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COMMITTEE OF THE WHOLE Packet 05272025CITY OF MUSKEGO COMMITTEE OF THE WHOLE AGENDA ze, C4 of 025 IMMEDIATELY it USKEGO IMMEDIATELY FOLLOWING THE ��I�COMMON COUNCIL MEETING,�g «a Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF AGENDA APPROVAL OF MINUTES Committee of the Whole Minutes - October 8, 2024 COWM24.10.08 Draft.docx Committee of the Whole Minutes - November 19, 2024 COWM24.11.19 Draft.docx Committee of the Whole Minutes - December 10, 2024 COWM24.12.10 Draft.docx NEW BUSINESS Discussion Regarding Plans and Evaluation for Future Fire and Rescue Discussion Related to a Memorandum of Understanding for Countywide Damage Assessment Services MEMO - County EGS.docx Countywide Damage Assessment SOP FINAL.pdf Damage Assessment MOU FINAL.pdf COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES ` C4 of October 8, 2024 5:45 PM USKEGO Muskego City Hall, W182 S8200 Racine Avenue UNAPPROVED CALL TO ORDER Mayor Petfalski called the meeting to order at 6:10 pm. ROLL CALL Present: Mayor Petfalski, Alderperson Wolfe, Alderperson Hammel, Alderperson Decker, Alderperson Schwer, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Also present: City Attorney Warchol, Public Works and Development Director Kroeger, Finance & Administrative Director Mueller, Assistant Finance & Administrative Director Mustapich, Library Director Larson, Chief Westphal, PD Admin Asst Mack, Assistant Deputy -Clerk Treasurer Crisp STATEMENT OF PUBLIC NOTICE Assistant Deputy -Clerk Treasurer Crisp stated that the meeting was noticed in accordance with the open meeting law on Friday, October 4, 2024. APPROVAL OF AGENDA Moved by Alderperson Kubacki; seconded by Alderperson Madden to Approve. Motion Passed: 7 - 0 Voting For: Alderperson Wolfe, Alderperson Hammel, Alderperson Decker, Alderperson Schwer, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None OLD BUSINESS Continue Discussion on Budget Items 2025 Operating Budget • 5 Year Capital Budget Proposed 2025 Budget - Draft 2.pdf 2025-2029 Capital Budget DRAFT 2.pdf A proposal was made to transfer the senior taxi donation funding from the general budget to the landfill fund, to be paid in July. At that time, if the landfill fund is short, it would be brought back to Common Council. This would allow time for the landfill funds to accumulate. If there's a shortfall, the matter would return to the council for approval. Some concern was raised about using the landfill funds, as it's intended for city improvements, not donations. However, the senior taxi service benefits many residents and it is believed that the City's donation helps secure grants. There is uncertainty whether the transfer can be made due to restrictions on landfill funds, and more clarification is needed. The Council is divided on the issue, with some questioning whether continued funding is appropriate, while others are concerned about the impact on grant eligibility. A review with the senior taxi service is suggested to address these concerns. There was additional discussion regarding concerns about the Operating Budget, particularly around one-time funding sources, spending on the Hillindale project, and contracted services/consulting fees, and one-time funding source. Mayor suggested requesting information from the department heads via email or phone calls well in advance of the meetings. He also stated he would have the department heads in attendance at the next meeting to be able to ask questions. K Committee of the Whole — October 8, 2024 Page 12 F&A Director Mueller mentioned that the budget approval can be postponed to the beginning of November. Mayor stated that ideally, he would like to have it approved at the October 22 meeting. Ms. Mueller also stated that adjustments could be made and be penciled in on the resolution and then adopt the amended resolution. ITEMS FOR RECONSIDERATION Alderman Schroeder requested to reconsider the motion to "Tear down the Old PD Building referring to Public Works for costs and information" Moved by Alderperson Schroeder; seconded by Alderperson Decker to Reconsider her motion made at the last meeting to refer it to Public Works; Ald. Decker seconded. The process for reconsideration was explained, which involves bringing the motion back to the floor for further discussion and potential changes. The intention was to have further discussion regarding the demolition of the old PD building at a Committee of the Whole (COW), but it was mistakenly referred to Public Works instead. Mayor Petfalski called for a Roll Call Vote to Reconsider Voting For: Alderperson Wolfe, Alderperson Decker, Alderperson Schwer, Alderperson Schroeder Voting Against: Alderperson Hammel, Alderperson Kubacki, Alderperson Madden Motion Passed: 4 - 3 Moved by Alderperson Schroeder, seconded by Alderperson Decker to Approve a motion to get three quotes to tear down the old police department building and they are brought to the next Committee of the Whole meeting. Despite differing opinions, members agreed that the issue is urgent. There was a debate about whether to keep the building for cold storage, tear it down, or repurpose it in another way, considering cost estimates, zoning, and space needs. A former estimate for demolition was provided, but some were skeptical about the financial feasibility and questioned the lack of funds in the budget. Mr. Kroeger had concerns about whether multiple bids could be obtained without creating an official spec sheet first. Scheduling the next meeting remains uncertain due to timing issues. Mayor Petfalski called for a Roll Call Vote Voting For: Alderperson Wolfe, Alderperson Decker, Alderperson Schwer, Alderperson Schroeder Voting Against: Alderperson Hammel, Alderperson Kubacki, Alderperson Madden Motion Passed: 4 - 3 COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None ADJOURNMENT Moved by Alderperson Wolfe; seconded by Alderperson Schroeder to Adjourn at 8:15 pm. Motion Passed: 7 - 0 Voting For: Alderperson Wolfe, Alderperson Hammel, Alderperson Decker, Alderperson Schwer, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None Minutes recorded and transcribed by Assistant Deputy -Clerk Treasurer Crisp. 3 CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES Vfi C4 of November 19, 2024 r 5:30 PM USKEGO Muskego City Hall, W182 S8200 Racine Avenue UNAPPROVED CALL TO ORDER Mayor Petfalski called the meeting to order at 6:10 pm. ROLL CALL Present: Mayor Petfalski, Alderperson Wolfe, Alderperson Decker, Alderperson Schwer, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Absent: Alderperson Hammel Also present: City Attorney Warchol, Public Works and Development Director Kroeger, Utilities Superintendent Bourdo, Retired Utilities Superintendent Kloskowski, Chief Westphal, PD Admin Asst Mack, Assistant Deputy -Clerk Treasurer Crisp STATEMENT OF PUBLIC NOTICE Assistant Deputy -Clerk Treasurer Crisp stated that the meeting was noticed in accordance with the open meeting law on Friday, November 15, 2024. APPROVAL OF AGENDA Moved by Alderperson Kubacki; seconded by Alderperson Schroeder to Approve. Motion Passed: 6 - 0 Voting For: Alderperson Wolfe, Alderperson Decker, Alderperson Schwer, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None NEW BUSINESS Discussion of REC Charges Mr. Kroeger introduced Ken Ward with Ruekert & Mielke who presented the history of REC charges focusing on the connection to the Milwaukee Metropolitan Sewerage District (MMSD). Communities initially had their own treatment plants but later connected to MMSD. A Reserve Capacity Assessment (RCA) was introduced to fund downstream improvements like large pipes and lift stations. The RCA charges are based on peak usage, ensuring enough capacity for businesses to accommodate future growth. For example, a business like a car wash may pay for the capacity to handle a peak number of cars, even if they don't use that capacity year-round. Mr. Kroeger then talked about the City's system for reviewing sewer usage and ensuring businesses purchase enough "REC" (Residential Equivalent Connection) to match their peak sewer usage. The city conducts annual surveys, sending them to businesses to verify their sewer capacity needs, though some businesses are not quick to return the surveys. There are challenges, particularly with businesses that have expanded or changed operations (e.g., car washes, bars turning into restaurants). Some businesses owe money for their REC usage, but the bills haven't been issued yet and/or they do not return their surveys and because of that these businesses are not charged correctly for the number of RECs they should have. 4 Committee of the Whole — November 19, 2024 Page 12 At this time, there is nothing in the City's Municipal Code enforcing the return of the surveys. Also, the Code allows for users to pay their assessment in five equal installments at an interest rate of 8% per year. Options to adjust this policy include changing the interest rate, extending payment time, or assessing past years to adjust amounts owed. The goal is to ensure businesses pay fairly while maintaining the sewer system's integrity. There are also discussions about enforcing a stricter ordinance requiring businesses to complete the surveys or face penalties. There's a proposal to extend the payment term from 5 years to 10 years for certain cases. A possible threshold for this change might be rather than setting it by the dollar value, set it by the number of RECs that are outstanding. If less than one or two RECs outstanding set it for 5 years and if more than that, they can go to the 10-year time frame. The interest rate of 8% has been questioned, as it was set when rates were much lower. A suggestion was made to keep the 8% interest for 10 years. The conversation touches on how penalties for late payments should be handled. A suggestion is made to provide a grace period before charging penalties. Currently, businesses are not charged interest until the amount is added to their tax bill, with a potential penalty for late payments. The Committee is all in agreement. Mr. Warchol stated that after getting input from F&A Director Mueller, he and Mayor Petfalski would work on changing the Ordinance for approval an at upcoming Council meeting. Mr. Kroeger stated a list will be put out to Public Works Committee annually so you know which businesses are growing. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None ADJOURNMENT Moved by Alderperson Madden; seconded by Alderperson Kubacki to Adjourn. Motion Passed: 6 - 0 Voting For: Alderperson Wolfe, Alderperson Decker, Alderperson Schwer, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None Minutes recorded and transcribed by Assistant Deputy -Clerk Treasurer Crisp. 4i CITY OF MUSKEGO COMMITTEE OF THE WHOLE MINUTES ` C4 of December 10, 2024 5:30 PM USKEGO Muskego City Hall, W182 S8200 Racine Avenue UNAPPROVED CALL TO ORDER Those present recited the Pledge of Allegiance. ROLL CALL Present: Mayor Petfalski, Alderperson Hammel, Alderperson Decker, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Absent: Alderperson Wolfe, Alderperson Schwer Also present: City Attorney Warchol, Public Works & Development Director Kroeger, Public Works Planning Manager Trzebiatowski, Human Resources Director Croteau, and City Clerk Roller STATEMENT OF PUBLIC NOTICE City Clerk Roller stated the meeting was noticed in accordance with the open meeting law on Friday, December 6, 2024. APPROVAL OF AGENDA Moved by Alderperson Kubacki; seconded by Alderperson Hammel to Approve. Motion Passed: 5 - 0 Voting For: Alderperson Hammel, Alderperson Decker, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None APPROVAL OF MINUTES • Committee of the Whole Minutes - September 17, 2024 COWM24.09.17 Draft.docx Moved by Alderperson Madden; seconded by Alderperson Kubacki to Approve. Motion Passed: 5 - 0 Voting For: Alderperson Hammel, Alderperson Decker, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None • Committee of the Whole Minutes - September 24, 2024 COWM24.09.24 Draft.docx Moved by Alderperson Madden; seconded by Alderperson Kubacki to Approve. Motion Passed: 5 - 0 Voting For: Alderperson Hammel, Alderperson Decker, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None Committee of the Whole Meeting Minutes December 10, 2024 Page 12 NEW BUSINESS • Proposed Fee increases (Building, Planning, ROW, Clerk, etc.) COW Memo - Proposed Fee Revisions.docx Proposed Fee Revision Document.pdf LICENSE FEES 2025 (Proposed).docx Moved by Alderperson Madden; seconded by Alderperson Kubacki to Approve. Motion Passed: 5 - 0 Voting For: Alderperson Hammel, Alderperson Decker, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None • Cost Estimate for the Demolition of Old PD Moved by Alderperson Kubacki; seconded by Alderperson Decker to Approve. Motion Passed: 5 - 0 Voting For: Alderperson Hammel, Alderperson Decker, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW None. ADJOURNMENT Moved by Alderperson Madden; seconded by Alderperson Hammel to Adjourn at 6:02 pm. Motion Passed: 5 - 0 Voting For: Alderperson Hammel, Alderperson Decker, Alderperson Schroeder, Alderperson Kubacki, Alderperson Madden Voting Against: None Minutes recorded & transcribed by City Clerk Roller. 7 MEMORANDUM To: Common Council From: Mayor Rick Petfalski Date: May 21, 2025 Subject: Summary and Considerations — Countywide Damage Assessment Services MOU with Waukesha County Overview The City of Muskego is being asked to consider entering into a Memorandum of Understanding (MOU) with Waukesha County and other municipalities for the Countywide Damage Assessment Services program. The intent is to improve coordination and resource sharing for post -disaster damage assessments across the county. Participation in the MOU allows jurisdictions to share trained personnel and resources for faster and more consistent damage reporting following emergencies, such as storms, floods, or other disasters. This information is necessary to qualify for potential state or federal assistance. Key Provisions • No Cost for Services Rendered: Participating jurisdictions are not reimbursed for mutual aid provided, but may seek third -party or federal/state reimbursement where applicable. • Personnel & Resources: Each jurisdiction must assign a local Damage Assessment Coordinator and at least one additional trained staff member. • Training Commitment: Participating staff must attend recurring training and may be called to assist in other jurisdictions. • Jurisdictional Autonomy Maintained: Muskego retains the right to decline assistance requests based on staffing or local need. • No Legal Entity Created: This is a cooperative agreement only —not a joint venture or legal partnership. • Insurance Requirements: The City must carry adequate liability, auto, workers' comp, and professional liability coverage. • Indemnification: Requesting jurisdictions must indemnify assisting ones unless damage is caused by malice or gross negligence. 8 Potential Concerns for Muskego 1. Staffing Availability: Releasing trained staff to assist other communities could stretch local resources, especially during region -wide disasters. 2. Training and Administrative Burden: Ongoing training and coordination may require additional time and effort from already limited staff. 3. Unfunded Participation: While Muskego is not obligated to respond, costs incurred when assisting others are not reimbursed unless funds are secured from outside sources (e.g., FEMA/SBA). 4. Insurance Compliance: The City must ensure all insurance requirements are met and documented, including professional liability and endorsements. 5. Legal and Indemnification Risks: While protections are in place, participation does carry limited legal exposure if claims arise from mutual aid activities. Clarity on how indemnification applies in complex incidents should be reviewed by legal counsel. Conclusion and Recommendation Participation in the Countywide Damage Assessment Services program offers regional benefit and strengthens disaster recovery capacity. However, it does create soft obligations related to training, personnel availability, and resource deployment. Before approval, Council may wish to direct staff to: • Confirm insurance coverage meets MOU terms • Assess staff capacity for ongoing participation and training • Seek legal review of indemnification and liability language This MOU can be terminated with 90 days' notice, offering flexibility should circumstances change. 9 Waukesha County, Countywide Damage Assessment Team (SOP) Wisconsin COUNTYWIDE DAMAGE ASSESSMENT TEAM STANDARD OPERATING PROCEDURES (SOP), WAUKESHA COUNTY PURPOSE This plan will provide the guidance and procedures for the collection of damage assessment information for all Participating Jurisdictions within Waukesha County immediately following an incident and throughout the re- sponse and recovery phases. Damage assessment is the process of determining the location, nature, and sever- ity of damage sustained by the public and private sectors. SCOPE OF SERVICES The scope of this plan is to address the procedures for the effective collection of damage assessment infor- mation to complete required documentation for the request of Individual Assistance during a presidential decla- ration under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. Additionally, the information collected will assist local and county decision -makers in the activation of shelters, points of distribution, family assistance centers, and other related response activities. Countywide Damage Assessment Team activities will include collecting damage assessment information solely focusing on Individual Assistance eligible facilities and structures including privately owned homes and business facilities. Damage assessment activities relating to Public Assistance, including the assessments of but not limited to roads, bridges, government buildings, publicly owned utilities, and parks will be handled by the local unit of gov- ernment having jurisdiction. OVERVIEW Waukesha County is susceptible to a variety of natural disasters and human -caused emergencies. Depending on their severity, these events can inflict significant damage on infrastructure and essential services, quickly over- whelming the capacity of individual municipalities or the county as a whole to assess the situation and respond effectively to the needs of affected residents. Emergency responders, whose primary focus is on saving lives and protecting property, are often challenged to gather and communicate accurate information about the extent of the damage. Without reliable data on the nature and scope of the disaster, Emergency Operations Centers face difficulties in coordinating response efforts and initiating the recovery process. Given that disasters frequently transcend municipal and county boundaries, it is common for municipalities to seek assistance from the Waukesha County Office of Emergency Management when damage and citizen needs reach thresholds past the municipality's capabilities. To streamline the process of damage assessment across political jurisdictions, a mutual aid agreement has been established between Waukesha County and participat- ing municipalities. This agreement aims to facilitate the accurate and timely collection of damage information following natural disasters or emergencies. VERSION: 11/21/2024 1 10 Countywide Damage Assessment Team (SOP) Damage Assessment Overview Waukesha County, Wisconsin After a natural disaster or emergency causing damage to private property and public infrastructure meeting thresholds for state and federal assistance, Waukesha County Emergency Management has between 14 and 21 days to compile and submit complete and accurate information to Wisconsin Emergency Management (WEM). This information is necessary for the Governor to prepare and submit a letter to the President requesting a Pres- idential disaster declaration. The timeline shown in Figure 1 outlines the key steps in this process. During and following a disaster, county and local response agencies will, on an ongoing basis, report on the extent of their involvement, damage estimates, and gather information regarding the disaster's im- pact on the public and private sectors. The Waukesha County Emergency Management Coordinator will notify Wisconsin Emergency Manage- ment (WEM), through the Region Director, when such a disaster occurs. When there is the potential need for state and/or federal assistance to supplement county and local ef- forts or when requested by the WEM Region Director, the county is expected to inform the WEM Region Director of an incident's impact on the community via WebEOC as soon as practical. The Waukesha County Emergency Management Coordinator must submit a Uniform Disaster Situation Report (UDSR) form to the UDSR board in WebEOC, within 72 hours of the end of a disaster incident period. At a mini- mum, the UDSR should include the following: o Time, date, location, and type of disaster. o Time and date of the UDSR submission, as well as name of person submitting the report. o Number of people injured or deceased. o Number of persons homeless and number evacuated and in shelters. o Damage estimates for the public and private sectors. o An estimate of the amount of damage covered by insurance. • To obtain the information required on the UDSR, Waukesha County Emergency Management will coor- dinate with the affected municipalities to compile applicable information into an overall report for sub- mission within 72 hours to WEM. • As the disaster progresses and emergency response efforts are curtailed, the county will continue to as- sess the impact of the disaster through information received from response agencies and from the af- fected municipalities. • Waukesha County Emergency Management will be responsible for transmitting updated information to WEM to revise the original UDSR submission. • Waukesha County Emergency Management, on behalf of the County Executive, will consult with the WEM Region Director on the need for state and/or federal assistance. A decision will be made jointly by WEM and the county as to whether or not and what types of federal assistance will be requested. • When a decision is made to request Presidential Disaster Assistance, the county is required to partici- pate in the Preliminary Damage Assessment (PDA) process. The PDA is the first step in requesting such assistance. The process and its purpose are described in FEMA's "Damage Assessment Operations Man- ual." Waukesha County Emergency Management is responsible for assigning a knowledgeable county/local representative to each of the PDA teams. 2 VERSION: 11/21/2024 11 Waukesha County, Wisconsin Countywide Damage Assessment Team (SOP) Figure 1: Wisconsin Emergency Management Damage Assessment Timeline for Individual and Public Assistance (IA & PA) Wisconsin Emergency Management Damage Assessment Timeline for Individual and Public Assistance (IA & PA) February 2022 • Enter an incident impact summary into the WebEOC county/tribe status board. • Declare a local disaster prior to the end of the incident period. • Submit an initial Uniform Disaster Situation Report (UDSR) in WebEOC. • Support ongoing incident stablization. • Update UDSR estimates as new information is available. • Collect damage information. • WEM will determine statewide damages for IA and/or PA per damage information provided by counties/tribes through the UDSR. • Counties/Tribes will be notified by WEM if they have met their local thresholds. • Conduct local damage assessment and develop maps to document the damage area. • Coordinate collection of documentation and pictures from municipalities, schools, taxing authorities, faith -based, and public non-profit organizations for IA packets/PA binder. • Assmble IA packet/PA binder including a disaster impact statement and submit to WEM. • FEMA Region V will conduct a preliminary damage assessment (PDA) either on -site or through a desk review for IA/PA. • Governor submits a letter to the President requesting a Presidential disaster declaration. *Fluid Timelines* Timelines are fluid and can be shorter, but NEVER longer. If IA and PA should happen at the same time, your focus should be on IA. VERSION: 11/21/2024 3 `V Countywide Damage Assessment Team (SOP) Waukesha County, Wisconsin CONCEPT OF OPERATIONS This section provides an overview of countywide damage assessment team activities, to support municipal and county -wide coordination during an emergency response. Waukesha County Emergency Management will act as the coordinating entity for the Countywide Damage Assessment Team. The team members are trained on a routine basis and are prepared for activation 24-hours a day, 7 days a week after a disaster occurrence. ACTIVATION Aftereffects of disasters can easily surpass municipal and county capabilities in responding to the incident and collecting accurate and timely necessary information, the countywide damage assessment team will be available to provide assistance upon request of the impacted jurisdiction(s). Due to their role in coordinating the county- wide team, requests will be made directly to the Waukesha County Office of Emergency Management. The re- quest process will follow standard procedures in requesting assistance from the Waukesha County Office of Emergency Management. Upon the notification of the request for assistance, the Waukesha County Office of Emergency Management will coordinate with the Municipal Damage Assessment Coordinator(s) or his/her designee in gathering information regarding the initial damage assessment information within their municipality(s). Once the decision is made to deploy resources to the requesting jurisdiction(s), the County Damage Assessment Coordinator will provide noti- fication to team members through Konexus's AlertSense to gauge team members availabilities. The County Damage Assessment Coordinator, in conjunction with the Waukesha County Office of Emergency Management and the requesting jurisdiction(s) will determine the appropriate response based on the scope of the incident and the availability of resources. DEPLOYMENT When deployed, team members will report to a staging location determined in collaboration by the County Damage Assessment Coordinator and the Municipal Damage Assessment Coordinator(s) or his/her designee. Reporting team members will be briefed on the extent of the initial damage information, provided a safety brief- ing, and given their assignments and damage assessment zones by the County Damage Assessment Coordinator or the Municipal Damage Assessment Coordinator or his/her designee. Deployments of the Countywide Damage Assessment Team will involve teams of 3-4 members, depending on the size of the incident and availability of members, with one member designated as the Team Lead. Upon arrival at their assigned damage assessment zones, the Team Lead will inform the Municipal Damage As- sessment Coordinator(s) or his/her designee of their arrival. Within their designated damage assessment zones, teams will collect damage information in accessible areas to determine level of damage according to the FEMA thresholds for damage (Inaccessible, Affected, Minor, Major, Destroyed). While conducting damage assessments, the Team Lead will provide updates to the Municipal Damage Assess- ment Coordinator(s) or his/her designee on the progress of damage assessments conducted within their as- signed damage assessment zones. This information will be utilized to account for all resources in the field, as well as, provide situational awareness on the progress of the overall damage assessment functions within the municipality(s). 4 VERSION: 11/21/2024 13 Waukesha County, Countywide Damage Assessment Team (SOP) Wisconsin Upon completion of their duties or as directed by the Municipal Damage Assessment Coordinator(s) or his/her designee, deployed damage assessment team members will coordinate demobilization with the Municipal and County Damage Assessment Coordinators. DATA COLLECTION All damage assessment information will be submitted to the Waukesha County Office of Emergency Manage- ment through the submission of Waukesha County Emergency Management's Survey123 application. Request- ing Jurisdictions with existing damage assessment programs or procedures may choose to have deployed team members utilize these programs or procedures. If a jurisdiction opts to use its own programs or procedures, it must ensure that all collected damage assessment information is shared with the County Damage Assessment Coordinator and Waukesha County Emergency Management. Due to Waukesha County Emergency Manage- ment's role in obtaining and submitting damage assessment information to WEM, all information collected will be regarded as the intellectual property of Waukesha County. Damage assessment information collected per- taining to the respective municipalities, will be provided to the Municipal Damage Assessment Coordinator(s) through the use of dashboards displaying the collected damage information. Damage assessment data collected pertaining to specific Participating and Requesting Jurisdictions will be shared at the request of impacted munici- pality. POST INCIDENT Following an incident and at the determination of the Municipal and County Damage Assessment Coordinators, damage assessment team members will participate in a team debriefing conducted by Waukesha County Emer- gency Management. This debrief will assist in providing feedback on the damage assessment program and pro- vide recommendations for improvement. If seeking reimbursement funds through Wisconsin Disaster Fund or public assistance under the Stafford Act, Municipal Damage Assessment Coordinators will cooperate with Waukesha County Emergency Management in complying with grant requirements. VERSION: 11/21/2024 5 14 Countywide Damage Assessment Team (SOP) TEAM STRUCTURE Waukesha County, Wisconsin Waukesha County Emergency Management County Damage Municipal Damage Assessment Coordinator Assessment Coordinator Damage Damage Damage Assessment Team Assessment Team Assessment Team • 3-4 Members per deployed damage assessment team, consisting of: • (1) Team Leader • (1-2) Survey Taker(s) o Police o Fire o Emergency Managers o Tax Assessors o Building Inspectors/Code Enforcement o Information Technology (IT) staff o Geographic Information System (GIS) Specialists o Public Works (DPW) staff o Parks and Recreation/Parks and Land Use Staff • (1) Crisis Support Staff ■ Health and Human Services Personnel ■ Chaplains ■ Mental Health Professionals 6 VERSION: 11/21/2024 15 Waukesha County, Wisconsin Countywide Damage Assessment Team (SOP) • Team members will be provided with the following items needed to complete their assigned tasks, is- sued by the County and/or Municipal Damage Assessment Coordinator(s): • Maps of the affected area(s). • Recovery flyers to distribute to residents/businesses. • Safety pamphlets for residents/businesses. • Phone numbers (EOC, animal control, utilities, supporting agencies, etc.). • Team members are encouraged to have the following supplies available to them from their employer for deployments as needed: Electronics Personal Safety o Phone/radio o Hand Sanitizer o Weather radio o Work gloves o GPS unit o Insect repellent o Laptop or tablet o Bandana o Camera o Sunscreen o Calculator o Sunglasses o Flashlight or headlamp o Hard Hat o Spare batteries for all electronic de- o Eye Protection vices o Hearing Protection o Phone chargers and power invert- o Hat ers o Rain gear or Poncho (large enough to fit over clothing) Tools and Miscellaneous o Clothing appropriate for the envi- ronment (e.g., heavy-duty pants, in- o Tape measure or ruler sulated layers, etc.) o Small shovel (folding) o Dust masks o Multitool or folding knife o Boots (steel -toed) o Watch o First aid kit o Cash o Medications o Plastic bag for personal garbage o Whistle o Backpack o Safety vest o Clipboard o Water Bottles/Water o Road flares o Snacks o Caution/Do Not Enter tape. o Binoculars o Duct tape o Not pads, pens, and pencils. o Flagging tape o Spray paint VERSION: 11/21/2024 7 16 Countywide Damage Assessment Team (SOP) ROLES & RESPONSIBILITIES Waukesha County Emergency Management Waukesha County, Wisconsin The Waukesha County Office of Emergency Management will coordinate the Countywide Damage Assessment Team. Waukesha County Emergency Management will ensure that each municipality in Waukesha County is pro- vided the opportunity to be represented in the countywide damage assessment team and that county/local agencies/departments are aware of their responsibilities following an incident requiring damage assessment information to be collected. During an incident, Waukesha County Office of Emergency Management will: • Determine if the team should be activated; consult with the County Executive and activate the team, as appropriate. • Submit an initial Uniform Disaster Situation Report (UDSR) to Wisconsin Emergency Management in WebEOC within 72-hours of the end of a disaster incident period. • Receive and compile information from the team members and submit updated reports, as necessary, to WEM. • Provide damage assessment information to the County Executive and other decision makers on an on- going basis. Obtain specific or additional damage assessment information at their request. • Maintain records of all damage reports and disaster -related expenditures. • Coordinate with all affected municipalities and government agencies to ensure there is an understand- ing of the need to maintain separate and accurate records of disaster -related expenditures. • If required, appoint and brief county representatives on Preliminary Damage Assessment (PDA) teams. • If required, coordinate with WEM and the Federal Emergency Management Agency (FEMA) in conduct- ing the PDA. If requested, locate facility to be used as headquarters for PDA teams and coordinators. • Upon request, provide appropriate information and documentation to WEM in support of requests for federal disaster assistance, e.g., Small Business Administration (SBA) Disaster Loan Program, Farm Ser- vices Agency (FSA) Emergency Loan Program, and Presidential Emergency or Major Disaster Declara- tions. Following an incident, Waukesha County Office of Emergency Management will: • Submit a complete and final UDSR to WEM, serving as both a damage assessment report and a record — keeping document which describes the full extent of the disaster's impact on the public and private sec- tors summarizing the involvement of local/county, private, and NGOs in the response effort and disaster related expenditures to date. Waukesha County Emergency Management will submit this report to WEM, with a copy to the Region Director, within two to three weeks of the disaster occurrence. • As required, assist in the administration and implementation of Presidential Emergency and Major Disas- ter Declarations. Act as Designated Agent or Single Point of Contact for all public assistance project ap- plications in the county. • In a Presidential Disaster Declaration, work with the State Hazard Mitigation Officer (SHMO) in identify- ing and recommending hazard mitigation projects. Assist in the development of the federally required 180-day hazard mitigation plan. If projects are funded, coordinate with SHMO to ensure they are com- pleted as approved by FEMA. • Debrief damage assessment team and critique damage assessment operations. Make appropriate 8 VERSION: 11/21/2024 `rA Waukesha County, Countywide Damage Assessment Team (SOP) Wisconsin changes in Damage Assessment Annex to improve future operations. County Damage Assessment Coordinator The County Damage Assessment Coordinator is responsible for identifying and training countywide damage as- sessment team members in addition to maintaining the active roster of all damage assessment team members' names and contact information. The County Damage Assessment Coordinator will coordinate countywide as- sessment activities while team members are deployed. The County Damage Assessment Coordinator reviews the procedures, requirements, and timeframe for reporting damage assessments with team members along with submitting county and municipal damage assessment information to the Waukesha County Office of Emer- gency Management, applicable Emergency Operation Center(s), or Municipal Damage Assessment Coordinators. Training for damage assessment team members will involve: • The purpose of the damage assessment team, the damage assessment function, and conditions in which the team would be activated and how it would operate. • Their role as team members, including how they will be informed of the team's activation, what infor- mation would be expected of them, and the process and timeframe of submitting that information. • The state's requirements with regards to submitting the UDSR and participating in the Preliminary Dam- age Assessment (PDA) process. • Just -In -Time Training prior to team members deployment to conduct damage assessment surveys. Municipal Damage Assessment Coordinator The Municipal Damage Assessment Coordinator is responsible for managing the damage assessment function within their specific municipality. The Municipal Damage Assessment Coordinator is responsible for reporting their collected damage assessment data to the County Damage Assessment Coordinator. In coordination with the County Damage Assessment Coordinator, the Municipal Damage Assessment Coordinator shall provide over- sight of deployed damage assessment team members to their jurisdiction and provide briefings and necessary information for the adequate collection of damage assessment information. The Municipal Damage Assessment Coordinator shall: • Determine, prior to a disaster occurrence, how they will obtain the damage assessment information they are responsible for submitting to Waukesha County Emergency Management. • Coordinate the performance of damage assessments within their municipality and submit assessment information to Waukesha County Emergency Management through the County Damage Assessment Coordinator within the required timeframe(s). • Coordinate for the safety and physical security of deployed damage assessment team members. • Submit updated information, or other requested information to Waukesha County Emergency Manage- ment to be used as documentation in support of request for federal disaster assistance. • Maintain records of all submitted information. • As appropriate (e.g., if representing a local unit of government or emergency response agency), main- tain separate and accurate records of disaster -related expenditures. • If requested by Waukesha County Emergency Management, participate, as instructed, in the Prelimi- nary Damage Assessment (PDA) process as a county/local representative. VERSION: 11/21/2024 9 18 Countywide Damage Assessment Team (SOP) Waukesha County, Wisconsin • Assist in providing Just -In -Time Training prior to team members deployment to conduct damage assess- ment surveys. • To maintain membership, Municipal Damage Assessment Coordinators are required to complete the following training within their first year of joining the team, submitting certificates of completion to the County Damage Assessment Coordinator. o IS-559: Local Damage Assessment ■ Training o IS-403: Introduction to Individual Assistance (IA) ■ Training o W-121: What the Damage? ■ Wisconsin Emergency Management • Attend at least (1) damage assessment training per calendar year (provided by Waukesha County Emer- gency Management). Participating Jurisdictions Local government units, including but not limited to county, cities, villages, towns, and lake districts within Waukesha County, are considered Participating Jurisdictions in the Memorandum of Understanding (MOU) for Countywide Damage Assessment Services upon signing the agreement. Participating Jurisdictions are responsi- ble for providing adequate resources and personnel to participate in the countywide damage assessment team. Participating Jurisdictions will identify, at a minimum (1) personnel for the positions of Municipal Damage As- sessment Coordinator and Damage Assessment Team Member. Participating Jurisdictions are encouraged to identify personnel who can effectively perform these functions, selecting from the following roles: • Municipal Damage Assessment Coordinator o Tax Assessors o Building and Code Enforcement o Planning and Zoning Officials o (Civil, Structural, Environmental) Engineers • Damage Assessment Team Member o Police o Fire o Emergency Managers o Tax Assessors o Building Inspectors/Code Enforcement o Information Technology (IT) staff o Geographic Information System (GIS) Specialists o Public Works (DPW) staff o Parks and Recreation/Parks and Land Use Staff o Health and Human Services Personnel o Chaplains o Mental Health Professionals Participating Jurisdictions are responsible for and have agreed to: 10 VERSION: 11/21/2024 19 Waukesha County, Countywide Damage Assessment Team (SOP) Wisconsin • Working in cooperation with all other participating and requesting jurisdictions to collect, validate, and produce damage assessment information. Requesting Jurisdictions Participating Jurisdictions within Waukesha County, requesting the assistance of the countywide damage assess- ment team, are considered Requesting Jurisdictions in the Memorandum of Understanding (MOU) for County- wide Damage Assessment Services regardless of signing the agreement. Requesting Jurisdictions are responsible for: • Determine, prior to a disaster occurrence, how they will obtain the damage assessment information they are responsible for submitting to Waukesha County Emergency Management. • Coordinate the performance of damage assessments within their municipality and submit assessment information to Waukesha County Emergency Management through the County Damage Assessment Coordinator within the required timeframe(s). • Coordinate for the safety and physical security of deployed damage assessment team members. • Submit updated information, or other requested information to Waukesha County Emergency Manage- ment to be used as documentation in support of request for federal disaster assistance. • Maintain records of all submitted information. • As appropriate (e.g., if representing a local unit of government or emergency response agency), main- tain separate and accurate records of disaster -related expenditures. • If requested by Waukesha County Emergency Management, participate, as instructed, in the Prelimi- nary Damage Assessment (PDA) process as a county/local representative. • Engage and coordinate with Participating Jurisdictions seeking reimbursement for services rendered, ensuring that the invoicing procedures are mutually agreed upon by both parties. Team Members Countywide Damage Assessment Team members make up the cooperative team consisting of municipal and county designated personnel from Participating Jurisdictions. Team members are responsible for the collection of damage assessment information within their assigned damage assessment zones as designated by the re- questing Municipal Damage Assessment Coordinator. Members are responsible for providing updated contact information to the County Damage Assessment Coordinator and responding to notifications of activations and informing the County Damage Assessment Coordinator of their availabilities. Upon activation, team members are required to report to the designated location for check -in to receive a briefing and Just -In -Time Training con- ducted by the County Damage Assessment Coordinator, Municipal Damage Assessment Coordinator, or their designee. To maintain membership, Team Members are required to: Complete the following FEMA Independent Study (IS) training within their first year of joining the team, submitting certificates of completion to the County Damage Assessment Coordinator. o IS-559: Local Damage Assessment ■ Training o IS-403: Introduction to Individual Assistance (IA) ■ Training o W-121: What the Damage? (Not required within the first year, but recommended.) ■ Wisconsin Emergency Management VERSION: 11/21/2024 11 20 Countywide Damage Assessment Team (SOP) Waukesha County, Wisconsin Attend at least (1) damage assessment training per calendar year (provided by Waukesha County Emer- gency Management). Team Lead Team Leads, are designated Team Members responsible for the coordination of on -scene activities with the County Damage Assessment Coordinator, Municipal Damage Assessment Coordinator, or their designee. Team Leads are responsible for assigning areas of responsibilities and overseeing the team's activities. Team Leads will ensure that Team Members adhere to safety instructions received by the Municipal Damage Assessment Coordi- nator and will verify data collected by Team Members for accuracy and completeness before submission. The Team Lead will provide updated information on a pre -determined basis on the damage assessment efforts and as requested, provide updated information. Survey Taker Survey Takers are responsible for accurately recording and documenting detailed damage information, including locations, photos, estimated damage costs, and impact extent. They will utilize the Survey123 Damage Assess- ment tool, or any alternate tool provided. Survey Takers must ensure that photos effectively capture scale, con- text, and specific details (e.g., building identifiers or structural components) to support assessments. Survey Tak- ers will guarantee that data recording maintains high standards of accuracy and integrity to ensure assessment reliability. Adhere to all safety instructions received by the Municipal Damage Assessment Coordinator, and they should not enter homes unless absolutely necessary and with the approval of the County Damage Assessment Coordinator, Municipal Damage Assessment Coordinator, or their designee. Crisis Support Staff Crisis Support Staff focus on providing vital emotional and informational support to individuals and families af- fected by disasters, facilitating access to resources. This role requires offering compassionate listening and as- sessing residents' immediate emotional needs. Crisis Support Staff will provide information regarding services such as shelter, food, and medical assistance, and guiding residents through the process of securing support. Acting as a liaison, the Crisis Support Staff ensures transparent communication between the damage assessment team and the community, aiding residents in understanding assessment processes and managing expectations. Crisis Support Staff will assist Survey Takers in gathering accurate information on the impact to residents, cap- turing concerns and service needs for further action. 12 VERSION: 11/21/2024 21 MEMORANDUM OF UNDERSTANDING For Countywide Damage Assessment Services THIS MEMORANDUM OF UNDERSTANDING ("Agreement") is hereby made and entered into the date set forth next to the signature of the respective parties, by and between Waukesha County ("the County") and each of the units of local government subscribed hereto, hereinafter referred to singularly as a "Participating Jurisdiction" and collectively as "Participating Jurisdictions", that have executed this Agreement and adopted same in manner as provided by law and hereafter listed at the end of this Agreement. RECITALS WHEREAS, it is desirable to coordinate Countywide damage assessment services across municipal boundaries within Waukesha County in an effort to obtain accurate, quick, and efficient accounting of damages resulting from a disaster; and WHEREAS, disasters often cross municipal boundaries and Waukesha County Emergency Management must collect data from all impacted municipalities; and WHEREAS, in accordance with Wisconsin Statute § 323.15(1)(a)-(b), the county head of emergency management shall coordinate and assist in developing city, village, and town emergency management plans within the county, integrate those emergency management plans with the county's emergency management plan, direct and coordinate emergency management activities throughout the county during a state of emergency, and advise the Department of Military Affairs of all emergency management planning in the county and submit required reports to the adjutant general, as per his or her request; and WHEREAS, in accordance with Wisconsin Statute § 323.15(1)(c)(1)-(4), the city, village, and town head of emergency management shall direct participation in emergency management programs ordered by the adjutant general or the county head of emergency management, advise the county head of emergency management on local emergency management programs, and submit to the county head of emergency management any reports required, as per his or her request; and 1 1011612024 W11 WHEREAS, each Participating Jurisdiction is obligated to coordinate with the County's Emergency Management Office if damages and citizens' needs meet thresholds for a Presidential Disaster Declaration for federal assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. §§ 5121-5208; and WHEREAS, damage assessments must be completed before disaster assistance is provided by the Small Business Administration (SBA) and the Federal Emergency Management Agency (FEMA); and WHEREAS, a Participating Jurisdiction may lack available staff to complete damage assessments and have a condensed timeline to complete damage assessment submissions to Wisconsin Emergency Management; and WHEREAS, affected jurisdictions would greatly benefit from assistance of neighboring jurisdictions in the assessment process and such cooperation would, therefore, benefit the County as a whole when seeking federal assistance; and WHEREAS, it is therefore desirable that the County and Participating Jurisdictions enter into this Agreement to outline their understanding of the processes and resources that will be used to cooperatively complete damage assessments when assistance is requested by a Participating Jurisdiction. NOW, THEREFORE, in consideration of the foregoing recitals, the County and Participating Jurisdictions HEREBY AGREE AS FOLLOWS: SECTION ONE Purpose Performing a Damage Assessment is a crucial step in the aftermath of various events such as, but not limited to, emergencies, natural disasters and man-made catastrophes. A Damage Assessment plays a pivotal role in understanding the extent of the impact on affected areas and populations. Timely and accurate Damage Assessments provide essential information for effective emergency response, resource allocation, and long-term recovery planning. The prompt completion of Damage Assessments is vital, as it directly influences the speed and efficiency of emergency response efforts. Swift assessments enable authorities to prioritize immediate needs, deploy resources efficiently, and minimize further damage. This Agreement provides coordination of effort for the effective and efficient collection of Damage Assessment information within Waukesha County. 2 1011612024 23 SECTION TWO Definitions The following terms used in this Agreement are defined as follows: A. "Comprehensive Emergency Management Plan or CEMP": A structured and systematic document that outlines strategies and procedures for preparing for, responding to, recovering from, and mitigating the impacts of various emergencies and disasters. The primary goal of a CEMP is to enhance the ability of organizations, communities, and governments to effectively manage and coordinate resources in order to protect lives, property, and the environment during emergencies. B. "County Damage Assessment Coordinator": A designated representative of Waukesha County responsible for the overall coordination and collaboration of Damage Assessment services with the deployed damage assessment teams, Municipal Damage Assessment Coordinator, and other Participating Jurisdictions. C. "Damage Assessment": The process for determining the nature and extent of the loss, suffering, and/or harm to the community resulting from a natural, accidental or human -caused disaster. A Damage Assessment provides situational awareness and critical information on the type, scope and severity of the event. D. "Damage Assessment Team": A group of trained professionals tasked with evaluating the extent of destruction and losses caused by an emergency or disaster. Their primary objective is to systematically survey affected areas, collect data on damages to infrastructure, and provide accurate information to inform decision -making in the response and recovery phases of emergency management. E. "Emergency": An occurrence or condition which results in a situation of such magnitude and/or consequence that it cannot be adequately handled by the Requesting Jurisdiction, so that it determines the necessity and advisability of requesting aid. F. "Emergency Support Function": Specialized functional areas established to organize and coordinate the response and recovery efforts during Emergencies or Natural Disasters. G. "FEMA": The Federal Emergency Management Agency within the U.S. Department of Homeland Security. 3 1011612024 24 H. "Municipal Damage Assessment Coordinator": A designated representative of Participating Jurisdictions responsible for the coordination and collaboration of Damage Assessment services with the deployed Damage Assessment Teams and County Damage Assessment Coordinator. I. "Natural Disaster": An event that has resulted in severe property damage, including but not limited to a tornado, storm, flood, earthquake, snowstorm, or fire. J. "Participating Jurisdiction": A city, village, town, or lake district within Waukesha County that has been authorized by its governing body to enter into and execute this Agreement pursuant to Wis. Stat. § 66.0301 for the purpose of cooperating in the completion of Damage Assessments throughout Waukesha County in the event of an Emergency. K. "Personnel": Persons employed full-time, part-time, or contracted by the Participating Jurisdictions. L. "Requesting Jurisdiction": A Participating Jurisdiction which requests aid in the event of an Emergency. M. "Small Business Administration": The Small Business Administration (SBA) provides home and business disaster loans to communities affected by disasters. N. "Training": The regular scheduled practice of conducting and collecting Damage Assessments during non -emergency drills to implement the necessary joint operations of the Damage Assessment Team. SECTION THREE Waukesha County Obligations Waukesha County, through the Waukesha County Office of Emergency Management, shall: 1. In accordance with Wisconsin Statute § 323.15, serve as the convener and coordinator of Participating Jurisdictions to oversee the Damage Assessment process to provide Damage Assessment information to the State of Wisconsin Department of Military Affairs and Federal Government as requested. The County Damage Assessment Coordinator, in conjunction with the Waukesha County Office of Emergency Management, will determine the need for the Damage Assessment Team to be deployed to Requesting Jurisdiction(s) based on the initial damage information submitted by the Requesting Jurisdiction(s). 2. Support response and recovery efforts by working with the State of Wisconsin and Federal Emergency Management Agency (FEMA) to provide preliminary Damage Assessment information 4 1011612024 25 and statistics through the County's Emergency Operations Center or Emergency Management Office. 3. Designate a representative and backup representative to act as the "County Damage Assessment Coordinator". 4. Provide, at a minimum, one representative other than the "County Damage Assessment Coordinator" to participate in the Countywide Damage Assessment Team. a. Participation in the Countywide Damage Assessment Team entails participating in reoccurring trainings relating to Damage Assessment, participating in county or municipal lead exercises as necessary, and deploying to Requesting Jurisdictions within Waukesha County to perform Damage Assessments. 5. Provide damage assessment software, training, and documents to Participating Jurisdictions necessary to collect Damage Assessment information in accordance with State and Federal guidelines. 6. Collect data from Damage Assessments, share information with Requesting Jurisdictions and submit Damage Assessments to the State of Wisconsin, Department of Military Affairs and the Federal Emergency Management Agency as needed. All information collected from a Damage Assessment will be provided to the Requesting Jurisdiction. SECTION FOUR Participating Jurisdiction Obligations Each Participating Jurisdiction shall: 1. Designate a representative and backup representative from the Participating Jurisdiction to act as the "Municipal Damage Assessment Coordinator". 2. Provide at a minimum one representative, other than the Municipal Damage Assessment Coordinator, to participate in the Countywide Damage Assessment Team. a. Participation in the Countywide Damage Assessment Team entails participating in reoccurring trainings relating to Damage Assessment, participating in county or municipal led exercises as necessary, and deploying to Requesting Jurisdictions within Waukesha County to perform damage assessments. 3. Upon receiving a request for assistance, assess its ability to provide assistance under this Agreement and provide assistance to the extent that it has the capacity and resources to do so 5 1011612024 26 keeping in mind the availability of staffing and the needs of that Participating Jurisdiction. A Participating Jurisdiction will have no responsibility to respond if it determines it is unable to do so and may withdraw its assistance when its own staffing and the needs of that Participating Jurisdiction so require. Participating Jurisdictions commit to offering their available resources to assist Requesting Jurisdictions, subject to resource and staff availability, affected by a localized disaster within the geographic area(s) of the Requesting Jurisdiction within the County. 4. Use their best efforts to ensure Damage Assessment information is collected accurately and in an efficient manner within the confines of the geographical boundaries of the Requesting Jurisdiction(s). 5. Work cooperatively with each other and a Requesting Jurisdiction to collect, validate, and produce preliminary Damage Assessment information as the resources of responding jurisdictions permit. 6. Submit to Waukesha County Emergency Management all relevant Damage Assessment information, including but not limited to, windshield Damage Assessments, initial Damage Assessments, and preliminary Damage Assessments. SECTION FIVE Scope of Agreement Nothing in this Agreement is intended to forfeit any right or responsibility of the County or Participating Jurisdiction under federal, state or local laws. Nor does this Agreement supersede existing mutual aid agreements, except to the extent they might expressly relate to the subject matter hereof. This Agreement is intended to cover only the parties' interactions and cooperation in completing Damage Assessments following an Emergency or Natural Disaster. Participating Jurisdictions hereby authorize and direct their respective personnel and Municipal Damage Assessment Coordinator or his/her designee to the extent reasonable and practicable to take necessary and proper action to render and/or request assistance from the other Participating Jurisdictions in accordance with the policies and procedures established and maintained in accordance with Waukesha County's Emergency Support Function (ESF) #21: Damage Assessment, as per the County's Comprehensive Emergency Management Plan (CEMP).. SECTION SIX Control Over Personnel and Equipment M 1011612024 (ram Personnel dispatched to aid a Requesting Jurisdiction pursuant to this Agreement shall remain employees of their respective Participating Jurisdiction. Personnel shall report for direction and assignment at a location determined by the County Damage Assessment Coordinator, Requesting Jurisdiction's Municipal Damage Assessment Coordinator, or their designees. The Participating Jurisdiction shall at all times have the right to make final decisions about its ability to provide resources under this Agreement and once initially dispatched to determine its continuing ability to provide such resources and where necessary to withdraw any and all aid upon the order of its Chief Elected Official or his/her designee; provided, however, that a Participating Jurisdiction withdrawing such aid shall notify the County Damage Assessment Coordinator, Municipal Damage Assessment Coordinator, or his/her designee of the Requesting Jurisdiction of the withdrawal of such aid and the extent of such withdrawal. Notwithstanding Section Seven and except to the extent subject to an indemnification obligation under Section Nine below, each Participating Jurisdiction shall be solely responsible for the benefits, wages, disability payments, pensions and worker's compensation claims and any other compensation accrued or incurred by each of its own employees while participating in the provision of services under this Agreement and for any damage to the Participating Jurisdiction's vehicles and equipment while participating in the provision of services under this Agreement. SECTION SEVEN Compensation Equipment, personnel, and/or services provided pursuant to this Agreement shall be at no charge to the Requesting Jurisdiction. Notwithstanding the foregoing, and in recognition that provision of assistance to a Requesting Jurisdiction requires the County and Participating Jurisdictions to incur costs, nothing in this provision or elsewhere in this Agreement shall preclude the recovery of expenses incurred from third parties, responsible parties or from any state or federal agency under applicable state and federal laws or assistance programs for services rendered or equipment used in the performance of this Agreement. SECTION EIGHT Insurance Participating Jurisdictions shall procure and maintain, at its sole and exclusive expense, insurance coverage, including: comprehensive liability, personal injury, property damage, worker's compensation, 7 1011612024 28 with minimal limits of $1,000,000 auto and $1,000,000 combined single limit general liability per occurrence, and $2,000,000 in the aggregate. Professional liability coverage shall be required with similar limits. No party hereto shall have any obligation to provide or extend insurance coverage for any of the items enumerated herein to any other party hereto or its personnel. The obligations of this Section may be satisfied by a party's membership in a self-insurance pool, a self-insurance plan or arrangement with an insurance provider approved by the state of jurisdiction. A certificate of insurance and policy endorsement evidencing the required insurance shall be furnished to the County upon execution of this Agreement and upon request at any time during the life of the Agreement. SECTION NINE Waiver of Claims/Indemnification Each party hereto agrees to waive all claims against all other parties hereto for any loss, damage, personal injury or death occurring in consequence of the performance of this Agreement (a "Claim") except to the extent such Claim is the result of a malicious act by a party or its personnel or an act done by them with an intentional disregard of the safety, health, life or property of another. Each Requesting Jurisdiction agrees to indemnify, defend and hold all other parties to this Agreement harmless for all claims, demands, liability, losses, including attorney fees and costs, and damages arising or incurred that are made or asserted by a third party that may arise from the party providing services under this Agreement at the request of the Requesting Jurisdiction, except to the extent the result of a malicious act by a that party or its personnel or an act done by them with an intentional disregard for the safety, health, life or property of another. Notwithstanding the foregoing, nothing contained within this Agreement is intended to be a waiver or estoppel of Waukesha County, Participating Jurisdiction or its respective insurer to rely upon the limitations, defenses, and immunities contained within Wisconsin Law, including those set forth within Wisconsin Statutes 893.80, 895.52, and 345.05. SECTION TEN Non -Liability for Failure to Render Aid The rendering of assistance under the terms of this Agreement shall not be mandatory and the Participating Jurisdiction may refuse if local conditions of the Participating Jurisdiction prohibit response. It is the responsibility of the Participating Jurisdiction to immediately notify the County Damage Assessment Coordinator of the Participating Jurisdiction's inability to respond. Failure to immediately M 1011612024 29 notify the County Damage Assessment Coordinator of such inability to respond shall not constitute evidence of noncompliance with the terms of this section and no liability may be assigned. No liability of any kind or nature shall be attributed to or be assumed, whether expressly or implied, by a party hereto, its duly authorized agents and personnel, for failure or refusal to render aid. Nor shall there be any liability of a party for withdrawal of aid once provided pursuant to the terms of this Agreement. Al 1011612024 30 SECTION ELEVEN Effective Date, Term, Termination This Agreement shall become legally binding upon approval by the involved parties in accordance with applicable law and the execution thereof. The duration of this Agreement shall be a one-year period from the date of execution by the County; and shall automatically renew on a year-to- year basis unless terminated in accordance with this Section. Any of the parties may terminate their participation in this Agreement by providing written notice of said intent to terminate participation in the Agreement to all other parties to the Agreement not less than ninety (90) days in advance of the proposed termination date. The Agreement shall remain in full force and effect among the County and remaining Participating Jurisdictions until the County or all Participating Jurisdictions have terminated their participation in the Agreement. SECTION TWELVE Miscellaneous Provisions 1. No Legal Entity, Partnership, Joint Venture. No new legal entity is created by this Agreement. This Agreement shall not in any way be deemed to create a partnership or joint venture among the parties. 2. Amendments. All changes to this Agreement shall be mutually agreed upon among the parties and shall be in writing and designated as written amendments to this Agreement. 3. Binding Agreement. This Agreement is binding upon the parties hereto and their respective successors and assigns. This Agreement may not be assigned by a Participating Jurisdiction without prior written consent of the parties hereto. 4. Severability. If any clause, provision, or section of this Agreement shall be declared invalid by any Court of competent jurisdiction, the invalidity of such clause, provision, or section shall not affect any of the remaining provisions of this Agreement. 5. Notices. Notices regarding termination of this Agreement or participation therein shall be sent by the party via email and deemed served upon a "Read Receipt" received or in writing and deemed served upon depositing same with the United States postal Services as "Certified Mail, Return Receipt Requested" to the Waukesha County Office of Emergency Management and all Participating Jurisdictions. 6. Governing Law. This Agreement shall be governed, interpreted and construed in accordance with the laws of the State of Wisconsin. 10 1011612024 31 7. Execution in Counterparts. This Agreement may be executed in multiple counterparts or duplicate originals, each of which shall constitute and be deemed as one and the same document. 8. Captions. Captions used in this Agreement are used for convenience only and shall not be used in interpreting or construing this Agreement. 9. Survival. Any payment or indemnification obligation incurred under this Agreement shall survive the termination of this Agreement. 10. Non -Discrimination. In the performance of the services under this Agreement each party agrees not to discriminate against any employee or applicant because of race, religion, marital status, age, color, sex, handicap, national origin or ancestry, income level or source of income, arrest record or conviction record, less than honorable discharge, physical appearance, sexual orientation, political beliefs, or student status. 11. Compliance With Other Laws. The parties agree to comply with all applicable Federal, State and local laws, codes and regulation in the performance of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date indicated. WAUKESHA COUNTY By: Gail Goodchild Director of Emergency Preparedness Dated: [Participating Jurisdiction Signature Pages Follow] 11 1011612024 32 PARTICIPATING JURISDICTION: Municipality/District By: By: Chief Elected Official (Executive, President, Mayor, or Chairperson) Municipal Clerk (if applicable) 12 Date: Date: 1011612024 33