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LIBRARY BOARD Packet 06182024CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 06/18/2024 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/86764274637 Webinar ID: 867 6427 4637 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - May 21, 2024 May 21, 2024 Library Board Minutes May 2024 Financials May 2024 Financials PRESIDENTS REPORT DIRECTOR'S REPORT June 2024 Director's Report June 2024 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Proposed 2025 Library Capital Budget (1st Read) 2025 Library Capital Budget (1st Read) Discussion: Proposed 2025 Library Operating Budget (1st Read) 2025 Library Operating Budget (1st Read) COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT V102ir014 IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 05/21 /2024 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/85245472443 Webinar ID: 852 4547 2443 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER President Humphreys called the meeting to order at 5:03PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Humphreys, Trustee Blair, Trustee DeAngelis, Trustee Foundos, Trustee Heinowski, Trustee Lissmann, Trustee Schroeder, Trustee Woodward, Alderperson Decker and Director Larson. Trustee Blair left at 5:25pm. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Foundos made a motion to approve the CONSENT AGENDA, Trustee Schroeder seconded. Motion Passed 8 in favor. Approval of Minutes - April 16, 2024 April 2024 Financials PRESIDENTS REPORT DIRECTOR'S REPORT May 2024 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or al) of the following: NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: 2024 Election of Library Board Officers — Article I II Bylaws 3 Trustee Schroder made a motion to elect the 2024 Library Board Officers, Trustee De Angelis seconded. Motion Passed 7 in favor. Trustee Humphreys was elected President, Trustee Foundos Vice President, and Trustee Blair Treasurer. Discussion: 2024 Library Board President Committee Appointments — Article V, Section 1 Bylaws President Humphreys and Trustee DeAngelis were appointed to the Personnel Committee. One appointment is pending. Trustee Lissmann, Trustee Foundos, and Trustee Woodward were appointed to the Strategic Planning Committee. Discussion/Action: Employee Personnel Policy Trustee Lissmann made a motion to approve the Employee Personnel Policy, Trustee Foundos seconded. Motion Passed 7 in favor. Discussion/Action: Approval of Waukesha County Library Standards Certification Trustee Lissmann made a motion to approve the Waukesha County Library Standards Certification, Trustee Foundos seconded. Motion Passed 7 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee DeAngelis made a motion to adjourn, Trustee Foundos seconded. Motion Passed 7 in favor. Meeting adjourned at 6:19 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 5/1/2024-5/31/2024 Jun 06, 2024 10:03AM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AMAZON CAPITAL SERVICES 13KL-9FWL-T6 1 Invoice INNOVATIVE GRANT - TOMES 05/06/2024 06/05/2024 1,063.91 524 100.05.71.00.5740 16GN-71LW-P 1 Invoice AV 04/29/2024 05/29/2024 154.73 524 100.05.71.02.5711 17VP-RPT1-7K 1 Invoice MAY CRAFTERNOON 05/03/2024 06/02/2024 26.95 524 100.05.71.00.6062 1CPP-JTWC-Y 1 Invoice REMOTE KEEPER CREDIT 05/07/2024 06/06/2024 13.97- 524 100.05.71.00.5701 1DW9-MLPC-X 1 Invoice INNOVATION GRANT-TONIES 05/12/2024 06/11/2024 1,571.50 524 100.05.71.00.5740 1HWN-WKDK- 1 Invoice UNIVERSAL REMOTE CONTROL 05/08/2024 05/08/2024 24.96 524 100.05.71.00.5701 1YP7-9X7Q-TH 1 Invoice BATTERIES, RUBBER BANDS, EN 05/07/2024 06/06/2024 46.06 524 100.05.71.00.5701 AT&T Total AMAZON CAPITAL SERVICES: 2,874.14 262679561405 2 Invoice MONTHLY-CENTREX LINES 05/01/2024 05/24/2024 35.24 524 100.05.71.00.5602 Total AT&T. 35.24 BAKER & TAYLOR COMPANY 0003298024 1 Invoice PRINT CREDIT 04/30/2024 05/30/2024 24.99- 524 100.05.71.01.5711 2038244221 1 Invoice PRINT 04/23/2024 05/23/2024 1,034.70 524 100.05.71.01.5711 2038254114 1 Invoice PRINT 04/25/2024 05/25/2024 368.99 524 100.05.71.01.5711 2038254526 1 Invoice PRINT 04/25/2024 05/25/2024 87.86 524 100.05.71.01.5711 2038256803 1 Invoice PRINT 04/26/2024 05/26/2024 1,603.63 524 100.05.71.01.5711 2038291402 1 Invoice PRINT 05/13/2024 06/12/2024 307.19 524 100.05.71.01.5711 2038294976 1 Invoice PRINT 05/14/2024 06/14/2024 398.25 524 100.05.71.01.5711 2038294998 1 Invoice PRINT 05/14/2024 06/13/2024 417.38 524 100.05.71.01.5711 2038299717 1 Invoice PRINT 05/15/2024 06/14/2024 428.82 524 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 4.621.83 BAKER & TAYLOR ENTERTAINMENT H68623650 1 Invoice AV 04/12/2024 05/12/2024 56.13 524 100.05.71.02.5711 H68739750 1 Invoice AV 04/19/2024 05/19/2024 43.14 524 100.05.71.02.5711 H68862820 1 Invoice AV 05/01/2024 06/01/2024 75.57 524 100.05.71.02.5711 H68977520 1 Invoice AV 05/13/2024 06/12/2024 20.14 524 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT: 194.98 CARDMEMBER SERVICE 1530EMMay24 6 Invoice FOL - PASSIVE PR 04/29/2024 05/28/2024 9.01 524 100.05.71.00.5752 1530EMMay24 5 Invoice FOL - PASSIVE PR & ATLAS 04/29/2024 05/28/2024 24.16 524 100.05.71.00.5752 1530EMMay24 1 Invoice ROOTING 4 MUSKEGO 04/29/2024 05/28/2024 16.17 524 100.05.71.00.6062 1530EMMay24 2 Invoice SHIPPING - SE GLASSES 04/29/2024 05/28/2024 11.60 524 100.05.71.00.5701 1530EMMay24 7 Invoice FOL - PROM & SENSORY PLAY 04/29/2024 05/28/2024 69.00 524 100.05.71.00.5752 1530EMMay24 3 Invoice FOL- KIDS PROM &ATLAS 04/29/2024 05/28/2024 111.87 524 100.05.71.00.5752 1530EMMay24 4 Invoice FOL - KIDS TPT 04/29/2024 05/28/2024 3.68 524 100.05.71.00.5752 3469BLAMay2 4 Invoice 03.30.24-04.29.24 BUSINESS INTE 04/29/2024 05/28/2024 109.98 524 100.05.71.00.5505 3469BLAMay2 3 Invoice REGISTRATION - JAMMIN' 04/29/2024 05/28/2024 75.00 524 100.05.71.00.6062 3469BLAMay2 1 Invoice FOL - STAFF APPRECIATION 04/29/2024 05/28/2024 282.35 524 100.05.71.00.5752 3469BLAMay2 2 Invoice FOL - ZOO PASS 04/29/2024 05/28/2024 1,000.00 524 100.05.71.00.5752 3897SQMay24 1 Invoice FOL - ADULT 04/29/2024 05/28/2024 31.99 524 100.05.71.00.5752 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 5/1/2024-5/31/2024 Jun 06, 2024 10:03AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 3897SQMay24 2 Invoice FOL - ADULT 04/29/2024 05/28/2024 95.23 524 100.05.71.00.5752 3905AHMay24 1 Invoice FOL - TEENS 04/30/2024 05/29/2024 54.95 524 100.05.71.00.5752 7547GWMAY2 8 Invoice LIGHT BULBS - LIB 04/29/2024 05/24/2024 93.92 524 100.05.71.00.5415 Total CARDMEMBER SERVICE: 1,988.91 ELLIOTT'S ACE HARDWARE 851605 1 Invoice LIB MAIN 05/16/2024 06/16/2024 19.78 524 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE: 19.78 FEH DESIGN 114299 1 Invoice FAMILY RESTROOM CONSTRUCTI 05/21/2024 06/20/2024 472.50 524 410.08.90.71.6514 Total FEH DESIGN: 472.50 GRAINGER 9101965045 1 Invoice TOILET KITS 04/29/2024 05/29/2024 35.50 524 100.05.71.00.5415 Total GRAINGER: 35.50 HEARTLAND BUSINESS SYSTEMS 697152-H 8 Invoice MONTHLY-365.GOV/LIBRARY 05/22/2024 06/21/2024 121.30 524 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS: 121.30 JANI-KING INC- MILW REGION MIL05240091 3 Invoice LIBRARY 05/01/2024 05/31/2024 3,203.32 524 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,203.32 KANOPY INC 399133 — PPU 1 Invoice KANOPY USAGE 04 24 04/30/2024 05/30/2024 121.50 524 100.05.71.03.5711 Total KANOPY INC: 121.50 MIDWEST TAPE 505403932 1 Invoice AV 04/29/2024 05/29/2024 39.99 524 100.05.71.02.5711 505403933 1 Invoice AV 04/29/2024 05/29/2024 42.99 524 100.05.71.02.5711 505412298 1 Invoice HOOPLA USAGE 04 24 05/01/2024 06/01/2024 1,421.61 524 100.05.71.03.5711 505431676 1 Invoice AV 05/06/2024 06/05/2024 39.99 524 100.05.71.02.5711 505469451 1 Invoice AV 05/14/2024 06/13/2024 82.77 524 100.05.71.02.5711 505469453 1 Invoice AV 05/14/2024 06/13/2024 91.98 524 100.05.71.02.5711 Total MIDWEST TAPE: 1,719.33 PLAYAWAY PRODUCTS LLC 459643 1 Invoice AV 04/24/2024 05/24/2024 459.92 524 100.05.71.02.5711 Total PLAYAWAY PRODUCTS LLC: 459.92 ROTO-ROOTER 354728 1 Invoice SEWER SERVICE, PULL & RESET 04/26/2024 05/26/2024 730.00 524 100.05.71.00.5415 Total ROTO-ROOTER: 730.00 SCHOLASTIC, INC 60052965 1 Invoice FOL - KIDS SRP BOOKS 05/03/2024 06/02/2024 736.33 524 100.05.71.00.5752 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 5/1/2024-5/31/2024 Jun 06, 2024 10:03AM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total SCHOLASTIC, INC: SEBERT 22397 2 Invoice MAY 2024 - LAWN MAINTENANCE 05/31/2024 Total SEBERT SIEMENS INDUSTRY INC. 5331372157 1 Invoice FIRE SERVICE AGREEMENT 0201 04/10/2024 5331376613 1 Invoice FIRE SERVICE AGREEMENT 0301 04/13/2024 Total SIEMENS INDUSTRY INC.: WE ENERGIES 501296290 1 Invoice LIBRARY (00118) 05/02/2024 Total WE ENERGIES: Grand Totals: 05/31/2024 1,500.00 524 100.05.71.00.5415 1,500.00 05/10/2024 923.50 524 100.05.71.00.5415 05/13/2024 2,333.00 524 100.05.71.00.5415 3,256.50 05/24/2024 6,722.38 524 100.05.71.00.5910 6,722.38 28,813.46 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>} " 1099 adjustment' Invoice Detail.Type = {>} "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period 05/24 (05/31/2024) Jun 06, 2024 1:27PM 2024-24 2024-24 2024-24 2024-24 % Actual Over/ Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERALFUND 100.05.71.00.5101 SALARY & WAGES 725,944.42 725,944.42 282,909.04 57,369.88 38.97% -443,035.38 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 47.95 .00 2.40% -1,952.05 100.05.71.00.5201 FICA 56,641.12 56,641.12 21,382.49 4,287.13 37.75% -35,258.63 100.05.71.00.5202 PENSION 50,094.47 50,094.47 15,721.49 3,148.89 31.38% -34,372.98 100.05.71.00.5203 HEALTH 129,186.48 129,186.48 58,437.26 9,639.90 45.23% -70,749.22 100.05.71.00.5204 LIFE 884.76 884.76 368.65 73.73 41.67% -516.11 100.05.71.00.5205 FSA FEE EXPENSE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 14,400.00 14,400.00 5,525.00 1,105.00 38.37% -8,875.00 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 244.90 33.84 16.33% -1,255.10 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 305.00 .00 8.71% -3,195.00 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 199.00 .00 15.31% -1,101.00 100.05.71.00.5401 LIBRARY EQUIPMENT 15,800.00 15,800.00 2,851.48 .00 18.05% -12,948.52 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 49,000.00 49,000.00 25,799.61 6,116.10 52.65% -23,200.39 100.05.71.00.5505 COMPUTER CHARGES 46,606.00 46,606.00 29,690.74 109.98 63.71% -16,915.26 100.05.71.00.5602 TELEPHONE 920.00 920.00 35.24 35.24 3.83% -884.76 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 1,987.01 68.65 26.49% -5,512.99 100.05.71.00.5702 PROCESSING SUPPLIES 15,500.00 15,500.00 4,391.31 .00 28.33% -11,108.69 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 1,849.51 905.40 61.65% -1,150.49 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 0.00 7,635.41 2,635.41 .00% 7,635.41 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 3,764.58 2,418.57 75.29% -1,235.42 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 112.00 .00 37.33% -188.00 100.05.71.00.5835 HOUSEKEEPING SERVICES 60,172.00 60,172.00 17,216.60 3,203.32 28.61% -42,955.40 100.05.71.00.5910 GAS & ELECTRIC 92,000.00 92,000.00 26,496.30 6,722.38 28.80% -65,503.70 100.05.71.00.5915 SEWER&WATER 2,500.00 2,500.00 1,057.64 .00 42.31% -1,442.36 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 641.56 136.87 9.30% -6,258.44 100.05.71.01.5711 PRINT MATERIALS 111,700.00 111,700.00 40,394.74 9,177.76 36.16% -71,305.26 100.05.71.01.5713 PRINT MATERIALS - ADULT .00 0.00 0.00 .00 .00% 0.00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 32,500.00 32,500.00 7,922.78 1,619.24 24.38% -24,577.22 100.05.71.03.5711 ELECTRONIC MATERIALS 26,803.00 26,803.00 16,453.00 1,543.11 61.38% -10,350.00 100.05.71.03.5714 AUDIOVISUAL MATERIAL - A.V. .00 0.00 0.00 .00 .00% 0.00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 0.00 0.00 .00 .00% 0.00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 0.00 0.00 .00 .00% 0.00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 0.00 0.00 .00 .00% 0.00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 0.00 0.00 .00 .00% 0.00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 0.00 0.00 .00 .00% 0.00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 0.00 0.00 .00 .00% 0.00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 0.00 0.00 .00 .00% 0.00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 0.00 0.00 .00 .00% 0.00 1.1 CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 2 Period 05/24 (05/31/2024) Jun 06, 2024 1:27PM Account Number Account Title 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT GENERAL FUND Expenditure Total: Total GENERAL FUND: 2024-24 2024-24 2024-24 Adopted Amended YTD Budget Budget Actual .00 0.00 0.00 1,461,652.25 1,461,652.25 573,440.29 1,461,652.25 1,461,652.25 573,440.29 2024-24 % Actual Over / Current Month To (Under) Actual Budget Budget .00 .00% 0.00 110,350.40 39.23%-888,211.96 110,350.40 39.23%-888,211.96 9 CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period 05/24 (05/31/2024) Jun 06, 2024 2:03PM 2024-24 2024-24 2024-24 2024-24 % Actual Over/ Adopted Amended YTD Current Month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget GENERALFUND 100.05.71.00.4140 LIBRARY GRANTS REVENUE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 190,243.00 190,243.00 98,382.31 .00 51.71% -91,860.69 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 1,300.00 1,300.00 1,170.20 295.55 90.02% -129.80 100.05.71.00.4313 LIBRARY FINES 10,000.00 10,000.00 4,009.49 665.41 40.09% -5,990.51 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 8,500.00 8,500.00 3,575.19 513.17 42.06% -4,924.81 100.05.71.00.4542 LIBRARY PHONE USE .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4544 ROOM RENTAL 1,000.00 1,000.00 2,450.00 1,325.00 245.00% 1,450.00 100.05.71.00.4551 SALE OF F/A - COMPUTERS .00 0.00 0.00 .00 .00% 0.00 100.05.71.00.4552 LIBRARY FRIENDS REVENUE 5,000.00 5,000.00 1,782.93 565.00 35.66% -3,217.07 GENERAL FUND Revenue Total: 216,043.00 216,043.00 111,370.12 3,364.13 51.55%-104,672.88 Total GENERAL FUND: 216,043.00 216,043.00 111,370.12 3,364.13 51.55%-104,672.88 10 CITY OF MUSKEGO BALANCE SHEET MAY 31, 2024 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 13,174.93 502.00.00.00.1105 LIBRARY INVESTMENTS 49,832.70 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 32,508.62) REVENUE OVER EXPENDITURES - YTD 926.30 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 30,110.63 30,110.63 30,110.63 11 CITY OF MUSKEGO BALANCE SHEET MAY 31, 2024 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 43,770.15 14,784.97 28,215.18 770.00 43,770.15 43,770.15 43,770.15 12 ,iMUSKEG* PUBLIC LIBRARI - LR17,�PWE"-- i Director's Report June 18, 2024 1. Reference Update (from Samantha Quail - Head of Reference, Eileen Castro, Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): Tickets for the Friends of the Library's annual Garden Walk event are off to a good start. We have sold over 100 tickets for the walk, as well as all the tickets for the Afternoon Tea on June 22. Due to the popularity and limited space of the Afternoon Tea, the Friends added a second date on July 13, and we have sold several tickets to that as well. The Summer Reading Program kicked off at Jammin in the Park on Friday June 7. Library staff signed up patrons for the reading program while the Friends sold Garden Walk and raffle tickets, and gave out free books. We signed up around 350 people for the summer program and were able to tell many more about the Library and the Friends! Bridges Library System is running a "Library Treasure Scavenger Hunt" from June 1— August 31. Patrons can pick up a map at any member library, which has a clue that will lead them to a special location, feature, or collection within that library. Once they locate it, patrons find a codeword to write on their map, and bring the map to staff to get stamped. After visiting 8, 16, and all 24 libraries, patrons get entries into a prize drawing. Muskego chose to feature the tiny farm in the kid's area, and had 23 patrons come on the first day of the hunt. Upcoming adult programs for the next few weeks include: • Bookalikes on Wednesday June 12. • Board Game and Puzzle Swap on Tuesday June 18. • Get Digital with Kanopy on Wednesday June 19. • Matinee Movie on Thursday June 20. • Friends of the Library's Garden Walk on Saturday June 22. • Chain Reaction Crochet Group on Tuesdays June 25 and July 9. • Beaded Bracelet Workshop on Wednesday July 10. 2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko and Holly Bavinka Children's Assistants): Summer reading is finally upon us! Since our kick off at Jammin' in the Park, 778 children have signed up for summer reading programs. During our first week of programs, we had James the Magician, who drew a crowd of 343 children and adults. We also started our summer storytime cycle this week, with storytimes in the library amphitheater and at Regency Senior Living, next week 13 we will be at Bluhm Farm Park for Books @ Bluhm. Rounding out the rest of our first week, we will have Happy Campers and Lego Club for school age kids. Looking forward to the rest of the month, we are excited to have Milwaukee Steve perform at Bluhm Farm Park next week Monday, and Wildlife in Need present in the Great Room on the following Monday. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): During the month of May the Young Adult Librarian worked on preparing Break-in Bags and other materials to get ready for the Summer Reading Program. She visited Muskego Lakes Middle School and Muskego High School to promote Summer Reading Program as well. Upcoming programs include Adventures in VR, Just Craftin' Around, and The Universal Yum Club. Current projects include working on the new website and getting ready for fall programing focusing on Octobers' escape room. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): We are definitely seeing an increase in traffic at the library since school let out. We had over 1000 check outs on May 28t"—our first over 1000 since January! Staff has been very busy making new cards and updating expired ones as families return to the library for the summer programming. Two of our shelvers, Bryan and Emily, graduated from high school this June. We are very fortunate that they are both staying in their positions through summer and hopefully beyond. Staff continues to sell Garden Walk tickets and promote the Wisconsin Read On program. We enjoyed seeing the enthusiastic fans who came out in very rainy weather to see Hunter Wohler and Bucky Badger. Patrons are noticing that George swapped out the Terry Wolhust artwork behind the circulation desk. We now have some more summery paintings behind the desk. 5. Other Updates: a. Dates of Note: The next full Library Board meeting is July 18th at 5pm. Please email Brittany in advance if you cannot attend to assure a quorum is present. The Library Board will vote on the draft of the operating and capital budget that will be submitted to the City at this meeting. b. Friends' of the Library: The next Friends First Friday Coffee in will be July 5t" at 9:30am. The Friends' Library Shred Day and and Culver's Night (in May) were a success and the Library Garden Walk is coming up June 22"d. Help them spread the word on this great fundraiser! c. Building Updates: The Family Restroom is done with the exception of the locking mechanism on the door. The safety railing should be installed by the end of the month. 14 We have received positive feedback from patrons regarding the study pods. There have been many times where both the pods and study rooms are in use, and sometimes the pods are preferred to the study rooms. There are two trees in front of the building that are dying. In consulting with the City Conservation Department, there is no way to save them. They will be removed in the spring. 6. Employee Anniversaries: Lois Cotton, Library Aide (5 years) 7. Board Education: The Library now has tonies! Tonies are a form of audiobooks that are kid friendly. Different character figures can be placed on the same box and it allows new stories and songs to play. Audiobooks have become increasingly popular among all ages, and this is a great addition as it greatly expands what we had for children up until this point. A tonie gives children a very interactive experience with their audiobook. A tonie will be brought to this meeting to show the Library Board (if one has been checked back in!). 15 Monthly Statistics for Muskego Public Library 2024 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL I MAY YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 112,588 2023 19,115 18,869 21,330 18,042 18,332 24,784 24,864 22,514 19,001 19,588 18,030 17,474 241,943 95,688 2024 19,250 19,881 20,592 19,958 19,577 99,258 99,258 24 vs 23 % Change 0.7% 5.4% (3.5%) 10.6% 6.8% (59.0%) 3.7% Overdrive Checkouts (E-books, E-Audio, E-Video, E-Magazines) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 11,098 2023 3,589 3,241 3,654 3,264 3,492 3,392 3,743 3,486 3,515 4,146 3,690 3,875 43,087 17,240 2024 4,287 4,037 4,361 4,010 4,040 20,735 20,735 24 vs 23 % Change 19.4% 24.6% 19.3% 22.9% 15.7% (51.9%) 20.3% Kanopy/Hoopla Play Withdrawal KANOPY 2019 29 53 41 75 54 44 62 56 59 58 53 605 219 KANOPY/HOOPLA 2023 314 344 321 4 386 375 481 410 449 487 476 4725 1661 KANOPY 2023 68 90 - 56 72 58 83 56 75 847 379 HOOPLA 2023 246 231 2� 319 409 352 366 431 401 3878 1,282 KANOPY/HOOPLA 2024 551 18 6639 1 2686 2686 KANOPY 2024 0 74 84 58 61 347 347 HOOPLA 2024 0 477 501 581 350 2339 2,339 24 vs 23 % Change TOTAL 57.2% 75.5% 70.1% 99.1% 12.9% (43.2%) 61.7% 24 vs 23 % Change Kanopy ONLY 0.0% 8.8% 7.7% (35.6%) (16.4%) (59.0%) (8.4%) Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 14,421 2023 3,619 3,058 3,329 2,978 2,770 3,117 2,971 3,186 2,991 3,073 3,086 2,630 36,808 15,754 2024 3,309 3,157 3,089 3,518 2,938 16,011 16,011 24 vs 23 % Change (8.6%) 3.2% (7.2%) 18.1% 6.1% (56.5%) 1.6% Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3%1 63.4% 61.6% 2023 62.2% 59.7% 60.2% 62.1% 65.4% 59.3% 60.7% 61.3% 64.0% 65.3% 64.7% 64.5% 62.3% 61.9% 2024 53.9% 72.5% 74.1% 75.3% 70.5% 69.3% 69.3% Curbside Pickups 2023 5 3 3 5 2 1 0 0 1 0 1 2 23 18 2024 1 3 7 2 4 17 17 24 vs 23 % Change (80.0%) 0.0% 133.3% (60.0%) 100.0% (26.1%) (5.6%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 58,570 2023 10,124 9,567 12,473 9,560 10,309 13,804 12,502 11,669 9,304 10,402 9,612 9,371 128,696 52,033 2024 unavailable* 9,552 8,332 17,884 17,884 24 vs 23 % Change (0.1%) (19.2%) (86.1%) (65.6%) Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 5,369 2023 870 917 1,063 777 821 1,004 1,143 787 826 839 893 818 10,758 4,448 2024 822 984 964 966 744 4,480 4,480 24 vs 23 % Change (5.5%) 7.3% (9.3%) 24.3% (9.4%) (58.4%) 0.7% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 2,023 2023 764 715 879 766 748 2,609 2,909 1,929 639 728 573 614 13,873 3,872 2024 768 737 777 915 680 3,877 3,877 24 vs 23 % Change 0.5% 3.1% (11.6%) 19.5% (9.1%) (72.1%) 0.1% Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 462 2023 79 90 88 100 80 77 60 68 73 101 101 73 990 437 2024 83 90 101 112 84 470 470 24 vs 23 % Change 5.1% 0.0% 14.8% 12.0% 5.0% (52.5%) 7.6% *New gates/counters were installed on 1/17/24 and did not accurately capture data Jan - Mar'24. 16 Background on the 2025-2029 Capital Budget Capital projects are funded by the City and are larger projects that are new, an improvement, or maintenance to the facilities. Examples of past capital projects have been the study pods, carpeting replacement, and the children's area renovation. The City requests a five-year capital plan from departments each year to help plan for the future. These capital projects on the next page have come out of the recent strategic planning processes and are based on scheduled maintenance for the building. At this time there is no project listed for 2029. What will likely fall into this year, if anything, will be updates to the library fire suppression (sprinkler) system, or continued updates to the HVAC components for the building. I will have a better gauge of these priorities in the next year. The light pole project has rolled over into a proposed project for 2025. The current plan was to sand blast and powder coat the existing poles in 2024, hoping they would last another two decades. However once they were removed it was discovered that the interiors are corroding as well and it would be unwise to invest funds in them as they will not have the ROI life expectancy needed to justify the expense. The new proposal is to replace them. Final adjustments to the costs for the light pole replacement and the parking lot reconstruction are being made and the final numbers will be presented at the meeting on Tuesday. LIBRARY - 5 YR CAPITAL PLAN - DRAFT as of 06.13.24 2025-2029 Project Name TOTAL 2025 2026 2027 2028 2029 Storage Shed $7,590 $0 $7,590 $0 $0 $0 Parking Lot & Walkways Reconstruction $230,000 $230,000 $0 $0 $0 $0 Roof Repair/Replacement $378,000 $0 $378,000 $0 $0 $0 Door Improvements/Keycard Access Building Conversion $40,000 $0 $0 $40,000 $0 $0 Public Furniture $59,768 $0 $0 $59,768 $0 $0 Condensing Unit Replacement $200,000 $0 $0 $0 $200,000 $0 Light Poles $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $915,358 $230,000 $385,590 $99,768 $200,000 $0 ing with school district in Fall 2024 for design/budget. Build in 2026. footage, core samples, and drainage pipe scoping done with DPW to s condition. Final budget estimate will be provided at the meeting. Quote 1.19.24 for gutter + shingle/roof replacement w/warranty. ate reflects increase for inflation (8% each yr). access allows for security improvements. with 4.16.24 quote+ 3.5% inflation/year. Replacement of all public room chairs and library conference room furniture. at end of life in 2028. refurbishment canceled due to deteriorating interior. F Background on the 2025 Operating Budget The operating budget is funded by the City and covers the revenue and expenditure from daily business functions of the library. Large categories within the operating budget include wages, benefits, maintenance, housekeeping, library materials, supplies, equipment, computer hardware/software charges and continuing education. The City requests a proposed operating budget for the upcoming year. This budget is built by looking at historical trends (past three years), examining future needs brought from the strategic planning process, and examining inflation and rate increases from services, materials, and utilities. The City Finance Department will provide the final numbers needed for wages and benefits, but due to anticipated cost of living increases this category will be higher than 2024. While ever attempt is made to keep budget line items flat, several other categories where increased to meet operational needs: Maintenance: Building is 24 years old and necessary high cost systems (HVAC and sprinkler system) need continued maintenance. Conferences and Training: This account has remained frozen for years and is in need of a small increase to match current conference and training costs. Computer Charges: City-wide increase for email management system (more features, better security) Electronic Materials: Electronic content has inflation increases Currently the proposed 2025 Library Operating Budget is a 3% increase from 2024. MUSKEG* PUBLIC LIBRARY SALARY & WAGES 676,014 688,366 680,472 725,944 760,465 760,465 105% 34,521 SALARY & WAGES - OVERTIME - 186 655 2,000 48 48 2% (1,952) FICA* 51,677 52,308 51,081 56,641 59,316 59,316 105% 2,675 PENSION 38,325 37,777 37,644 50,094 40,873 40,873 82% (9,221) Finance will populate. Currently based on 2024 HEALTH INSURANCE* 89,190 110,505 133,272 129,186 129,186 129,186 100% 0 projection. LIFE INSURANCE* 1,140 1,234 1,066 885 885 885 100% (0) FSA FEE EXPENSE - - - - - - - HEALTH INSURANCE ALLOWANCE 24,000 21,600 14,630 14,400 13,260 13,260 92% (1,140) PRINT MATERIALS 113,196 112,419 98,600 111,700 109,750 111,700 100% - AUDIO VISUAL MATERIALS 31,857 29,297 24,290 32,500 32,500 32,500 100% - Increase to meet growing electronic material ELECTRONIC MATERIALS 17,851 22,397 27,594 26,803 29,470 30,000 112% 3,197 use. LIBRARY REPLACEMENT 364 425 - 300 112 300 100% - Increase based on historical trends (seeing increase in maintenance as the building gets MAINTENANCE OF BLDG & GROUNDS* 42,187 56,247 42,520 49,000 54,968 65,000 133% 16,000 older). TELEPHONE - - 440 920 920 920 100% - HOUSEKEEPING SUPPLIES 2,946 2,904 3,030 3,000 3,000 3,000 100% - HOUSEKEEPING SERVICES* 43,610 44,700 45,939 60,172 46,952 60,172 100% - GAS & ELECTRIC 63,570 77,874 83,602 92,000 82,643 92,000 100% - SEWER & WATER 1,069 2,115 2,115 2,500 2,115 2,500 100% - MILEAGE 518 806 1,073 1,500 1,500 1,500 100% - CONFERENCES & TRAINING 1,964 2,359 4,583 3,500 3,500 4,000 114% 500 Increase for 2025 DUES & MEMBERSHIPS 1,147 1366 835 1,300 1,299 1,300 100% - LIBRARY EQUIPMENT* 17,650 131770 23,755 15,800 13,800 16,120 102% 320 Envisionware Maint Increase 5% COMPUTER CHARGES/LIBRARY* 32,656 34,549 49,957 46,606 46,606 50,660 109% 4,054 City email management software increase OFFICE SUPPLIES 7,927 4,065 6,374 7,500 5,500 7,500 100% - PROCESSING SUPPLIES 13,584 8,679 14,131 15,500 13,500 15,500 100% - LIBRARY GRANT EXP - 3,153 3,000 - 7,671 - - LIBRARY FRIENDS EXP 7,154 7,200 5,303 5,000 5,000 5,000 100% - PROGRAMMING 5,592 5,111 7,087 6,900 2,895 6,900 100% - EXPENDITURE TOTAL 1,285,189 1,341,409 1,363,049 1,461,651 1,467,736 1,510,606 103% 48,955 5.4% LIBRARY GRANT REV 0 3,153 3,000 0 7,671 0 - LIBRARY -SYSTEM, ETC 133,957 144,178 157,217 190,243 190,243 199,779 105% 9,536 LIBRARY LOST & DAMAGED 2,224 2,562 2,946 1,300 1,300 1,300 100% - LIBRARY FINES 10,771 101304 10,882 10,000 10,000 10,000 100% - LIBRARY TAXABLE REVENUE 8,062 8,100 8,500 8,500 8,500 100% - ROOM RENTAL 2,544 2,038 1,450 1,000 2,450 1,000 100% - LIBRARY FRIENDS REV 6,331 7,176 5,303 5,000 5,000 5,000 100% - 225,579 1,285,028 104% 103% 9,536 39,420 REVENUE TOTAL 163,888 169,410 188,897 216,043 225,164 NET CITY SUPPORT FOR LIBRARY 1,121,301 1,171,999 1,174,151 1,245,608 1,242,572 vs Prior Year ACTUALS - 5% 0% 6% Category Summaries SALARIES TOTAL 676,014 688,552 681,127 727,944 760,513 760,513 104% 32,569 BENEFITS TOTAL 204,333 223,423 237,693 251,206 243,521 243,521 97% (7,685) SALARIES & BENEFITS 880,347 911,975 918,820 979,150 1,004,034 1,004,034 103% 24,884 MATERIALS TOTAL 163,268 164,537 150,485 171,303 171,832 174,500 102% 3,197 BUILDING & UTILITIES TOTAL 153,383 183,839 177,646 207,592 190,599 223,592 108% 16,000 MISCELLANEOUS 88,191 81,058 116,098 103,606 101,271 108,480 105% 4,874 TOTAL 11285,189 1,341,409 1,363,049 1,461,651 1,467,736 1,510,606 103% 48,955 *Symbol denotes funds where cooperative purchasing opportunities exist with City within that fund line. For Library Equipment, a portion goes to the Copier maintenance. For Computer Charges, a portion goes to firewalls and website maintenance. For Maintenance a portion goes to lawncare. 20