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Parks and Conservation-Packet 11112024CITY OF MUSKEGO PARKS AND CONSERVATION COMMITTEE AGENDA 11 /11 /2024 5:00 PM Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes from the April 17, 2023 Meeting Minutes 04172023.pdf Approval of Minutes from the August 28, 2023 Meeting Minutes 08282023.pdf Approval of Minutes from the May 13, 2024 Meeting Minutes 05132024.pdf NEW BUSINESS Update on Park Vandalism in 2024 Memo to Parks November 2024 - Park Vandalism.pdf be C21 of SKEGO Updates on Parks Capital Projects 2025-2029 Memo to Parks November 2024 - Capital Projects for 2024 2025.pdf 5-Year Capital Projects Request Form 2025-2029 - Park Dedications Rev 7-23-24.pdf Approval of 2025 Athletic Field Usage Policies and Procedures Memo - 2025 Athletic Field Usage Policies and Procedures.pdf DIRECTOR'S REPORT Recreation Manager's Report Rec staff memo November 2024.pdf Conservation Coordinator's Report Conservation Report 11112024.pdf COMMUNICATIONS AND MISCELLANEOUS BUSINESS AUTHORIZED BY LAW 1 ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. Unapproved CITY OF MUSKEGO PARKS AND CONSERVATION COMMITTEE MINUTES ^� C April 17, 2023 5:00 PM M ` SKEGO Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER Chairman Whipple called the meeting to order at 5:01 PM. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Toby Whipple, Terri Boyer, Matthew Bughman, Bill Miller and Barbara Schroeder Also Present: Scott Kroeger, Director of Public Works and Development; Tammy Dunn, Recreation Manager; Tom Zagar, Conservation Coordinator; Adam Trzebiatowski, Planning Manager Absent: Ald. Tom Kapusta and Barbara Erdmann STATEMENT OF PUBLIC NOTICE This meeting was noticed in accordance with open meeting laws. APPROVAL OF MINUTES Approval of Minutes from the December 19, 2022 Meeting Mr. Miller made a motion to Approve the Minutes of December 19, 2022. Ms. Boyer seconded. Motion was approved unanimously. NEW BUSINESS Hrin Rustic Structure Request Mr. Trzebiatowski presented his memo along with photos explaining the sizes and locations of these structures. The Committee and Mr. Trzebiatowski continued to discuss the uses of the property and if it was still a current farm. Mr. Hrin spoke on his behalf stating he's been there for 23 years and he bought it from Wayne Salentine. He's done his best to keep the buildings in good structural condition. Many updates over the last 15 years. The King family is still using the land for cows, one barn and the silos. Mr. Hrin uses the rest of the structures of his personal use. Mr. Bughman made a motion to send the Hrin Rustic Structure through to Plan Commission. Ms. Schroeder seconded. Motion was approved 4-1 (Whipple against). Updates on Parks Capital Projects 2023 3 Director Kroeger stated the two major projects for 2023 are creating a new dog park and replacing the playground at Veterans Memorial Park. He also touched on the full 5-year Capital list. DIRECTOR'S REPORT Recreation Manager's Report Manager Dunn presented her report to the Committee. Conservation Coordinator's Report Mr. Zagar presented his report to the Committee. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Mr. Miller made a motion to adjourn at 5:37 PM. Mr. Bughman seconded. Motion was approved unanimously. Respectfully Submitted, Wendy Fredlund Recording Secretary 4 CITY OF MUSKEGO PARKS AND CONSERVATION COMMITTEE MINUTES ^� C August 28, 2023 5:00 PM M ` SKEGO Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER Chairman Whipple called the meeting to order at 5:03 PM. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Toby Whipple, Terri Boyer, Bill Miller and Barbara Schroeder Also Present: Scott Kroeger, Director of Public Works and Development; Adam Young, Recreation Specialist and Tom Zagar, Conservation Coordinator. Absent: Ald. Tom Kapusta, Matthew Bughman and Barbara Erdmann STATEMENT OF PUBLIC NOTICE This meeting was noticed in accordance with open meeting laws on August 25, 2023. NEW BUSINESS Eagle Scout Kayak Launch Dock Cole Steffens presented his project to the Committee. The project is for a kayak launch on one of the lakes in Muskego. The materials and logistics of the proposal were reviewed with the Committee. The launch is portable and can be used in any lake. Mr. Steffens will build the kayak launch dock and the committee/staff can determine what location it will be installed. Mr. Young stated he and Ryan from DPW have been in talks with Mr. Steffens about this project. The idea was to get the approval from the Committee in order for him to move forward with fundraising and build the Kayak Launch Dock. Mr. Young would then decide on a location and work on the infrastructure in which to attach the dock. Ms. Boyer made a motion to Approve the Eagle Scout Kayak Launch Dock. Ms. Schroeder seconded. Motion was approved unanimously. Muskego Pickleball Discussion Mr. Young gave the Committee an update on pickleball in Muskego. He discussed the history and progression of pickleball including building and renovation of the courts as well as the addition of seating to the complex. The Ambassadorship Program was discussed as well as pickleball offerings and scheduling. Friends of Muskego Pickleball group representatives also presented and made the request for support of accommodating the expansion to between 12- 16 courts through fundraising, grants and City support. Mr. Young and Director Kroeger also 41 joined back in the discussion from a City standpoint about how/what steps would be taken as this project moves forward. Ms. Schroeder made a motion to move forward with Muskego Pickleball ideas for the City. Ms. Boyer seconded. Motion was approved unanimously. Updates on Parks Capital Projects 2023/2024 Director Kroeger discussed the opening of the dog park and utilization as well as the removal of materials from Veterans Memorial Park in preparation for a new playground. Director Kroeger also mentioned that there will be a community build day for the park on September 16, 2023. Director Kroeger also discussed various projects slated for 2024 - 2028. He explained the Committee of the Whole requested some changes. The final approval will go before the Common Council October 10, 2023. The Committee as a whole continued to discuss the future Capital Projects with Director Kroeger. DIRECTOR'S REPORT Recreation Manager's Report Recreation Specialist Adam Young presented Manager Dunn's report to the Committee. Conservation Coordinator's Report Conservation Coordinator Tom Zagar presented his report to the Committee. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Mr. Miller made a motion to adjourn at 6:17 PM. Ms. Boyer seconded. Motion was approved unanimously. Respectfully Submitted, Wendy Fredlund Recording Secretary CITY OF MUSKEGO PARKS AND CONSERVATION COMMITTEE MINUTES ^� C May 13, 2024 5:00 PM M ` SKEGO Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER Chairman Whipple called the meeting to order at 5:15 PM. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL Present: Toby Whipple, Barbara Erdmann, Aid. Robert Hammel and Bill Miller Also Present: Rick Petfalski, Mayor; Scott Kroeger, Director of Public Works and Development; Tammy Dunn, Recreation Manager; Tom Zagar, Conservation Coordinator and Adam Young, Recreation Specialist Absent: Matthew Bughman and Barbara Schroeder STATEMENT OF PUBLIC NOTICE This meeting was noticed in accordance with open meeting laws on May 9, 2024. NEW BUSINESS American Legion Flag Pole at Old Town Hall Upgrades Director Kroeger presented a proposal initiated by the American Legion to complete a project at Old Town Hall flag pole, which includes raising the brick walk to meet the current grade and replace the current bench with a raised seating wall. Renderings were also presented. Mr. Miller made a motion to Approve the American Legion Flag Pole at Old Town Hall Upgrades. Aid. Hammel seconded. Motion was approved unanimously. Veterans Memorial Playground Park Hours Manager Dunn presented a proposal to communicate via signs to the public that the summer Playgrounds Program students will be using the Veterans Memorial Park between 9:30 a.m. to 10:30 a.m. and again from 2:00 p.m. to 3:00 p.m. The hope is to inform/discourage people from coming to the park during those posted hours to allow the over 150 children in the Playground Program the opportunity to use the park. The signage would be up until the end of the Playground Program (August 16, 2024). Discussion took place. Aid. Hammel made a motion to Approve the Veterans Memorial Playground Park Hours. Ms. Erdmann seconded. Motion was approved unanimously. 7 Updates on Parks Capital Projects 2025-2029 Director Kroeger gave update on capital projects for 2024 which include Lions Park pickle ball asphalt replacement, Lee Hubka basketball court fence, Idle Isle boat ramps, Boxhorn dredging and Veterans Park and Old Town Hall LED lights. Capital projects for 2025-2029 were reviewed and input was requested. Projects in 2025 include Park Arthur Field 4, Lake Denoon boat launch, tables and chairs at Old Town Hall and Moorland Park updates. 2026 projects include Veterans Park splash pad and pavilion upgrade. The 2027 project request is for a pickle ball complex. The 2028 projects include Veterans boardwalk, Sandhill Park permanent bathrooms and Manchester Park pavilion updates. This is a first draft of the items and will continue to review. DIRECTOR'S REPORT Recreation Manager's Report Manager Dunn presented her report to the Committee. Conservation Coordinator's Report Mr. Zagar presented his report to the Committee. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Mr. Miller made a motion to adjourn at 5:45 PM. Aid. Hammel seconded. Motion was approved unanimously. Respectfully Submitted, Wendy Fredlund Recording Secretary CITY OF MUSKEGO Staff Report to Parks and Conservation Committee To: Parks and Conservation Committee From: Scott Kroeger, PE, PLS, Public Works and Development Director Subject: Park Vandalism Date: November 11, 2024 The City of Muskego has been dealing with vandalism in the parks. • We have had vandalism to the barn, school, trading post and church which included windows being broken, doors kicked in, plywood being pulled off to gain entry at Veterans Park. Trail cams were installed to catch images of the people doing the damage and few have been identified but we haven't heard anything since then. • We have significant damage to our portable toilets this past year. Several have been tipped over. We had one portable toilet dragged through a park and completely destroyed. • All vandalism has happened after hours or on weekends causing us to pay overtime to DPW staff to secure the buildings. Recommendation for Action by the Committee: No action required Page 1 of 1 9 CITY OF MUSKEGO Staff Report to Parks and Conservation Committee To: Parks and Conservation Committee From: Scott Kroeger, PE, PLS, Public Works and Development Director Subject: Update on Capital Projects 2024/2025 Date: November 11, 2024 The two major City of Muskego Park Projects for 2024 are the following: 1. The Boat Launch replacement project at Idle Isle has been started. The City of Muskego received a $150,000 grant from the WDNR to match city funds. The concrete ramp is planned for replacement in the next couple of weeks. The new asphalt pavement for the north parking lot has been installed to create a one-way loop. In spring the north parking lot will get a fresh seal coat with new pavement markings. The park is closed right now while this work is taking place. 2. Boxhorn boat launch is scheduled for dredging work starting in November/December 2024. All the WDNR permits are in place. Capital Projects for the Parks 2025-2029 1 attached our Capital Projects 2025-2029 that went in front of the Committee of the Whole in July 2024. The entire budget passed at Common Council on Tuesday October 22, 2024. For 2025, the major park project is turfing of field #4 at Park Arthur. Common Council gave us the authority to start this work early for cost saving measures and having the field ready for 2025. Recommendation for Action by the Committee: No action required Page 1 of 1 10 CITY OF MUSKEGO, WISCONSIN PARK DEDICATION SPECIAL REVENUE PROGRAM FUND DETAILED PROJECT LISTING PROJECT NAME LOCATION AND DESCRIPTION ACCOUNT # AMOUNT TOTAL 2025 2026 2027 2028 2029 EXPENDITURE SCHEDULE All Fields (Baseball, Rugby, Soccer, Football) Baseball: Park Arthur Field Turf Care Field 1, 2, and 3 Baseball: Park Arthur Field 4 Turf (Donation to City $400,000) Baseball: Park Arthur Field 4 Safety Improvements Baseball: Hom Field safety improvements Baseball: Jensen Field safety improvements Baseball: Kurth Field safety improvements Baseball: Denoon Field safety improvements Baseball: Bluhm Field safety improvements Rugby Field: Bluhm Safety Improvements Soccer Field: Safety Improvements Football Field: Safety Improvements West Park Arthur Developed $27,000 $3,000 $9,000 $3,000 $9,000 $3,000 $950,000 $950,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $35,000 $7,000 $7,000 $7,OOOT $7,000 $7,000 $15,000 $3,000 $3,000 $3,000 $3,000 $3,000 $22,500 $4,500 $4,500 $4,500 $4,500 $4,500 $20,000 $4,000 $4,000 $4,000 $4,000 $4,000 $45,000 $9,000 $9,000 $9,000 $9,000 $9,000 $5,000 $0 $2,500 $0 $2,500 $0 $10,000 $0 $5,000 $0 $5,000 $0 $10,000 $0 $5,000 $0 $5,000 $0 $2,900,000 $0 $0 $0 $0 $2,900,000 Splash Pad Veterans Park (Splash Pad and Pavilion upgrades) $750,000 $0 $750,000 $0 $0 $0 Parks - Tennis Court/Pickle Court/Basketball Moorland Park - Pickleball Complex (Donation to City $500,000) $1,000,000 $0 $0 $1,000,000 $0 $0 Dog Park Yearly Maintenance $10,000 $2,000 $2,000 $2,000 $2,000 $2,000 Playground Sets Bluhm (New Playground Set) Misc. Playground replacement equipment Wood chips for all playgrounds $90,000 $0 $0 $90,000 $0 $0 $50,000 $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 $10,000 $10,000 $10,000 $10,000 $10,000 Boat Ramps Lake Denoon Boat Launch $150,000 $15,000 $135,000 $0 $0 $0 Future Trails Veterans Boardwalk $100,000 $0 $0 $0 $100,000 $0 Park Structures and Lots SandHill Park - Permanent Bathrooms Moorland Park - Pavilion with Bathrooms (water and sewer hookup) Kurth Park - seating and shade by playground Manchester Park - Pavilion by playground Idle Isle - Heat Bathrooms Kurth - Heat Bathrooms Old Town Hall (New Tables and Chairs to be used by Rec. Program and Historical Society) Replacement of rental Kayaks and Paddle boards $85,000 $0 $0 $0 $85,000 $0 $250,000 $0 $0 $250,000 $0 $0 $25,000 $0 $0 $0 $25,000 $0 $150,000 $0 $0 $0 $150,000 $0 $50,000 $0 $0 $0 $50,000 $0 $50,000 $0 $0 $0 $50,000 $0 $15,000 $15,000 $0 $0 $0 $0 $15,000 $15,000 $0 $0 $0 $0 Lake Access Points None $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $6,879,500 $1,047,500 $956,000 $1,392,500 $531,000 $2,952,500 GO Borrowing Park Dedication (Landfill Funds) Park Improvements (Subdivider Fees) Other Source - Sports Organizations TOTAL FUNDING SOURCE FUNDING SOURCE 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CITY OF MUSKEGO Staff Report to Parks and Recreation Board To: Parks and Conservation Committee From: Tammy Dunn, Recreation Manager Subject: Athletic Field Usage Policies and Procedures & Park Arthur Tournament Application Date: November 4, 2024 This policy that was updated in 2022 to re -structure fees, add field maintenance costs and make general changes to the policy. It also included the changes to reflect the turfing of Park Arthur fields 1-2-3. With Park Arthur field #4 now turfed, the policy and procedures form must again be changed to include this field with the others for fee charges. Attached is the updated policy with the suggested field use categories, modified usage fees for turf and non -turfed fields games and/or practices, inclusion of all tournament requests/costs into this policy and general policy changes. All proposed changes are listed in red. Please note, there is no proposed fee increase for 2025 other than now charging the turf field fee for Park Arthur 4. Requested action — Committee approval on new policy. Once approved new policy will move on to Finance Committee for approval of fees. Page 1 of 10 12 CITY OF MUSKEGO — RECREATION DEPARTMENT 2025 ATHLETIC FACILITY REQUEST & POLICY League Director: Full Address: Cell Phone Percentage Muskego residents in program: Email: BASEBALL/SOFTBALL FIELD(S) LOCATION: (*90'-base pegs available): PLEASE CHECK REQUESTED FACILITIES Traditional Ballfield — Dirt infield/Grass outfield NO LIGHTS Traditional Hardball field with raised mound/grass infield Non-traditional Ballfield — LIGHTS Turfed infield/grass outfield Bluhm Farm I Kurth Park Horn Park* Park Arthur #1 Bluhm Farm II I Jensen Park I Park Arthur #2 Bluhm Farm III Denoon Park* Park Arthur #3 Bluhm Farm IV Park Arthur #4* Hardball SOCCER FIELD(S) LOCATION: Denoon (UPPER -roadside) Kurth Park (MIDDLE) Manchester Hill Denoon (MIDDLE -school) Kurth Park (NORTH -tennis) Moorland (EAST -skateboard side) Kurth Park (SOUTH -Woods Rd) Moorland (WEST -playground side) FOOTBALL/RUGBY FIELD LOCATION: Bluhm Park Date(s) of Requested Use: Season Start: Season End: Game Time: From to **Park hours: no use before 8AM and completely off fields by 10PM Maintenance requested Equipment needs **City does not provide bases for ballfields except for Park Arthur 1-2-3-4. Soccer goals are property of Muskego Kickers. Rugby end goals property of Muskego Rugby 1 agree to abide by the rules, regulations, and policies as set forth by the Parks and Conservation Committee. In consideration of the foregoing, 1, for myself, my heirs, assigns, beneficiaries and personal representatives, waiver and release any and all rights and claims for damages 1 or my child may have against the City of Muskego and all agents and persons acting for and on behalf of all entities as a result of my participation in any activity sponsored by these groups. 1 have read through the Insurance Requirements section and understand that 1 may not start use of City of Muskego facilities until the appropriate paperwork has been submitted. Applicant's Signature Approved Disapproved Current Insurance Forms on file: ❑Yes ❑No Application Received: Field Usage Fee: $ Maintenance Fee: $_ AMOUNT COLLECTED: $ Date: Note all reasons for withholding any refund or deposit : Date Authorized Signatory, Recreation Department Total Useage Fees: Security Deposit: $ Lights: $ CK Cash By 13 CITY OF MUSKEGO PARKS & RECREATION ATHLETIC FIELD USAGE POLICIES AND PROCEDURES Please be sure to read all sections, as this document is revised annually. Every league/coach is accountable and responsible to abide by these policies/procedures. Category Levels for Field Usage • Category I —Recreation Department. Adult/Youth Programs (e.g., instructional classes, adult men's & women's leagues) offered and administered by the Recreation Department. • Category II—Muskego-based Youth Leagues. Those organizations that retain no less than a 100% residency rate and are league based within Muskego city limits (e.g., Muskego Athletic Association, Muskego Warriors Football, Muskego Kickers Soccer). To be qualified for this category, each team participating in a game/scrimmage must be made up of 100% Muskego residents. • Category/1/ — Muskego/Norway School District Athletic and School Programs. Those activities/teams that function under the jurisdiction of the MNSD and use city fields and facilities for their practices, games and special events. • Category IV—Non-Muskego-based Traveling Leagues, Adult/Youth. Those organizations that retain less than a 75% residency rate and organization may or may not be based within Muskego city limits (e.g. Leagues: Muskego Warriors baseball/football, Muskego Storm (boys/girls), Muskego Rebels, Muskego Raiders, Kickers Traveling Teams, Boys and Girls Rugby, etc.) as well as Milwaukee/Waukesha area traveling teams. This category includes teams who are 75% Muskego resident competing against teams of non-residents. Insurance Requirements are mandatory for all Category 11, IV organizations Organization shall, at its expense, obtain and carry comprehensive general liability insurance with combined single limits of at least One Million Dollars ($1,000,000.00) for one person and at least Two Million Dollars ($2,000,000.00) per occurrence, and at least One Million Dollars ($1,000,000.00) for damage to rented premises (or such higher amounts as the City shall from time to time deem reasonable). Such policy shall cover the Organization and the City and its agents, employees, and officials. A Certificate of Insurance shall be furnished to the City upon execution of this Agreement, along with Endorsements to the policy for the following: 1. Thirty (30) day notice of cancellation. 2. Waiver of subrogation. 3. Naming the City as an additional insured. 4. Stating that the Organization's insurance is primary. Each such policy shall provide that no act or default of any person other than the City or its agents shall render the policy void as to the City or effect the City's right to recover thereon. 14 Fees and Charges a. Current Charges in Relation to Category Category I —Program fee charged directly to participants/teams Category II —Exempt from field usage charge for most parks for standard park use. Field fees to be assessed for use of Park Arthur turfed fields #1-2-3-4. Category III —Field usage fee & maintenance may be assessed based on exclusive use. Category IV —Field usage fee to be assessed. Light fees and maintenance fees to be assessed. Fees are different for traditional fields vs. turf field. b. Field Usage Fees 1. Field usage fees allow for "exclusive use" of the reserved athletic field. 2. PRACTICES - Team practice requests must follow the established guidelines of the Recreation Department utilizing the online software and can be no longer than 1.5 hours in length. a. Field usage fees are not charged for practices held on the fields at: Bluhm, Denoon, Horn, Jensen, Kurth, Lions, Manchester, Moorland, Schmidt and Veterans Park. b. Field usage fees ARE charged for practices at the turfed fields of Park Arthur fields #1, #2, #3, #4. Practices 1.5 hours length from start to finish of practice time - Resident ($100/field/date) Non-resident ($150/field/date) 3. Field usage fees do not include bases, nets, or other equipment needs. However, Park Arthur fields #1, #2, #3, #4 bases are provided and set at requested distances by City Turf Manager. 4. GAMES -Daily Usage for Category Level II, III IV: a. Category II - A meeting will be held at the beginning of the school year with the district staff to discuss field use and outline field use and anticipated maintenance/restoration needs. If maintenance is needed, cost sharing will be applied for those maintenance items. b. Field usage fees for up to 3 hours on the fields at: Bluhm, Denoon, Horn, Jensen, Kurth, Lions, Manchester, Moorland, Schmidt and Veterans Park. i. Youth/Adult Organization- Resident($20.00/field/date) Non-resident ($40.00/field/date) c. Field usage fees for games at the turfed fields of Park Arthur fields #1, #2, #3, #4. i. Games 2 hours from start to finish (includes warm-up time) 1. Resident ($100/field/date) Non-resident ($250/field/date) 5. Daily Usage (MORE than 3 % hours of field use, typically double header games and all -day tournaments) regardless of Category Level. a. Field usage fees for the fields at: Bluhm, Denoon, Horn, Jensen, Kurth, Lions, Manchester, Moorland, Schmidt and Veterans Park. i. Youth/Adult Organization- Resident($50.00/field/date) Non-resident ($100.00/field/date) b. Field usage fees for the turfed fields of Park Arthur fields #1, #2, #3, #4. Page 5 of 10 15 i. Residents $250/field/date ii. Non-residents $500/field/date 6. Security Deposits: a. Season Deposit - $750 deposit for any organization using the turfed fields at Park Arthur #1, #2, #3, #4. Deposit will be used to repair any damage to field, turf cleaning/sanitizing, man-hours for upkeep, base replacement, etc. Deposit to be returned after the season -end inspection of the fields if not needed to pay for repairs. Maintenance Fees For the fields at: Bluhm, Denoon, Horn, Jensen, Kurth, Lions, Manchester, Moorland, Schmidt and Veterans Park, each organization utilizing these fields must provide to the City an insured business, the Organization has secured, that will provide field game prep/maintenance for approval by the City. Maintenance specifications will be provided to each insured field crew and must be followed for all prep of City fields. City will take drone photos of each field the first week of each month and report back to the user groups utilizing those fields of any damages and repairs that must be performed at the expense of the leagues using those fields. Fields cannot be maintained/prepped by parents of the organization and must only be done by trained and insured individuals. The City will provide all maintenance and field prep for the turfed fields at Park Arthur #1, #2, #3, #4. Soccer/Open Fields that require a special set-up or special mowing prior to the event will be assessed a maintenance fee of $100.00. Requests for special set-up/maintenance must be made at least 2 weeks in advance of event. d. Lights and Shed/Storage Usage 1. All keys are the property of the City of Muskego and will not be duplicated. 2. A key deposit of $25.00/key will be required should you request the use of the complex storage facilities. Key deposits will be retained should the key be lost. Also, you will be held responsible for any other expenses resulting from the loss of the key as the Department of Public Works and the Recreation Department feels necessary, such as lock changes, etc. a. For baseball/soccer/football leagues, there will be only one key per facility issued to each league. If it becomes necessary for the department to have additional keys made to fulfill a request for additional keys, the individual/league/organization will be assessed this additional incurred expense to the department. The key(s) must be turned into the department at the end of the season and are the property of the City of Muskego. Failure to return the key(s) will result in loss of the key deposit and could result in additional charges if it is felt by the department that the facility needs Page 6 of 10 16 to be rekeyed because of the lack of return of the key(s). Loss of future use could be penalized, also. 3. Any individual/league/organization will assume responsibility for the securing of the shed/storage facility. Theft, vandalism, etc. which occurs due to the lack of properly securing the facility at the completion of the event will be the responsibility of said individual/league/organization. Restitution, as determined by the Department of Public Works and the Recreation Department, will be the responsibility of the individual/league/organization. e. Baseball/Softball/Kickball Tournaments 1. Tournaments using City of Muskego fields may be scheduled beginning May 1 for fields at: Bluhm, Denoon, Horn, Jensen, Kurth, Lions, Manchester, Moorland, Schmidt and Veterans Park. Tournaments using the turfed fields at Park Arthur #1, #2, #3, #4 may be able to start in April, weather dependent. There is a separate tournament form for use of Park Arthur fields which is all inclusive (includes shelters/concessions/garbage). 2. Tournaments will incur a $100/tournament fee for dumpster use, if selling concessions at the tournament at any fields other than Park Arthur #1-2-3-4. 3. If tournament takes place outside of normal months parks bathrooms are open (May 1- September 30) an additional charge of $100/day will be added for special cleaning of the restrooms. Will only be assessed for field use in the months of April and October when restrooms are typically closed. Park Arthur bathrooms are open year round. 4. Open air shelters at can be used for concession sales at a cost of $150/day per shelter for any park outside of Park Arthur. General Rules and Regulations User must be a City of Muskego civic organization, team, school or individual. Non-resident organizations must be approved prior to use and will pay non-resident fees. All usage must be subject to approval by the Recreation Department and/or Parks and Conservation Committee as needed. Daily events must conclude by 10:00 P.M. unless an extension is granted by the Recreation Department. All event attendees must have exited the park no later than 10:15PM. • The user/applicant is responsible for the general clean up (dugouts, athletic field areas) and also parking and crowd control on the grounds as determined by the field maintenance division. City staff is not responsible for this clean up. If City staff are required to clean the area the following day for a game or tournament, the individual/league/organization will be charged a $100.00 maintenance fee and could determine future use of the facilities. Page 7 of 10 `rl • All distributed keys are the property of the City of Muskego. No duplication of keys is permitted. Anyone caught duplicating keys will lose their field privileges and pay the cost to re - key facilities. Field/facility security is important to us all. • Parking on the grass at any park facility is strictly prohibited unless the Parks and Conservation Committee gives special approval. It is the organizations responsibility to make sure all guests of your events know that parking on grass is not allowed. Sample Costs for use of Park Arthur fields #1, #2, #3, #4 Field Cost Sample for planning purposes only. Full costs will be determined at the time of submission of application and can include security deposits, shelter rentals, dumpster use and staffing if necessary. 2025 FIELD COSTS GAME ONLY USE COST per field RESIDENT 100% Muskego Teams PER FIELD / PER DATE $100/date NON-RESIDENT 75% Muskego Teams PER FIELD / PER DATE $100/date Non-resident League Teams PER GAME / PER DATE i.e. double headers cost $500 $2S0/game 1.5 hour PRACTICE ONLY USE ON PARK ARTHUR #1, #2, #3, #4 Cost per date/per field PRACTICES Resident Team $100.00 PRACTICES Non -Resident Team $150.00 Mill Valley Complex Lights Usage Adopted by the Parks & Recreation Board 2120184, Fees and Charges Adopted by the Parks and Recreation Board 1121185 Adopted by the Parks and Recreation Board 3114188, Policy Revision Approved and Adopted by the Parks and Recreation Board 5111192 *Revised by Director Craig Anderson 11/17106, 10120108, 1012109, 8110110, 1/26/12, 10/2/12, 10123114 *Revised by Recreation Manager Tammy Dunn 11111115, 1211116 Policy Revision Approved and Adopted by the Parks and Conservation Committee 4118 Policy Revision Approved and Adopted by the Parks and Conservation Committee 10121 & Finance & Council 11121 Policy Revision Approved and Adopted by Finance & Common Council 119/24 Policy Revision Approved and Adopted by Finance & Common Council xx/xx/xx Page 8 of 10 18 CITY OF MUSKEGO — RECREATION DEPARTMENT PARK ARTHUR TOURNAMENT APPLICATION 2025 Tournament Dates: (ONE FORM PER TOURNY) Tournament Director/Sponsor: Address (Street) Cell Phone: Percentage Muskego teams in tournament: BASEBALL/SOFTBALL FIELD(S) LOCATION: Email: (City/State/Zip Code) Hardball field with raised mound turfed infield/grass outfield Turfed infield/grass outfield Base pegs at 60', 65', 70', 90' (with lights) Base pegs at 60', 65', 70' (With lights) Park Arthur #4 (Lights) Park Arthur #1 Park Arthur #2 Park Arthur #3 Field set-ups: (please provide a full game schedule no later than 12PM the Monday prior to the tournament) Basepath: Pitching Rubber: Pitching Circle: City will provide game day staff who will set-up the fields to these diminsions and provide bases/pitching rubber. Staff will remain on site to make field changes as requested by the Tournament Director. No teams will be allowed to change field set-up, only City Staff. ALL game cancellations for weather (rain, lightening, thunder) will be made by the Head Umpire and the Tournament Director. The City will only call games when damage to the outfield due to heavy rains is imminent. Field Use Fees: A non-refundable deposit of 20% will be required to hold your tournament date. Payment in full for your tournament will be due 30 days before the event. All inclusive fees include: 4 turfed fields, 2 shelters, concession stand, and dumpster 2 days (Sat./Sun.) $4,000 3 days (Fri./Sat./Sun.) $6,000 4 days (Thur./Fri./Sat./Sun.) $8,000 There is a reduced field fee for Muskego based programs, where 75% of the teams roster are Muskego residents, and who are also contributing to field improvements each season. That fee schedule is: 2 days (Sat./Sun.) $2,250 3 days (Fri./Sat./Sun.) $3,300 4 days (Thur./Fri./Sat./Sun.) $4,250 1 agree to abide by the rules, regulations, and policies as set forth by the Department and the Parks and Conservation Committee. In consideration of the foregoing, 1, for myself, my heirs, assigns, beneficiaries and personal representatives, waiver and release any and all rights and claims for damages 1 or my child may have against the City of Muskego and all agents and persons acting for and on behalf of all entities as a result of my participation in any activity sponsored by these groups. Sponsoring Agent Approved Disapproved Current Insurance Forms on file: ❑Yes ❑No Application Received: Date Authorized Signatory, Recreation Department 20 % Non-refundable Deposit Received: Field Usage Fees: $ Security Deposit: AMOUNT COLLECTED: S Date: CK Supervision Fees: Cash By. 19 PARK ARTHUR TOURNAMENT POLICY Rules & Regulations A. All tournament requests must be approved by DPW & Recreation Department staff with consent from the Parks & Conservation Committee when necessary. Application must be received 60 days before tournament. Resident status for tournament request will be used if 75% of the teams participating are from Muskego. This will be determined by final payment. B. A local team must be eligible to participate in the tournament held on City fields. C. The sponsor is responsible for the general clean-up and also parking and crowd control on the grounds as determined by DPW staff. D. Daily tournament operation must conclude by 10:00 p.m. unless an extension is granted by the Parks and Conservation Committee. Last game cannot start past 8:30PM. Lights will be turned off by field staff at 10:15PM. E. Tournaments may only be scheduled from April 1 through November 1 depending on outfield conditions. F. Insurance Requirements, MANDATORY Organization shall, at its expense, obtain and carry comprehensive general liability insurance with combined single limits of at least One Million Dollars ($1,000,000.00) for one person and at least Two Million Dollars ($2,000,000.00) per occurrence, and at least One Million Dollars ($1,000,000.00) for damage to rented premises (or such higher amounts as the City shall from time to time deem reasonable). Such policy shall cover the Organization and the City and its agents, employees, and officials. A Certificate of Insurance shall be furnished to the City upon execution of this Agreement, along with Endorsements to the policy for the following: 1. Thirty (30) day notice of cancellation. 2. Waiver of subrogation. 3. Naming the City as an additional insured. 4. Stating that the Organization's insurance is primary. Each such policy shall provide that no act or default of any person other than the City or its agents shall render the policy void as to the City or effect the City's right to recover thereon. Fees and Charges A. Field Usage Fee: 7. All inclusive field usage fees include: a. 3 lighted turf ballfields with base pegs at 60', 65', 70' and pitching rubbers at: 40',43',46',50' b. 1 lighted turf hardball field with raised mound and 90' base pegs (can be converted to 60', 65', 70' and pitching rubbers at: 40',43',46',50' for an additional fee and with advance notice) c. Large open air shelter w/seating & Concession area (serving windows, sinks, fridge and storage) d. Small open air shelter by fields for first aid station and officials center e. Dumpster for concession trash 8. Field usage fees are non-negiotable and include all listed above (fee reduced for Muskego based programs): a. 2 days (Sat./Sun.) $4,000.00 b. 3 days (Fri./Sat./Sun.) $6,000.00 c. 4 days (Thur./Fri./Sat./Sun.) $8,000.00 Page 10 of 10 20 9. Security Deposit (separate payment to be held until after tournament): a. $500/tournament, in addition to any other usage fees applied for the tournament event. b. To be refunded partially or totally upon inspection of the grounds after the tournament. 10. Game Day Field Maintenance will be provided by City's Turf Manager. City will set-up each field at the desired basepath/pitching as provided by tournament director. Turf Manager will do all field re -sets and will be on site to help with issues that may arise. If Park Arthur Field 4 is to be used for a smaller game field and mound moved, there will be an additional fee of $1,000 which covers the removing of the mound the day before games are played and re -set the day after games end. Moving of mound will require 4 DPW staff to safely remove and store mound. 11. When using the concession area of Park Arthur shelter, you must have a concession manager who will ensure the electrical map for the concession area is being followed. Only approved AMP items may be plugged into each designated outlet. If fuses are blown due to not following this electrical map, there will be an electrical re -set fee of $25 each time the fuse is reset during your event. This concessions manager must be on site during the tournament. 12. Cancellations & Refund Policy: a. No refunds will be issued at anytime after final payment. In the event a team needs to cancel, Muskego Recreation will hold a credit to a future event if notice of cancellation is given at least 2 weeks prior to the event. b. In the event a tournament is cancelled for any reason or shortened due to weather, Muskego Recreation will issue credit as follows (3 or 4 game guarantee tourney)... i. If 0 games are played, you will receive 100% credit towards a future Tournament ii. If 1 game is played, you will receive 50% credit towards a future Tournament iii. If a 2nd game is started, you will receive 25% credit towards a future Tournament iv. If 2 or more games are completed, there will be no credit issued. Please note, reserving organizations are not allowed to charge parking or entrance fees for their events hosted at Park Arthur. Public park must remain open and available for City reisdents to access the parks walking trails and other amenities. Groups found to be violating this policy, can be subject to immediate termination of their tournament and barred from future tournament requests. Adopted by the Parks and Recreation Board 1121185. Revised and adopted by the Parks and Recreation Board 9113183. Revised by Tammy Dunn, Recreation Manager 1213115, 12110119, 1217121, 11122122 Policy Revision Approved and Adopted by Finance & Common Council 119124 Policy Revision Approved and Adopted by Finance & Common Council xx/xx/xx Page 11 of 10 21 CITY OF MUSKEGO Staff Report to Parks & Conservation Committee November 11, 2024 To: Parks & Conservation Committee From: Tammy Dunn, Recreation Manager Subject: Recreation Program Miscellaneous Updates Date: November 4, 2024 Please find the following items in relation to various recreation programs/activities in the city. Such items don't require committee action but can certainly be discussed during the Miscellaneous Business portion of the meeting. • It has been a busy year for the Recreation Department! Here are some important highlights: A. Summer Camp - For our all -day playground program which runs from 8AM-5PM Monday through Friday for the 10 weeks after school lets out, we had 90 kids signed at our Old Town Hall location and 91 kids signed up at our Veterans Park location. 36 children exercised the early camp option of 7:30AM-8AM and 17 the late camp option of 5-5:30PM. We again offered our one -week camp option at a higher cost and had 83 enrollments at the Old Town Hall site and 61 enrollments at the Veterans Park site. That program alone brings in $155,000 in revenue. Expenses for this program are just staffing, camp shirts and miscellaneous supplies. Staffing was just over $56,000 and all other expenses were just under $3750. Bringing the net revenue for this one program to $95,000. New this year we also added a program called Counselors -in -Training for kids ages 13-15 to learn how to be future employees of the camp program. They paid for training and then also to attend camp each week which included on the job training and skill building. That program brought in an additional $5475 in revenue and had less than $200 expenses as all training was done by Tammy and Head Camp Staff. B. This year our Parks have have had 133 paid private rentals and 4 library events, 5 cross country events, 12 tournaments, 1 cyclocross bike race, 5 community wide events, bringing total reservations to 160 rentals our office facilitated. That was $12,747 in park shelter rental fees. C. Our Sports Fields (open grass areas and sports courts) have had 353 scheduled uses for things like practices/games for rugby, lacrosse, soccer, basketball, football and community events. This has brought in $1880 as per our facility use policy we do not charge for field uses for practices or if the games are 2 Muskego teams playing each other. These areas include Bluhm, Denoon, Jensen/Lee Hubka, Kurth, Lions, Manchester Hill, Moorland and Veterans Memorial. D. Our Baseball/Softball Fields had 608 scheduled uses for games/practices and hosted 11 tournaments. Fees for the non -turfed fields at Bluhm, Denoon, Horn, Jensen, Kurth and Park Arthur brought in $5,230. The turfed fields of Park Arthur brought in $11,050 for games and paid practices and $49,725 for tournaments. That puts the total for Park Arthur turf revenue at $60,725 which meets our projected annual revenue which goes into a revolving account to be used for turf replacement in 10 years. For Idle Isle, we sold 121 season parking passes for $2,545. We had $17,000 in concession sales which includes food items, bait, and kayak/paddle board rentals. The 2 pay stations are very successful with very minimal issues and help collect revenue easily for park users. Revenue brought in through those 0+ pay stations $60,142 for the year to date which is broken down in $25,380 for the $5 daily parking fee and $34,762 for daily launch fees. For Seasonal Boat Launch Passes we sold 192 passes to Senior Residents and 312 to Residents under 60 and Non -Residents. That is a total of $21,863 in boat launch passes to date. G. Recreation programs for 2024 areas follows: 1. Winter/Spring— 51 subjects offered with 145 sessions with a total of 981 students enrolled 2. Summer- 105 subjects offered with 236 sessions with a total of 1,129 students enrolled 3. Fall-105 subjects offered with 185 sessions with a total of 866 students Grand total — 261 subjects offered with 827 sessions serving 2,976 individual students attending H. As of 10/31/2024 we brought in a total revenue of $512,305.29 to date. Of that, $131,885.50 was for park related items (conservation classes, donations, Idle Isle sales, Park Arthur use fees, park rentals, portable toilet rentals, and season passes). $380,419.79 was directly for recreation class enrollment fees. We still have 1 registration period this year, Winter/Spring 2025 which starts December 3rd. We anticipate a great winter/spring registration with the return of some missing preschool programs due to Ms. Karen's health improving, kids cooking, expanded adult dance and day trips. For 2024 to be more green and environmentally friendly, we switched to the digital format of our guide with a small number being printed for pick up. This has been very successful and we have saved us over $10,000 in printing and postage. We have not seen any decrease in enrollment with the guide not being mailed. For 2025 we are looking forward to the expansion of community wide programming with family events and activities to get families into the parks and provide low cost activities to them to enjoy. These new opportunities are being created by Meghan Ireland who joined our team in the spring as our Community Engagement Coordinator. 23 Financial Activity GL Summary Report Payments From 01/01/2024 To 11/04/2024 SALES REVENUE ACCOUNTS Account Paid Adj Disc Total Athletics/Outdoors Rec Fees 100.05.72.13.4318 166,929.63 239.06 119.00 167,287.69 Athletics/Outdoors Tax Fees 100.05.72.13.4320 7,270.00 210.00 0.00 7,480.00 Conservation Rev Misc Donation 215.06.00.00.4542 650.00 0.00 0.00 650.00 Credit from Account Credit from Account -16,707.00 0.00 0.00 -16,707.00 Credit to Customer Credit to Customer 18,640.56 20.00 0.00 18,660.56 Donations 202.08.94.74.4552 400.00 0.00 0.00 400.00 Idle Isle Sales 100.05.72.19.4320 19,620.00 0.00 0.00 19,620.00 Park Arthur Use Fees 202.08.94.74.4540 66,775.00 0.00 0.00 66,775.00 Park Rental Taxable 100.05.72.02.4317 22,115.50 0.00 25.00 22,140.50 Portable Toilet Rentals 100.04.51.11.5820 525.00 0.00 0.00 525.00 Safety Recreation Fees 100.05.72.14.4318 6,480.00 0.00 0.00 6,480.00 Season Passes Taxable 100.05.72.02.4314 21,800.00 0.00 0.00 21,800.00 Short -Term Child Regular 100.05.72.16.4318 178,134.10 832.90 120.00 179,087.00 Short -Term Child Taxable 100.05.72.16.4320 10,356.00 0.00 0.00 10,356.00 Varied Interest & Arts Regular 100.05.72.18.4318 9,156.50 7.50 0.00 9,164.00 Varied Interest & Arts Taxable 100.05.72.18.4320 160.00 0.00 0.00 160.00 512,305.29 1,309.46 264.00 513,878.75 PAYMENT ACCOUNTS Account Paid Adj Disc Total Adjustments ADJUSTMENTS 0.00 1,309.46 25.00 1,334.46 Cash/Checks Cash 78,319.75 0.00 0.00 78,319.75 Credit Card Credit Card 451,565.75 0.00 0.00 451,565.75 Financial Aid 505.00.00.00.2624 0.00 0.00 239.00 239.00 Refund Check Refund Check -492.90 0.00 0.00 -492.90 Refund Credit Card Refund Credit Card -17,087.31 0.00 0.00 -17,087.31 512,305.29 1,309.46 264.00 513,878.75 MANAGER 11/04/24 12:31:27 PM City of Muskego Page:24 Memo To: Parks and Conservation Committee From: Tom Zagar CC: Scott Kroeger, Tammy Dunn, Adam Trzebiatowski, Ryan Beilfuss Date: November 4, 2024 Re: Conservation Coordinator Update Highlights of recent conservation projects: • Control of invasive herbaceous plant species was the bulk of the work at our conservation sites this past summer. Efforts to treat and remove Wild Parsnip at Badertscher Preserve have proven successful in drastically reducing its invasion. For other species we merely hope to hold the line. Giant reed grass (Phragmites australis) is spreading throughout the community and has been found in most conservation sites. We seek to snuff it out when we find it growing, because if left unchecked, it can quickly develop into large colonies that canopy -over and displace native vegetation. Other herbaceous plants we battled included Dame's rocket, Common/Cutleaf teasel, and Canada thistle. • As fall and winter approaches we begin to work on controlling invasive woody plants: Buckthorn, Honeysuckle, Multiflora rose, Autumn olive. Considerable efforts are underway at Bluhm Park's oak woodlands as well as at Badertscher Preserve. • Pruning was conducted on park trees this fall and contractors will prune street trees on Janesville and Moorland Road later this fall/winter. Pruning promotes healthier form and facilitates overhead clearance for traffic and pedestrians. • Conservation Coordinator led a prescribed burn training class for The Prairie Enthusiasts at the Menomonee Valley Urban Ecology Center. Past trainees from this program have been extremely valuable in volunteering to assist in safely conducting prescribed burns in Muskego. • GPS tracking devices were fitted on three Osprey fledglings to follow their local movements as well as their migration journey to Central America. Through the recreation program citizens joined in the osprey banding and GPS telemetry fitting of the birds. Program fees and donations largely defrayed the cost of telemetry equipment. In particular we are grateful to Muskego Kiwanis for fully supporting the cost of one bird which was named Kiwi. The birds have been tracked to Florida and Dominican Republic. Their movement data is transmitted via cellular service and it has been several weeks since we've had any updates. It is very likely that they are now in Central or South America and away from cell towers 25 • Through a capital budget project, additional and updated signage is being placed at conservation sites in Muskego. This includes hiking and wayfinding signs, interpretive signs and replacement of the signboard on the Engel Conservation Area monument sign. Glenda Holm of Muskego Kiwanis holds Kiwi, a female Osprey nestling fitted with a GPS transmitter. • Page 2 26 e O 71302D241216: AM �► � [1Y1t�L1 m .. rf Goo 0 V � � w slz3rzoza 4:14:20 P + QvQM� r tog Q4125120C��: 1_4.22 PM' . 91220422'PM C9;19i202�:Q21 PM ftr..Tl1 ;TII-vM1 °�A7 912Q(202_4 3371iA� J`}rq ,� ,iDlt12024�10,D2:09 PM r i r 9i23L0243,37:47 PM Y2400243'. 37:51 PM :n..tlllb V"9912512024 3:37 46 PM 9f2812024 3:33:15 PM �1.2. � ELF FPs'Sli� ©Aetoao r 1 OW20243'.3640 PM tviz4�a4/ r • •r a' . mum;, ,�„ ���+:� • @=jj= • Movements of Kiwi (yellow), Rico (red), and Cole (blue). -ff. Cq W MUSKEGO DECAL LOGO 24" Engel Conservation Area sign to be placed on the existing masonry foundation. • Page 3 27