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FCM.2024.07.23 ApprCITY OF MUSKEGO FINANCE COMMITTEE MINUTES July 23, 2024 5:00 PM Muskego City Hall, CALL TO ORDER W182 S8200 Racine Avenue Mayor Petfalski called the meeting to order at 5:00 pm. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL \ Se C4 e! SKEGO APPROVED Present: Mayor Petfalski, Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Also Present: Alderpersons Hammel, Decker, Schwer, Kubacki; City Attorney Warchol, Public Works and Development Director Kroeger, Finance & Administrative Director Mueller, Assistant Finance & Administrative Director Mustapich, Public Works Superintendent Beilfuss, Utilities Superintendent Bourdo, Recreation Program Manager Dunn, Information Technologies Director Loudon, Muskego Public Library Director Larson, Lead Planner Trzebiatowski, Recreation Specialist Young, and City Clerk Roller PUBLIC MEETING NOTICE City Clerk Roller stated that the meeting was noticed in accordance with the open meeting law on Friday, July 19, 2024. APPROVAL OF MINUTES Finance Committee Meeting Minutes - June 25, 2024 FCM.2024.06.25 DRAFT.docx Moved by Alderperson Madden; seconded by Alderperson Wolfe to Approve. Motion Passed Unanimously: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None 2023 AUDIT PRESENTATION Audit Presentation Ms. Wendy Unger, partner with Baker Tilly, went over the audit process. They select a team, develop an audit plan specific to City, review and test internal controls and compliance with laws and regulations, test year-end account balances, and review draft financial statements prepared by management. Baker Tilly provided a clean unmodified opinion: highest level of assurance which can be obtained from Baker Tilley and consistent with types of past opinions City of Muskego has received in the past and a very positive conclusion from an audit perspective. Ms. Unger stated she was very happy to note that there were no material weaknesses with the control structure, operating environment, and risk assessment from an audit perspective; very positive. The City of Muskego has a policy requiring fund balance to be equal to or more than 17% of the general fund subsequent year operating budget within the Fund Budget. The City ended the year with over $8 million in the general fund, which is at 46%; well in compliance within Muskego's policy with additional reserves for working capital. Overall a very positive year for the City. Finance Committee Minutes — July 23, 2024 Page 12 LICENSE APPROVALS Recommend Approval of "Class B" Liquor License for 3777 Kearns Krossing, West Bend WI 53098 (dba Bushy's) located at S67W14831 Janesville Rd Moved by Alderperson Madden; seconded by Alderperson Schroeder to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of "Class B" Liquor License for 3777 Kearns Krossing, West Bend WI 53098 (dba Bush Gardens) located at S67W14891 Janesville Rd Moved by Alderperson Madden; seconded by Alderperson Schroeder to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of Outside Dance Permit for TJs Roundabout, LLC (dba TJ's Roundabout) located at S102W19570 Kelsey Drive for August 10, 2024 from 4 pm to 10 pm (10-year Anniversary) Moved by Alderperson Madden; seconded by Alderperson Schroeder to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None NEW BUSINESS None VOUCHER APPROVAL Recommend Approval of Utility Vouchers in the amount of $509,329.42 Vouchers - Total Sheet.pdf Vouchers - Alpha Report.pdf Moved by Alderperson Schroeder; seconded by Alderperson Wolfe to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of General Fund Vouchers in the amount of $397,748.47 Vouchers - Total Sheet.pdf Vouchers - Alpha Report.pdf Moved by Alderperson Schroeder; seconded by Alderperson Madden to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of Wire Transfers for Payroll/Invoice Transmittals in the amount of $440,028.56 Vouchers - Total Sheet.pdf Vouchers - Alpha Report.pdf Moved by Alderperson Schroeder; seconded by Alderperson Wolfe to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None FINANCE DIRECTOR'S REPORT None Finance Committee Minutes — July 23, 2024 Page 13 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW None ADJOURNMENT Moved by Alderperson Madden; seconded by Alderperson Wolfe to Adjourn at 5:16 pm. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Minutes recorded by City Clerk Roller and transcribed by Assistant Deputy Clerk Clerk -Treasurer Crisp.