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LIBRARY BOARD Packet 08202024CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 08/20/2024 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.uslj/85900076166 Webinar ID: 859 0007 6166 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - July 16, 2024 7.16.24 Library Board Minutes July 2024 Financials July 2024 Financials PRESIDENTS REPORT DIRECTOR'S REPORT August 2024 Director's Report August 2024 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Memorial Stained Glass Donation Background on Memorial Glass Discussion: 2024 Action Plan and Director Goals Mid -Year Update 2024 Action Plan Status COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 07/16/2024 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFORVATION. C:OMVTTNMY. Please click the link below to join the webinar: https://us02web.zoom.us/j/81107582339 Webinar ID: 811 0758 2339 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER President Humphreys called the meeting to order at 5:1IPM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Humphreys, Trustee Blair, Trustee DeAngelis, Trustee Foundos, Trustee Lissmann, Trustee Schroeder, Trustee Woodward, Alderperson Decker and Director Larson. The school district library board position is vacant. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Foundos made a motion to approve the CONSENT AGENDA, Trustee Schroeder seconded. Motion Passed 8 in favor. Approval of Minutes - June 18, 2024 June 2024 Financials PRESIDENTS REPORT DIRECTOR'S REPOR July 2024 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: 3 NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Proposed 2025 Library Capital Budget (2nd Read) Trustee Foundos made a motion to approve the Proposed 2025 Library Capital Budget (2nd Read), Trustee Lissmann seconded. Motion Failed 7 opposed. Trustee Lissmann made a motion to approve the Proposed 2025 Library Capital Budget (2"d Read) amended to move the entire parking lot project to 2025 and the light poles project to 2027. Trustee Blair seconded. Motion Passed 7 in favor. Discussion/Action: Proposed 2025 Library Operating Budget (2nd Read) Trustee Blair made a motion to approve the Proposed 2025 Library Operating Budget (2nd Read), Trustee Lissmann seconded. Motion Passed 7 in favor. Discussion/Action: Approval of Beanstack Contract Trustee Blair made a motion to approve the Beanstack Contract, Trustee DeAngelis seconded. Motion Passed 7 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee DeAngelis made a motion to adjourn, Trustee Lissmann seconded. Motion Passed 7 in favor. Meeting adjourned at 6:48 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 7/1/2024-7/31/2024 Aug 12, 2024 01:15PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>} "1099 adjustment" Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"21000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599'- Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AMAZON CAPITAL SERVICES 19HC-7MNF-G 1 Invoice BLURAY PLAYER RETURN 07/12/2024 08/12/2024 109.99- 724 100.05.71.00.5401 1LGV-9PCR-9F 3 Invoice AV 07/01/2024 07/30/2024 123.68 724 100.05.71.02.5711 1LGV-9PCR-9F 4 Invoice 500 B4 15 FOLDERS, 1ST LIB CAR 07/01/2024 07/30/2024 88.06 724 100.05.71.00.6062 1LGV-9PCR-9F 6 Invoice PRINT 07/01/2024 07/30/2024 238.93 724 100.05.71.01.5711 1LGV-9PCR-9F 1 Invoice PRINT 07/01/2024 07/30/2024 45.96 724 100.05.71.01.5711 1LGV-9PCR-9F 5 Invoice KIDS FOL 07/01/2024 07/30/2024 69.03 724 100.05.71.00.5752 1 LGV-9PCR-9F 7 Invoice BLURAY PLAYER & AUDIO ADAPT 07/01/2024 07/30/2024 119.79 724 100.05.71.00.5401 1 LGV-9PCR-9F 2 Invoice STAPLER, ENDUST, LAMINATION 07/01/2024 07/30/2024 167.52 724 100.05.71.00.5701 Total AMAZON CAPITAL SERVICES: 742.98 AT&T 262679561407 2 Invoice MONTHLY-CENTREX LINES 07/17/2024 07/17/2024 35.24 724 100.05.71.00.5602 Total AT&T: 35.24 BAKER & TAYLOR COMPANY 2038376758 1 Invoice PRINT 06/20/2024 07/20/2024 332.77 724 100.05.71.01.5711 2038379373 1 Invoice PRINT 06/20/2024 07/20/2024 481.04 724 100.05.71.01.5711 2038384233 1 Invoice PRINT 06/25/2024 07/25/2024 1,254.36 724 100.05.71.01.5711 2038391706 1 Invoice PRINT 06/26/2024 07/26/2024 238.14 724 100.05.71.01.5711 2038398155 1 Invoice PRINT 07/01/2024 08/01/2024 319.92 724 100.05.71.01.5711 2038404109 1 Invoice PRINT 07/03/2024 08/03/2024 1,015.54 724 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 3,641.77 BAKER & TAYLOR ENTERTAINMENT H69441480 1 Invoice AV 06/27/2024 07/27/2024 20.99 724 100.05.71.02.5711 H69481360 1 Invoice AV 06/25/2024 07/25/2024 49.95 724 100.05.71.02.5711 H69485410 1 Invoice AV 06/27/2024 07/27/2024 43.16 724 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT: 114.10 CARDMEMBER SERVICE 1530EMJuly24 2 Invoice LINT ROLLER FOR CLEANING FEL 06/28/2024 07/27/2024 10.82 724 100.05.71.00.5701 1530EMJuly24 3 Invoice FOL - PASSIVE PROGRAMMING 06/28/2024 07/27/2024 16.15 724 100.05.71.00.5752 1530EMJuly24 1 Invoice EMMA WLA MEMBERSHIP THROU 06/28/2024 07/27/2024 172.60 724 100.05.71.00.5305 3469BLAJuly2 2 Invoice ROAD & TRACK - 1YR SUB 06/28/2024 07/27/2024 60.00 724 100.05.71.01.5711 3469BLAJuly2 3 Invoice MAGNOLIA JOURNAL - 2YR SUB 06/28/2024 07/27/2024 30.00 724 100.05.71.01.5711 3469BLAJuly2 1 Invoice 06.30.24-07.29.24 BUSINESS INTE 06/28/2024 07/27/2024 109.98 724 100.05.71.00.5505 3905AHJuly24 4 Invoice TEEN FOL - SRP PROGRAMMING 06/28/2024 07/27/2024 19.73 724 100.05.71.00.5752 3905AHJuly24 2 Invoice TEEN FOL - SRP PROGRAMMING 06/28/2024 07/27/2024 90.03 724 100.05.71.00.5752 3905AHJuly24 5 Invoice TEEN FOL - SRP PROGRAMMING 06/28/2024 07/27/2024 25.33 724 100.05.71.00.5752 3905AHJuly24 1 Invoice TEEN FOL - UNIVERSAL YUMS 06/28/2024 07/27/2024 45.00 724 100.05.71.00.5752 3905AHJuly24 3 Invoice TEEN FOL - SRP PROGRAMMING 06/28/2024 07/27/2024 18.00 724 100.05.71.00.5752 7547GWJULY2 2 Invoice LIGHTING 06/27/2024 07/24/2024 95.86 724 100.05.71.00.5415 7547GWJULY2 1 Invoice LIGHTING ORDER - CANCELLED/ 06/27/2024 07/24/2024 134.71- 724 100.05.71.00.5415 7547GWJULY2 3 Invoice MENARDS 06/27/2024 07/24/2024 20.96 724 100.05.71.00.5415 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Report dates: 7/1/2024-7/31/2024 Page: 2 Aug 12, 2024 01:15PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total CARDMEMBER SERVICE: 579.75 ELLIOTT'S ACE HARDWARE 852139 1 Invoice LIBRARY MAINT 07/03/2024 07/03/2024 15.29 724 100.05.71.00.5415 852464 1 Invoice LIBRARY MAINT 07/15/2024 07/25/2024 7.60 724 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE: 22.89 GRAINGER 9183839589 1 Invoice LIBRARY MAIN 07/16/2024 08/15/2024 72.60 724 100.05.71.00.5415 Total GRAINGER: 72.60 HEARTLAND BUSINESS SYSTEMS 706062-H 8 Invoice MONTHLY-365.GOV/LIBRARY 07/02/2024 07/02/2024 121.30 724 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS: 121.30 IMPACT ACQUISTIONS LLC 3275043 7 Invoice LIB -BASE RATE (10/11/22-1/10/23); 07/11/2024 08/11/2024 578.00 724 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC: 578.00 JANI-KING INC- MILW REGION MIL062400912 3 Invoice LIBRARY 06/01/2024 06/30/2024 3,203.32 724 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,203.32 KANOPY INC 406513 — PPU 1 Invoice KANOPY USAGE 06 24 07/01/2024 08/01/2024 147.60 724 100.05.71.03.5711 Total KANOPY INC: 147.60 MIDWEST TAPE 505691725 1 Invoice AV 06/28/2024 07/28/2024 22.49 724 100.05.71.02.5711 505691726 1 Invoice AV 06/28/2024 07/28/2024 77.98 724 100.05.71.02.5711 505691727 1 Invoice AV 06/28/2024 07/28/2024 70.17 724 100.05.71.02.5711 505691729 1 Invoice AV 06/28/2024 07/28/2024 120.69 724 100.05.71.02.5711 505702293 1 Invoice HOOPLA USAGE 06 24 07/01/2024 08/01/2024 812.21 724 100.05.71.03.5711 Total MIDWEST TAPE: 1,103.54 PENWORTHY COMPANY LLC, THE 0600587-IN 1 Invoice PRINT 06/28/2024 07/28/2024 2,417.56 724 100.05.71.01.5711 Total PENWORTHY COMPANY LLC, THE: 2,417.56 PLAYAWAY PRODUCTS LLC 467088 1 Invoice AV 06/27/2024 07/27/2024 379.94 724 100.05.71.02.5711 Total PLAYAWAY PRODUCTS LLC: 379.94 RECYCLE TECHNOLOGIES, INC. 244104 1 Invoice RECYCLING COST OF 254 4' AND 03/19/2024 03/29/2024 94.90 724 100.05.71.00.5415 Total RECYCLE TECHNOLOGIES, INC.: 94.90 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 7/1/2024-7/31/2024 Aug 12, 2024 01:15PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number SAFEWAY PEST MANAGEMENT INC. 736342 1 Invoice 07 24 MONTHLY PEST CONTROL 07/10/2024 08/10/2024 35.00 724 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 SEBERT 23136 2 Invoice JULY 2024 - LAWN MAINTENANCE 07/01/2024 07/31/2024 1,500.00 724 100.05.71.00.5415 Total SEBERT: 1,500.00 WE ENERGIES 5088561654 1 Invoice LIBRARY (00118) 07/03/2024 07/25/2024 8,019.52 724 100.05.71.00.5910 Total WE ENERGIES: 8,019.52 WILLIAM SACKERSON CONSTRUCTION CO 65 1 Invoice FAMILY RESTROOM CONSTRUCTI 07/15/2024 07/15/2024 36,396.49 724 410.08.90.71.6514 Total WILLIAM SACKERSON CONSTRUCTION CO: 36,396.49 Grand Totals: 59,206.50 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>) "1099 adjustment" Invoice Detail.Type = {>) "adjustments" Invoice Detail.GL account = "1000571000000"21000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599'- CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period 07/24 (07/31/2024) Aug 12, 2024 1:12PM 2024-24 2024-24 2024-24 2024-24 % Actual Over/ Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERALFUND 100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 190,243.00 190,243.00 98,382.31 .00 51.71% -91,860.69 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 2,055.49 544.78 158.11% 755.49 100.05.71.00.4313 LIBRARY FINES 10,000.00 10,000.00 6,129.90 817.75 61.30% -3,870.10 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,500.00 8,500.00 4,996.81 803.11 58.79% -3,503.19 100.05.71.00.4542 LIBRARY PHONE USE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 2,950.00 .00 295.00% 1,950.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 2,627.93 .00 52.56% -2,372.07 GENERAL FUND Revenue Total: 216,043.00 216,043.00 117,142.44 2,165.64 54.22%-98,900.56 Total GENERAL FUND: 216,043.00 216,043.00 117,142.44 2,165.64 54.22%-98,900.56 1.1 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period 07/24 (07/31/2024) Aug 12, 2024 1:10PM 2024-24 2024-24 2024-24 2024-24 % Actual Over/ Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERALFUND 100.05.71.00.5101 SALARY & WAGES 725,944.42 725,944.42 427,104.94 59,331.45 58.83% -298,839.48 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 47.95 .00 2.40% -1,952.05 100.05.71.00.5201 FICA 56,641.12 56,641.12 32,148.40 4,468.51 56.76% -24,492.72 100.05.71.00.5202 PENSION 50,094.47 50,094.47 23,764.79 3,326.64 47.44% -26,329.68 100.05.71.00.5203 HEALTH 129,186.48 129,186.48 80,224.82 10,053.46 62.10% -48,961.66 100.05.71.00.5204 LIFE 884.76 884.76 520.48 78.10 58.83% -364.28 100.05.71.00.5205 FSA FEE EXPENSE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 14,400.00 14,400.00 7,735.00 1,105.00 53.72% -6,665.00 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 367.52 49.25 24.50% -1,132.48 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 305.00 .00 8.71% -3,195.00 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 551.60 172.60 42.43% -748.40 100.05.71.00.5401 LIBRARY EQUIPMENT 15,800.00 15,800.00 3,824.28 972.80 24.20% -11,975.72 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 49,000.00 49,000.00 32,527.99 1,627.30 66.38% -16,472.01 100.05.71.00.5505 COMPUTER CHARGES 46,606.00 46,606.00 32,403.30 2,481.28 69.53% -14,202.70 100.05.71.00.5602 TELEPHONE 920.00 920.00 105.72 35.24 11.49% -814.28 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 2,451.18 178.34 32.68% -5,048.82 100.05.71.00.5702 PROCESSING SUPPLIES 15,500.00 15,500.00 4,596.26 .00 29.65% -10,903.74 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 2,537.72 .00 84.59% -462.28 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 0.00 7,689.30 .00 .00% 7,689.30 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 4,357.68 283.27 87.15% -642.32 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 112.00 .00 37.33% -188.00 100.05.71.00.5835 HOUSEKEEPING SERVICES 60,172.00 60,172.00 25,423.24 7,156.64 42.25% -34,748.76 100.05.71.00.5910 GAS & ELECTRIC 92,000.00 92,000.00 40,879.41 8,019.52 44.43% -51,120.59 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 1,586.46 528.82 63.46% -913.54 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 1,030.86 88.06 14.94% -5,869.14 100.05.71.01.5711 PRINT MATERIALS 111,700.00 111,700.00 55,056.65 6,434.22 49.29% -56,643.35 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 0.00 0.00 .00 .00% 0.00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 32,500.00 32,500.00 11,492.32 909.05 35.36% -21,007.68 100.05.71.03.5711 ELECTRONIC MATERIALS 26,803.00 26,803.00 18,462.08 959.81 68.88% -8,340.92 100.05.71.03.5714 AUDIOVISUAL MATERIAL - A.V. .00 0.00 0.00 .00 .00% 0.00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 0.00 0.00 .00 .00% 0.00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 0.00 0.00 .00 .00% 0.00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 0.00 0.00 .00 .00% 0.00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 0.00 0.00 .00 .00% 0.00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 0.00 0.00 .00 .00% 0.00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 0.00 0.00 .00 .00% 0.00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 0.00 0.00 .00 .00% 0.00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 0.00 0.00 .00 .00% 0.00 9 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 2 Period 07/24 (07/31/2024) Aug 12, 2024 1:10PM Account Number Account Title 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT GENERAL FUND Expenditure Total: Total GENERAL FUND: 2024-24 Adopted Budget 2024-24 Amended Budget 2024-24 YTD Actual .00 0.00 0.00 1,461,652.25 1,461,652.25 817,306.95 1,461,652.25 1,461,652.25 817,306.95 2024-24 %Actual Over/ Current Month To (Under) Actual Budget Budget .00 .00% 0.00 108,259.36 55.92% -644,345.30 108,259.36 55.92% -644,345.30 10 CITY OF MUSKEGO BALANCE SHEET JULY 31, 2024 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 13,211.40 502.00.00.00.1105 LIBRARY INVESTMENTS 50,512.94 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 32,508.62) REVENUE OVER EXPENDITURES - YTD 1,643.01 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 30,827.34 30,827.34 30,827.34 11 CITY OF MUSKEGO BALANCE SHEET JULY 31, 2024 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 43,637.56 14,784.97 28,215.18 637.41 43,637.56 43,637.56 43,637.56 12 Director's Report August 20, 2024 1. Reference Update (from Samantha Quail - Head of Reference, Eileen Castro, Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): Our summer reading program is still going strong. Each week we see hundreds of families at the reference desk to redeem rewards, and we have gotten lots of positive feedback from patrons on our program. We continue to have new registrations ever week, and have over 1,900 patrons of all ages participating in our reading challenges. Summer may be in full swing, but we are already looking ahead to fall. Jolyn ran a school -supply drive throughout the month of July in partnership with the Muskego Food Pantry. We collected roughly 100 folders, 30 binders, 30 notebooks, plus tissues, pens, pencils, crayons, markers, and glue! Big thanks to Jolyn for organizing this drive and helping local families get ready to go back to school. Upcoming adult programs for the next few weeks include: • Matinee Movies on Thursdays August 15 and September 5. • Avoid Senior Scams on Monday August 19. • Chain Reaction Crochet Group on Tuesdays August 27 and September 10. • Discovering Waukesha County on Wednesday August 28. • Friends of the Library Culvers Night Fundraiser on Thursday September 12. • Crafternoon on Monday September 16. • Friends of the Library Annual Meeting on Monday September 16. • Guided Meditation Event on Tuesday September 17. 2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko and Holly Bavinka Children's Assistants): The children's department is in our final week of the summer reading program! We have been so pleased with the participation we had this year. In the 0-5 program, 412 children signed up and in the 6-11 program, 812 children signed up. Over the last month, we held our weekly storytimes alternating between the library and Bluhm Park as well as our Intergenerational Storytime at ProHealth Regency. We had performances by Kidsplay, Mad Science, Hale o Malo, Dan Gogh Magic and Art Show, Duke Otherwise, and David Stokes Frog Chorus. The children's department also hosted original summer programming, such as our Sensory Playdate, Percy Jackson Party, and Squishmallow Party. For the remainder of the summer, we will have the final Generation Creation, Warriorbots Robotics program, Lego Club, and our first school bus storytime. 13 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): Teen Programs for the month of July included Adventures in VR, Just Craftin' Around — Tissue Paper Suncatchers and Button Canvas Art, the Universal Yum Club featuring snacks from the United Kingdom, and a Beat Saber Tournament. There was also a scavenger hunt which teens had to find all 196 countries. Current projects include working on the new website and getting ready for fall programing focusing on Octobers' escape room. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): As the busy summer reading season comes to a close, the circulation team will pivot to promoting "Get a Library Card" for the month of September. We will say goodbye to our shelver Bryan this month as he is heading off to college. Bryan has done an awesome job for us and will be missed. 5.Other Updates: a. Dates of Note: The next full Library Board meeting is September 161" at 5pm. Please email Brittany in advance if you cannot attend to assure a quorum is present. The Strategic Planning Committee will be meeting in September or October to discuss the draft of the 2025 Action Plan before it comes before the full Board for approval. b. Friends' of the Library: The next Friends First Friday Coffee in will be September 6th at 9:30am. The next Friends' fundraiser will be a Culver's Night on September 121", and then staff and the Friends will work to prepare for the Santa's Booked at the Library Fundraiser to close out the year! c. Building Updates: Our RFID gate statistics were not working January -April. Brittany worked with the company during those months troubleshooting and finally implemented a solution. Brittany has been monitoring the statistics May -July and discovered the gates are still not counting people correctly. Brittany engaged the gate tech support again over the next month. A new solution is not in place and Brittany will monitor the statistics to assess accuracy. We had a pipe leak in Brittany's office that required an emergency patch and a follow up visit to repair the pipe. We are working on a final step in the family restroom: a reconfiguration of the locking mechanism for the door. This will make the door easier to use and lock. d. Action Plan Updates: See Agenda Item #2. Future Action Plan updates until the end of the year will be found here moving forward. e. Grant/Outside Funding Updates: At the July 2024 Library Board meeting it was requested I include any details about grants applied for in 2024. Here and moving forward I will list any information about grants or outside funding sources for the current year. 14 i. January 2024: Friends of the Muskego Library Annual Funding Request (received $13,951). Covers summer reading program expenses and program presenters throughout year. Also covers movie license fee, Book pages subscription, and zoo pass circulation. ii. March 2024: Bridges Block Grant (received $1,000). Covered Children's Audiobook special purchase (Tonle boxes and story figures). iii. March 2024: Bridges Competitive Grant (received $5,000). Covered portion of adult changing table. iv. May 2024: WiLS Ideas to Action Grant (Submitted, waiting for results). v. June 2024: Friends' Garden Walk Fundraiser (earned $8,622). Funds will assist with 2025 Friends' Annual Funding Request. vi. August/September 2024: Currently preparing funding requests for two outside donor groups. Details will be provided next month. f. Thanksgiving 2024: Brittany would like to take to take a straw poll from the Library Board on your thoughts about closing the Library early November 201" (the day before Thanksgiving) at 6:30pm (instead of normal close at 8:30pm). Last year we only had 5 checkouts in the last 1.5 hours. We could redistribute staff to work those hours earlier in the day when there are more patrons doing last minute library pickups before the holiday and get staff home a bit earlier. 6. Employee Anniversaries: None 7. Board Education: Currently patrons have two models to gain access to e-audiobooks and e-books: Hoopla and Overdrive/Libby. Both have some unique titles and some crossover titles. Hoopla is instant access/multi-user (of great value to patrons because of this), but is a pay -per -use model. Because of this patron have a limited number of checkouts a month to control costs. Costs were exceeding budget for every library across the system, so the decision system -wide was made to reduce to two checkouts a month. Overdrive/Libby is instant access if the item is checked in, otherwise patrons will need to place a hold on the item if it is checked out (much like our physical collection). Patrons can have up to 10 items checked out at a time and 10 holds, but can read as many items within a month as they want. While the Overdrive/Libby collection is very extensive, this model can lead to some long wait times (up to 6 months or longer) on very popular titles. Recently, the Library Directors of Bridges and Bridges System staff have been talking about how to build a sustainable collection of electronic books and audiobooks for the future. One thing you may start to notice if you are a user of Overdrive/Libby, is that the Lucky Day collection is expanding for Bridges patrons! This is in effort to try and create more "ready now" reading opportunities for patrons on this platform. Over the next few months Library Directors will be monitoring how our Hoopla costs responded to this change and if the expanded Lucky Day collection in Libby is of interest to patrons. 15 Monthly Statistics for Muskego Public Library 2024 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL I JULYTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 169,989 2023 19,115 18,869 21,330 18,042 18,332 24,784 24,864 22,514 19,001 19,588 18,030 17,474 241,943 145,336 2024 19,250 19,881 20,592 19,958 19,577 25,696 27,952 152,906 152,906 24 vs 23 % Change 0.7% 5.4% (3.5%) 10.6% 6.8% 3.7% 12.4% (36.8%) 5.2% Overdrive Checkouts (E-books, E-Audio, E-Video, E-Magazines) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 15,815 2023 3,589 3,241 3,654 3,264 3,492 3,392 3,743 3,486 3,515 4,146 3,690 3,875 43,087 24,375 2024 4,287 4,037 4,361 4,010 4,040 3,902 3,969 28,606 28,606 24 vs 23 % Change 19.4% 24.6% 19.3% 22.9% 15.7% 15.0% 6.0% (33.6%) 17.4% Kanopy/Hoopla Play Withdrawal KANOPY 2019 29 53 41 75 54 44 62 56 59 58 53 605 317 KANOPY/HOOPLA 2023 314 344 321 4 386 375 481 410 449 487 476 4725 2422 KANOPY 2023 68 90 - 56 72 58 83 56 75 847 503 HOOPLA 2023 246 231 2� 319 409 352 366 431 401 3878 1,919 KANOPY/HOOPLA 2024 551 585 639 1 411 410 3507 3507 KANOPY 2024 0 74 84 58 61 93 81 521 521 HOOPLA 2024 0 477 501 581 350 318 329 2986 2,986 24 vs 23 % Change TOTAL 57.2% 75.5% 70.1% 99.1% 12.9% 6.5% 9.3% (25.8%) 44.8% 24 vs 23 % Change Kanopy ONLY 0.0% 8.8% 7.7% (35.6%) (16.4%) 36.8% 44.6% (38.5%) 3.6% Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 20,544 2023 3,619 3,058 3,329 2,978 2,770 3,117 2,971 3,186 2,991 3,073 3,086 2,630 36,808 21,842 2024 3,309 3,157 3,089 3,518 2,938 3,086 3,302 22,399 22,399 24 vs 23 % Change (8.6%) 3.2% (7.2%) 18.1% 6.1% (1.0%) 11.1% (39.1%) 2.6% Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 62.5% 2023 62.2% 59.7% 60.2% 62.1% 65.4% 59.3% 60.7% 61.3% 64.0% 65.3% 64.7% 64.5% 62.3% 61.2% 2024 53.9% 72.5% 74.1% 75.3% 70.5% 70.9% 72.7% 70.2% 70.2% Curbside Pickups 2019 0 0 0 0 0 0 0 0 0 0 0 0 0 - 2023 5 3 3 5 2 1 0 0 1 0 1 2 23 19 2024 1 3 7 2 4 0 0 17 17 24 vs 23 % Change (80.0%) 0.0% 133.3% (60.0%) 100.0% (100.0%) (26.1%) (10.5%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 87,883 2023 10,124 9,567 12,473 9,560 10,309 13,804 12,502 11,669 9,304 10,402 9,612 9,371 128,696 78,339 2024 unavailable* 9,552 8,332 10,757 10,494 39,135 39,135 24 vs 23 % Change (0.1%) (19.2%) (22.1%) (16.1%) (69.6%) (50.0%) Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 7,911 2023 870 917 1,063 777 821 1,004 1,143 787 826 839 893 818 10,758 6,595 2024 822 984 964 966 744 1,139 1,168 6,787 6,787 24 vs 23 % Change (5.5%) 7.3% (9.3%) 24.3% (9.4%) 13.4% 2.2% (36.9%) 2.9% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 9,205 2023 764 715 879 766 748 2,609 2,909 1,929 639 728 573 614 13,873 9,390 2024 768 737 777 915 680 2,889 2,609 9,375 9,375 24 vs 23 % Change 0.5% 3.1% (11.6%) 19.5% (9.1%) 10.7% (10.3%) (32.4%) (0.2%) Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 636 2023 79 90 88 100 80 77 60 68 73 101 101 73 990 574 2024 83 90 101 112 84 90 77 637 637 24 vs 23 % Change 5.1% 0.0% 14.8% 12.0% 5.0% 16.9% 28.3% (35.7%) 11.0% *New gates/counters were installed on 1/17/24 and did not accurately capture data Jan - Mar'24. 16 Background on Memorial Glass Donation The Muskego Public Library received a memorial donation of $1,000 to honor a former staff member. Discussions with staff occurred determining how best to honor the staff member using the donor funds and a flower etched glass piece or stained-glass piece over the transom window in the magazine area was presented to the Library Board in March 2021. Brittany worked with an artist on the design from 2021-2022. In 2022 Brittany was unable to regain contact with the original artist. Brittany is now reengaging this project looking for a new company but wanted to give an update to the Library Board as there has been turnover. Estimates for the etched glass are about $600-$700 for etching, glass piece, and install. Background on 2024 Action Plan Status The 2024 Action Plan is made up of goals and action items derived from the current Library Board approved Strategic Plan. What follows is a mid -year update of the Library's efforts on these goals and action items. Please note the key in the upper right corner of the next page, which shows different status levels. If there is no status level in red next to an action item, that means that action item is to be completed in the next half of the year. Much like our Strategic Plan, this 2024 Action Plan is a living document. Variables can occur that change the direction or need of the action item. Moving forward, Brittany will list updates on remaining action items in the Library Director Report. Brittany will work with staff and meet with the Strategic Planning Committee in the Fall to build a draft of the 2025 Action Plan, which will be brought before the full Library Board at the November or December meeting. KEY IP = In Progress C = Complete D = Deferred 2024 Action Plan The purpose of the Muskego Public Library Action Plan is to provide a list of actions (projects, tasks, or ideas) designed to improve the library building and services. All actions relate back to the strategic initiatives and goals from the Library's current Strategic Plan. Actions submitted under each goal are projects that will have an endpoint and supplement Library staff's routine (daily) operational duties on behalf of the community. STRATEGIC INITIATIVE - FACILITY Goals and Action Items Identify aging infrastructure areas of the Muskego Public Library building and property and provide maintenance to ensure longevity. • Design parking lot improvements in Jan -May 2024 in preparation for 2025 budget request and bid (C) • Review necessary roof repairs until roof replacement • Manage refinishing of parking lot lights and safety railing Assess and make improvements to library spaces to maximize use and meet the needs of patrons and staff. • Work on a design of an outdoor shed with Muskego School District • Space assessment to address noise movement in building • Assess how to improve Kids Area navigation from a patron and staff perspective • Find low cost shade solutions for back amphitheater • Make cosmetic and accessible updates to bathrooms allowed by law • Find an area for patrons to place library materials before using restroom • Evaluate study rooms and meeting rooms to maximize space use Find a solution that maximizes book recycling Ensure that the Muskego Public Library remain innovative and up to date on Library technology infrastructure, hardware, and software patrons and staff need for library services. • Update technology in kid's area (AWE, Game Table) (C) • Deploy new self -checks Take steps to make the Muskego Library facility spaces comfortable, inviting, and accessible for the execution of library services. • Create long term planning for the Library's Expansion Trust Fund and Federated Library System Fund • Offer a sensory bin (C) 19 MT T � �� S73W16663 W Janesville Rd U Muskego, W153150 PUBLIC LIBRARY STRATEGIC INITIATIVE - SERVICES Goals and Action Items Engage well -trained staff to grow, maintain, and circulate a balanced and relevant collection in a variety of formats, print and otherwise. An ever -evolving collection serves to educate, enrich, and entertain patrons of all ages. We consistently explore innovative materials to meet the need of the public. • Maintain a robust, up to date collection of materials for entertainment and education (C) • Expand Switch Game Collection (C) • Evaluate collection budget to expand eBook and eaudiobook collection (C) • Assessment of hot spot usage • Evaluate low vision materials and resources for children for possible expansion, including Tonies (C) Assess library services workflow for patrons and staff to achieve best service outcomes and efficiencies. • Execute an escape room with a staff sustainable model (C) • Improve wi-fi printing function (C) • Explore how to provide card renewals for homebound patrons • Explore Polaris NCIP software to create ILL efficiencies • Find free or low-cost informative bookmarks (DPI, Bridges, Vendors, etc) (C) • Schedule roving reference in Kid's area after summer programs (D) Offer innovative, educational, and entertaining programs for all ages. • Offer a wide variety of teen programming for education and entertainment (C) • Offer a wide variety of adult programming for education and entertainment (C) • Offer a wide variety of kids programming for education and entertainment (C) • Maintain support for elementary age programming (ATLAS) (C) • Maintain programs supporting families with children (C) • Provide STEM program opportunities for children (C) • Identify programs of interest to age group of 18-31 • Identify library services/materials of interest to age group 18-31 • Maintain programs supporting senior citizens (C) • Design a summer reading program for all ages (C) • Investigate a "Books and Brews" book club (C) Develop all staff by providing access to high -quality professional development and continuing education opportunities. • Provide annual staff training sessions (C) • Provide access to membership in professional organizations (C) • Provide access to online and off -site training (C) 20 MT T � �� S73W16663 W Janesville Rd U Muskego, W153150 PUBLIC LIBRARY STRATEGIC INITIATIVE - COMMUNICATION AND OUTREACH Goals and Action Items Perform outreach, bringing library services into the Muskego Community where they are gathered. • Maintain communication with Muskego School District Reading Specialists • Outreach presence at school open houses, daycares, senior living communities, businesses (C) • Outreach presence at community events (C) Develop products and communication plans designed to increase awareness about library services. • Prioritize and address signage needs from 2023 survey (C) • Run a promotional campaign for Udemy • Work with City IT and vendor to create new library website (C) • Work with Bridges to assess CAFE app and make improvement recommendations (C) • Analyze how to best utilize Udemy for the community • Work with Bridges to implement improved online catalog (Discovery Layer) (C) • Create a noise communication strategy for informing patrons about summer reading performers (C) • Assess communication strategies for media unlocking • Assess and onboard new events and reservation calendar software (IP) • Find a method to advertise community groups that meet at library • Improve wi-fi password awareness (signage, etc.) (C) • Design a substitute summer reading kickoff for Jammin' on Janesville (C) • Examine and implement methods to communicate the services available at each service desk (C) • Use summer reading programs & summer booklet to promote signing up for library emails (D) Develop staff -based communication tools that aid in improving library services. • Train staff and patrons on RFID processes (C) 21