LIBRARY BOARD Packet 01212025CITY OF MUSKEGO
LIBRARY BOARD AGENDA , l
01/21/2025
i PM Lbr
Library Conference Room, S73 W16663 Janesville MUSKEGO
Road PUBLIC LIBRARY
IDEAS. INFORMATION. COMMUNITY.
Please click the link below to join the webinar:
https://us02web.zoom.us/j/86912992949
Webinar ID: 869 1299 2949
Phone: 312-626-6799
To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24
hours in advance.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Approval of Minutes - December 17, 2024
December 17, 2024 Minutes
December 2024 Financials
December 2024 Financials
PRESIDENTS REPORT
DIRECTOR'S REPORT
January 2025 Director's Report
January 2025 Director's Report
UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the
following:
Discussion/Action: Library Board Monthly Meeting Dates and Time
Background on Approving the Date Hour of Meetings
NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following:
Discussion/Action: Approval of Trust Funds/System Fund Withdrawal for Sprinkler System Repair
Background on Sprinkler System
Discussion/Action: Contractor Proposal Decision for Sprinkler System Repair
Discussion: 2025 Budget Overview
2025 Library Budget Overview
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE
MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN
BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY
REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS
THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT
MUSKEGO CITY HALL, (262) 679-4100.
K
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
12/17/2024
5:00 PM
MUSKEGO
Library Conference Room, S73 W16663
Janesville Road
PUBLIC. LIBRARY
IDEAS. INFORVATION. C:ONIVI?\ITY.
Please click the link below to join the webinar:
https://us02web.zoom.us/j/85950371678
Webinar ID: 859 5037 1678
Phone: 312-626-6799
To request an accommodation for attending the meeting in person, please call 262-971-2100 at least
24 hours in advance.
CALL TO ORDER
President Humphreys called the meeting to order at 5:08PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were President Humphreys, Trustee Blair, Trustee Foundos, Trustee Lissmann, Trustee
Schroeder, Trustee Woodward, Alderperson Decker and Director Larson. Trustee DeAngelis arrived at
5:15PM.
Trustee Wied was excused. Trustee Blair left at 5:50PM.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Schroeder made a motion to approve the CONSENT AGENDA, Trustee Woodward
seconded. Motion Passed 8 in favor.
Approval of Minutes - November 19, 2024
November 2024 Financials
PRESIDENTS REPORT
DIRECTOR'S REPORT
December 2024 Director's Report
UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the
following:
Discussion/Action: 2025 Action Plan Approval (2nd read)
Trustee Foundos made a motion to approve the 2025 Action Plan, Trustee Woodward
seconded. Motion Passed 8 in favor.
3
Discussion: Library Director Evaluation Feedback from Library Board to Personnel Committee
NOTICE OF CLOSED SESSION
Trustee DeAngelis made a motion to enter closed session, Trustee Foundos seconded.
Motion Passed 8 in favor.
Entered Closed session at 5:43PM
The Library Board of the City of Muskego will meet at approximately 5:OOPM, or as soon thereafter as
time permits on Tuesday, December 17, 2024 in the Library Conference Room, Muskego Public
Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following conclusion of consideration of
the above portion of its regularly scheduled agenda, to vote on a motion to convene in closed session
at said time and place for discussion relative to:
Discussion relative to Library Director Evaluation Feedback from Library Board to Personnel Committee.
The Library Board will hold the closed session in the Library Conference Room.
A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats. Section
§19.85(1)(c) , which authorizes a governmental body, upon motion duly made and carried, to meet in
closed session to consider employment, promotion, compensation or performance evaluation data of
any public employee over which the governmental body has jurisdiction or exercises responsibility.
Upon conclusion of the closed session, the Library Board will convene in open session to consider its
public agenda, including motions to recommend approval or rejection of the above -listed deliberations
or any of the public agenda items that have not been acted upon.
OPEN SESSION
Trustee Lissmann made a motion to enter open session, Trustee DeAngelis seconded.
Motion Passed 7 in favor.
Entered open session at 6:44PM
NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following:
Discussion/Action: Library Board Monthly Meeting Dates and Time
Deferred to January 2025 Library Board Agenda.
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee DeAngelis made a motion to adjourn, Trustee Lissmann seconded. Motion
Passed 7 in favor.
Meeting adjourned at 7:00 PM.
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE
MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE
TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY
SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100.
2 4
CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Page: 1
Report dates: 12/1/2024-12/31/2024 Jan 16, 2025 01:01PM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report]. Description = {<>] " 1099 adjustment"
Invoice Detail.Type = {>] "adjustments"
Invoice Detail.GL account =
"1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599"
Invoice Number
SegNo
Type
ADVANCED CHEMICAL SYSTEMS
175114
1
Invoice
Total ADVANCED CHEMICAL
SYSTEMS:
AMAZON CAPITAL SERVICES
1 XK4-3VX1-C1
6
Invoice
1 XK4-3VX1-C1
7
Invoice
1 XK4-3VX1-C1
2
Invoice
1 XK4-3VX1-C1
5
Invoice
1 XK4-3VX1-C1
1
Invoice
1 XK4-3VX1-C1
8
Invoice
1 XK4-3VX1-C1
3
Invoice
1 XK4-3VX1-C1
4
Invoice
Total AMAZON CAPITAL SERVICES:
BAKER & TAYLOR COMPANY
2038690338
1 Invoice
2038699200
1 Invoice
2038709093
1 Invoice
2038715651
2 Invoice
2038715651
1 Invoice
2038725668
1 Invoice
2038735348
1 Invoice
2038744626
1 Invoice
2038745466
1 Invoice
2038752523
1 Invoice
IISm1 T� 0a:F:irVa.>_Y9ZULTA I91iaA
CARDMEMBER SERVICE
1530EM Dec24
2 Invoice
1530EM Dec24
1 Invoice
1530EM Dec24
3 Invoice
3469BLA Dec2
1 Invoice
3469BLA Dec2
2 Invoice
3469BLA Dec2
3 Invoice
3897SQ Dec24
1 Invoice
Total CARDMEMBER SERVICE:
COMPLETE OFFICE OF WIS
827129
1 Invoice
Total COMPLETE OFFICE
OF WIS:
HEARTLAND BUSINESS SYSTEMS
747917-H 8 Invoice
Description
Invoice Date Payment Due Date Total Cost GL Period GL Account Number
12 24 QUARTERLY CONTRACT PA 12/01/2024 01/01/2025 350.00 1224 100.05.71.00.5415
PRINT
12/01/2024
12/31/2025
547.78
1224
100.05.71.01.5711
SWITCH, PS, XBOX GAMES
12/01/2024
12/31/2025
757.12
1224
100.05.71.03.5711
KIDS FOL
12/01/2024
12/31/2025
104.04
1224
100.05.71.00.5752
1ST LIB CARD PROGRAM SUPPLI
12/01/2024
12/31/2025
16.14
1224
100.05.71.00.6062
DONATION - TRAIN TABLE, WORK
12/01/2024
12/31/2025
388.93
1224
503.05.00.00.6007
AV
12/01/2024
12/31/2025
960.73
1224
100.05.71.02.5711
ADULT FOL
12/01/2024
12/31/2025
40.98
1224
100.05.71.00.5752
LAMINATING SHEETS, WIPES, WH
12/01/2024
12/31/2025
197.04
1224
100.05.71.00.5701
PRINT
11/11/2024
12/11/2024
419.51
1224
100.05.71.01.5711
PRINT
11/14/2024
12/14/2024
461.45
1224
100.05.71.01.5711
PRINT
11/19/2024
12/19/2024
846.99
1224
100.05.71.01.5711
DONATION - PRINT (EMPOWERIN
11/21/2024
12/21/2024
16.82
1224
503.05.00.00.6007
PRINT
11/21/2024
12/21/2024
421.93
1224
100.05.71.01.5711
PRINT
11/27/2024
12/27/2024
470.21
1224
100.05.71.01.5711
PRINT
12/03/2024
01/03/2025
1,270.18
1224
100.05.71.01.5711
PRINT
12/06/2024
01/06/2025
365.49
1224
100.05.71.01.5711
PRINT
12/09/2024
01/09/2025
365.69
1224
100.05.71.01.5711
PRINT
12/11/2024
01/11/2025
337.57
1224
100.05.71.01.5711
WLA PERFORMERS SHOWCASE
11/27/2024
12/24/2024
WLA CONFERENCE EMMA
11/27/2024
12/24/2024
FOL - KIDS ATLAS & SENSORY PD
11/27/2024
12/24/2024
BAR CODES - 25,000 FORMAT H, 3
11/27/2024
12/24/2024
10.30.24-11.29.24 BUSINESS INTE
11/27/2024
12/24/2024
MJS SUB 12.01.24-12.31.24
11/27/2024
12/24/2024
GRANT - WLA SAM
11/27/2024
12/24/2024
96/CT TISSUE RLS 12/04/2024 01/03/2025
MONTHLY-365.GOV/LIBRARY 11/20/2024 12/03/2024
4,975.84
20.00
1224
100.05.71.00.5303
473.10
1224
100.05.71.00.5303
33.95
1224
100.05.71.00.5752
1,002.00
1224
100.05.71.00.5702
109.98
1224
100.05.71.00.5505
77.35
1224
100.05.71.01.5711
305.00
1224
100.05.71.00.5740
2,021.38
68.54 1224 100.05.71.00.5701
131.60 1224 100.05.71.00.5505
5
CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Page: 2
Report dates: 12/1/2024-12/31/2024 Jan 16, 2025 01:01PM
Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total HEARTLAND BUSINESS SYSTEMS:
IMPACT ACQUISTIONS LLC
3380358 1 Invoice
PUBLIC BASE 12.01.24-02.28.25 +
12/02/2024
Total IMPACT ACQUISTIONS LLC:
JANI-KING INC- MILW REGION
MIL12240532 3 Invoice
LIBRARY DEC CLEANING
12/01/2024
MIL12240633 1 Invoice
10.1-11.30 FRI CLEANS & POD CLE
12/05/2024
Total JANI-KING INC- MILW REGION:
JM BRENNAN INC.
11015287 1 Invoice
FALL PREVENTATIVE MAINTENAN
11/30/2024
Total JM BRENNAN INC.:
KANOPY INC
428452 — PPU 1 Invoice
KANOPY USAGE 11 24
11/30/2024
Total KANOPY INC:
MIDWEST TAPE
506359404 1 Invoice
AV
11/19/2024
506359405 1 Invoice
AV
11/19/2024
506359407 1 Invoice
AV
11/19/2024
506359408 1 Invoice
AV
11/19/2024
506359409 1 Invoice
AV
11/19/2024
506375696 1 Invoice
AV
11/22/2024
506375698 1 Invoice
AV
11/22/2024
506395685 1 Invoice
AV
11/27/2024
506395687 1 Invoice
AV
11/27/2024
506395688 1 Invoice
AV
11/27/2024
506413577 1 Invoice
HOOPLA USAGE 11 24
12/01/2024
506441066 1 Invoice
AV
12/07/2024
506441068 1 Invoice
AV
12/07/2024
Total MIDWEST TAPE:
PENWORTHY COMPANY LLC, THE
0604219-IN 1 Invoice
PRINT
12/05/2024
Total PENWORTHY COMPANY LLC, THE:
PLAYAWAY PRODUCTS LLC
481970 1 Invoice
AV
11/19/2024
485025 1 Invoice
AV
12/17/2024
Total PLAYAWAY PRODUCTS LLC:
SAFEWAY PEST MANAGEMENT INC.
746981 1 Invoice
12 24 MONTHLY PEST CONTROL
12/02/2024
Total SAFEWAY PEST MANAGEMENT INC.:
I 1.0V
01/01/2025 458.42 1224 100.05.71.00.5401
458.42
12/31/2024 3,203.32 1224 100.05.71.00.5835
12/05/2024 1,630.00 1224 100.05.71.00.5835
4,833.32
12/30/2024 1,900.00 1224 100.05.71.00.5415
1,900.00
12/30/2024 123.25 1224 100.05.71.03.5711
1La.ZD
12/19/2024
114.69
1224
100.05.71.02.5711
12/19/2024
216.02
1224
100.05.71.02.5711
12/19/2024
209.17
1224
100.05.71.02.5711
12/19/2024
44.99
1224
100.05.71.02.5711
12/19/2024
140.97
1224
100.05.71.02.5711
12/22/2024
253.94
1224
100.05.71.02.5711
12/22/2024
123.69
1224
100.05.71.02.5711
12/27/2024
12.79
1224
100.05.71.02.5711
12/27/2024
131.95
1224
100.05.71.02.5711
12/27/2024
14.99
1224
100.05.71.02.5711
01/01/2025
887.23
1224
100.05.71.03.5711
01 /07/2025
13.49
1224
100.05.71.02.5711
01/07/2025
56.97
1224
100.05.71.02.5711
L,LLV.ay
01/04/2025 1,398.88 1224 100.05.71.01.5711
1,398.88
12/19/2024 436.93 1224 100.05.71.02.5711
01/16/2025 744.12 1224 100.05.71.02.5711
01/02/2025 35.00 1224 100.05.71.00.5415
35.00
6
CITY OF MUSKEGO
Payment Approval Report -Library Board Report Alpha
Report dates: 12/1/2024-12/31/2024
Page: 3
Jan 16, 2025 01:01PM
Invoice Number SegNo Type
Description
Invoice Date Payment Due Date
Total Cost
GL Period
GL Account Number
STAFF ELECTRIC CO INC
10000004 1 Invoice
QUIET AREA RECEPTACLE
12/30/2024
01/29/2025
625.00
1224
100.05.71.00.5415
10000005 1 Invoice
SELF CHECKOUT DATA CABLE
12/30/2024
01/29/2025
1,390.00
1224
100.05.71.00.5415
Total STAFF ELECTRIC CO INC:
2,015.00
ULINE SHIPPING SUPPLY SPEC INC
187274812 1 Invoice
ADJUSTABLE HEIGHT DESK FOR
12/27/2024
01/26/2025
804.98
1224
100.05.71.00.5401
Total ULINE SHIPPING SUPPLY SPEC INC:
804.98
UNITED STATES ALLIANCE FIRE PROTECTION
1046-F143096 1 Invoice
REPLACE 4" PIPE, FITTINGS RM 4
12/20/2024
01/19/2025
2,030.00
1224
100.05.71.00.5415
1046-F143605 1 Invoice
AIR TEST ON SYSTEM TO FIND LE
12/30/2024
01/29/2025
1,585.00
1224
100.05.71.00.5415
1046-F143624 1 Invoice
5YR MAINT FDC AND DRY VALVE;
12/30/2024
01/29/2025
3,710.00
1224
100.05.71.00.5415
Total UNITED STATES ALLIANCE FIRE PROTECTION:
7,325.00
WILLIAM SACKERSON CONSTRUCTION CO
79 1 Invoice
FAMILY RESTROOM RETAINAGE
11/22/2024
12/22/2024
4,044.06
1224
410.08.90.71.6514
80 1 Invoice
DEADBOLT CHANGE ORDER
12/03/2024
01/03/2025
3,787.00
1224
410.08.90.71.6514
Total WILLIAM SACKERSON CONSTRUCTION
CO:
7,831.06
Grand Totals:
40,686.97
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report]. Description = {<>] " 1099 adjustment"
Invoice Detail.Type = {>] "adjustments"
Invoice Detail.GL account =
"1000571000000"21000571999999","5020000000000""5029999999999","5030000000000""5039999999999","4100890716500""4100890716599'-
CITY OF MUSKEGO
Budget Worksheet - Library
Revenues Current Year w/ Monthly Total
Page: 1
Period
12/24 (12/31/2024)
Jan 13, 2025 4:17PM
2024-24
2024-24
2024-24
2024-24
% Actual
Over/
Adopted
Amended
YTD
Current Month
To
(Under)
Account Number
Account Title
Budget
Budget
Actual
Actual
Budget
Budget
GENERALFUND
100.05.71.00.4140
LIBRARY GRANTS REVENUE
.00
0.00
9,064.30
.00
.00%
9,064.30
100.05.71.00.4150
LIBRARY -SYSTEM, ETC
190,243.00
190,243.00
190,669.42
.00
100.22%
426.42
100.05.71.00.4274
LIBRARY LOST AND DAMAGED
1,300.00
1,300.00
3,195.53
252.55
245.81%
1,895.53
100.05.71.00.4313
LIBRARY FINES
10,000.00
10,000.00
10,107.51
604.70
101.08%
107.51
100.05.71.00.4314
LIBRARY TAXABLE REVENUE
8,500.00
8,500.00
8,563.07
753.47
100.74%
63.07
100.05.71.00.4542
LIBRARY PHONE USE
.00
0.00
0.00
.00
.00%
0.00
100.05.71.00.4544
ROOM RENTAL
1,000.00
1,000.00
3,362.50
.00
336.25%
2,362.50
100.05.71.00.4551
SALE OF F/A - COMPUTERS
.00
0.00
0.00
.00
.00%
0.00
100.05.71.00.4552
LIBRARY FRIENDS REVENUE
5,000.00
5,000.00
6,347.20
1,989.52
126.94%
1,347.20
GENERAL FUND Revenue Total:
216,043.00
216,043.00
231,309.53
3,600.24
107.07%
15,266.53
Total GENERAL FUND:
216,043.00
216,043.00
231,309.53
3,600.24
107.07%
15,266.53
00
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period 12/24 (12/31/2024) Jan 15, 2025 9:33AM
2024-24
2024-24
2024-24
2024-24
% Actual
Over/
Adopted
Amended
YTD
Current Month
To
(Under)
Account Number
Account Title
Budget
Budget
Actual
Actual
Budget
Budget
GENERALFUND
100.05.71.00.5101
SALARY & WAGES
725,944.42
725,944.42
759,116.15
65,415.26
104.57%
33,171.73
100.05.71.00.5102
OVERTIME
2,000.00
2,000.00
47.95
.00
2.40%
-1,952.05
100.05.71.00.5201
FICA
56,641.12
56,641.12
57,215.93
5,054.00
101.01%
574.81
100.05.71.00.5202
PENSION
50,094.47
50,094.47
42,488.71
3,745.93
84.82%
-7,605.76
100.05.71.00.5203
HEALTH
129,186.48
129,186.48
131,514.64
9,639.90
101.80%
2,328.16
100.05.71.00.5204
LIFE
884.76
884.76
910.98
78.10
102.96%
26.22
100.05.71.00.5205
FSA FEE EXPENSE
.00
0.00
0.00
.00
.00%
0.00
100.05.71.00.5229
HEALTH INSURANCE ALLOWANCE
14,400.00
14,400.00
13,260.00
1,105.00
92.08%
-1,140.00
100.05.71.00.5302
MILEAGE
1,500.00
1,500.00
829.09
9.38
55.27%
-670.91
100.05.71.00.5303
CONFERENCES & TRAINING
3,500.00
3,500.00
2,674.10
493.10
76.40%
-825.90
100.05.71.00.5305
DUES & MEMBERSHIP
1,300.00
1,300.00
1,016.60
.00
78.20%
-283.40
100.05.71.00.5401
LIBRARY EQUIPMENT
15,800.00
15,800.00
5,303.59
458.42
33.57%
-10,496.41
100.05.71.00.5415
MAINTENANCE OF BLDG & GROUNDS
49,000.00
49,000.00
66,976.47
2,285.00
136.69%
17,976.47
100.05.71.00.5505
COMPUTER CHARGES
46,606.00
46,606.00
34,850.98
241.58
74.78%
-11,755.02
100.05.71.00.5602
TELEPHONE
920.00
920.00
545.72
40.00
59.32%
-374.28
100.05.71.00.5701
OFFICE SUPPLIES AND EXPENSES
7,500.00
7,500.00
5,510.45
265.58
73.47%
-1,989.55
100.05.71.00.5702
PROCESSING SUPPLIES
15,500.00
15,500.00
9,756.46
1,002.00
62.94%
-5,743.54
100.05.71.00.5703
HOUSEKEEPING SUPPLIES
3,000.00
3,000.00
3,105.64
.00
103.52%
105.64
100.05.71.00.5740
LIBRARY GRANT EXPENSE
.00
0.00
9,719.30
305.00
.00%
9,719.30
100.05.71.00.5752
LIBRARY FRIENDS EXPENSE
5,000.00
5,000.00
6,526.17
178.97
130.52%
1,526.17
100.05.71.00.5774
LIBRARY REPLACEMENT
300.00
300.00
121.99
.00
40.66%
-178.01
100.05.71.00.5835
HOUSEKEEPING SERVICES
60,172.00
60,172.00
46,179.84
4,833.32
76.75%
-13,992.16
100.05.71.00.5910
GAS & ELECTRIC
92,000.00
92,000.00
68,822.40
.00
74.81%
-23,177.60
100.05.71.00.5915
SEWER & WATER
2,500.00
2,500.00
2,115.28
.00
84.61%
-384.72
100.05.71.00.6062
PROGRAMMING
6,900.00
6,900.00
1,680.22
16.14
24.35%
-5,219.78
100.05.71.01.5711
PRINT MATERIALS
111,700.00
111,700.00
92,823.03
6,983.03
83.10%
-18,876.97
100.05.71.01.5713
PRINT MATERIALS - ADULT
.00
0.00
0.00
.00
.00%
0.00
100.05.71.02.5711
AUDIO VISUAL MATERIALS
32,500.00
32,500.00
23,210.59
2,731.32
71.42%
-9,289.41
100.05.71.03.5711
ELECTRONIC MATERIALS
26,803.00
26,803.00
24,897.76
1,767.60
92.89%
-1,905.24
100.05.71.03.5714
AUDIO VISUAL MATERIAL - A.V.
.00
0.00
0.00
.00
.00%
0.00
100.05.71.11.5713
PRINT MATERIALS - JUVENILE
.00
0.00
0.00
.00
.00%
0.00
100.05.71.12.5714
AUDIO VISUAL MATERIAL - JUVENL
.00
0.00
0.00
.00
.00%
0.00
100.05.71.14.5713
PRINT MATERIALS - MISC
.00
0.00
0.00
.00
.00%
0.00
100.05.71.18.5713
PRINT MATERIALS - NEWSPAPER
.00
0.00
0.00
.00
.00%
0.00
100.05.71.19.5713
PRINT MATERIALS - PERIODICALS
.00
0.00
0.00
.00
.00%
0.00
100.05.71.23.5713
PRINT MATERIALS - REFERENCE
.00
0.00
0.00
.00
.00%
0.00
100.05.71.26.5713
PRINT MATERIALS - SERIALS
.00
0.00
0.00
.00
.00%
0.00
100.05.71.35.5714
AUDIO VISUAL MATRL - DATA BASE
.00
0.00
0.00
.00
.00%
0.00
cc
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 2
Period 12/24 (12/31/2024) Jan 15, 2025 9:33AM
Account Number Account Title
100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT
GENERAL FUND Expenditure Total:
Total GENERAL FUND:
2024-24
Adopted
Budget
2024-24
Amended
Budget
2024-24
YTD
Actual
.00
0.00
0.00
1,461,652.25
1,461,652.25
1,411,220.04
1,461,652.25
1,461,652.25
1,411,220.04
2024-24
%Actual
Over/
Current Month
To
(Under)
Actual
Budget
Budget
.00
.00%
0.00
106,648.63
96.55%
-50,432.21
106,648.63
96.55%
-50,432.21
3
CITY OF MUSKEGO
BALANCE SHEET
NOVEMBER 30, 2024
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH
( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-113
13,249.66
502.00.00.00.1105 LIBRARY INVESTMENTS
51,373.20
TOTALASSETS
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 32,508.62)
REVENUE OVER EXPENDITURES - YTD 2,541.53
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
31,725.86
31.725.86
31,725.86
11
CITY OF MUSKEGO
BALANCE SHEET
NOVEMBER 30, 2024
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH
TOTALASSETS
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE -RESERVED
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT
REVENUE OVER EXPENDITURES - YTD
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
48,550.56
14,784.97
28,215.18
5,550.41
48,550.56
48,550.56
48,550.56
12
Director's Report
January 21', 2025
1. Reference Update (from Samantha Quail - Head of Reference, Eileen Castro, Adult Services
Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants):
January and February tend to be slower months for adult programming, so we offer fewer special
events. Our participation at ongoing programs has been fairly steady - we had 5 attendees for our
first movie matinee of the year, 15 patrons for the January Brews + Books book club meeting, and 11
attendees for the Getting Started with Libby program on January 8.
AARP will be returning for free tax assistance on Tuesdays starting in February through the tax
season. This year, AARP is requiring that all appointments be scheduled through their new system.
Participants can make their own appointments online, or Reference Staff will still take reservations
by phone and enter them in the system on patron's behalf. Registration begins on Monday, January
20.
We are well on track to beat last year's participation in our Winter reading Challenge. So far, we
have given out over 150 logs, and have had 32 patrons complete the challenge!
Upcoming adult programs for the next few weeks include:
• Matinee Movies on Thursdays January 16 and February 6.
• Chain Reaction Crochet Group on Tuesdays January 28 and February 11.
• Brews + Books Book Club on Tuesday February 4.
• Getting Started with Libby class at Steeple View Tuesday February 4.
• Friends of the Library Train Event on Saturday February 8.
• Senior Safety in the Community on Monday February 10.
• Puzzle Competition on Thursday February 13.
• Crafternoon on Monday February 17.
2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko):
In January, the children's department will offer our 4 weekly storytimes, A.T.L.A.S and STEAM
Explorers. We will also be bringing back our Block Party program and will begin holding
Intergenerational Storytimes at Stair Crest Senior Living. We are beginning to prepare for our
Sensory Storytime and Petite Prom which will be held in February.
3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian):
During the month of December there was a Christmas Carol Picture Puzzle Contest in the Teen Area.
13
For January the Library will host Hide N Seek in the Dark after hours. There will also be a Find the
Yeti Scavenger Hunt in the stacks and snacks offered during the week of semester exams. Current
projects include getting familiar with Library Calendar, marketing the Bridges Frost and Found
Scavenger Hunt at the Library, and beginning to work on break-in bags for the Summer Reading
Program.
4. Circulation Update (from Jane Matusinec, Circulation Supervisor):
The circulation staff will begin promoting the Friends of the Library "Love Your Library" heart sale this
month. As in years past, we will encourage patrons to purchase a paper heart to put on display showing
their appreciation of the library. Hearts will sell for $1.00 each and the event will run through the end of
February.
We will be moving the self -check machine from our main circulation desk to be next to the other self -
check by the hold shelf. Our observations have shown that patrons prefer using the self -check machine
away from the desk for a variety of reasons: more privacy; it is less awkward than using a self -check
right next to an employee; and many patrons did not even know we had a second machine at the desk.
The move will also free up space at the main desk as the fax, self -check and cash register are all located
very close to one another.
The year-to-date savings for our patrons has been determined. In 2024, patrons saved $4,448,823 by
checking out items from the library. Patrons saved and the circulation staff handled a lot of items in
2024.
S. Other Updates:
a. Dates of Note: The next full Library Board meeting is February 181" in the Library
Conference Room. Please email Brittany in advance if you cannot attend to assure a
quorum is present. The Nominating Committee will be appointed in April by the Library
Board President to present a slate of officers for the May 2025 Annual Meeting.
b. Friends' of the Library: The next Friends First Friday Coffee in will be February 7th at
9:30am. Staff and the Friends will work to prepare for Love Your Library/Trains
Fundraiser which will take place February 81" from 10am-4pm.
c. Building Updates: The City has contracted with a new cleaning company and we are
working to onboard them to the building. Issues with the sprinkler system have taken
up a lot of staff time (both City Maintenance and the Library Director) as we work to
track pressure changes, document issues, research past repairs, and coordinate with
contractors for building repair access and quotes. More on this topic will be discussed
during the New Business portion of the agenda. The Library recently worked with an art
class at the high school to complete a glass mosaic. You likely saw it as you walked in!
The artists did a great job and we are proud to have their work in the library.
d. Grant/Outside Funding Updates: This is a list of grants or outside funding sources for
the current year.
14
January 2025: Friends of the Muskego Library Annual Funding Request was
submitted to the Friends' Executive Board and approved $15,600. This request
generously covers summer reading program expenses, program presenters and
materials for all ages throughout the year, our movie license fee, Book Pages
subscription, and zoo pass circulation. Thank you to the Friends and the Library
staff who help support them!
6. Employee Anniversaries: None this month.
7. Board Education: A reminder that the Library Board has By -Laws! It outlines purpose, roles and
responsibilities, and how meetings are run. The By -Laws were last reviewed by the Library Board in
2021 and are due for a review again in 2026 or based earlier if there is a need. They can be found on
our library website in the "About Us" section.
Fun By -Laws fact: Round 3! Did you know: By WI State Statute Chapter 43, this Library Board is required
to have nine members, one of which is a member of the City Council and one of which is the school
district administrator or his or her representative (Article II, Section 1). We are grateful to you all for
your service!
15
Monthly Statistics for Muskego Public Library 2024
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
TOTAL
I DEC YTD
Checkouts
2019
21,785
21,507
24,231
23,645
21,420
26,506
30,895
26,132
21,640
22,944
20,647
18,821
280,173
280,173
2023
19,115
18,869
21,330
18,042
18,332
24,784
24,864
22,514
19,001
19,588
18,030
17,474
241,943
241,943
2024
19,250
19,881
20,592
19,958
19,577
25,696
27,952
23,039
19,164
19,817
17,898
17,655
250,479
250,479
24 vs 23 % Change
0.7%
5.4%
(3.5%)
10.6%
6.8%
3.7%
12.4%
2.3%
0.9%
1.2%
(0.7%)
1.0%
3.5%
3.5%
Overdrive Checkouts (E-books, E-Audio, E-Video, E-Magazines)
2019
2,247
2,119
2,302
2,198
2,232
2,262
2,4SS
2,351
2,312
2,358
2,220
2,202
27,2S8
27,258
2023
3,589
3,241
3,654
3,264
3,492
3,392
3,743
3,486
3,515
4,146
3,690
3,875
43,087
43,087
2024
4,287
4,037
4,361
4,010
4,040
3,902
3,969
4,007
4,044
4,164
3,867
3,861
48,549
48,549
24 vs 23 % Change
19.4%
24.6%
19.3%
22.9%
15.7%
15.0%
6.0%
14.9%
15.0%
0.4%
4.8%
(0.4%)
12.7%
12.7%
Kanopy/Hoopla Play Withdrawal
KANOPY 2019
1
29
53
41
75
54
44
62
56
59
58
53
605
605
KANOPY/HOOPLA 2023
8
314P
321
4
386
481
449
7
476
4725
KANOPY 2023
70
6890
68
72
83
56
75
847
847
HOOPLA 2023
248
246231
318
31
409
366
401
387
3,878
KANOPY/HOOPLA 2024
551
639
411
410
399
417
4
454
5610
5610
KANOPY 2024
74
58
93
81
53
81
80`
92
896
896
HOOPLA 2024
477
581
318
329
346
327
337 ■
356
362
4714
4,714
24 vs 23 % Change TOTAL
57.2%
75.5%
70.1%
99.1%
12.9%
6.5%
9.3%
(17.0%)
(0.5%)
(7.1%)
(12.7%)
(4.6%)
18.7%
18.7%
24 vs 23 %Change Kanopy ONLY
0.0%
8.8%
7.7%
(35.6%)
(16.4%)
36.8%
44.6%
(26.4%)
39.7%
(3.6%)
23.2%
22.7%
5.8%
5.8%
Owning Holds Shipped
2019
3,296
2,872
2,914
2,669
2,670
2,975
3,148
2,811
3,107
2,980
2,902
2,495
34,839
34,839
2023
3,619
3,058
3,329
2,978
2,770
3,117
2,971
3,186
2,991
3,073
3,086
2,630
36,808
36,808
2024
3,309
3,157
3,089
3,518
2,938
3,086
3,302
3,038
3,359
3,062
3,166
2,657
37,681
37,681
24 vs 23 % Change
(8.6%)
3.2%
(7.2%)
18.1%
6.1%
(1.0%)
11.1%
(4.6%)
12.3%
(0.4%)
2.6%
1.0%
2.4%
2.4%
Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts)
2019
56.4%
60.6%
62.5%
63.0%
65.6%
63.3%
65.1%
65.2%
66.6%
62.9%
64.0%
65.3%
63.4%
63.4%
2023
62.2%
59.7%
60.2%
62.1%
65.4%
59.3%
60.7%
61.3%
64.0%
65.3%
64.7%
64.5%
62.3%
62.3%
2024
53.9%
72.5%
74.1%
75.3%
70.5%
70.9%
72.7%
74.9%
77.6%
77.3%
77.7%
77.2%
72.8%
72.8%
Curbside Pickups
2019
0
0
0
0
0
0
0
0
0
0
0
0
0
-
2023
5
3
3
5
2
1
0
0
1
0
1
2
23
23
2024
1
3
7
2
4
0_
0
1
2
1
0
3
24
24
24 vs 23 % Change
(80.0%)
0.0%
133.3%
(60.0%)
100.0%
(100.0%)
100.0%
(100.0%)
50.0%
4.3%
4.3%
Library Visits
AUG - DEC
2019
10,151
11,418
12,525
13,775
10,701
14,463
14,851
13,447
10,803
12,373
11,118
10,601
58,341
146,224
2023
10,124
9,567
12,4731
9,560
10,309
13,804
2,502
11,669
9,304
10,402
9,612
9,371
50,358
128,696
2024
unavailable*
13,206
10,134
11,361
10,035
9,602
54,338
54,338
24 vs 23 % Change
13.2%
8.9%
9.2%
4.4%
2.5%
7.9%
Reference Transactions (DPI defined)
2019
1,182
1,123
1,067
995
1,002
1,211
1,331
1,215
1,171
1,118
987
878
13,280
13,280
2023
870
917
1,063
777
821
1,004
1,143
787
826
839
893
818
10,758
10,758
2024
822
984
964
966
744
1,139
1,168
1,008
942
837
792
603
10,969
10,969
24 vs 23 % Change
(5.5%)
7.3%
(9.3%)
24.3%
(9.4%)
13.4%
2.2%
28.1%
14.0%
(0.2%)
(11.3%)
(26.3%)
2.0%
2.0%
Technical/Other Information Transactions
2019
0
576
528
427
492
3,152
4,030
1,362
481
536
450
346
12,380
12,380
2023
764
715
879
766
748
2,609
2,909
1,929
639
728
573
614
13,873
13,873
2024
768
737
777
915
680
2,889
2,609
2,140
656
760
560
520
14,011
14,011
24 vs 23 % Change
0.5%
3.1%
(11.6%)
19.5%
(9.1%)
10.7%
(10.3%)
10.9%
2.7%
4.4%
(2.3%)
(15.3%)
1.0%
1.0%
Meeting Room Use
2019
78
89
107
97
91
87
87
68
78
96
106
78
1,062
1,062
2023
79
90
88
100
80
77
60
68
73
101
101
73
990
1
990
2024
83
90
101
112
84
90
77
82
85
133
103
72
1,112
1,112
24 vs 23 % Change
5.1%
0.0%
14.8%
12.0%
5.0%
16.9%
28.3%
20.6%
16.4%
31.7%
2.0%
(1.4%)
12.3%
12.3%
*New gates/counters were installed on 1/17/24 and did not accurately capture data Jan - Jul '24.
16
Approving the Date/Hour of Monthly Library Board Meetings
Article IV of the Library Board By -Laws, Section 1 states "Section 1. Regular Meetings. The regular
meetings shall be held each month, the date and hour to be set by the Board at its annual meeting."
While the By -Laws state the date and hour should be set at its annual meeting each year, this was
missed by me. We have always just kept the same time and day for the last 7 years. It is my
recommendation that the Library Board now formally vote on the date/time of the meeting since it
never occurred in May 2024. And during this time, we can discuss if the third Tuesday of the month at
Spm remains the best time for the Trustee Members to attend.
Then in May 202S we will have this on the agenda again.
Background:
The Library has a 25-year-old dry sprinkler system. Over the years it has started to corrode, and
leaks have been patched and repaired as they appeared. The number of service calls and
emergency calls has increased. Now the system can no longer hold air pressure at the level
necessary which is the result of many leaks. The air compressor is running overtime and pipes
are in danger of being flooded which could lead to burst pipes and leaks, resulting in more
expensive emergency service calls and water damage. It is the recommendation of City
Maintenance and the Library Director to replace all couplings in the sprinkler system and any
corroded pipe sections found to 1.) eliminate the leaks, 2.) proactively treat areas about to leak,
and 3.) reinforce the system for better longevity with less corrosive couplings.
Three quotes are being obtained, and the Library Director is in communication with the City to
evaluate funding options, including the Trust Fund and System fund.
18
Muskego Library Sprinkler System Repairs 2018-2025
DATE
COST
TYPE
1/10/2025
$1,100
Dry Side, System 2
1/6/2025
$6,952.83
Dry Side, Systems 1 and 2
1/4/2025
Dry Side, Systems 1 and 2
1/3/2025
$2,485
Dry Side, Systems 1 and 2 and FDC
(wet)
12/30/2024
$1,585
Dry Side, Systems 1 and 2
10/14/2024
$2,030
FDC (wet)
10/7/2024
$1,064
FDC (wet)
8/16/2024
$2,623
FDC (wet)
8/5/2024
FDC (wet)
2/22/2024
$5,545
Dry Side, System 2
2/6/2024
FDC (wet)
1/25/2024
Dry Side, System 1
1/16/2024
Dry Side, Systems 1 and 2
10/6/2023
$1,869
Dry Side, System 1
8/1/2023
$844.94
Dry Side
3/12/2023
$1,070.00
Dry Side, System 2
4/29/2022
$10,451
Dry Side, System 2
7/22/2021
$2,117
Unknown
6/11/2020
$2,725
Dry Side
3/20/2020
$1,329
Unknown
11/23/2019
$551
Unknown
10/24/2019
$4,890
Unknown
4/30/2019
$2,343
Unknown
3/31/2019
$2,980
Unknown
7/30/2018
$708
Dry System
3/23/2018
$742
Unknown
2025 Total
$10,538
2024 Total
$12,847
2023 Total
$3,784
2022 Total
$10,451
2021 Total
$2,117
2020 Total
$4,054
2019 Total
$5,323
2018 Total
$1,450
19
BUDGET
2024-M
OVER/(LINDER)
20242024PROJECTED
PROJECTED (as
2024%BUDGETTO
100.05.71.00.5101
SALARY & WAGES
794,434
725,944
109%
68,490
759,116
105%
35,318
100.05.71.00.5102
SALARY&WAGES- OVERTIME
1,938
2,000
97%
(62)
48
4042%
1,890
100.05.71.00.5201
FICA*
61,937
56,641
109%
5,296
57,216
108%
4,721
100.05.71.00.5202
PENSION
47,544
50,094
95%
(2,550)
42,489
112%
5,055
100.05.71.00.5203
HEALTH INSURANCE*
135,126
129,186
105%
5,940
132,015
102%
3,111
100.05.71.00.5204
LIFE INSURANCE*
937
885
106%
52
911
103%
26
100.05.71.00.5205
FSA FEE EXPENSE
-
-
-
-
-
100.05.71.00.5229
HEALTH INSURANCE ALLOWANCE
13,260
14,400
92%
(1,140)
13,260
100%
-
100.05.71.01.5711
PRINT MATERIALS
106,426
111,700
95%
(5,274)
93,616
114%
12,810
100.05.71.02.5711
AUDIO VISUAL MATERIALS
26,250
32,500
81%
(6,250)
24,739
106%
1,511
100.05.71.03.5711
ELECTRONIC MATERIALS
28,000
26,803
104%
1,197
30,864
91%
(2,864)
100.05.71.00.5774
LIBRARY REPLACEMENT
300
300
100%
-
122
246%
178
100.05.71.00.5415
MAINTENANCE OF BLDG & GROUNDS*
49,000
49,000
100%
-
82,511
59%
(33,511)
100.05.71.00.5602
TELEPHONE
960
920
104%
40
920
104%
40
100.05.71.00.5703
HOUSEKEEPING SUPPLIES
3,000
3,000
100%
-
4,459
67%
(1,459)
100.05.71.00.5835
HOUSEKEEPING SERVICES*
66,189
60,172
110%
6,017
46,920
141%
19,269
100.05.71.00.5910
GAS & ELECTRIC
92,000
92,000
100%
-
81,423
113%
10,577
100.05.71.00.5915
SEWER & WATER
2,500
2,500
100%
-
2,115
118%
385
100.05.71.00.5302
MILEAGE
1,500
1,500
100%
-
648
231%
852
100.05.71.00.5303
CONFERENCES & TRAINING
3,500
3,500
100%
-
2,264
155%
1,236
100.05.71.00.5305
DUES & MEMBERSHIPS
1,300
1,300
100%
-
1,017
128%
283
100.05.71.00.5401
LIBRARY EQUIPMENT*
11,120
15,800
70%
(4,680)
6,109
182%
5,011
100.05.71.00.5505
COMPUTER CHARGES/LIBRARY*
50,370
46,606
108%
3,764
37,082
136%
13,288
100.05.71.00.5701
OFFICE SUPPLIES
3,500
7,500
47%
(4,000)
7,441
47%
(3,941)
100.05.71.00.5702
PROCESSING SUPPLIES
11,000
15,500
71%
(4,500)
10,708
103%
292
100.05.71.00.5740
LIBRARY GRANT EXP
-
-
-
10,310
0%
(10,310)
100.05.71.00.5752
LIBRARY FRIENDS EXP
5,000
5,000
100%
-
6,597
76%
(1,597)
100.05.71.00.6062
PROGRAMMING
900
6,900
13%
(6,000)
1,710
53%
(810)
EXPENDITURE TOTAL
1,517,991
1,461,651
104%
56,340
1,456,631
104%
61,360
100.05.71.00.4140
LIBRARY GRANT REV
0
0
-
10,310
0%
(10,310)
100.05.71.00.4150
LIBRARY -SYSTEM, ETC
202,873
190,243
107%
12,630
190,669
106%
12,204
100.05.71.00.4274
LIBRARY LOST & DAMAGED
2,000
1,300
154%
700
3,196
63%
(1,196)
100.05.71.00.4313
LIBRARY FINES
10,000
10,000
100%
-
10,108
99%
(108)
100.05.71.00.4314
LIBRARY TAXABLE REVENUE
8,500
8,500
100%
-
8,564
99%
(64)
100.05.71.00.4544
ROOM RENTAL
1,000
1,000
100%
-
3,363
30%
(2,363)
100.05.71.00.4552
LIBRARY FRIENDS REV
5,000
5,000
100%
-
6,597
76%
(1,597)
REVENUE TOTAL
229,373
216,043
106%
13,330
232,807
99%
(3,434)
NET CITY SUPPORT FOR LIBRARY
1,288,618
1,245,608
103%
43,010
1,223,824
105%
64,794
Category Summaries
796,372
727,944
109%
68,428
759,164
105%
37,208
SALARIESTOTAL
BENEFITS TOTAL
258,804
251,206
1039/
7598
245,890
105%
12914
1,005,054
SALARIES & BENEFITS
� 176
979,150 108% 76,026
MATERIALS TOTAL
160,976
171,303
94%
(10,327)
149,342
108%
11,634
BUILDING & UTILITIES TOTAL
213,649
207,592
103%
6,057
218,348
98%
(4,699)
MISCELLANEOUS
88,190
103,606
85%
(15,416)
83,886
105%
4,304
TOTAL
1,517,991
1,461,651
104%
56,340
1,456,631
104%
61,360
*Symbol denotes funds where cooperative purchasing
opportunities exist with City within that fund line. For Library
20