friends and the Library staff who help support them! ii. February 2025: Friends' of the Muskego Library and Library staff put on the Love Your Library fundraiser and raised $593.70. They also raised $376.20 from the holiday light recycling drive. Staff applied and received a $400 grant to fund an adult program from the Bridges Library System. iii. May 2025: The Library applied for a Job Pod grant, which would allow us to receive a large, accessible study pod and continue to be a resource to support job seekers in the area and form a deeper partnership with the local department of workforce development. This grant was approved by the Board with an MOU in March 2025. 6. Employee Anniversaries: Holly Bavinka, Library Aide (4 years), Emma McClure, Children's Librarian (2 years) 16 Monthly Statistics for Muskego Public Library 2025 JAN FEB MAR APR MAY JUN JUL AUG S OCT NOV DEC TOTAL I APR YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 91,168 2024 19,250 19,881 20,592 19,958 19,577 25,696 27,952 23,039 19,164 19,817 17,898 17,655 250,479 79,681 2025 19,453 18,742 22,506 20,147 80,848 80,848 25 vs 24 % Change 1.1% (5.7%) 9.3% 0.9% (67.7%) 1.5% Overdrive Checkouts (E-books, E-Audio, E-Video, E-Magazines) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 8,866 2024 4,287 4,037 4,361 4,010 4,040 3,902 3,969 4,007 4,044 4,164 3,867 3,861 48,549 16,695 2025 4,583 4,138 4,705 4,378 17,804 17,804 25 vs 24 %Change 6.9% 2.5% 7.9% 9.2% (63.3%) 6.6% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 144 KANOPY/HOOPLA 2024 Soo 551 585 639 411 411 410 399 408 417 425 454 5610 2275 KANOPY 2024 70 8 61 93 81 53 81 80 69 92 896 286 HOOPLA 2024 430 581 350 318 329 346 327 337 362 4714 1,989 KANOPY/HOOPLA 2025 420 502 463 1879 1879 KANOPY 2025 122 59 81 73 335 335 HOOPLA 2025 372 361 421 390 1544 1,544 25 vs 24 % Change TOTAL (1.2%) (23.8%) (14.2%) (27.5%) (66.5%) (17.4%) 25 vs 24% Change Kanopy ONLY 74.3% (20.3%) (3.6%) 25.9% (62.6%) 17.1% Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 11,751 2024 3,309 3,157 3,089 3,518 2,938 3,086 3,302 3,038 3,359 3,062 3,166 2,657 37,681 13,073 2025 3,644 3,011 3,396 3,163 13,214 13,214 25 vs 24 % Change 10.1% (4.6%) 9.9% (10.1%) (64.9%) 1.1% Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 60.7% 2024 53.9% 72.5% 74.1% 75.3% 70.5% 70.9% 72.7% 74.9% 77.6% 77.3% 77.7% 77.2% 72.8% 69.1% 2025 75.7% 71.7% 74.3% 76.1% 74.5% 74.5% Curbside Pickups 2024 1 3 7 2 4 0 0 1 ; 1 0 3 24 13 2025 1 0 1 2 4 4 25 vs 24 % Change 0.0% (100.0%) (85.7%) 0.0% (83.3%) (69.2%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 24,463 14,851 13,447 10,80 12,373 11,118 10,601 146,224 47,869 2024 unavailable* 13,206 10,134 11,361 10,035 9,602 54,338 2025 11,426 11,312 13,167 12,060 47,965 47,965 25 vs 24 % Change (11.7%) Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 4,367 2024 822 984 964 966 744 1,139 1,168 1,008 941 837 792 603 10,969 3,736 2025 951 881 967 912 3,711 3,711 25 vs 24 % Change 15.7% (10.5%) 0.3% (5.6%) (66.2%) (0.7%) Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 1,531 2024 768 737 777 915 680 2,889 2,609 2,140 656 760 560 520 14,011 3,197 2025 809 749 835 837 3,230 3,230 25 vs 24 % Change 5.3% 1.6% 7.5% (8.5%) (76.9%) 1.0% Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 371 2024 83 90 101 112 84 90 77 82 85 133 103 72 1,112 386 2025 77 107 100 92 376 376 25 vs 24 % Change (7.2%) 18.9% (1.0%) (17.9%) (66.2%) (2.6%) *New gates/counters were installed on 1/17/24 and did not accurately capture data Jan - Jul '24. itl • Background on Community Service Waiver The library occasionally has community members (minors) come and ask if they can do community service hours (from scout troops, honors society requirements, or Muskego Municipal Court). Currently we fulfill those requests if we have special projects (example: shelf dusting, fence painting, helping at a fundraiser, etc). At the March 2025 Library Board meeting there was a discussion and it was requested the Library Director bring the topic back (for discussion only) at the April Library Board Meeting. At the meeting the Library Director will present additional information gathered per the Board's request, including: -If other libraries use waivers -The possibility of a shortened waiver (short answer: not recommended) -Follow up from the City Attorney on the perspective of waivers Action Needed: A motion to approve or reject the waiver. Muskego Library Volunteer Waiver and Release of Liability Form PLEASE READ CAREFULLY! This is a legal document that affects your legal rights. Before signing this waiver and release of liability, read this entire document carefully. If you sign this waiver and release of liability and an incident occurs resulting in injury or loss of property, then you will be giving up legal rights that you might otherwise have. If you do not understand anything in this document, or if you object to any provision contained in this document, you should not sign this document as it is drafted, but rather seek advice from your legal counsel. This Volunteer Waiver and Release of Liability, executed on this day of , 20 , by (the "Volunteer") in favor of the Muskego Public Library and the City of Muskego, Wisconsin and its elected officials, officers, employees, and agents (collectively "Municipality"). Waiver and Release The Volunteer freely, voluntarily, and without duress executes this Waiver and Release under the following terms: The Volunteer does hereby release and forever discharge and hold the Municipality harmless from any and all liability, claims, and demands, either in law or in equity, which arise or may hereafter arise from Volunteer's activities with the Municipality. The Volunteer understands that this Waiver and Release discharges the Municipality from any liability or claim that the Volunteer may have against the Municipality with respect to any bodily injury, personal injury, illness, death, or property damage that may result from Volunteer's activities with the Municipality, whether caused by the volunteer or by the negligence of the Municipality or its officers, directors, employees, agents, or otherwise. However, the Municipality and the Volunteer understand that the Municipality is not released from liability for harm incurred by the volunteer which results from the Municipality's intentional or reckless conduct. The Volunteer understands that the Municipality does not assume any responsibility for or obligation to provide financial assistance or other assistance, including but not limited to medical, health, or disability insurance in the event of injury or illness to the Volunteer. Activities The Volunteer desires to work as a volunteer for the Municipality and engage in the activities related to being a volunteer (the "Activities"). The volunteer will work voluntarily to earn community service hours for the City of Muskego Library during operating hours during the current calendar year as of this signing. The Volunteer understand that the Activities may require use of various household supplies, work in public areas, work outdoors in a variety of weather elements, exposure to allergens such as dust, and bending, reaching, and lifting. Samples of activities include straightening books, dusting shelves, vacuuming, picking up litter, and helping stuff envelopes or cut paper. The Volunteer understands that the Activities include work that may be hazardous to the Volunteer. The Volunteer hereby expressly and specifically assumes the risk of injury or harm in the Activities and releases the Municipality from any and all liability for injury, illness, death, or property damage resulting from the Activities and caused by the Volunteer or by the negligence of the Municipality. The Volunteer will not participate in any activity in which they are not comfortable and safe with what they are asked to do. Medical Treatment The Volunteer does hereby release and forever discharge the Municipality from any claims whatsoever which arise or may hereafter arise on account of any first aid, treatment, or service rendered in connection with the Volunteer's activities with the Municipality. Insurance The Volunteer understands that the Municipality does not carry or maintain health, medical, or disability insurance coverage for any volunteer. The Volunteer understands that he/she is provided with liability insurance coverage under the provisions of the Municipality's liability insurance policy. Each volunteer should obtain his/her own medical or health insurance coverage. Photographic Release The Volunteer does herby grant and convey unto the Municipality all right, title, and interest in any and all photographic images and video or audio recordings made by the Municipality during the Volunteer's Activities with the Municipality, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings. Construction of Waiver and Release and Severability The Volunteer expressly agrees that this Waiver and Release is intended to be as broad and inclusive as permitted by the laws of the State of Wisconsin, and that this Waiver and Release shall be governed by and interpreted in accordance with the laws of the State of Wisconsin. The Volunteer agrees that in the event that any clause or provision of this Waiver and Release shall be held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this Waiver and Release which shall continue to be enforceable. BY SIGNING THIS RELEASE, I CERTIFY THAT I HAVE READ THIS RELEASE, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANCIAL RIGHTS BY SIGNING IT AND AM NOT RELYING ON STATEMENTS OF ANYONE RELEASED THEREBY. I FURTHER ACKNOWLEDGE THAT I HAVE HAD THE OPPORTUNITY TO DISCUSS AND NEGOTIATE THE TERMS OF THIS RELEASE WITH THE MUSKEGO CITY ATTORNEYAND SPECIFICALLY WAIVE SUCH OPPORTUNITY. Volunteer's Full Name: Date of Birth: (Background checks will be conducted if the volunteer will be working with children) Street Address: City/State/Zip: Phone (Home): Phone (Cell): Volunteer's Signature: Date Signed: Guardian Signature (if under 18): Date Signed: Return this volunteer application back to the City of Muskego Public Library, S73W 16663 Janesville Road, Muskego, WI 53150. Volunteers may not begin any work activities without approval and signature of the Department Director (or designated staff member). Director's Signature: Date Signed: + D D + i�1 Il /1i. /•� Background on Computer and Internet Use Policy Update The Computer and Internet Use Policy has been reviewed by the Library Director, Library Staff, and the City Attorney. Updates have been made and they are now presented to the Library Board for review. This policy must be updated every five years to be in compliance with Waukesha County Library Standards. Action Needed: A vote for approval will be requested. Computer and Internet Use Policy The Muskego Public Library provides computer and Internet access to help support its mission of providing a space for learning, entertainment, and the exchange of ideas. The purpose of this policy is to ensure this access can occur without disruption. Patrons using Library computers and patrons accessing the Library's wireless network with their personal electronic devices are subject to this policy. Library staff is available for basic technology assistance only. The Library has chosen to install filtering software which blocks access to certain sites that violate any of the below listed unacceptable uses of Library computers or internet. Patrons should be aware no filtering software is totally effective. The ultimate responsibility for appropriate use rests with the patron. On a limited basis, Library staff may disengage the Internet filter when access to a site is not in violation of this policy as determined by Library Staff at their sole discretion. Examples of unacceptable uses include, but are not limited to: • Any illegal activity • Display of explicit or pornographic materials • Harassment of other users or violation of their privacy • Destruction of or damage to equipment, software, or data belonging to the Library • Unauthorized copying of copyrighted materials • Unauthorized changes to the setup or configuration of the software or hardware • Food and/or open beverages at or near Library computers. • Loud and/or excessive conversation at or near Library computers Use of non -Library paper in the printer/photocopier must be approved by Staff prior to being used in library equipment. Staff may refuse a patron to use any product deemed not suitable for the library equipment. The Library does not restrict access to any material by age, and leaves the responsibility for children's use of its materials to each child's parent or legal guardian. Parents are strongly encouraged to monitor their own child's use of the Library and its materials, including any computer and Internet use. Per the Library's Unattended Child Policy, all children in the Library under age 10, and therefore at the computers, must be accompanied by a caregiver and within visual range. Library users have the right to confidentiality and privacy. However, internet users should be advised that because security is technologically difficult to achieve, electronic transactions and files on library computers as well as connection to the Library wi-fi is not secure and should be used with caution. Library staff reserves the right to monitor library workstations and wi-fi use to ensure compliance with this policy. The Muskego Public Library assumes no responsibility for any damages, direct or indirect, arising from the use of its equipment and resources, or use of personal equipment. Failure to comply with this policy or with Library staff directions may result in restriction or suspension of the patron's access to Library resources and/or other Library privileges. + D D + i�1 Il /1i. /•� Background on Meeting Spaces Policy Update The Meeting Room Policy (with a suggested retitling to "Meeting Spaces Policy") has been reviewed by the Library Director, Library Staff, and the City Attorney. Updates have been made and they are now presented to the Library Board for review. This policy must be updated every five years to remain in compliance with Waukesha County Library Standards. Action Needed: vote for approval will be requested at this meeting. Library Meeting Spaces Policy The Library's meeting spaces consist of four large meeting rooms in the lobby, four smaller study rooms, five study pods, and one outdoor amphitheater. Library and City use of meeting spaces ranks as first priority and the Library reserves the right to cancel an existing reservation if the space is needed by the Library or City to be determined at their sole discretion. Whenever possible, 24-hour notice will be given. Reservations for meeting spaces can be made starting September 1st for the following calendar year. Lobby Meeting Rooms and Outdoor Amphitheater Eligibility Organizations are limited to two evening reservations per month. An evening reservation is a meeting that starts at or extends past 5:00 p.m. A parent organization and its sub -groups will be considered as separate entities if this is specified at the time of the reservation. At least one adult must be present. When the rooms are not needed for Library or City activities, they are available for use for other organizations as follows: Non-profit, civic, and community organizations. o Purpose must be for civic, educational, cultural, intellectual, recreational or charitable activities. For civic and community organizations, the entity and purpose must be wholly not for profit. o There is no charge for a group that are in this category. o Proof of tax-exempt status may be required to establish eligibility to use the rooms without a fee. o Meetings can be open or closed to the public at the discretion of the meeting organizer. Individual, private, and commercial uses by Wisconsin residents or Wisconsin businesses. o Purpose includes private parties such as birthday parties/showers, or any use of the room by a single person or business. o The fee to use rooms 1, 2, or 3 is $25.00 per hour or a pro -rated portion by the half hour. o The fee to use room 4 or the amphitheater is $50.00 per hour or pro -rated portion by the half hour. o The fee is payable within two business days of making the reservation and must be received prior to room use. o If an organization does not notify the Library of a meeting cancellation before its scheduled start time the fee will not be refunded. Meeting rooms may not be used for any purpose which, in the opinion of the Director and/or Library Board, may interfere with the normal use of the Library or violate the Library Code of Conduct. If a group is denied use of a meeting room, they may appeal this decision at the next Library Board Meeting by giving notice to the Library Director via email or letter, provided the notice is received three full business days (72 hours) in advance to update the agenda. The Library Board subscribes to the tenets of the American Library Association's Bill of Rights, which states in part, "Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use." However, use of the meeting rooms does not constitute an endorsement by the Library or its Board of Trustees of the views of those utilizing Library meeting rooms. Library Outdoor Amphitheater Details The Library's outdoor amphitheater can be reserved for use during regular Library hours. No equipment or furniture is provided by the Library for amphitheater use. Events held in the outdoor amphitheater may not disturb neighboring properties. All refuse must be removed from the Library property by the party using the amphitheater. Trash bins are not available, and the Library's dumpster may not be used. How Reserve a Lobby Meeting Room or the Outdoor Amphitheater Meeting rooms and the outdoor amphitheater can be reserved on the Library's website through the online room reservation system. Rooms can also be reserved by visiting the reference desk, emailing, or mailing the required paperwork. Reservations submitted through the online room reservation system will be given priority over other submission methods if the same space is needed. Reserving a meeting room or the amphitheater requires submitting details such as contact information and meeting purpose. This information will be retained as a library record to help organize and track reservations. All requests are in a status of PENDING once submitted and only secured once library staff have reviewed and confirmed the request. Meeting rooms are assigned by Library staff based on the size of the group expected and room availability. Organizations may not reserve more than two public meeting rooms at the same time on a regular basis (more than once a month). Making a reservation means you agreeing to act as the authorized adult representative of the organization who shall be personally responsible for the conduct at the meeting and for any damages incurred. Lobby Meeting Room Hours The Library's meeting rooms are available during Library hours. Organizations may stay up to an hour past closing time with prior permission from the Library Director or the Director's designee (staff member in charge at time of request). Organizations will have access to the large meeting room, hallway, and public restrooms. No staff will be in the building to provide support. Organizations leaving after the Library has closed must make sure exterior doors are closed securely. Doors will automatically lock behind you. Lobby Meeting Room Capacity and Equipment The Library has four meeting rooms available in the lobby, with capacities ranging from 25 to 100 people. Each room is equipped with tables and chairs. Extra tables and chairs are available for organizations to meet their individual needs. The Library does not assume responsibility for and is unable to assist organizations in setting up their rooms. When the meeting is concluded, all furniture must be arranged according to the chart posted in the room. The Library has free wireless Internet access. Upon request the Library has equipment available on a first come first served basis. Library staff is unable to provide technical support to meeting room users. Patrons are encouraged to meet with library staff before the day of the meeting to test the library equipment and technology. There is no guarantee that personal technology will work in the Library environment. Kitchen A shared kitchen is available connected to Lobby Meeting Room 4. Access to the kitchen must be requested while making the reservation. Members of other organizations using meeting rooms may be using the kitchen at the same time. The kitchen must be left clean, with all food and residue removed. Organizations must provide their own cleaning supplies. How To Reserve Study Rooms and Pods The Library has four study rooms and five study pods available. Study rooms and pods can be reserved twice a month per individual for up to four hours, otherwise they are available on a first come, first served basis. Study rooms and pods can be reserved through the Library's online room reservation system or by calling or emailing the reference desk. A reservation request of one business day in advance is recommended. Library staff will not ask occupants to vacate a room in use to accommodate same -day reservation requests. Regulations for Library Meeting Space Use 1. All advertisements, announcements, press releases, fliers, and any other meeting -related promotional material must clearly state who is sponsoring the meeting, and mention the meeting is not endorsed by the Muskego Public Library or City of Muskego. 2. The name, address, telephone number, or email address of the Muskego Public Library may not be used as the contact information of any organization meeting at the Library with the exception of the Friends of the Muskego Public Library 3. Displays, posters, and literature connected with the meeting may not be placed anywhere in the Library except in the meeting room while the meeting is taking place. With the permission of the Library staff, directional signage may be placed elsewhere in the Library. 4. Each group will be admitted to and must vacate the meeting room at the scheduled time. Set up and clean up time must be included in the scheduled time block. 5. If an organization does not show up within twenty minutes of their scheduled starting time without advanced notice the reservation will be cancelled. 6. If an organization fails to show up without prior notification for three reservations in a calendar year, any future reservations the organization has on file will be cancelled. 7. Groups using the meeting rooms are not permitted to charge registration (currency or barter) or admission fees at the event and/or require the purchase of an item as a condition of meeting attendance. Membership dues and voluntary incidental donations (such as coffee money) may be collected so long as the dues emphasize membership and do not represent a pay for service transaction. 8. The Library reserves the right to monitor all meetings held on its premises. 9. The use of lighted candles or other sources of flame and smoke are prohibited. 10. Materials may not be affixed to the walls or ceilings of the meeting rooms. Library installations or postings may not be removed for any reason. 11. Individuals who attend meetings in the Library must abide by the Library's Code of Conduct and Unattended Child policies. 12. The Library is not responsible for equipment or materials owned by an organization. The Library does not provide storage space. 13. Food and drink are allowed. No alcohol is allowed. 14. The room must be left clean, with all residue cleaned off of tables and carpeting. Organizations must provide their own cleaning supplies. Organizations or individuals may be charged for anything beyond a reasonable and customary cleaning activity the exact cost required to clean the space (through staff time/materials or outside contractor). 15. Per the Library's Code of conduct, soliciting (including sales, donations, literature, or petition signatures) can only be done inside the lobby meeting rooms in the course of a qualifying use of the room. 16. For and in consideration of meeting room and Library facilities usage, any person or group using same hereby agrees to indemnify and hold harmless the Muskego Public Library and City of Muskego from any and all actions or lawsuits relating to its use of such rooms and facilities. Further, such person or group agrees to reimburse the Muskego Public Library for any and all repair costs and for any and all damage as may be caused directly or indirectly to the room and/or facilities by such use thereof. If any organization refuses to pay for repairs, the matter will be referred to the City Attorney for legal action. Organizations are required to agree to all the terms and conditions and regulations in this policy as part of the room reservation process. 17. The use of Library facilities must follow Library policies and all Federal, State, and local laws; including ADA, building code requirements, copyright law, and other safety standards. Library property is under video surveillance. The Library, at its discretion, may require groups to provide proof of insurance or security services as a condition of the reservation. Any organization or individual found in violation of any of the requirements included in this policy or the Library Code of Conduct may be asked to leave and can be prohibited from future meeting room use. i6 pridges LIBRARY SYSTem Bringing libraries together To: Muskego Public Library Board of Trustees From: Karol Kennedy, Bridges Library System Director Re: Waukesha County Library Standards Certification Date: May 1, 2025 741 N. Grand Ave., #210 Waukesha, Wt 53186 P 262.896.8080 W bridgeslibrarysystem.org Wisconsin Statute 43.64(2) allows Waukesha County municipalities that tax their residents for libraries the opportunity to exempt their residents from the county library levy if two criteria are met: 1) The municipal tax rate for library services is equal to or greater than the rate of the county library tax, and 2) The library meets or exceeds the Waukesha County adopted library standards. Exemption from the county library tax, therefore, includes two distinct actions. The municipality action required is a certification of its library tax rate. That process begins when I send out a communication to the municipality after the state releases its official Equalized Assessed Values in mid -August. The library action requires the library board to review the information in this letter and certify the library's compliance with the various standards by completing the form beginning on page 2 of this document and returning it to the Bridges office by August 31, 2025. The Waukesha County Board approved the updated county library standards in April 2022. All 16 library boards in the county have since endorsed these standards. More information is available here: ,itt s: brid eslibrar s stem.or waukesha-count - lannin -committee-2016-act-150 . There are numeric Minimums to Exempt as well as Quality Assurance Items in the standards. This letter includes your library's specific standards -related requirements. Please complete the documentation on pages 3-4 and then complete the Library Board Certification of Eligibility for Exemption from County Library Tax on page 5. Please scan and send all pages (with signatures on page 5) to the Bridges office via email by August 31. This form constitutes your library's certification for compliance with the library standards portion required for exemption from the Waukesha County library tax levy. Thank you for providing outstanding library services to the citizens of Waukesha County! 30 Step 1. Review your Library's Library Service Effort Ratio (LSER) Calculation I There is a provision in the Waukesha County Plan that allows a library to qualify for the exemption without meeting the Minimums to Exempt. If a library can demonstrate its ability to provide for most of the needs of its own resident by reaching its targeted Library Service Effort Ratio (LSER), it is allowed to exempt from the county library tax without meeting the numeric Minimums to Exempt. The LSER is calculated as follows: • Lending by your library to your own residents: 187,904 • PLUS lending to other library community's residents: 24,374 • DIVIDED by total circulation by your residents at all county libraries: 200,414 Your library's LSER is shown in Table 1 below. Muskego's Library Service Effort Ratio (LSER) Eligible for Exemption Based on LSER? Yes If your LSER ratio is higher than your listed target rate, you will see a "Yes" in Table 1 above and may skip to step 3 on this form. Please note, even if there is a "Yes" listed above, you are encouraged to complete step 2 for the purposes of assessment. However, if your LSER is higher than your required target, step 2 is not required for the purposes of meeting the minimum for the standards portion of the county library tax exemption. If there is a "No" in Table 1 for your library, you must complete step 2. All libraries must complete step 3. Step 2: Compare your Library's previous year's data to your Library's Minimums to Exempt Please review the data below gathered from your library's 2024 state annual report and indicate whether your library will meet its minimum requirements in 2025. Please circle "Yes" or "No" in the last column in Table 2. (Completing this table is required if LSER = "NO" in step 1.) 2 31 Table 2. Library Category Muskego 2023 Municipal 25,496� Population Library Actuals Met Minimum Will Meet Minimum to from 2024 during 2024? Minimum in Exemp t annual report ? 2025. (Circle one) Yes Materials Expenditures Capita $5.64/capita $6.04/capita Number Hours 58 62 Yes No Yes Yes Open/Week No Yes t e5 I Budgeted Staff in FTE 13.51 14.30 No Collection Size 103,000 137,272 Yes <YD No Public Computers/Internet Access Devices Wireless Internet Access Yes 13 15 Yes No Yes Yes Yes Yes No 3 32 Step 3. Review and Report on Quality Assurance Standards for Muskego Public Library Review each item and circle "Yes" or "No" in Table 3 below. (Completing this Table is required regardless of LSER ratio.♦ Table 3. Quality Assurance Standards Library Assurance for 2025 (circle one) Library board member orientations are provided Yes Yes No No Library website includes key board/staff contact & meeting information Library board conducts director performance evaluation Yes No Library budgets for professional development Ye No Library has active strategic plan Yes No Library has a current circulation policy `.. Yeses No - Library has a current collection management �--� ` Yeses No policy Library has a current computer/internet policy Yes No Library has a current meeting room use policy (if Yes No meeting room available) Library has a current public behavior (rules of Yes_ No conduct) policy Library has a current personnel policy Yes No Policies are considered current if thev have been adopted or reviewed within the last five vears Please attach narrative for any items for which the library circles "No" and describe steps planned to address the area(s) of non-compliance. Note: For each item in tables 2 and 3, libraries are able to select "No" one time during the annual certification process for the five-year planning period. If your library has circled "No" for an item in a previous year in tables 2 or 3, circling "No" a second time for that same item may result in the loss of ability for the municipality to exempt its residents from the county library tax. 4 33 Library Board Certification of Eligibility for Exemption from County Library Tax I certify that the library board's responses related to the Minimums to Exempt and Quality Assurance Standards were approved by the library board and reflect the library's plan of service for 2025. Name of Library it Muskego Public Library Date Form Completed: Library Board President Name: Library Board President Signature: Library Director's Signature: This form (pages 1-5) must be completed, signed, and submitted to the Bridges Library System no later than August 31, 2025. 5 34 S73W16663 W Janesville Rd Muskego, WI 53150 5/20/2025 On behalf of the Nominating Committee (Trustee Dave DeAngelis and Trustee Phyllis Woodward), the following slate of officers is presented to the Muskego Library Board to vote on for the 2025-2026 Library Board year per Library Board Bylaws: President: Michelle Humphreys Vice President: Kerry Foundos Treasurer: Tracy Blair As a reminder, per Article III, Section 2 of the Library Board Bylaws, "additional nominations may be made from the floor" at the annual meeting. Sincerely, Brittany Larson Library Director S73W16663 W Janesville Rd Muskego, WI 53150 Background Per Library Board Bylaws, Article IV, Section 1, "The regular meetings shall be held each month, the date and hour to be set by the Board at its annual meeting." The current meeting is the third Tuesday of each month at 5pm. A recent survey was distributed to the Library Board Trustees assessing their availability. Please check all options that are available: 7 responses 4th Monday of each month (note: also Lion's club meeting) 3rd Tuesday of each month (note: current meeting) 3rd Wednesday of each month (note: also Moose Lodge Legio... 4th Wednesday of each month (note: also Moose Lodge Mern... 3rd Thursday of each month 4th Thursday of each month (note: Wednesdays/Thursdays... 0 1 2 3 4 4 (57.1 %) 4 (57.1 %) Results varied widely on current Trustee availability. More in-depth analysis is provided below as the Board considers the best time to meet. S73W16663 W Janesville Rd Muskego, WI 53150 Mondays The 111 Monday is too early for statistics/financials of the previous month to be ready for the packet. The 2nd and 3rd Mondays all have City Committee meetings. The 4t" Monday only three Trustees indicated availability. Tuesdays The 111 Tuesday has two City Committee meetings. The 2nd Tuesday is a City Council meeting. The 3rd Tuesday is the current Library Board meeting where four Trustees indicated availability. The 4t" Tuesday is a City Council meeting. Wednesdays The 1st Wednesday is a City Committee meeting. The 2nd Wednesday is too early for statistics/financials of the previous month to be ready for the packet. The 3rd Wednesday four Trustees indicated availability. The 41" Wednesday three Trustees indicated availability. Thursdays The 15t and 211 Tuesday is too early for statistics/financials of the previous month to be ready for the packet The 3rd Thursday two Trustees indicated availability. The 4t" Thursday one Trustee indicated availability. Fridays -Sundays Not viable options S73W16663 W Janesville Rd Muskego, WI 53150 Additional Options Option 1: Currently we try and post the agenda/packet 4-5 days before the Board meeting to give Trustees a chance to review. Scheduling a meeting the first or second week of the month would make it tight or impossible to get the numbers from the previous month in the packet if the meetings are held the first or second week of the month. Days not on the survey (and not already a City meeting) are: 1st Monday, 2nd Wednesday, 1st Thursday, 2nd Thursday We could include the 2nd Wednesday or 2nd Thursday of the month if: 1. Trustees are comfortable only receiving the packet 2 days in advance AND / OR 2. If Trustees are okay with statistics being on the agenda (and therefore noticed properly) but not in the packet, but provided day of in print. Note: The Library Director does not consider this ideal as it gives less time for Trustees to consider the information, but wanted to present all options and impact. Option 2: Below is a list of the City meetings each month. These days of the month were avoided on the survey. Overlap is possible, but does create conflicts if the same alderperson is assigned to the Library Board (3 year term) and the City Committee (1 year term). Additionally, please note that the same barrier of Option 1 applies for the 1st and 2nd days of the month in regards to statistics/financials availability. 2nd Monday: Landfill Committee 3rd Monday: Public Works and Safety Committee S73W16663 W Janesville Rd Muskego, WI 53150 + i,1 Il /1i. /•� 1" Tuesday: Plan Commission AND Parks and Conservation 1" Thursday: Little Muskego Lake District Note: 2nd and 41h Tuesday was not provided in this list as those are Council meetings where all alderpeople must be present and the Library Director must present during budget season. Option 3: Library Board meetings are open to the public. It is logical that a time should be picked that is somewhat reasonable for a member of the public to attend. The start time no earlier than 5pm and no later than 7pm is recommended (to account for meeting duration and library closure time of 8:30pm). Trustees could review the days of the month presented above from a time shift lens to see if increased availability appears.