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LIBRARY BOARD Packet 04152025CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 04/15/2025 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/85820857752 Webinar ID: 858 2085 7752 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - March 18, 2025 March 18, 2025 Library Board Minutes March 2025 Financials March 2025 Financials PRESIDENTS REPORT DIRECTOR'S REPORT April 2025 Director's Report April 2025 Library Director Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion: Evaluation of Community Service Waiver Release Background on community service waiver 1 NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Updates to Computer and Internet Use Policy (1It read) Computer and Internet Use Policy 2025 draft Discussion: Updates to Meeting Room Policy (1st read) Meeting Spaces policy 2025 draft Discussion/Approval: Approval of Allowable Costs Worksheet for Waukesha County Libraries Background on Allowable Costs Worksheet Discussion: Library Board President Appointment of Nominating Committee Discussion: Library Board Meeting Dates and Times COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT V102ir014 IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 03/18/2025 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY TDRAS. INFORVATTO v. contxznrn-. Please click the link below to join the webinar: https://us02web.zoom.us/j/89478088019 Webinar ID: 894 7808 8019 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER President Humphreys called the meeting to order at 5:03 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Humphreys, Trustee Blair, Trustee Foundos, Trustee Schroeder, Trustee Wied, Trustee Woodward, Alderperson Decker and Director Larson. Trustee DeAngelis was excused. Trustee Lissmann arrived at 5:12pm. Trustee Blair left at 5:59pm. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Schroeder made a motion to approve the CONSENT AGENDA, Trustee Foundos seconded. Motion Passed 7 in favor. Approval of Minutes - February 18, 2025 February 2025 Financials PRESIDENTS REPORT DIRECTOR'S REPORT March 2025 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Approval of Updated JobPod MOU 3 Trustee Foundos made a motion to approve the JobPod MOU, Trustee Woodward seconded. Motion Passed 7 in favor. Discussion: Evaluation of Community Service Waiver Release COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Lissmann made a motion to adjourn, Trustee Foundos seconded. Motion Passed 6 in favor. Meeting adjourned at 6:14 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 3/1/2025-3/31/2025 Apr 04, 2025 10:58AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>) " 1099 adjustment" Invoice Detail.Type = {>) "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type AMAZON CAPITAL SERVICES 1 H6H-3WCM-4 1 Invoice 1HPW-R19X-3 4 Invoice 1HPW-R19X-3 6 Invoice 1HPW-R19X-3 5 Invoice 1 HPW-R19X-3 1 Invoice 1HPW-R19X-3 2 Invoice 1HPW-R19X-3 3 Invoice Total AMAZON CAPITAL SERVICES: BAKER & TAYLOR COMPANY 2038896633 1 Invoice 2038896633 2 Invoice 2038914239 1 Invoice 2038916190 1 Invoice 2038916230 1 Invoice 2038916330 1 Invoice 2038918634 1 Invoice 2038918634 2 Invoice 2038930234 1 Invoice 2038938022 1 Invoice Total BAKER & TAYLOR COMPANY CARDMEMBER SERVICE 1530 EMMarch 1 Invoice 3469 BLAMarc 1 Invoice 3469 BLAMarc 3 Invoice 3469 BLAMarc 2 Invoice 5802 CH MAR 3 Invoice 5802 CH MAR 1 Invoice 5802 CH MAR 6 Invoice 9070 AHMarch 1 Invoice 9070 AHMarch 2 Invoice 9383 ECMARC 1 Invoice Total CARDMEMBER SERVICE: DAN PLAUTZ CLEANING SRV., INC 8579 1 Invoice 8615 1 Invoice Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number KIDS FOL RETURN 03/01/2025 03/11/2025 19.98- 325 100.05.71.00.5752 SOAP 03/01/2025 03/25/2025 33.47 325 100.05.71.00.5703 FOL - KIDS 03/01/2025 03/25/2025 39.84 325 100.05.71.00.5752 FOL - CRAFTERNOON 03/01/2025 03/25/2025 69.78 325 100.05.71.00.5752 PRINT 03/01/2025 03/25/2025 594.98 325 100.05.71.01.5711 AV - 1-27-25AHEL VIDEO GAMES 03/01/2025 03/25/2025 52.97 325 100.05.71.02.5711 31N BOOK TAPE (3-6PK) 03/01/2025 03/25/2025 196.80 325 100.05.71.00.5702 DONATION - MYSTERY BOOKS 02/21/2025 03/21/2025 63.28 325 503.05.00.00.6007 PRINT 02/21/2025 03/21/2025 283.17 325 100.05.71.01.5711 PRINT 03/10/2025 03/25/2025 1,093.56 325 100.05.71.01.5711 PRINT 02/28/2025 03/11/2025 187.72 325 100.05.71.01.5711 PRINT 02/28/2025 03/11/2025 79.27 325 100.05.71.01.5711 PRINT 02/28/2025 03/11/2025 161.44 325 100.05.71.01.5711 PRINT 03/10/2025 03/25/2025 441.58 325 100.05.71.01.5711 DONATION - (MYSTERY/HISTORIC 03/10/2025 03/25/2025 16.82 325 503.05.00.00.6007 PRINT 03/07/2025 03/25/2025 1,099.80 325 100.05.71.01.5711 PRINT 03/11/2025 03/25/2025 529.31 325 100.05.71.01.5711 3,955.95 FOL - KIDS 02/27/2025 03/25/2025 161.09 325 100.05.71.00.5752 BLU RAY PLAYER - RM 4 02/27/2025 03/25/2025 65.00 325 100.05.71.00.5401 ANNUAL WSJ SUBSCRIPTION 02/27/2025 03/25/2025 818.87 325 100.05.71.01.5711 01.30.25-02.28.25 BUSINESS INTE 02/27/2025 03/25/2025 109.98 325 100.05.71.00.5505 BATTERIES 02/26/2025 03/24/2025 65.97 325 100.05.71.00.5415 BATTERIES 02/26/2025 03/24/2025 177.70 325 100.05.71.00.5415 STEEL CORNER GUARD 02/26/2025 03/24/2025 41.51 325 100.05.71.00.5415 FOL-TEENS 02/27/2025 03/25/2025 48.50 325 100.05.71.00.5752 FOL - TEENS RETURN 02/27/2025 03/25/2025 28.92- 325 100.05.71.00.5752 FOL - ADULT 02/27/2025 03/25/2025 59.12 325 100.05.71.00.5752 02 25 FEB CLEANING 02/17/2025 03/17/2025 4,134.00 03 25 MAR CLEANING 03/14/2025 03/25/2025 4,134.00 Total DAN PLAUTZ CLEANING SRV., INC: DEMCO EDUCATIONAL CORP 7606362 1 Invoice CD/DVD/BLURRY CASES, TAPE, N 02/19/2025 03/19/2025 Total DEMCO EDUCATIONAL CORP: o Sao nn 3,526.52 o cnc cn 325 100.05.71.00.5835 325 100.05.71.00.5835 325 100.05.71.00.5702 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Report dates: 3/1/2025-3/31/2025 Page: 2 Apr 04, 2025 10:58AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number EBSCO INFORMATION SERVICES 2504039 1 Invoice PRINT - NEW YORKER RATE ADJ/1 03/13/2025 03/25/2025 54.51 325 100.05.71.01.5711 Total EBSCO INFORMATION SERVICES: 54.51 HEARTLAND BUSINESS SYSTEMS 771150-H 8 Invoice MONTHLY-365.GOV/LIBRARY 02/20/2025 03/11/2025 121.30 325 100.05.71.00.5505 772935-H 1 Invoice VMWARE-ANNUAL 02/21/2025 03/11/2025 700.00 325 100.05.71.00.5505 772936-H 1 Invoice ANNUAL- FIREWALL 02/21/2025 03/11/2025 535.83 325 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS: 1,357.13 IMPACT ACQUISTIONS LLC 3441414 7 Invoice LIBRARY 02/28/2025 03/11/2025 80.82 325 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC: 80.82 KANOPY INC 441978 — PPU 1 Invoice KANOPY USAGE 02 25 02/28/2025 03/27/2025 127.50 325 100.05.71.03.5711 Total KANOPY INC: 127.50 MIDWEST TAPE 506763609 1 Invoice AV 02/17/2025 03/17/2025 21.28 325 100.05.71.02.5711 506767561 1 Invoice AV 02/17/2025 03/17/2025 76.47 325 100.05.71.02.5711 506767562 1 Invoice AV 02/17/2025 03/17/2025 232.12 325 100.05.71.02.5711 506767563 1 Invoice AV 02/17/2025 03/17/2025 42.99 325 100.05.71.02.5711 506787656 1 Invoice AV 02/21/2025 03/11/2025 216.65 325 100.05.71.02.5711 506787657 1 Invoice AV 02/21/2025 03/11/2025 82.98 325 100.05.71.02.5711 506787659 1 Invoice AV 02/21/2025 03/11/2025 18.74 325 100.05.71.02.5711 506821651 1 Invoice AV 02/28/2025 03/11/2025 76.47 325 100.05.71.02.5711 506821664 1 Invoice AV 02/28/2025 03/11/2025 86.22 325 100.05.71.02.5711 506821665 1 Invoice AV 02/28/2025 03/11/2025 19.19 325 100.05.71.02.5711 506866585 1 Invoice AV 03/10/2025 03/25/2025 63.72 325 100.05.71.02.5711 506866586 1 Invoice AV 03/10/2025 03/25/2025 99.71 325 100.05.71.02.5711 506866587 1 Invoice AV 03/10/2025 03/25/2025 23.24 325 100.05.71.02.5711 506866588 1 Invoice AV 03/10/2025 03/25/2025 74.22 325 100.05.71.02.5711 Total MIDWESTTAPE: 1,134.00 PLAYAWAY PRODUCTS LLC 491300 1 Invoice AV 02/20/2025 03/20/2025 443.93 325 100.05.71.02.5711 Total PLAYAWAY PRODUCTS LLC: 443.93 SAFEWAY PEST MANAGEMENT INC. 752259 1 Invoice 03 25 MONTHLY PEST CONTROL 03/03/2025 03/11/2025 35.00 325 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 SIEMENS INDUSTRY INC. 5331798368 1 Invoice 02/05/25 TROUBLESHOOT CHARG 02/12/2025 03/12/2025 882.00 325 100.05.71.00.5415 5331848669 1 Invoice 02/01/25-01/31/26 FIRE SERVICE M 03/18/2025 03/25/2025 924.00 325 100.05.71.00.5415 Total SIEMENS INDUSTRY INC.: 1,806.00 WAUKESHA COUNTY TREASURER 2025-1301001 2 Invoice SHARE OF DATABASE COST 02/13/2025 03/25/2025 1,519.00 325 100.05.71.03.5711 6 CITY OF MUSKEGO Invoice Number SegNo Type 2025-1301001 3 Invoice 2025-1301001 1 Invoice 2025-1301001 4 Invoice 2025-1301004 1 Invoice 2025-1301006 1 Invoice 2025-1301006 2 Invoice Total WAUKESHA COUNTY TREASURER: WE ENERGIES 5388334842 1 Invoice Total WE ENERGIES Grand Totals: Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 3/1/2025-3/31/2025 Apr 04, 2025 10:58AM Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number FOL - SHARE OF MOVIE LICENSIN 02/13/2025 03/25/2025 526.00 325 100.05.71.00.5752 CAFE ANNUAL SUPPORT 02/13/2025 03/25/2025 25,366.00 325 100.05.71.00.5505 ADVANTAGE PROGRAM 02/13/2025 03/25/2025 5,157.00 325 100.05.71.03.5711 FOL - BOOKPAGE (50 COPIES/MO) 02/13/2025 03/25/2025 264.00 325 100.05.71.00.5752 2100 LIBRARY CARDS & 4 CASES 03/14/2025 03/25/2025 717.75 325 100.05.71.00.5701 4500 2X3 RFID TAGS 03/14/2025 03/25/2025 702.00 325 100.05.71.00.5702 LIBRARY (00118) 03/04/2025 03/11/2025 6,221.15 325 100.05.71.00.5910 63,748.94 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>} " 1099 adjustment' Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"21000571999999","5020000000000""5029999999999","5030000000000""5039999999999","4100890716500""4100890716599" 7 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period 03/25 (03/31/2025) Apr 07, 2025 2:05PM 2025-25 2025-25 2025-25 2025-25 % Actual Over/ Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERALFUND 100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4150 LIBRARY - SYSTEM, ETC 202,873.00 202,873.00 4,085.57 991.57 2.01 % -198,787.43 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 2,000.00 2,000.00 727.65 296.06 36.38% -1,272.35 100.05.71.00.4313 LIBRARY FINES 10,000.00 10,000.00 2,733.91 763.74 27.34% -7,266.09 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,500.00 8,500.00 2,517.23 733.97 29.61% -5,982.77 100.05.71.00.4542 LIBRARY PHONE USE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 987.50 325.00 98.75% -12.50 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 2,041.23 403.32 40.82% -2,958.77 GENERAL FUND Revenue Total: 229,373.00 229,373.00 13,093.09 3,513.66 5.71% -216,279.91 Total GENERAL FUND: 229,373.00 229,373.00 13,093.09 3,513.66 5.71% -216,279.91 1.1 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period 03/25 (03/31/2025) Apr 07, 2025 1:37PM 2025-25 2025-25 2025-25 2025-25 % Actual Over / Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERALFUND 100.05.71.00.5101 SALARY & WAGES 794,434.25 794,434.25 170,197.05 59,866.77 21.42% -624,237.20 100.05.71.00.5102 OVERTIME 1,937.61 1,937.61 0.00 .00 .00% -1,937.61 100.05.71.00.5201 FICA 61,936.84 61,936.84 12,708.71 4,476.02 20.52% -49,228.13 100.05.71.00.5202 PENSION 47,544.38 47,544.38 9,718.09 3,350.78 20.44% -37,826.29 100.05.71.00.5203 HEALTH 135,126.47 135,126.47 31,377.96 10,459.32 23.22% -103,748.51 100.05.71.00.5204 LIFE 937.20 937.20 234.30 78.10 25.00% -702.90 100.05.71.00.5205 FSA FEE EXPENSE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 13,260.00 13,260.00 3,315.00 1,105.00 25.00% -9,945.00 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 176.05 62.79 11.74% -1,323.95 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 45.00 .00 1.29% -3,455.00 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 0.00 .00 .00% -1,300.00 100.05.71.00.5401 LIBRARY EQUIPMENT 11,120.00 11,120.00 5,187.21 145.82 46.65% -5,932.79 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 49,000.00 49,000.00 14,930.35 2,126.18 30.47% -34,069.65 100.05.71.00.5505 COMPUTER CHARGES 50,370.00 50,370.00 30,442.67 26,833.11 60.44% -19,927.33 100.05.71.00.5602 TELEPHONE 960.00 960.00 120.00 40.00 12.50% -840.00 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 3,500.00 3,500.00 843.57 717.75 24.10% -2,656.43 100.05.71.00.5702 PROCESSING SUPPLIES 11,000.00 11,000.00 4,601.47 4,425.32 41.83% -6,398.53 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 203.57 33.47 6.79% -2,796.43 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,637.92 1,119.43 32.76% -3,362.08 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 0.00 .00 .00% -300.00 100.05.71.00.5835 HOUSEKEEPING SERVICES 66,189.00 66,189.00 12,402.00 8,268.00 18.74% -53,787.00 100.05.71.00.5910 GAS & ELECTRIC 92,000.00 92,000.00 12,212.98 6,221.15 13.27% -79,787.02 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 0.00 .00 .00% -2,500.00 100.05.71.00.6062 PROGRAMMING 900.00 900.00 63.74 .00 7.08% -836.26 100.05.71.01.5711 PRINT MATERIALS 106,426.00 106,426.00 19,174.23 5,344.21 18.02% -87,251.77 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 0.00 0.00 .00 .00% 0.00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 26,250.00 26,250.00 3,568.48 1,630.90 13.59% -22,681.52 100.05.71.03.5711 ELECTRONIC MATERIALS 28,000.00 28,000.00 6,959.05 6,803.50 24.85% -21,040.95 100.05.71.03.5714 AUDIO VISUAL MATERIAL - A.V. .00 0.00 0.00 .00 .00% 0.00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 0.00 0.00 .00 .00% 0.00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 0.00 0.00 .00 .00% 0.00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 0.00 0.00 .00 .00% 0.00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 0.00 0.00 .00 .00% 0.00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 0.00 0.00 .00 .00% 0.00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 0.00 0.00 .00 .00% 0.00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 0.00 0.00 .00 .00% 0.00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 0.00 0.00 .00 .00% 0.00 cc CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 2 Period 03/25 (03/31/2025) Apr 07, 2025 1:37PM Account Number Account Title 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT GENERAL FUND Expenditure Total: Total GENERAL FUND: 2025-25 2025-25 Adopted Amended Budget Budget .00 0.00 1,517,991.75 1,517,991.75 1,517,991.75 1,517,991.75 2025-25 2025-25 % Actual Over / YTD Current Month To (Under) Actual Actual Budget Budget 0.00 .00 .00% 0.00 340,119.40 143,107.62 22.41 % -1,177,872.35 340,119.40 143,107.62 22.41 % -1,177,872.35 3 ,iMUSKEG* PUBLIC LIBRARI LR17,�PWE"_. Director's Report April 15th, 2025 1. Reference Update (from Samantha Quail - Head of Reference, Eileen Castro, Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): Turnout for our March programs was very good. There were 24 attendees for the March 6 matinee showing of 'Wicked," the highest matinee attendance so far this year. 60 patrons came to hear Ceol Cairde's Irish Music Concert on March 8. We had 21 attendees for the "Secret Garden Book Talk and Musical" program on March 12, and 20 who participated in the adult "Nerf War" event on Saturday March 15. On Wednesday March 20 We held a special showing of "Welcome Home: A Tribute to Vietnam Veterans and Their Families" in partnership with the Muskego American Legion Post. We had 20 attendees come to recognize and remember veterans of the Vietnam War, and a couple of attendees received honorary pins for their service from the Post President during the program. Upcoming adult programs for the next few weeks include: • Matinee Movies on Thursdays April 17 and May 1. • Crafternoon: Folding Fan on Monday April 21 • Chain reaction Crochet Group on Tuesday April 22 and May 13. • Brews + Books Book Club on Tuesday May 6. • Become a Beer Snob on Wednesday April 23. • Maximize Your Medicare on Monday April 28. • FOL Shredding Event on Saturday May 17. 2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko): This month, the children's department continued to offer our regular programming (storytimes, A.T.L.A.S., Lego Club, STEAM Explorers, and Block Party). Additionally, we held our St. Patrick's Day craft program and two intergenerational storytimes at Regency and Staircrest Senior Living centers. As we near the end of the school year, we will be dedicating more time to preparing for our summer reading program. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): During the month of March there was a Lucky Charms Scavenger Hunt for Teens. April's programs include a Minecraft Mash -Up Contest and a Jelly Bellies Taste Test. Current projects include creating materials for the Garden Walk, planning programs for Summer Reading and submitting a presentation proposal to be considered for the 2025 WLA Conference. 11 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): With the approach of spring, library aide Claudia saw to it that the Kerry Wohlust paintings were rotated to reflect a more seasonal decor. Patrons continue to remark that the artwork really enhances the library. The circulation team will be working with Pantheon Industries and providing a work experience for one of their clients. Pantheon Industries is a non-profit organization that strives to help individuals with disabilities achieve their potential through a variety of employment opportunities. This individual will be coming to the library 4 hours a week over the next several weeks to learn the duties of a library shelver. We are excited to be able to partner with this organization. The library aide Stacy has changed our display across from the circulation desk. It highlights popular authors and hopefully entices patrons to try reading something new. S. Other Updates: a. Dates of Note: The next full Library Board meeting is May 20th in the Library Conference Room. Please email Brittany in advance if you cannot attend to assure a quorum is present. This meeting is the Library Board's annual meeting, where officers will be voted on and committee assignments made. b. Friends' of the Library: The next Friends First Friday Coffee in will be May 9th at 9:30am. May 21st there will be a Culver's night, and the Friends' and Library staff will continue to prepare for the annual shred event and 2025 Garden Walk! c. Building Updates: None. d. Grant/Outside Funding Updates: This is a list of grants or outside funding sources for the current year. i. January 2025: Friends of the Muskego Library Annual Funding Request was submitted to the Friends' Executive Board and approved $15,600. This request generously covers summer reading program expenses, program presenters and materials for all ages throughout the year, our movie license fee, Book Pages subscription, and zoo pass circulation. Thank you to the Friends and the Library staff who help support them! ii. February 2025: Friends' of the Muskego Library and Library staff put on the Love Your Library fundraiser and raised $593.70. They also raised $376.20 from the holiday light recycling drive. Staff applied and received a $400 grant to fund an adult program from the Bridges Library System. 6. Employee Anniversaries: Laura Boeck, Reference Assistant (25 years), Stacy Rogowski, Library Aide (8 years), Courtney Metko, Children's Assistant (6 years) 7. Board Education: Did you know the week of April 6t"-April 12t" was National Library Week? We most often think of public libraries given the purpose of this Board, but there are many ways libraries exist fiV across the country! There are school libraries in K-12 schools and research libraries at universities. There are libraries in law offices, hospitals, businesses, and museums. All of these libraries help provide critical information, entertainment, historical preservation, access to technology, and access to meeting spaces. And let's not forget regional public library systems like Bridges that help public libraries connect, collaborate, and innovate to create fiscal and workflow efficiencies and give access to wider collections. This week is a great reminder to celebrate libraries and the staff that work in them. As a Library Board member, think about how you can spread the word about the importance of libraries in honor of this week! Talk to a neighbor, share information about a great resource, or write a letter to a representative about why you love libraries! Thank a library staff member at your public library or local school. And a special thanks to you, Library Board Trustees, for your governance, time, and community perspective. 13 Monthly Statistics for Muskego Public Library 2025 JAN FEB MAR APR MAY JUN JUL AUG S OCT NOV DEC TOTAL I MAR YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 67,523 2024 19,250 19,881 20,592 19,958 19,577 25,696 27,952 23,039 19,164 19,817 17,898 17,655 250,479 59,723 2025 19,453 18,742 22,506 60,701 60,701 25 vs 24 % Change 1.1% (5.7%) 9.3% (75.8%) 1.6% Overdrive Checkouts (E-books, E-Audio, E-Video, E-Magazines) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 6,668 2024 4,287 4,037 4,361 4,010 4,040 3,902 3,969 4,007 4,044 4,164 3,867 3,861 48,549 12,685 2025 4,583 4,138 4,705 13,426 13,426 25 vs 24 % Change 6.9% 2.5% 7.9% (72.3%) 5.8% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 103 KANOPY/HOOPLA 2024 Soo 551 585 639 411 411 410 399 408 417 425 454 5610 1636 KANOPY 2024 70 58 61 93 81 53 81 80 69 92 896 228 HOOPLA 2024 430 01 581 350 318 329 346 327 337 362 4714 1,408 KANOPY/HOOPLA 2025 420 502 1416 1416 KANOPY 2025 122 59 81 262 262 HOOPLA2025 372 361 421 1154 1,154 25 vs 24 % Change TOTAL (1.2%) (23.8%) (14.2%) (74.8%) (13.4%) 25 vs 24% Change Kanopy ONLY 74.3% (20.3%) (3.6%) (70.8%) 14.9% Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 8 21811 31107 2,980 2,902 2,495 34,839 9,082 2024 3,309 3,157 3,089 3,518 2,938 3,086 L3302 3,038 3,359 3,062 3,166 2,657 37,681 9,555 2025 3,644 3,011 3,396 _ 10,051 10,051 25 vs 24 % Change 10.1% (4.6%) 9.9% (73.3%) 5.2% Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 59.9% 2024 53.9% 72.5% 74.1% 75.3% 70.5% 70.9% 72.7% 74.9% 77.6% 77.3% 77.7% 77.2% 72.8% 67.0% 2025 75.7% 71.7% 74.3% j 73.9% 73.9% Curbside Pickups 2024 1 3 7 2 4 0 ft 0 1 ; 1 0 3 24 11 2025 1 0 1 2 2 25 vs 24 % Change 0.0% (100.0%) (85.7%) (91.7%) (81.8%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 24,463 14,851 13,447 10,80 12,373 11,118 10,601 146,224 34,094 2024 unavailable* 13,206 10,134 11,361 10,035 9,602 54,338 2025 11,426 11,312 13,167 35,905 35,905 25 vs 24 % Change (33.9%) Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 3,372 2024 822 984 964 966 744 1,139 1,168 1,008 941 837 792 603 10,969 2,770 2025 951 881 967 2,799 2,799 25 vs 24 % Change 15.7% (10.5%) 0.3% (74.5%) 1.0% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 1,104 2024 768 737 777 915 680 2,889 2,609 2,140 656 760 560 520 14,011 2,282 2025 809 749 835 2,393 2,393 25 vs 24 % Change 5.3% 1.6% 7.5% (82.9%) 4.9% Meeting Room Use 2019 78 89 107 97 87 87 68 78 96 106 78 1,062 274 2024 83 90 SOS 122 90 77 82 85 133 103 72 1,112 274 2025 1 77 107 100 284 284 25 vs 24 % Change (7.2%) 18.9% (1.0%) (74.5%) 3.6% *New gates/counters were installed on 1/17/24 and did not accurately capture data Jan - Jul '24. 14 Background on Community Service Waiver The library occasionally has community members (minors) come and ask if they can do community service hours (from scout troops, honors society requirements, or Muskego Municipal Court). Currently we fulfill those requests if we have special projects (example: shelf dusting, fence painting, helping at a fundraiser, etc). At the March 2025 Library Board meeting there was a discussion and it was requested the Library Director bring the topic back (for discussion only) at the April Library Board Meeting. At the meeting the Library Director will present additional information gathered per the Board's request, including: -If other libraries use waivers -The possibility of a shortened waiver (short answer: not recommended) -Follow up from the City Attorney on the perspective of waivers Action Needed: None at this time. This is a discussion item only. Muskego Library Volunteer Waiver and Release of Liability Form PLEASE READ CAREFULLY! This is a legal document that affects your legal rights. Before signing this waiver and release of liability, read this entire document carefully. If you sign this waiver and release of liability and an incident occurs resulting in injury or loss of property, then you will be giving up legal rights that you might otherwise have. If you do not understand anything in this document, or if you object to any provision contained in this document, you should not sign this document as it is drafted, but rather seek advice from your legal counsel. This Volunteer Waiver and Release of Liability, executed on this day of , 20 , by (the "Volunteer") in favor of the Muskego Public Library and the City of Muskego, Wisconsin and its elected officials, officers, employees, and agents (collectively "Municipality"). Waiver and Release The Volunteer freely, voluntarily, and without duress executes this Waiver and Release under the following terms: The Volunteer does hereby release and forever discharge and hold the Municipality harmless from any and all liability, claims, and demands, either in law or in equity, which arise or may hereafter arise from Volunteer's activities with the Municipality. The Volunteer understands that this Waiver and Release discharges the Municipality from any liability or claim that the Volunteer may have against the Municipality with respect to any bodily injury, personal injury, illness, death, or property damage that may result from Volunteer's activities with the Municipality, whether caused by the volunteer or by the negligence of the Municipality or its officers, directors, employees, agents, or otherwise. However, the Municipality and the Volunteer understand that the Municipality is not released from liability for harm incurred by the volunteer which results from the Municipality's intentional or reckless conduct. The Volunteer understands that the Municipality does not assume any responsibility for or obligation to provide financial assistance or other assistance, including but not limited to medical, health, or disability insurance in the event of injury or illness to the Volunteer. Activities The Volunteer desires to work as a volunteer for the Municipality and engage in the activities related to being a volunteer (the "Activities"). The volunteer will work voluntarily to earn community service hours for the City of Muskego Library during operating hours during the current calendar year as of this signing. The Volunteer understand that the Activities may require use of various household supplies, work in public areas, work outdoors in a variety of weather elements, exposure to allergens such as dust, and bending, reaching, and lifting. Samples of activities include straightening books, dusting shelves, vacuuming, picking up litter, and helping stuff envelopes or cut paper. The Volunteer understands that the Activities include work that may be hazardous to the Volunteer. The Volunteer hereby expressly and specifically assumes the risk of injury or harm in the Activities and releases the Municipality from any and all liability for injury, illness, death, or property damage resulting from the Activities and caused by the Volunteer or by the negligence of the Municipality. The Volunteer will not participate in any activity in which they are not comfortable and safe with what they are asked to do. Medical Treatment The Volunteer does hereby release and forever discharge the Municipality from any claims whatsoever which arise or may hereafter arise on account of any first aid, treatment, or service rendered in connection with the Volunteer's activities with the Municipality. Insurance The Volunteer understands that the Municipality does not carry or maintain health, medical, or disability insurance coverage for any volunteer. The Volunteer understands that he/she is provided with liability insurance coverage under the provisions of the Municipality's liability insurance policy. Each volunteer should obtain his/her own medical or health insurance coverage. Photographic Release The Volunteer does herby grant and convey unto the Municipality all right, title, and interest in any and all photographic images and video or audio recordings made by the Municipality during the Volunteer's Activities with the Municipality, including, but not limited to, any royalties, proceeds, or other benefits derived from such photographs or recordings. Construction of Waiver and Release and Severability The Volunteer expressly agrees that this Waiver and Release is intended to be as broad and inclusive as permitted by the laws of the State of Wisconsin, and that this Waiver and Release shall be governed by and interpreted in accordance with the laws of the State of Wisconsin. The Volunteer agrees that in the event that any clause or provision of this Waiver and Release shall be held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this Waiver and Release which shall continue to be enforceable. BY SIGNING THIS RELEASE, I CERTIFY THAT I HAVE READ THIS RELEASE, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANCIAL RIGHTS BY SIGNING IT AND AM NOT RELYING ON STATEMENTS OF ANYONE RELEASED THEREBY. I FURTHER ACKNOWLEDGE THAT I HAVE HAD THE OPPORTUNITY TO DISCUSS AND NEGOTIATE THE TERMS OF THIS RELEASE WITH THE MUSKEGO CITY ATTORNEYAND SPECIFICALLY WAIVE SUCH OPPORTUNITY. Volunteer's Full Name: Date of Birth: (Background checks will be conducted if the volunteer will be working with children) Street Address: City/State/Zip: Phone (Home): Phone (Cell): Volunteer's Signature: Date Signed: Guardian Signature (if under 18): Date Signed: Return this volunteer application back to the City of Muskego Public Library, S73W 16663 Janesville Road, Muskego, WI 53150. Volunteers may not begin any work activities without approval and signature of the Department Director (or designated staff member). Director's Signature: Date Signed: Background on Computer and Internet Use Policy Update Library Board policies need to be reviewed at least every five years to ensure they are up to date. The Computer and Internet Use Policy has been reviewed by the Library Director, Library Staff, and the City Attorney. Updates have been made and they are now presented to the Library Board for review. Action Needed: This is a discussion item only. A vote for approval will be requested in May. Computer and Internet Use Policy The Muskego Public Library provides computer and Internet access to help support its mission of providing a space for learning, entertainment, and the exchange of ideas. The purpose of this policy is to ensure this access can occur without disruption. Patrons using Library computers and patrons accessing the Library's wireless network with their personal electronic devices are subject to this policy. Library staff is available for basic technology assistance only. The Library has chosen to install filtering software which blocks access to certain sites that violate any of the below listed unacceptable uses of Library computers or internet. Patrons should be aware no filtering software is totally effective. The ultimate responsibility for appropriate use rests with the patron. On a limited basis, Library staff may disengage the Internet filter when access to a site is not in violation of this policy as determined by Library Staff at their sole discretion. Examples of unacceptable uses include, but are not limited to: • Any illegal activity • Display of explicit or pornographic materials • Harassment of other users or violation of their privacy • Destruction of or damage to equipment, software, or data belonging to the Library • Unauthorized copying of copyrighted materials • Unauthorized changes to the setup or configuration of the software or hardware • Food and/or open beverages at or near Library computers. • Loud and/or excessive conversation at or near Library computers Use of non -Library paper in the printer/photocopier must be approved by Staff prior to being used in library equipment. Staff may refuse a patron to use any product deemed not suitable for the library equipment. The Library does not restrict access to any material by age, and leaves the responsibility for children's use of its materials to each child's parent or legal guardian. Parents are strongly encouraged to monitor their own child's use of the Library and its materials, including any computer and Internet use. Per the Library's Unattended Child Policy, all children in the Library under age 10, and therefore at the computers, must be accompanied by a caregiver and within visual range. Library users have the right to confidentiality and privacy. However, internet users should be advised that because security is technologically difficult to achieve, electronic transactions and files on library computers as well as connection to the Library wi-fi is not secure and should be used with caution. Library staff reserves the right to monitor library workstations and wi-fi use to ensure compliance with this policy. The Muskego Public Library assumes no responsibility for any damages, direct or indirect, arising from the use of its equipment and resources, or use of personal equipment. Failure to comply with this policy or with Library staff directions may result in restriction or suspension of the patron's access to Library resources and/or other Library privileges. + D D + i�1 Il /1i. /•� Background on Meeting Spaces Policy Update Library Board policies need to be reviewed at least every five years to ensure they are up to date. The Meeting Room Policy (with a suggested retitling to "Meeting Spaces Policy") has been reviewed by the Library Director, Library Staff, and the City Attorney. Updates have been made and they are now presented to the Library Board for review. Action Needed: This is a discussion item only. A vote for approval will be requested in May. Library Meeting Spaces Policy The Library's meeting spaces consist of four large meeting rooms in the lobby, four smaller study rooms, five study pods, and one outdoor amphitheater. Library and City use of meeting spaces ranks as first priority and the Library reserves the right to cancel an existing reservation if the space is needed by the Library or City to be determined at their sole discretion. Whenever possible, 24-hour notice will be given. Reservations for meeting spaces can be made starting September 1st for the following calendar year. Lobby Meeting Rooms and Outdoor Amphitheater Eligibility Organizations are limited to two evening reservations per month. An evening reservation is a meeting that starts at or extends past 5:00 p.m. A parent organization and its sub -groups will be considered as separate entities if this is specified at the time of the reservation. At least one adult must be present. When the rooms are not needed for Library or City activities, they are available for use for other organizations as follows: Non-profit, civic, and community organizations. o Purpose must be for civic, educational, cultural, intellectual, recreational or charitable activities. For civic and community organizations, the entity and purpose must be wholly not for profit. o There is no charge for a group that are in this category. o Proof of tax-exempt status may be required to establish eligibility to use the rooms without a fee. o Meetings can be open or closed to the public at the discretion of the meeting organizer. Individual, private, and commercial uses by Wisconsin residents or Wisconsin businesses. o Purpose includes private parties such as birthday parties/showers, or any use of the room by a single person or business. o The fee to use rooms 1, 2, or 3 is $25.00 per hour or a pro -rated portion by the half hour. o The fee to use room 4 or the amphitheater is $50.00 per hour or pro -rated portion by the half hour. o The fee is payable within two business days of making the reservation and must be received prior to room use. o If an organization does not notify the Library of a meeting cancellation before its scheduled start time the fee will not be refunded. Meeting rooms may not be used for any purpose which, in the opinion of the Director and/or Library Board, may interfere with the normal use of the Library or violate the Library Code of Conduct. If a group is denied use of a meeting room, they may appeal this decision at the next Library Board Meeting by giving notice to the Library Director via email or letter, provided the notice is received three full business days (72 hours) in advance to update the agenda. The Library Board subscribes to the tenets of the American Library Association's Bill of Rights, which states in part, "Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use." However, use of the meeting rooms does not constitute an endorsement by the Library or its Board of Trustees of the views of those utilizing Library meeting rooms. Library Outdoor Amphitheater Details The Library's outdoor amphitheater can be reserved for use during regular Library hours. No equipment or furniture is provided by the Library for amphitheater use. Events held in the outdoor amphitheater may not disturb neighboring properties. All refuse must be removed from the Library property by the party using the amphitheater. Trash bins are not available, and the Library's dumpster may not be used. How Reserve a Lobby Meeting Room or the Outdoor Amphitheater Meeting rooms and the outdoor amphitheater can be reserved on the Library's website through the online room reservation system. Rooms can also be reserved by visiting the reference desk, emailing, or mailing the required paperwork. Reservations submitted through the online room reservation system will be given priority over other submission methods if the same space is needed. Reserving a meeting room or the amphitheater requires submitting details such as contact information and meeting purpose. This information will be retained as a library record to help organize and track reservations. All requests are in a status of PENDING once submitted and only secured once library staff have reviewed and confirmed the request. Meeting rooms are assigned by Library staff based on the size of the group expected and room availability. Organizations may not reserve more than two public meeting rooms at the same time on a regular basis (more than once a month). Making a reservation means you agreeing to act as the authorized adult representative of the organization who shall be personally responsible for the conduct at the meeting and for any damages incurred. Lobby Meeting Room Hours The Library's meeting rooms are available during Library hours. Organizations may stay up to an hour past closing time with prior permission from the Library Director or the Director's designee (staff member in charge at time of request). Organizations will have access to the large meeting room, hallway, and public restrooms. No staff will be in the building to provide support. Organizations leaving after the Library has closed must make sure exterior doors are closed securely. Doors will automatically lock behind you. Lobby Meeting Room Capacity and Equipment The Library has four meeting rooms available in the lobby, with capacities ranging from 25 to 100 people. Each room is equipped with tables and chairs. Extra tables and chairs are available for organizations to meet their individual needs. The Library does not assume responsibility for and is unable to assist organizations in setting up their rooms. When the meeting is concluded, all furniture must be arranged according to the chart posted in the room. The Library has free wireless Internet access. Upon request the Library has equipment available on a first come first served basis. Library staff is unable to provide technical support to meeting room users. Patrons are encouraged to meet with library staff before the day of the meeting to test the library equipment and technology. There is no guarantee that personal technology will work in the Library environment. Kitchen A shared kitchen is available connected to Lobby Meeting Room 4. Access to the kitchen must be requested while making the reservation. Members of other organizations using meeting rooms may be using the kitchen at the same time. The kitchen must be left clean, with all food and residue removed. Organizations must provide their own cleaning supplies. How To Reserve Study Rooms and Pods The Library has four study rooms and five study pods available. Study rooms and pods can be reserved twice a month per individual for up to four hours, otherwise they are available on a first come, first served basis. Study rooms and pods can be reserved through the Library's online room reservation system or by calling or emailing the reference desk. A reservation request of one business day in advance is recommended. Library staff will not ask occupants to vacate a room in use to accommodate same -day reservation requests. Regulations for Library Meeting Space Use 1. All advertisements, announcements, press releases, fliers, and any other meeting -related promotional material must clearly state who is sponsoring the meeting, and mention the meeting is not endorsed by the Muskego Public Library or City of Muskego. 2. The name, address, telephone number, or email address of the Muskego Public Library may not be used as the contact information of any organization meeting at the Library with the exception of the Friends of the Muskego Public Library 3. Displays, posters, and literature connected with the meeting may not be placed anywhere in the Library except in the meeting room while the meeting is taking place. With the permission of the Library staff, directional signage may be placed elsewhere in the Library. 4. Each group will be admitted to and must vacate the meeting room at the scheduled time. Set up and clean up time must be included in the scheduled time block. 5. If an organization does not show up within twenty minutes of their scheduled starting time without advanced notice the reservation will be cancelled. 6. If an organization fails to show up without prior notification for three reservations in a calendar year, any future reservations the organization has on file will be cancelled. 7. Groups using the meeting rooms are not permitted to charge registration (currency or barter) or admission fees at the event and/or require the purchase of an item as a condition of meeting attendance. Membership dues and voluntary incidental donations (such as coffee money) may be collected so long as the dues emphasize membership and do not represent a pay for service transaction. 8. The Library reserves the right to monitor all meetings held on its premises. 9. The use of lighted candles or other sources of flame and smoke are prohibited. 10. Materials may not be affixed to the walls or ceilings of the meeting rooms. Library installations or postings may not be removed for any reason. 11. Individuals who attend meetings in the Library must abide by the Library's Code of Conduct and Unattended Child policies. 12. The Library is not responsible for equipment or materials owned by an organization. The Library does not provide storage space. 13. Food and drink are allowed. No alcohol is allowed. 14. The room must be left clean, with all residue cleaned off of tables and carpeting. Organizations must provide their own cleaning supplies. Organizations or individuals may be charged for anything beyond a reasonable and customary cleaning activity the exact cost required to clean the space (through staff time/materials or outside contractor). 15. Per the Library's Code of conduct, soliciting (including sales, donations, literature, or petition signatures) can only be done inside the lobby meeting rooms in the course of a qualifying use of the room. 16. For and in consideration of meeting room and Library facilities usage, any person or group using same hereby agrees to indemnify and hold harmless the Muskego Public Library and City of Muskego from any and all actions or lawsuits relating to its use of such rooms and facilities. Further, such person or group agrees to reimburse the Muskego Public Library for any and all repair costs and for any and all damage as may be caused directly or indirectly to the room and/or facilities by such use thereof. If any organization refuses to pay for repairs, the matter will be referred to the City Attorney for legal action. Organizations are required to agree to all the terms and conditions and regulations in this policy as part of the room reservation process. 17. The use of Library facilities must follow Library policies and all Federal, State, and local laws; including ADA, building code requirements, copyright law, and other safety standards. Library property is under video surveillance. The Library, at its discretion, may require groups to provide proof of insurance or security services as a condition of the reservation. Any organization or individual found in violation of any of the requirements included in this policy or the Library Code of Conduct may be asked to leave and can be prohibited from future meeting room use. + D D + i�1 Il /1i. /•� Background on Allowable Costs Worksheet Each year, as a part of the Waukesha County budget process, Waukesha County libraries are required to complete an Allowable Costs Form which is used in the formula calculation for the county library budget request. This document includes budget actuals from the 2024 year (as you reviewed and approved from the state annual report in February) as well as the adopted library budget numbers approved by City Council for 2025. Action Needed: A motion and vote to approve the Allowable Costs Worksheet. Allowable Costs Worksheet for Waukesha County Libraries - in Bridges Library System Instructions: Fill out the following financial information as they pertain to prior year actuals and the current year budget. For prior year actual information, please verify that all applicable information matches the reference fields certified in the annual report. For current year adopted budget information, please reflect the numbers adopted by your municipal entity, effective January 1. Library Name: Muskego Description Annual Report Reference 2024 Actuals (Per Annual Report) 2025 Municipal Adopted Budget Library Notes or Comments Revenues Local Municipal Library Operating Revenue Section V, 1 (for 2024) and Section V, 9 (for 2025) $1,245,609 $1,288,619 Home County Operating Revenue Section V, 2(a) $91,958 $105,976 Other County Payments for Library Services Section V, 2(b) $93,045 $93,984 Prairie Lakes, Jefferson Co, Washington Co State Funds (e.g. Innovation & Hoopla Grants) Section V, 3 $15,080 $3,094 Hoopla Grant Federal Funds Section V, 4 $896 $0 Contract Income Section V, 5 $0 $0 Funds Carried Forward for Operations Section V, 6 $0 $0 All Other Operating Income Section V, 7 $39,502 $26,500 Lost & Damaged, Fines, Taxable Revenue, Room Rental, Friends Revenue Indirect Cost Funding (If applicable and if not already counted in Municipal Operating Revenue) N/A - Field should match Indirect Cost field in Expenditures listed below $75,249 $75,249 From Finance's 2024 Library Annual Report Total Revenues $1,561,3391 $1,593,422 Expenditures Operating Expenditures Section VI, 6 $1,458,444 $1,517,992 Indirect Costs (If applicable and if not already counted in another field) N/A - Field should match Indirect Cost Funding in Revenues listed above $75,249 $75,249 From Finance's 2024 Library Annual Report Total Operating Expenditures $1,533,693 $1,593,241 Library Capital and Debt Section VII (1 & 2) $209,707 $200,000 Parking Lot Project Total Expenditures $1,743,400 $1,793,241 The information listed above is a correct statement of the Librarv's soending for 2024 actuals and 2025 budget. Please Drovide anv additional comments in the box below. Board President Library Director Date Date Allowable Costs Form for 2026 Budget - prepopulated.xls 4/10/2025 \\fs3\departments\Library\Admin Services\Annual Report\2025 State Report\AlIowa ble Costs\Allowable Costs Form for 2026 Budget - prepopulated.xls 28