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Library Strategic Planning Committee- Packet 10292024CITY OF MUSKEGO LIBRARY BOARD STRATEGIC ► t \ PLANNING COMMITTEE AGENDA 10/29/2024 MUSKEGO 5:30 PM PUBLIC LIBRARY Library Meeting Room 3, S73 W16663 Janesville IDEAS. INFORMATION. COMMUNITY. Road Please click the link below to join the webinar: https://us02web.zoom.us/j/84025552685 Phone: 312-626-6799 Webinar ID: 840 2555 2685 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES November 8, 2023 Library Board Strategic Planning Committee Minutes 11/8/23 Library Board Strategic Planning Committee Minutes CHAIRPERSON'S REPORT UNFINISHED BUSINESS NEW BUSINESS Discussion: Review draft of the 2025 Action Plan 2025 Action Plan Draft COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. 1 ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. CITY OF MUSKEGO LIBRARY BOARD STRATEGIC t I� PLANNING COMMITTEE MINUTES 11 /08/2023 MUSKEGO 5:00 PM PUBLIC LIBRARY Library Conference Room, S73 W16663 IDEAS. INFORVATION. COMVTTNMY. Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/83410990290 Webinar ID: 834 1099 0290 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER Trustee Humphreys called the meeting to order at 5:03 PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustees Foundos, Humphreys, Kangas, Head of Reference Quail and Director Larson. Trustee Kangas left at 6:48PM. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT APPROVAL OF MINUTES Trustee Kangas made a motion to approve the July 13, 2023 Minutes. Trustee Foundos seconded. Motion Passed 3 in favor. July 13, 2023 Library Board Strategic Planning Committee Minutes CHAIRPERSON'S REPORT UNFINISHED BUSINESS NEW BUSINESS Discussion: 2023 strategic planning data overview for 2024-2028 strategic plan Discussion: Review of draft of 2024-2028 Strategic Plan COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Foundos made a motion to adjourn. Trustee Humphreys seconded. Motion Passed 2 in favor. Meeting adjourned at 7:02 PM NOTICE 3 IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 S73WI6663 W Janesville Rd Muskego, WI 53150 � i►1, � /i1. /n i 2025 Action Plan The purpose of the Muskego Public Library Action Plan is to provide a list of actions (projects, tasks, or ideas) designed to improve the library building and services. All actions relate back to the strategic initiatives and goals from the Library's current Strategic Plan. Actions submitted under each goal are projects that will have an endpoint and supplement Library staff's routine (daily) operational duties on behalf of the community. STRATEGIC INITIATIVE - FACILITY Goals and Action Items Identify aging infrastructure areas of the Muskego Public Library building and property and provide maintenance to ensure longevity. • Run 2025 bid process and implementation of parking lot reconstruction • Obtain updated quotes and prepare funding request for 2026 possible roof replacement • Monitor parking lot light condition, gauge replacement timeline • Work with City Conservation to assess property tree health Assess and make library space improvements to maximize use and meet the needs of patrons and staff. • Work on a design of an outdoor shed with Muskego School District • Assess use of display cases in lobby • Evaluate and update Public Meeting Room Policy • Evaluate study room reservation system • Investigate signage to show the different topics of the non-fiction call number ranges • Improve interior book drop unit (at circ and in book drop room) Ensure that the Muskego Public Library remain innovative and up to date on Library technology infrastructure, hardware, and software patrons and staff need for library services. • Make a plan to provide Windows 11 computers for circ and all staff • Assess wi-fi speeds for patron library needs Take steps to make the Muskego Library facility spaces comfortable, inviting, and accessible for the execution of library services. • Research funding to connect west sidewalk to outdoor amphitheater for safety and accessibility • Perform an assessment of the picture book shelf space • Institute a process where accessibility buttons, fire pull stations, extinguishers are not blocked • Assess door mobility and door stop functionality around building • Do an audit of all storage spaces, remove unneeded items IDEAS. INFORMATION. COMMUNITY 41 S73W16663 W Janesville Rd MUSKEGO Muskego, WI 53150 PUBLIC LIBRARY STRATEGIC INITIATIVE - SERVICES Goals and Action Items Engage well -trained staff to grow, maintain, and circulate a balanced and relevant collection in a variety of formats, print and otherwise. An ever -evolving collection serves to educate, enrich, and entertain patrons of all ages. We consistently explore innovative materials to meet the need of the public. • Maintain a robust, up to date collection of materials for entertainment and education • Assess use of expanded eBook and eaudiobook collection in relation to patron needs • Assess future of circulating technology • Ensure the Adult Large Print collection is meeting the needs of a growing senior population • Create documentation of weeding processes • Evaluate Playaway collection to determine need for growth/retraction • Offer a new media area for media like we have for books Assess library services workflow for patrons and staff to achieve best service outcomes and efficiencies. • Schedule roving reference in Kid's area after summer programs Offer innovative, educational, and entertaining programs for all ages. • Offer a wide variety of teen programming for education and entertainment • Offer a wide variety of adult programming for education and entertainment • Offer a wide variety of kids programming for education and entertainment • Maintain support for elementary age programming (ATLAS) • Maintain programs supporting families with children • Provide STEM program opportunities for children • Identify programs of interest to age group of 18-31 • Maintain programs supporting senior citizens • Design a summer reading program for all ages • Continue to offer a "Books and Brews" book club • Modernize job resources offerings and format Develop all staff by providing access to high -quality professional development and continuing education opportunities. • Provide annual staff training sessions • Provide access to membership in professional organizations • Provide access to online and off -site training S73W16663 W Janesville Rd MUSKEGO Muskego, WI 53150 PUBLIC LIBRARY STRATEGIC INITIATIVE - COMMUNICATION AND OUTREACH Goals and Action Items Perform outreach, bringing library services into the Muskego Community where they are gathered. • Maintain communication with Muskego School District Reading Specialists • Maintain an outreach presence at school open houses, daycares, senior communities, businesses • Maintain an outreach presence at community events • Assess usefulness of classroom kits and market accordingly • Create program graphics for Muskego community facebook groups Develop products and communication plans designed to increase awareness about library services. • Work with Bridges to implement improved online catalog (Discovery Layer) • Assess and onboard new events and reservation calendar software • Find a method to advertise community groups that meet at library • Use summer reading programs/booklet to promote signing up for library emails • Market changes to patrons with Discovery Layer implementation • Analyze Facebook to find areas of improved engagement • Create an annual plan to advertise different services • Create an awareness plan to strategically connect people to our marketing channels • Create more readers advisory communication formats (FB posts, book mark read -a -likes, buttons, QR codes to read a -likes in stacks) Develop staff -based communication tools that aid in improving library services. • Assess informational brochures and create any for services/materials with multi -steps • Advertisement corner in storytime room for programs • Develop instructions for how to reset pin numbers on own • Develop patron education on reading log feature • Improve low vision materials and partnerships marketing 7