The URL can be used to link to this page

LIBRARY BOARD Packet 05212024CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 05/21 /2024 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/85245472443 Webinar ID: 852 4547 2443 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - April 16, 2024 April 16, 2024 Minutes April 2024 Financials April 2024 Financials PRESIDENTS REPORT DIRECTOR'S REPORT May 2024 Director's Report May 2024 Director Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: 2024 Election of Library Board Officers — Article III Bylaws 1 Muskego Public Library Board of Trustees Bylaws Discussion: 2024 Library Board President Committee Appointments — Article V, Section 1 Bylaws Discussion/Action: Employee Personnel Policy Background on Employee Personnel Policy Discussion/Action: Approval of Waukesha County Library Standards Certification WaukeshaCountyStandards COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 04/16/2024 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFORVATION. C:OMVTTN Y. Please click the link below to join the webinar: https://us02web.zoom.us/j/84653657555 Webinar ID: 846 5365 7555 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER Trustee Humphreys called the meeting to order at 5:OOPM. PLEDGE OF ALLEGIANCE ROLL CALL Present were Trustee Blair, Trustee De Angelis, Trustee Foundos, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Woodward, and Director Larson. Trustee B. Schroeder and Alderperson D. Schroeder were excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Kangas made a motion to approve the CONSENT AGENDA, Trustee Foundos seconded. Motion Passed 7 in favor. Approval of Minutes - March 19, 2024 March 2024 Financials PRESIDENTS REPORT DIRECTOR'S REPORT April 2024 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Vote to fill Library Board President Vacancy Trustee Humphreys made a motion to nominate herself for Library Board President, Trustee DeAngelis seconded. Trustee Foundos made a motion to nominate herself for Library Board President, Trustee De Angelis seconded. 3 Trustee De Angelis moved to close the nominations, Trustee Blair seconded. Motion Passed 7 in favor. Trustee Humphreys was elected to fill the Library Board President vacancy through a ballot vote. Discussion: Library Board President Appointment of Nominating Committee Trustee Woodward and Trustee Kangas were appointed to the Nominating Committee. Discussion/Action: Approval of Allowable Costs Worksheet Trustee Foundos made a motion to approve the Allowable Costs Worksheet, Trustee Woodward seconded. Motion Passed 7 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Blair made a motion to adjourn, Trustee Foundos seconded. Motion Passed 7 in favor. Meeting adjourned at 6:00 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 4/1/2024-4/30/2024 May 06, 2024 01:38PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] "1099 adjustment' Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number ACTION BUILDING CONTRACTORS INC 2787 1 Invoice REMOVE WALLPAPER/PAINT MEN 03/20/2024 04/20/2024 10,615.00 424 410.08.90.71.6514 Total ACTION BUILDING CONTRACTORS INC: 10,615.00 AMAZON CAPITAL SERVICES 13GQ-G9XG-Y 1 Invoice INFINITY TABLE BATTERY 04/09/2024 05/09/2024 199.99 424 100.05.71.00.5401 13GQ-G9XG-Y 2 Invoice RUBBER BANDS & LAMINATING S 04/09/2024 05/09/2024 45.72 424 100.05.71.00.5701 144D-6J9K-RV 1 Invoice AV 04/12/2024 05/14/2024 211.66 424 100.05.71.02.5711 17QW-6VY3-D 1 Invoice PRINT 03/26/2024 04/25/2024 95.13 424 100.05.71.01.5711 1C76-6M6L-9H 1 Invoice KIDS FOL 03/26/2024 04/25/2024 38.21 424 100.05.71.00.5752 1GJV-WKR7-9 1 Invoice APRILCRAFTERNOON 03/28/2024 04/27/2024 66.58 424 100.05.71.00.6062 1NG3-WLLG-F 1 Invoice SANITIZING WIPES 04/10/2024 05/11/2024 76.72 424 100.05.71.00.5703 1 PN9-CCYD-9 1 Invoice CREDIT ON GAME 03/25/2024 04/25/2024 .38- 424 100.05.71.03.5711 1RH1-YKDL-C 1 Invoice SWITCH GAMES 03/25/2024 04/24/2024 219.86 424 100.05.71.03.5711 1VND-NQJX-Q 1 Invoice CRAFTERNOON RETURN 04/13/2024 05/13/2024 11.53- 424 100.05.71.00.6062 Total AMAZON CAPITAL SERVICES: 941.96 BAKER & TAYLOR COMPANY 2038179162 1 Invoice PRINT 03/21/2024 04/21/2024 384.55 424 100.05.71.01.5711 2038181978 1 Invoice PRINT 03/22/2024 04/22/2024 587.48 424 100.05.71.01.5711 2038184079 1 Invoice PRINT 03/25/2024 04/24/2024 1,783.21 424 100.05.71.01.5711 2038191157 1 Invoice PRINT 03/28/2024 04/28/2024 427.14 424 100.05.71.01.5711 2038194419 1 Invoice PRINT 03/29/2024 04/28/2024 456.76 424 100.05.71.01.5711 2038196711 1 Invoice PRINT 04/01/2024 05/01/2024 619.38 424 100.05.71.01.5711 2038198889 1 Invoice PRINT 04/02/2024 05/01/2024 304.46 424 100.05.71.01.5711 2038202483 1 Invoice PRINT 04/02/2024 05/01/2024 458.20 424 100.05.71.01.5711 2038208490 1 Invoice PRINT 04/04/2024 05/04/2024 483.90 424 100.05.71.01.5711 2038210937 1 Invoice PRINT 04/05/2024 05/05/2024 627.19 424 100.05.71.01.5711 2038211108 1 Invoice PRINT 04/05/2024 05/05/2024 842.77 424 100.05.71.01.5711 2038213227 1 Invoice PRINT 04/09/2024 05/09/2024 364.81 524 100.05.71.01.5711 2038220640 1 Invoice PRINT 04/10/2024 05/10/2024 386.96 424 100.05.71.01.5711 2038231292 1 Invoice PRINT 04/16/2024 05/16/2024 437.94 524 100.05.71.01.5711 2038234644 1 Invoice PRINT 04/17/2024 05/17/2024 388.78 424 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 8,553.53 BAKER & TAYLOR ENTERTAINMENT H68445390 1 Invoice AV 03/27/2024 04/26/2024 50.38 424 100.05.71.02.5711 H68454140 1 Invoice AV 03/27/2024 04/27/2024 43.18 424 100.05.71.02.5711 H68484380 1 Invoice AV 03/29/2024 04/28/2024 64.05 424 100.05.71.02.5711 H68487360 1 Invoice AV 03/29/2024 04/28/2024 25.19 424 100.05.71.02.5711 H68530270 1 Invoice AV 04/03/2024 05/03/2024 38.96 424 100.05.71.02.5711 H68532060 1 Invoice AV 04/03/2024 05/03/2024 35.38 424 100.05.71.02.5711 H68535120 1 Invoice AV 04/02/2024 05/02/2024 64.74 424 100.05.71.02.5711 H68539070 1 Invoice AV 04/02/2024 05/02/2024 18.71 424 100.05.71.02.5711 H68544720 1 Invoice AV 04/04/2024 05/04/2024 41.51 424 100.05.71.02.5711 H68547330 1 Invoice AV 04/05/2024 05/05/2024 13.67 424 100.05.71.02.5711 H68620290 1 Invoice AV 04/12/2024 05/12/2024 18.71 524 100.05.71.02.5711 5 CITY OF MUSKEGO Invoice Number SegNo Type H68625880 1 Invoice H68628500 1 Invoice H68704680 1 Invoice H68713480 1 Invoice H68717810 1 Invoice H68723160 1 Invoice H68724770 1 Invoice H68735520 1 Invoice H68744900 1 Invoice H68776190 1 Invoice Total BAKER & TAYLOR ENTERTAINMENT: CARDMEMBER SERVICE 1530 EMApri12 4 Invoice 1530 EMApri12 2 Invoice 1530 EMApri12 1 Invoice 1530 EMApri12 6 Invoice 1530 EMApri12 3 Invoice 1530 EMApri12 5 Invoice 3469 BLAApri12 3 Invoice 3469 BLAApri12 1 Invoice 3469 BLAApri12 2 Invoice 9383 ECApri24 2 Invoice 9383 ECApri24 1 Invoice Total CARDMEMBER SERVICE: COAKLEY BROTHERS CO 23631 1 Invoice Total COAKLEY BROTHERS CO: COMPLETE OFFICE OF WIS 678887 1 Invoice 692441 1 Invoice Total COMPLETE OFFICE OF WIS: ENVISIONWARE, INC I N V- U S-6 9516 1 Invoice Total ENVISIONWARE, INC: FEH DESIGN 114046 1 Invoice 114228 1 Invoice Total FEH DESIGN: FINDAWAY WORLD LLC 457089 1 Invoice Total FINDAWAY WORLD LLC: HEARTLAND BUSINESS SYSTEMS 679814-H 1 Invoice 68733-H 8 Invoice Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 4/1/2024-4/30/2024 May 06, 2024 01:38PM Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AV 04/12/2024 05/12/2024 50.87 524 100.05.71.02.5711 AV 04/11/2024 05/11/2024 53.45 524 100.05.71.02.5711 AV 04/18/2024 05/18/2024 44.26 524 100.05.71.02.5711 AV 04/18/2024 05/18/2024 68.37 524 100.05.71.02.5711 AV 04/18/2024 05/18/2024 41.01 524 100.05.71.02.5711 AV 04/18/2024 05/18/2024 50.72 524 100.05.71.02.5711 AV 04/19/2024 05/19/2024 28.74 524 100.05.71.02.5711 AV 04/23/2024 05/23/2024 16.55 524 100.05.71.02.5711 AV 04/19/2024 05/19/2024 53.43 524 100.05.71.02.5711 AV 04/24/2024 05/24/2024 33.79 524 100.05.71.02.5711 KIDS FOL - ATLAS 03/28/2024 04/24/2024 8.42 424 100.05.71.00.5752 KIDS FOL - SOLAR ECLIPSE PART 03/28/2024 04/24/2024 53.82 424 100.05.71.00.5752 KIDS FOL - SOLAR ECLIPSE PART 03/28/2024 04/24/2024 7.50 424 100.05.71.00.5752 KIDS FOL - PASSIVE PROGRAMMI 03/28/2024 04/24/2024 6.97 424 100.05.71.00.5752 KIDS FOL - SOLAR ECLIPSE PART 03/28/2024 04/24/2024 58.84 424 100.05.71.00.5752 GENERATION CREATION 03/28/2024 04/24/2024 13.72 424 100.05.71.00.6062 ROOTING 4 MUSKEGO 03/28/2024 04/24/2024 36.63 424 100.05.71.00.6062 8" CORD ADAPTERS 03/28/2024 04/24/2024 50.37 424 100.05.71.00.5701 02129/24-03/28/24 BUSINESS INTE 03/28/2024 04/24/2024 113.65 424 100.05.71.00.5505 SUPPLIES - NAME BADGES 03/28/2024 04/24/2024 5.88 424 100.05.71.00.5701 AV 03/28/2024 04/24/2024 17.96 424 100.05.71.02.5711 3/7, 3/8, 3/13, 3/14 SHELF SHIFT 03/28/2024 04/27/2024 DISTILLED WATER (4 - 3GAL CASE 04/03/2024 05/03/2024 TISSSUE, SANITIZER, LINERS, TO 04/24/2024 05/24/2024 MAINT SELF CHECK, DESKPADS, 02/01/2024 04/30/2024 FAMILY RESTROOM CONSTRUCTI 01/22/2024 02/22/2024 FAMILY RESTROOM CONSTRUCTI 04/18/2024 05/18/2024 AV 03/27/2024 04/26/2024 CISCO LIC. AP'S 03/14/2024 04/13/2024 MONTHLY -365 .GOV/LIBRARY 04/18/2024 05/18/2024 373.76 5,542.95 5,542.95 30.40 905.40 935.80 1,026.75 1,026.75 315.00 540.12 855.12 363.94 424 410.08.90.71.6516 424 100.05.71.00.5702 524 100.05.71.00.5703 424 100.05.71.00.5401 424 410.08.90.71.6515 424 410.08.90.71.6515 424 100.05.71.02.5711 230.00 424 100.05.71.00.5505 121.30 424 100.05.71.00.5505 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Report dates: 4/1/2024-4/30/2024 Page: 3 May 06, 2024 01:38PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total HEARTLAND BUSINESS SYSTEMS: 351.30 IMPACT ACQUISTIONS LLC 3027255 7 Invoice LIBRARY 04/08/2024 05/08/2024 502.50 424 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC: 502.50 JANI-KING INC- MILW REGION MIL04240089 3 Invoice LIBRARY 04/01/2024 04/01/2024 3,203.32 424 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,203.32 JM BRENNAN INC. 11007917 1 Invoice AHU 2 SUPPLY FAN FREQENCY D 02/29/2024 03/29/2024 6,991.10 424 100.05.71.00.5415 11008481 1 Invoice HEAT PUMP 1 LEAKING 03/31/2024 04/30/2024 445.40 424 100.05.71.00.5415 Total JM BRENNAN INC.: 7,436.50 KANOPY INC 394802 — PPU 1 Invoice KANOPY USAGE 03 24 03/31/2024 04/30/2024 161.10 424 100.05.71.03.5711 Total KANOPY INC: 161.10 MIDWEST TAPE 505230127 1 Invoice AV 03/22/2024 04/22/2024 158.96 424 100.05.71.02.5711 505272208 1 Invoice HOOPLA USAGE 03 24 04/01/2024 05/01/2024 1,255.50 424 100.05.71.03.5711 505273512 1 Invoice AV 04/01/2024 05/01/2024 79.98 424 100.05.71.02.5711 505273514 1 Invoice AV 04/01/2024 05/01/2024 71.98 424 100.05.71.02.5711 505306384 1 Invoice AV 04/08/2024 05/08/2024 49.99 424 100.05.71.02.5711 505322546 1 Invoice AV 04/12/2024 05/12/2024 47.99 424 100.05.71.02.5711 505322547 1 Invoice AV 04/12/2024 05/12/2024 15.99 424 100.05.71.02.5711 505370392 1 Invoice AV 04/22/2024 05/22/2024 52.99 424 100.05.71.02.5711 505370394 1 Invoice AV 04/22/2024 05/22/2024 39.99 424 100.05.71.02.5711 Total MIDWEST TAPE: 1,773.37 SAFEWAY PEST MANAGEMENT INC. 729928 1 Invoice 04 24 MONTHLY PEST CONTROL 04/01/2024 05/01/2024 35.00 424 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 SEBERT 21905 2 Invoice APRIL 2024 - LAWN MAINTENANC 04/16/2024 04/30/2024 1,500.00 424 100.05.71.00.5415 Total SEBERT 1,500.00 STAFF ELECTRIC CO INC 9773 1 Invoice ADDITIONAL OUTLETS FOR STUD 03/28/2024 04/28/2024 1,440.00 424 410.08.90.71.6516 Total STAFF ELECTRIC CO INC: 1,440.00 WAUKESHA COUNTY TREASURER 2024-1301009 1 Invoice 06.01.24-05.31.25 ZOOM ENTERPR 03/28/2024 05/15/2024 260.00 424 100.05.71.00.5303 Total WAUKESHA COUNTY TREASURER: 260.00 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 4/1/2024-4/30/2024 May 06, 2024 01:38PM Invoice Number SegNo Type Description WE ENERGIES 4975105641 1 Invoice LIBRARY (00118) Total WE ENERGIES: Grand Totals: Invoice Date Payment Due Date Total Cost GL Period GL Account Number 04/02/2024 04/24/2024 6,653.47 424 100.05.71.00.5910 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>) " 1099 adjustment" Invoice Detail.Type = {>) "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000'="5029999999999","5030000000000""5039999999999","4100890716500""4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 04/24 May 06, 2024 04:11 PM Account Number Account Title r7��I�:L•1�1�1.1� CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2024-24 2024-24 2024-24 Adopted Amended YTD Budget Budget Actual .00 .00 .00 190,243.00 190,243.00 98,382.31 1,300.00 1,300.00 781.65 10,000.00 10,000.00 3,262.08 8,500.00 8,500.00 3,086.92 .00 .00 .00 1,000.00 1,000.00 1,850.00 .00 .00 .00 5,000.00 5,000.00 992.93 216,043.00 216,043.00 108,355.89 2024-24 % Actual Over / Current Month To (Under) Actual Budget Budget .00 .00 .00 92,287.11 51.71% 91,860.69- 234.32 60.13% 518.35- 859.35 32.62% 6,737.92- 505.44 36.32% 5,413.08- .00 .00 .00 75.00 185.00% 850.00 .00 .00 .00 .00 19.86% 4,007.07- 93,961.22 50.15% 107,687.11- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 04/24 May 06, 2024 02:22PM Account Number Account Title 2024-24 Adopted Budget 2024-24 Amended Budget 2024-24 YTD Actual 2024-24 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 725,944.42 725,944.42 225,539.16 56,791.06 31.07% 500,405.26- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 47.95 .00 2.40% 1,952.05- 100.05.71.00.5201 FICA 56,641.12 56,641.12 17,095.36 4,242.87 30.18% 39,545.76- 100.05.71.00.5202 PENSION 50,094.47 50,094.47 12,572.60 3,143.28 25.10% 37,521.87- 100.05.71.00.5203 HEALTH 129,186.48 129,186.48 45,365.18 9,639.90 35.12% 83,821.30- 100.05.71.00.5204 LIFE 884.76 884.76 294.92 73.73 33.33% 589.84- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 14,400.00 14,400.00 4,420.00 1,105.00 30.69% 9,980.00- 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 211.06 97.82 14.07% 1,288.94- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 305.00 260.00 8.71% 3,195.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 199.00 .00 15.31% 1,101.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 15,800.00 15,800.00 2,651.49 1,529.25 16.78% 13,148.51- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 49,000.00 49,000.00 19,683.51 8,971.50 40.17% 29,316.49- 100.05.71.00.5505 COMPUTER CHARGES 46,606.00 46,606.00 29,459.46 343.65 63.21% 17,146.54- 100.05.71.00.5602 TELEPHONE 920.00 920.00 .00 .00 .00 920.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 1,872.64 56.25 24.97% 5,627.36- 100.05.71.00.5702 PROCESSING SUPPLIES 15,500.00 15,500.00 4,391.31 30.40 28.33% 11,108.69- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 867.39 .00 28.91% 2,132.61- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,346.01 173.76 26.92% 3,653.99- 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 112.00 .00 37.33% 188.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 60,172.00 60,172.00 14,013.28 3,203.32 23.29% 46,158.72- 100.05.71.00.5910 GAS & ELECTRIC 92,000.00 92,000.00 19,773.92 6,653.47 21.49% 72,226.08- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 528.82 .00 21.15% 1,971.18- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 504.69 105.40 7.31% 6,395.31- 100.05.71.01.5711 PRINT MATERIALS 111,700.00 111,700.00 30,441.24 8,001.61 27.25% 81,258.76- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 32,500.00 32,500.00 5,884.93 1,632.70 18.11% 26,615.07- 100.05.71.03.5711 ELECTRONIC MATERIALS 26,803.00 26,803.00 14,909.89 1,636.08 55.63% 11,893.11- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,461,652.25 1,461,652.25 452,490.81 107,691.05 30.96% 1,009,161.44 10 CITY OF MUSKEGO BALANCE SHEET APRIL 30, 2024 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 13,162.27 502.00.00.00.1105 LIBRARY INVESTMENTS 49,614.11 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 32,508.62) REVENUE OVER EXPENDITURES - YTD 695.05 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 29,879.38 29,879.38 29,879.38 11 CITY OF MUSKEGO BALANCE SHEET APRIL 30, 2024 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 43,520.15 14,784.97 28,215.18 520.00 43,520.15 43,520.15 43,520.15 12 Director's Report May 21st, 2024 1. Reference Update (from Samantha Quail - Head of Reference, Jolyn Lobe and Laura Boeck, Reference Assistants): April saw great turnout for several of our programs. Amanda did a fantastic job coordinating the Mini -golf fundraiser for the Friends. We were able to have all 9 holes of the course designed and built by teen volunteers, many of whom Amanda recruited directly. Huge kudos to her for organizing this event, where we had 135 patrons join in the fun! The first Memory Cafe we hosted as part of the Purple Springs Memory Project had 34 attendees for a "Coffee and Coffee Cake Tasting," where we played coffee trivia and sampled four different kinds of coffee cake. The two favorites were homemade varieties that Brittany brought in. Our next Cafe will be a soap making class in August. We had 43 attendees for gardening expert and podcaster Holly Baird's program "10 Ways to Maximize Your Garden Production." Patrons had overwhelmingly positive things to say, and the event was a perfect opportunity for the Friends to do a plug for the Garden walk tickets that went on sale May 11. Jolyn had over 30 of the Food Pantry's most -needed items donated during the April Scavenger hunt. We will also be supporting the Food Pantry during the Friend's Garden Walk — anyone who brings in 3 or more items will get a free raffle ticket entry. Upcoming adult programs for the next few weeks include: • Community Shredding Event on Saturday May 18. • Crafternoon: Leather Fly Swatters on Monday May 20. • Suicide Prevention on Wednesday May 22. • Cup of Health: Better Sleep on Thursday May 23. • Chain Reaction Crochet Group on Tuesdays May 28 and June 11. • Brews + Books: Life After Life on Tuesday June 4. • Summer Reading Kickoff at Jammin' in the Park on Friday June 7. • Bookalikes on Wednesday June 12. 2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko and Holly Bavinka Children's Assistants): The children's department wrapped up their cycle of school year storytime during the week of 5/6-5 13 and there is one more meeting of ATLAS before the summer break begins. We are now focused on preparing for the summer reading program! We have school visits scheduled for all of the local elementary schools to promote the program and get the kids excited about signing up. Aside from summer reading, we are also working on bringing a new collection to the children's department. Thanks to a grant from the Bridges system, we will soon be offering a Tonies collection. Tonies are small figurines that play songs and stories when placed on a special speaker. We will be circulating individual figurines and kits that include a Toniebox (the speaker) and figurines, so patrons can access this collection whether they personally own a Toniebox or not. Many patrons have expressed interest in a Tonies collection and we are excited to be able to offer them soon! 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): During the month of April there was a Jelly Belly Scavenger Hunt and a Boot Title Emoji Contest in the Teen Area. The Friends Mini -Golf Fundraiser was a success and the teens did a great job creating book themed holes for the course. Current projects include working on the new website, getting ready for Summer Reading, school visits, and creating break-in bags. The Summer Reading Program begins Monday June 10 with general sign-up on Friday June 7 at Jammin' in the Park. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): The circulation staff has begun selling Garden Walk tickets for the Friends' event. And we have been promoting the Culver's night. Staff have been shelf reading to ensure organizational accuracy in preparation for summer. Training of our newest circulation aide is almost complete, so Yune will be all set for the busyness of summer reading. We have begun RFID tagging the magazine collection. Once that is done, the RFID project will be finished! 5. Other Updates: a. Dates of Note: The next full Library Board meeting is June 181" at 5pm. Please email Brittany in advance if you cannot attend to assure a quorum is present. The first draft of the operating and capital budge will be presented at this meeting. b. Friends' of the Library: The next Friends First Friday Coffee in will be June 7th at 9:30am. The Friends' and Library Staff continue to prepare for the Library Shred Day and Culver's Night (in May) and the Library Garden Walk (in June). c. Building Updates: The month of May has been spent working with contractors. The final repairs from the January pipe burst were completed. The Family Restroom renovation continues (plumbing is moved, walls are painted, floors are being installed). Brittany has been working to gather final estimates for the five year capital plan, specifically for the parking lot reconstruction which we have been considering 14 requesting funds for in 2025. She has also been working with an IT vendor about an improved wireless printing solution and with the RFID company to fix some issues with the self checks. As of this meeting, the new large study pods have arrived and will be constructed over the next three days. d. Welcome: A welcome to Christin Cannon and Alderman Decker, our new Library Board Trustees! 6. Employee Anniversaries: Holly Bavinka, Children's Assistant (3 years), Emma McClure, Children's Librarian (1 year) 7. Board Education: Summer is coming! Did you know that the summer reading program is for all ages? We have reading programs for children, teens, and adults! Even a baby can sign up (it's a very important part of early literacy development to read to your baby from day V). Many local businesses donate amazing prizes, and the Friends' of the Library are a large funder of our program. Thank you to these generous donors! 15 Muskego Public Library Board of Trustees Bylaws Article I Identification This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin, established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute. Article II Membership Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven members must be residents of the municipality. One member shall be a member of the Common Council. In addition, one member must be a school district administrator or his or her representative [Municipal Code Chapter 12, Section 12-7.,Wisconsin Statutes Section 43.54(1)]. Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year terms. The appointed Alderperson and school district representative shall serve a three-year term [Municipal Code Chapter 12, Section 12-7., Wisconsin Statutes Section 43.54(1)]. Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library Board for their services, except as allowed by Wisconsin Statute 43.57(d). Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly scheduled meetings shall operate to vacate the member's office. An absence excused by the board president for good cause shall not be considered an absence here under (Municipal Code Chapter 12, Section 12-9). Article III Officers Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy occurs. Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at the annual meeting. Additional nominations may be made from the floor at that time. Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until their successors are duly elected. Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all committees except the nominating committee and generally perform all duties associated with the office of president. Section S. The vice president, in the event of the absence or disability of the president, or of a vacancy in that office, shall assume and perform the duties and functions of the president. Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are generally associated with the office of secretary. Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made during the previous month. Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a temporary President for that meeting. Article IV Meetings Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by the Board at its annual meeting. Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers, shall be held at the time of the regular meeting in May of each year. Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the meeting and indicate all subject matters intended for consideration at the meeting. The library director, in consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to place an item on the agenda must notify either the Library Director or President at least three business days prior to the meeting. Section 4. Minutes. Minutes of all meetings shall, at a minimum, indicate board members present, all items of business, all motions (except those that were withdrawn), and the result of all votes taken. Current board minutes shall be posted in the library. Section S. Special Meetings. Special meetings may be called at the direction of the president, and shall be called at the written request of three or more members for the transaction of business as stated in the call for the meeting. Except in cases of emergency, at least 48 hours notice shall be given. In no case may less than two hours notice be given. Section 6. Quorum. A quorum for the transaction of business at any meeting shall consist of five or more members of the Board present in person. Section 7.Open Meetings Law Compliance. All Board meetings and all committee meetings shall be held in compliance with Wisconsin's open meetings law (Wisconsin Statutes Sections 19.81 to 19.98). Section 8. Parliamentary Authority. The rules contained in Robert's Rules of Order, latest revised edition shall govern the parliamentary procedure of the meetings, in all cases in which they are not inconsistent with these bylaws and any statutes applicable to this Board. Article V Committees Section 1. Standing Committees. Standing committees can be appointed based on the need of the Library and at the behest of the Board. Standing committees perform a continued function and remain in existence permanently. They are meant to consider particular subject areas, such as the Personnel Committee or Strategic Planning Committee. The Personnel Committee is charged with managing the Library Director annual evaluation process as well as helping build the Library Director annual goals. The Strategic Planning Committee is charged with helping build the Library's annual Action Plan as well as managing the strategic planning process. The President shall make committee appointments at the annual meeting. Committee vacancies shall be filled by the President at the next regular meeting of the Board after the vacancy occurs. Section 2. Nominating Committee. The Nominating Committee is appointed by the President to present a slate of officers to serve at the annual meeting. Members of the nominating committee are not barred from becoming nominees for office themselves. The Nominating Committee will contact each person whom it wishes to nominate in advance to obtain acceptance of the nomination. The President will accept nominations from the floor at the annual meeting. Section 3. Ad Hoc Committees. Ad hoc committees for the study of special projects shall be appointed by the president, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed. These committees may also include staff and public representatives, as well as outside experts. Section 4. No committee shall have other than advisory powers. Article VI Duties of the Board of Trustees Section 1. Legal responsibility for the operation of the Muskego Public Library is vested in the Board of Trustees. Subject to state and federal law, the Board has the power and duty to determine rules and regulations governing library operations and services. Section 2. The Board shall select, appoint and supervise a properly certified and competent library director, and determine the duties and compensation of all library positions. Section 3. The Board shall approve the budget and make sure that adequate funds are provided to finance the approved budget. Section 4. The Board shall have exclusive control of the expenditure of all moneys collected, donated or appropriated for the library fund and shall audit and approve all library expenditures. Section S. The Board shall supervise and maintain buildings and grounds, as well as regularly review various physical and building needs to see that they meet the requirements of the total library program. Section 6. The Board shall study and support legislation that will bring about the greatest good to the greatest number of library users. Section 7. The Board shall cooperate with other public officials and boards and maintain vital public relations. Section 8. The Board shall approve and submit the required annual report to the Division for Libraries, Technology, and Community Learning. Article VII Library Director The library director shall be appointed by the Board of Trustees and shall be accountable to the Board. The library director shall be considered the executive officer of the library under the direction and review of the Board, and subject to the policies established by the Board. The director shall act as technical advisor to the Board. The director shall be invited to attend all Board meetings (but may be excused from closed sessions) and shall have no vote. Article VIII Conflict of Interest Section 1. Board members may not in their private capacity negotiate, bid for, or enter into a contract with the Muskego Public Library in which they have a direct or indirect financial interest. Section 2. A board member shall withdraw from Board discussion, deliberation, and vote on any matter in which the Board member, an immediate family member, or an organization with which the Board member is associated has a financial interest. Section 3. A board member may not receive anything of value that could reasonably be expected to influence his or her vote or other official action. Article IX General Section 1. An affirmative vote of the majority of all members of the Board present at the time shall be necessary to approve any action before the Board. The president may vote upon and may move or second a proposal before the Board. Section 2. Any rule or resolution of the Board, whether contained in these bylaws or otherwise, may be suspended temporarily in connection with business at hand, but such suspension, to be valid, may be taken only at a meeting at which two-thirds of the members of the Board are present and two-thirds of those present so approve. Section 3. These bylaws may be amended at any regular meeting of the Board by majority vote of all members of the Board, provided written notice of the proposed amendment shall have been delivered to all members at least ten days prior to the meeting at which such action is proposed to be taken. Revision List Originally adopted May 19, 2015 Revision adopted October 16, 2018 (Article V, Section 1) Revision adopted November 17, 2020 (Article II, Sections 1,2,4) Revision adopted April 20, 2021 (Article V, Sections 1,2) Background on Employee Personnel Policy Part of the Waukesha County Library Standards include quality assurance measures. These are terms Waukesha County libraries must meet to be exempt their citizens from the Waukesha County Library Tax. One of the required terms is having a personnel policy for the library. Since the Muskego Public Library staff are City employees, it is appropriate and has been past precedence to use the City Employee Manual created by the Mayor and Human Resources, and approved by City Council. This agenda item is asking for a vote to approve this continued precedence for the next five years (which is the length of time the Waukesha County Standards require the personnel policy be reviewed). • a ec ��r�d � g1 OBRAr Bringing To: Muskego Public Library Board of Trustees From: Karol Kennedy, Bridges Library System Director Re: Waukesha County Library Standards Certification Date: May 14, 2024 741 N. Grand Ave., #210 Waukesha, WI 53186 P 262.896.8080 bridgeslibrarysystem.org Wisconsin Statute 43.64(2) allows Waukesha County municipalities that tax their residents for libraries the opportunity to exempt their residents from the county library levy if two criteria are met: .1) The municipal tax rate for library services is equal to or greater than the rate of the county library tax, and 2) The library meets or exceeds the Waukesha County adopted library standards. Exemption from the county library tax, therefore, includes two distinct actions. The municipality action required is a certification of its library tax rate. That process begins when I send out a communication to the municipality after the state releases its official Equalized Assessed Values in mid -August. The library action requires the library board to review the information in this letter and certify the library's compliance with the various standards by completing the form beginning on page 2 of this document and returning it to the Bridges office by August 31, 2024. The Waukesha County Board approved the updated county library standards in April 2022. All 16 library boards in the county have since endorsed these standards. More information is available here: htt s: brid eslibra s stem.or waukesha-count - lannin -committee-2016-act-150 . There are numeric Minimums to Exempt as well as Quality Assurance Items in the standards. This letter includes your library's specific standards -related requirements. Please complete the documentation on pages 3-4 and then complete the Library Board Certification of Eligibility for Exemption from County Library Tax on page 5. Please scan and send all pages (with signatures on page 5) to me via email by August 31. This form constitutes your library's certification for compliance with the library standards portion required for exemption from the Waukesha County library tax levy. Thank you for providing outstanding library services to the citizens of Waukesha County! 23 Step 1. Review your Library's Library Service Effort Ratio (LSER) Calculation There is a provision in the Waukesha County Plan that allows a library to qualify for the exemption without meeting the Minimums to Exempt. If a library can demonstrate its ability to provide for most of the needs of its own resident by reaching its targeted Library Service Effort Ratio (LSER), it is allowed to exempt from the county library tax without meeting the numeric Minimums to Exempt. The LSER is calculated as follows: • Lending by your library to your own residents: 184,714 • PLUS lending to other library community's residents: 21,771 • DIVIDED by total circulation by your residents at all county libraries: 194,461 Your library's LSER is shown in Table 1 below. Table 1. 1V1UbKeg0 s Liorary service trrort ratio Eligible for Exemption Based on LSER? (LSER) qJ111111111111 III If your LSER ratio is higher than your listed target rate, you will see a "Yes" in Table 1 above and may skip to step 3 on this form. Please note, even if there is a "Yes" listed above, you are encouraged to complete step 2 for the purposes of assessment. However, if your LSER is higher than your required target, step 2 is not required for the purposes of meeting the minimum for the standards portion of the county library tax exemption. If there is a "No" in Table 1 for your library, you must complete step 2. All libraries must complete step 3. Step 2: Compare your Library's previous year's data to your Library's Minimums to Exempt Please review the data below gathered from your library's 2023 state annual report and indicate whether your library will meet its minimum requirements in 2024. Please circle "Yes" or "No" in the last column in Table 2. (Completing this table is required if LSER = "NO" in step 1.) 2 24 Table 2. Library Category Muskego Minimum to Exempt Library Actuals from 2023 annual report Materials $5.49/capita $6.02/capita Expenditures/Capita Number Hours 58 1 62 Open/Week 1 Budgeted Staff in FTE 13.51 14.30 Collection Size Public Computers/Internet Access Devices Wireless Internet Access 103,000 13 Yes 135,817 15 2022 Municipal 25,343 Population Met Minimum Will Meet during 2023? Minimum in 2024? (Circle one) 00001ilim Oes Yes No Oes Yes No Yes Yes No Yes Yes No Yes Yes No Yes Yes Yes No 3 25 Step 3. Review and Report on Quality Assurance Standards for Muskego Public Library Review each item and circle "Yes" or "No" in Table 3 below. (Completing this Table is required regardless of LSER ratio.) Table 3. Quality Assurance Standards Library Assurance for 2024 (circle one) Library board member orientations are provided Yes No Library website includes key board/staff contact Yes No & meeting information Library board conducts director performance evaluation Yes No Library budgets for professional development Yes No Library has active strategic plan Yes No Library has a current circulation policy Yes No Library has a current collection management policy Yes No Library has a current computer/internet policy Yes No Library has a current meeting room use policy (if Yes No meeting room available) Library has a current public behavior (rules of Yes No conduct) policy Library has a current personnel policy Yes No Policies are considered current if they have been adopted or reviewed within the last five years. Please attach narrative for any items for which the library circles "No" and describe steps planned to address the area(s) of non-compliance. Note: For each item in tables 2 and 3, libraries are able to select "No" one time during the annual certification process for the five-year planning period. If your library has circled "No" for an item in a previous year in tables 2 or 3, circling "No" a second time for that same item may result in the loss of ability for the municipality to exempt its residents from the county library tax. 4 26 Library Board Certification of Eligibility for Exemption from County Library Tax I certify that the library board's responses related to the Minimums to Exempt and Quality Assurance Standards were approved by the library board and reflect the library's plan of service for 2024. Name of Library �j Muskego Public Library Date Form Completed: Library Board President Name: Library Board President Signature: Library Director's Signature: I This form (pages 1-5) must be completed, signed, and submitted to the Bridges Library System no later than August 31, 2024. WA