LIBRARY BOARD Packet 04162024CITY OF MUSKEGO
LIBRARY BOARD AGENDA , l
04/16/2024
i PM
Library Conference Room, S73 W16663 Janesville MUSKEGO
Road PUBLIC LIBRARY
IDEAS. INFORMATION. COMMUNITY.
Please click the link below to join the webinar:
https://us02web.zoom.us/j/84653657555
Webinar ID: 846 5365 7555
Phone: 312-626-6799
To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24
hours in advance.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
I:Z61 I Wa_1 4 4
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Approval of Minutes - March 19, 2024
March 19, 2024 Minutes
March 2024 Financials
March 2024 Financials
PRESIDENTS REPORT
1111V=10to] N&I0=1161A0
April 2024 Director's Report
April 2024 Director Report
UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the
following:
NEW BUSINESS Discussion update and possible action may be taken on any or all of the following:
Discussion/Action: Vote to fill Library Board President Vacancy
1
Library Board of Trustees Bylaws (pg 1)
Discussion: Library Board President Appointment of Nominating Committee
Library Board of Trustees Bylaws (pg 2)
Discussion/Action: Approval of Allowable Costs Worksheet
Allowable Costs Worksheet
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE
MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN
BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY
REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS
THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT
MUSKEGO CITY HALL, (262) 679-4100.
K
CITY OF MUSKEGO
LIBRARY BOARD MINUTES
03/19/2024
5:00 PM
Library Conference Room, S73 W16663 MUSKEGO
Janesville Road PUBLIC. LIBRARY
IDEAS. INFOR,.f. TION. COMMUNITY.
Please click the link below to join the webinar:
https://us02web.zoom.us/j/83387188886
Webinar ID: 833 8718 8886
Phone: 312-626-6799
To request an accommodation for attending the meeting in person, please call 262-971-2100 at least
24 hours in advance.
CALL TO ORDER
President Konkel called the meeting to order at 5:03PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Kangas,
Trustee B. Schroeder, Trustee Woodward, and Director Larson.
Trustee Humphreys arrived at 5:04 pm. Alderperson D. Schroeder arrived at 5:06 pm.
STATEMENT OF PUBLIC NOTICE
PUBLIC COMMENT
CONSENT AGENDA
Trustee Woodward made a motion to approve the CONSENT AGENDA, Trustee Foundos
seconded. Motion Passed 9 in favor.
Approval of Minutes - February 20, 2024
February 2024 Financials
PRESIDENTS REPORT
DIRECTOR'S REPORT
March 2024 Director's Report
UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the
following:
NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following:
Discussion/Action: Contract approval for Parking Lot Light Refinishing
Trustee Humphreys made a motion to approve the Parking Lot Light Refinishing contract,
Trustee Foundos seconded. Motion Passed 9 in favor.
3
COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW
ADJOURNMENT
Trustee Foundos made a motion to adjourn, Alderperson D. Schroeder seconded. Motion
Passed 9 in favor.
Meeting adjourned at 5:31 PM.
NOTICE
IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE
MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE
TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY
SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE.
ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED
INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS
SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100.
2 4
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1
Report dates: 3/1/2024-3/31/2024 Apr 05, 2024 10:44AM
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report]. Description = {<>] "1099 adjustment'
Invoice Detail.Type = {>] "adjustments"
Invoice Detail.GL account =
"1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599"
Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
ADVANCED CHEMICAL SYSTEMS
173881 1 Invoice 03 24 QUARTERLY CONTRACT PA 03/01/2024 03/31/2024 350.00 324 100.05.71.00.5415
Total ADVANCED CHEMICAL SYSTEMS:
350.00
AMAZON CAPITAL SERVICES
1JNT-LTR1-C
1 Invoice
ENDUST ELECTRONIC WIPES
03/08/2024
04/07/2024
17.49
324
100.05.71.00.5701
17ND-LTM1-1P
1 Invoice
AV
02/26/2024
03/27/2024
227.14
324
100.05.71.02.5711
1FMG-DRJX-C
1 Invoice
STAPLER,WITEOUT, HOOK, PACKI
02/22/2024
03/23/2024
44.58
324
100.05.71.00.5701
1FMG-DRJX-C
2 Invoice
GENERATION CREATION - PAPER
02/22/2024
03/23/2024
12.35
324
100.05.71.00.6062
1GK6-VJYJ-VV
1 Invoice
FOL- KIDSPROGRAMMING
03/11/2024
04/10/2024
64.75
324
100.05.71.00.5752
1H4X-7G4K-6C
1 Invoice
AV
02/20/2024
03/21/2024
8.49
324
100.05.71.02.5711
1L36-VDJ9-TW
1 Invoice
FOL - KIDS
02/25/2024
03/26/2024
38.77
324
100.05.71.00.5752
1 LJD-MQQW-
1 Invoice
ROOTING 4 MUSKEGO
03/15/2024
04/14/2024
5.99
324
100.05.71.00.6062
1 LJD-MQQW-
3 Invoice
WD-40 & BAGS
03/15/2024
04/14/2024
44.51
324
100.05.71.00.5701
1LJD-MQQW-
2 Invoice
MPL STAMP
03/15/2024
04/14/2024
20.49
324
100.05.71.00.5702
1 MD4-P9RR-7
3 Invoice
3" BOOK TAPE
02/16/2024
03/17/2024
69.98
324
100.05.71.00.5702
1 MD4-P9RR-7
1 Invoice
FOL - PETITE PROM
02/16/2024
03/17/2024
65.35
324
100.05.71.00.5752
1 MD4-P9RR-7
2 Invoice
FOLDERS & TAPE
02/16/2024
03/17/2024
34.99
324
100.05.71.00.5701
1QKP-G1FV-D
1 Invoice
MAR CRAFTERNOON SUPPLIES
03/06/2024
04/05/2024
40.75
324
100.05.71.00.6062
1VNF-7MYX-3
1 Invoice
AV
03/13/2024
04/12/2024
106.84
324
100.05.71.02.5711
1VYP-7TP7-9
1 Invoice
SHARPIES AND MAGNEETS
03/08/2024
04/07/2024
52.75
324
100.05.71.00.5701
1XXM-1HD6-7
1 Invoice
SRP/PROGRAM T
03/08/2024
04/07/2024
17.99
324
100.05.71.00.6062
1XXM-1HD6-7
2 Invoice
DISINFECTING WIPES
03/08/2024
04/07/2024
22.99
324
100.05.71.00.5701
1Y66-3LXX-XJ
1 Invoice
AV
02/20/2024
03/21/2024
9.99
224
100.05.71.02.5711
Total AMAZON CAPITAL SERVICES: 906.19
BAKER & TAYLOR COMPANY
0003294593
1 Invoice
SUSTAINABLE SHELVES -CREDIT
02/15/2024
03/15/2024
90.41-
324
100.05.71.01.5711
2038125253
1 Invoice
PRINT
02/27/2024
03/27/2024
169.65
324
100.05.71.01.5711
2038125264
1 Invoice
PRINT
02/27/2024
03/27/2024
380.25
324
100.05.71.01.5711
2038129285
1 Invoice
PRINT
02/27/2024
03/27/2024
400.88
324
100.05.71.01.5711
2038136997
1 Invoice
PRINT
03/01/2024
04/01/2024
1,268.76
324
100.05.71.01.5711
2038140066
1 Invoice
PRINT
03/04/2024
04/04/2024
1,190.19
324
100.05.71.01.5711
2038146912
1 Invoice
PRINT
03/06/2024
04/05/2024
369.16
324
100.05.71.01.5711
2038149397
1 Invoice
PRINT
03/07/2024
04/06/2024
337.49
324
100.05.71.01.5711
2038151638
1 Invoice
PRINT
03/08/2024
04/07/2024
720.21
324
100.05.71.01.5711
2038157876
1 Invoice
PRINT
03/13/2024
04/12/2024
336.08
324
100.05.71.01.5711
2038160765
1 Invoice
PRINT
03/13/2024
04/12/2024
761.72
324
100.05.71.01.5711
2038172362
1 Invoice
PRINT
03/19/2024
04/18/2024
454.26
424
100.05.71.01.5711
2038176887
1 Invoice
PRINT
03/20/2024
04/19/2024
477.18
424
100.05.71.01.5711
Total BAKER & TAYLOR COMPANY: 6,775.42
BAKER & TAYLOR ENTERTAINMENT
H68116160 1 Invoice
AV
02/23/2024
03/23/2024
80.97
324
100.05.71.02.5711
H68125200 1 Invoice
AV
02/23/2024
03/23/2024
56.09
324
100.05.71.02.5711
H68130000 1 Invoice
AV
02/26/2024
03/26/2024
80.60
324
100.05.71.02.5711
H68139770 1 Invoice
AV
02/26/2024
03/26/2024
56.82
324
100.05.71.02.5711
5
CITY OF MUSKEGO
Invoice Number SegNo Type
H68143260
1
Invoice
AV
H68144950
1
Invoice
AV
H68148110
1
Invoice
AV
H68149050
1
Invoice
AV
H68168670
1
Invoice
AV
H68240440
1
Invoice
AV
H68275780
1
Invoice
AV
H68290080
1
Invoice
AV
H68329440
1
Invoice
AV
H68352880
1
Invoice
AV
H68368670
1
Invoice
AV
Ifii71:7_1 /:I:ismtr_\'1Si7:�a�Il�:�/_11�I�I�►11
BRODART CO.
636218 1 Invoice
Total BRODART CO.
CARDMEMBER SERVICE
Payment Approval Report - Library Board Report Alpha
Page: 2
Report dates: 3/1/2024-3/31/2024
Apr 05, 2024 10:44AM
Description Invoice Date Payment Due Date
Total Cost
GL Period
GL Account Number
02/26/2024
03/26/2024
58.24
324
100.05.71.02.5711
02/26/2024
03/26/2024
55.87
324
100.05.71.02.5711
02/26/2024
03/26/2024
16.19
324
100.05.71.02.5711
02/26/2024
03/26/2024
86.26
324
100.05.71.02.5711
02/27/2024
03/27/2024
38.13
324
100.05.71.02.5711
03/06/2024
04/05/2024
41.01
324
100.05.71.02.5711
03/11/2024
04/10/2024
236.06
324
100.05.71.02.5711
03/11/2024
04/11/2024
125.94
324
100.05.71.02.5711
03/14/2024
04/13/2024
86.27
324
100.05.71.02.5711
03/19/2024
04/18/2024
14.98
424
100.05.71.02.5711
03/19/2024
04/18/2024
14.23
424
100.05.71.02.5711
1,047.66
3 - 9", 7-10", 3-12" BOOK JACKET 02/27/2024 03/27/2024
1530EM March
2
Invoice
MAR GENERATION CREATION
02/27/2024
1530EM March
1
Invoice
FOL - GRAPHIC FANATICS
02/27/2024
3469BLA Marc
3
Invoice
INFINITY TABLE REPLACEMENT
02/27/2024
3469BLA Marc
4
Invoice
01.29.24-02.28.24 BUSINESS INTE
02/27/2024
3469BLA Marc
1
Invoice
FOL - KIDS SOLAR ECLIPSE PART
02/27/2024
3469BLA Marc
2
Invoice
PRINT - WALL STREET JOURNAL
02/27/2024
3469BLA Marc
5
Invoice
10 CASES LETTER; 2 CASES LED
02/27/2024
Total CARDMEMBER SERVICE:
COMPLETE OFFICE OF WIS
662152 1 Invoice AA
Total COMPLETE OFFICE OF WIS:
EBSCO INFORMATION SERVICES
1720474 1 Invoice
Total EBSCO INFORMATION SERVICES:
FINDAWAY WORLD LLC
454242 1 Invoice AV
455391 1 Invoice AV
Total FINDAWAY WORLD LLC:
HEARTLAND BUSINESS SYSTEMS
671145-H 8 Invoice M
672570-H 1 Invoice LI
679409-H 8 Invoice M
Total HEARTLAND BUSINESS SYSTEMS:
IMPACT ACQUISTIONS LLC
BATTERIES
03/24/2024
03/24/2024
03/24/2024
03/24/2024
03/24/2024
03/24/2024
03/24/2024
03/07/2024 04/06/2024
PRINT - 2024 SUBSCRIPTION REN 03/01/2024 04/01/2024
B
ONTHLY -365 .GOV/LIBRARY
. FIREWALL RENEWAL
ONTHLY -365 .GOV/LIBRARY
02/22/2024 03/22/2024
03/07/2024 04/07/2024
02/15/2024 03/16/2024
02/15/2024 03/16/2024
03/18/2024 04/14/2024
3180877 1 Invoice PUBLIC BASE 03.01.24-.5.31.24 + 03/01/2024
3192971 1 Invoice ANNUAL RENEWAL FOR PAPERC 03/21/2024
04/01/2024
04/21/2024
604.62 324 100.05.71.00.5702
604.62
82.58
324
100.05.71.00.6062
6.25
324
100.05.71.00.5752
202.69
324
100.05.71.00.5401
109.98
324
100.05.71.00.5505
4.20
324
100.05.71.00.5752
692.87
324
100.05.71.01.5711
667.58
324
100.05.71.00.5701
10.55 324 100.05.71.00.5701
3,441.86 324 100.05.71.01.5711
3,441.86
367.94 424 100.05.71.02.5711
71.99 324 100.05.71.02.5711
43U.96
121.30 324 100.05.71.00.5505
522.73 324 100.05.71.00.5505
121.30 324 100.05.71.00.5505
765.33
417.05 324 100.05.71.00.5401
1,213.30 324 100.05.71.00.5505
6
CITY OF MUSKEGO
Payment Approval Report - Library Board Report Alpha
Report dates: 3/1/2024-3/31/2024
Page: 3
Apr 05, 2024 10:44AM
Invoice Number SegNo
Type
Description
Invoice Date Payment Due Date
Total Cost
GL Period
GL Account Number
Total IMPACT ACQUISTIONS LLC:
1,630.35
JANI-KING INC- MILW REGION
MIL03240616 1
Invoice
LIBRARY
03/04/2024
03/07/2024
1,200.00
324
100.05.71.00.5835
MMIL03240089 3
Invoice
LIBRARY
03/01/2024
03/31/2024
3,203.32
324
100.05.71.00.5835
Total JANI-KING INC- MILW REGION:
4,403.32
JM BRENNAN INC.
11006770 1
Invoice
MAIN LIBRARY
03/04/2024
03/04/2024
1,996.17
324
100.05.71.00.5415
11007685 1
Invoice
REPLACE AND INSTALL VAV
02/27/2024
03/28/2024
4,200.00
324
100.05.71.00.5415
Total JM BRENNAN INC.:
6,196.17
JOHNSON CREEK PUBLIC LIBRARY
JCPL001 1
Invoice
SWITCH GAME (FROM HOLDS SH
02/23/2024
03/23/2024
57.00
324
100.05.71.00.5774
Total JOHNSON CREEK PUBLIC LIBRARY:
57.00
KANOPY INC
390528 — PPU 1
Invoice
KANOPY USAGE 02 24
02/29/2024
03/29/2024
151.20
324
100.05.71.03.5711
Total KANOPY INC:
151.20
KUJAWA ENTERPRISES INC.
296949 1
Invoice
01 JAN 24 PLANT MAINTENANCE
01/12/2024
02/12/2024
66.00
324
100.05.71.00.5415
Total KUJAWA ENTERPRISES
INC.:
66.00
LIBRARY STORE, THE
676350 1
Invoice
COLOR CODING LABELS
02/23/2024
03/24/2024
29.37
324
100.05.71.00.5702
Total LIBRARY STORE, THE:
29.37
M&M OFFICE INTERIORS, INC
169176 1
Invoice
LIBRARY MAINTENANCE
03/01/2024
04/03/2024
183.49
324
100.05.71.00.5415
Total M&M OFFICE INTERIORS,
INC:
183.49
MAX -ABILITY
104636 1
Invoice
ADULT CHANGING TABLE
02/26/2024
03/27/2024
6,698.44
324
410.08.90.71.6515
Total MAX -ABILITY:
6,698.44
MIDWEST TAPE
505098251 1
Invoice
AV
02/23/2024
03/23/2024
11.99
324
100.05.71.02.5711
505114918 1
Invoice
AV
03/04/2024
04/03/2024
170.14
324
100.05.71.02.5711
505128388 1
Invoice
HOOPLA USAGE 02 24
02/29/2024
03/29/2024
1,217.47
324
100.05.71.03.5711
505138180 1
Invoice
AV
03/04/2024
04/03/2024
181.96
324
100.05.71.02.5711
505138181 1
Invoice
AV
03/04/2024
04/03/2024
122.97
324
100.05.71.02.5711
505164033 1
Invoice
AV
03/11/2024
04/10/2024
101.57
324
100.05.71.02.5711
505164035 1
Invoice
AV
03/11/2024
04/10/2024
49.99
324
100.05.71.02.5711
505164036 1
Invoice
AV
03/11/2024
04/10/2024
12.59
324
100.05.71.02.5711
505196629 1
Invoice
AV
03/18/2024
04/17/2024
87.97
424
100.05.71.02.5711
505204511 1
Invoice
AV
03/18/2024
04/17/2024
58.99
424
100.05.71.02.5711
CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 4
Report dates: 3/1/2024-3/31/2024 Apr 05, 2024 10:44AM
Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number
Total MIDWEST TAPE:
QUALITY AWARDS LLC
32932 1 Invoice
NAME TAGS
03/04/2024
Total QUALITY AWARDS LLC:
SAFEWAY PEST MANAGEMENT INC.
728134 1 Invoice
03 24 MONTHLY PEST CONTROL
03/04/2024
Total SAFEWAY PEST MANAGEMENT INC.:
WATERTOWN PUBLIC LIBRARY
021924MS 1 Invoice
SWITCH GAME (FROM HOLDS SH
02/19/2024
Total WATERTOWN PUBLIC LIBRARY:
WE ENERGIES
4938820062 1 Invoice
LIBRARY (00118)
03/01/2024
Total WE ENERGIES:
WILS
500352 1 Invoice
MYWILS MEMBERSHIP 7/1/24-6/3
03/05/2024
Total WILS:
YERGES VAN LINERS, INC.
M-24-6665 1 Invoice
3/5 SHELF SHIFT (9HRS X 2)
03/06/2024
Total YERGES VAN LINERS, INC.:
Grand Totals:
03/19/2024 27.00 324 100.05.71.00.5701
27.00
04/04/2024 35.00 324 100.05.71.00.5415
03/19/2024 55.00 324 100.05.71.00.5774
03/25/2024 6,707.40 324 100.05.71.00.5910
6,707.40
04/05/2024 199.00 324 100.05.71.00.5305
199.00
03/16/2024 935.00 324 410.08.90.71.6516
Report Criteria:
Detail report.
Invoices with totals above $0 included.
Paid and unpaid invoices included.
[Report]. Description = {<>} "1099 adjustment'
Invoice Detail.Type = {>} "adjustments"
Invoice Detail.GL account =
"1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599"
CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1
Period: 03/24 Apr 05, 2024 11:38AM
Account Number
Account Title
2024-24
Adopted
Budget
2024-24
Amended
Budget
2024-24
YTD
Actual
2024-24
Current Month
Actual
% Actual
To
Budget
Over/
(Under)
Budget
GENERALFUND
CULTURE, REC AND EDUCATION
100.05.71.00.5101
SALARY & WAGES
725,944.42
725,944.42
168,748.10
56,309.12
23.25%
557,196.32-
100.05.71.00.5102
OVERTIME
2,000.00
2,000.00
47.95
.00
2.40%
1,952.05-
100.05.71.00.5201
FICA
56,641.12
56,641.12
12,852.49
4,205.98
22.69%
43,788.63-
100.05.71.00.5202
PENSION
50,094.47
50,094.47
9,429.32
3,143.28
18.82%
40,665.15-
100.05.71.00.5203
HEALTH
129,186.48
129,186.48
28,919.70
9,639.90
22.39%
100,266.78-
100.05.71.00.5204
LIFE
884.76
884.76
221.19
73.73
25.00%
663.57-
100.05.71.00.5205
FSA FEE EXPENSE
.00
.00
.00
.00
.00
.00
100.05.71.00.5229
HEALTH INSURANCE ALLOWANCE
14,400.00
14,400.00
3,315.00
1,105.00
23.02%
11,085.00-
100.05.71.00.5302
MILEAGE
1,500.00
1,500.00
113.24
76.72
7.55%
1,386.76-
100.05.71.00.5303
CONFERENCES & TRAINING
3,500.00
3,500.00
45.00
.00
1.29%
3,455.00-
100.05.71.00.5305
DUES & MEMBERSHIP
1,300.00
1,300.00
199.00
199.00
15.31%
1,101.00-
100.05.71.00.5401
LIBRARY EQUIPMENT
15,800.00
15,800.00
1,122.24
619.74
7.10%
14,677.76-
100.05.71.00.5415
MAINTENANCE OF BLDG & GROUNDS
49,000.00
49,000.00
10,895.50
6,830.66
22.24%
38,104.50-
100.05.71.00.5505
COMPUTER CHARGES
46,606.00
46,606.00
26,821.21
754.01
57.55%
19,784.79-
100.05.71.00.5602
TELEPHONE
920.00
920.00
.00
.00
.00
920.00-
100.05.71.00.5701
OFFICE SUPPLIES AND EXPENSES
7,500.00
7,500.00
1,816.39
922.44
24.22%
5,683.61-
100.05.71.00.5702
PROCESSING SUPPLIES
15,500.00
15,500.00
4,360.91
724.46
28.13%
11,139.09-
100.05.71.00.5703
HOUSEKEEPING SUPPLIES
3,000.00
3,000.00
867.39
.00
28.91%
2,132.61-
100.05.71.00.5740
LIBRARY GRANT EXPENSE
.00
.00
.00
.00
.00
.00
100.05.71.00.5752
LIBRARY FRIENDS EXPENSE
5,000.00
5,000.00
1,172.25
179.32
23.45%
3,827.75-
100.05.71.00.5774
LIBRARY REPLACEMENT
300.00
300.00
112.00
112.00
37.33%
188.00-
100.05.71.00.5835
HOUSEKEEPING SERVICES
60,172.00
60,172.00
10,809.96
4,403.32
17.97%
49,362.04-
100.05.71.00.5910
GAS & ELECTRIC
92,000.00
92,000.00
18,869.20
6,707.40
20.51%
73,130.80-
100.05.71.00.5915
SEWER & WATER
2,500.00
2,500.00
.00
.00
.00
2,500.00-
100.05.71.00.6062
PROGRAMMING
6,900.00
6,900.00
399.29
159.66
5.79%
6,500.71-
100.05.71.01.5711
PRINT MATERIALS
111,700.00
111,700.00
21,580.73
12,538.96
19.32%
90,119.27-
100.05.71.01.5713
PRINT MATERIALS -ADULT
.00
.00
.00
.00
.00
.00
100.05.71.02.5711
AUDIO VISUAL MATERIALS
32,500.00
32,500.00
4,252.23
2,392.08
13.08%
28,247.77-
100.05.71.03.5711
ELECTRONIC MATERIALS
26,803.00
26,803.00
13,273.81
1,368.67
49.52%
13,529.19-
100.05.71.03.5714
AUDIO VISUAL MATERIAL -A.V.
.00
.00
.00
.00
.00
.00
100.05.71.11.5713
PRINT MATERIALS - JUVENILE
.00
.00
.00
.00
.00
.00
100.05.71.12.5714
AUDIO VISUAL MATERIAL - JUVENL
.00
.00
.00
.00
.00
.00
100.05.71.14.5713
PRINT MATERIALS - MISC
.00
.00
.00
.00
.00
.00
100.05.71.18.5713
PRINT MATERIALS - NEWSPAPER
.00
.00
.00
.00
.00
.00
100.05.71.19.5713
PRINT MATERIALS - PERIODICALS
.00
.00
.00
.00
.00
.00
100.05.71.23.5713
PRINT MATERIALS - REFERENCE
.00
.00
.00
.00
.00
.00
100.05.71.26.5713
PRINT MATERIALS - SERIALS
.00
.00
.00
.00
.00
.00
100.05.71.35.5714
AUDIO VISUAL MATRL - DATA BASE
.00
.00
.00
.00
.00
.00
100.05.71.36.5713
PRINT MATERIALS - YOUNG ADULT
.00
.00
.00
.00
.00
.00
Total LIBRARY DEPARTMENT: 1,461,652.25 1,461,652.25 340,244.10 112,465.45 23.28% 1,121,408.15
E
CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1
Period: 03/24 Apr 05, 2024 11:47AM
Account Number Account Title
104014MAN;ii1.1I
CULTURE, REC AND EDUCATION
100.05.71.00.4140
LIBRARY GRANTS REVENUE
100.05.71.00.4150
LIBRARY -SYSTEM, ETC
100.05.71.00.4274
LIBRARY LOST AND DAMAGED
100.05.71.00.4313
LIBRARY FINES
100.05.71.00.4314
LIBRARY TAXABLE REVENUE
100.05.71.00.4542
LIBRARY PHONE USE
100.05.71.00.4544
ROOM RENTAL
100.05.71.00.4551
SALE OF F/A- COMPUTERS
100.05.71.00.4552
LIBRARY FRIENDS REVENUE
Total LIBRARY DEPARTMENT
2024-24
2024-24
2024-24
2024-24
% Actual
Over/
Adopted
Amended
YTD
Current Month
To
(Under)
Budget
Budget
Actual
Actual
Budget
Budget
.00
.00
3,000.00
.00
.00
3,000.00
190,243.00
190,243.00
6,095.20
.00
3.20%
184,147.80-
1,300.00
1,300.00
648.43
162.04
49.88%
651.57-
10,000.00
10,000.00
2,617.13
725.29
26.17%
7,382.87-
8,500.00
8,500.00
2,727.09
982.52
32.08%
5,772.91-
.00
.00
.00
.00
.00
.00
1,000.00
1,000.00
1,125.00
.00
112.50%
125.00
.00
.00
.00
.00
.00
.00
5,000.00
5,000.00
1,447.53
951.36
28.95%
3,552.47-
216,043.00
216,043.00
17,660.38
2,821.21
8.17%
198,382.62-
10
CITY OF MUSKEGO
BALANCE SHEET
MARCH 31, 2024
FEDERATED LIBRARY SYSTEM FUND
ASSETS
503.00.00.00.1001 EQUITY IN POOLED CASH
TOTALASSETS
LIABILITIES AND EQUITY
FUND EQUITY
503.00.00.00.3510 FUND BALANCE -RESERVED
503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT
REVENUE OVER EXPENDITURES - YTD
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
43,350.15
14,784.97
28,215.18
350.00
43,350.15
43,350.15
43,350.15
11
CITY OF MUSKEGO
BALANCE SHEET
MARCH 31, 2024
LIBRARY EXPANSION TRUST FUND
ASSETS
502.00.00.00.1001 EQUITY IN POOLED CASH
( 32,897.00)
502.00.00.00.1011 CASH IN BANK- LIBRARY-113
13,126.34
502.00.00.00.1105 LIBRARY INVESTMENTS
48,954.99
TOTALASSETS
LIABILITIES AND EQUITY
FUND EQUITY
502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95
502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 32,508.62)
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
29,184.33
29,184.33
29,184.33
12
Director's Report
April 16th, 2024
1. Reference Update (from Samantha Quail - Head of Reference, Jolyn Lobe and Laura Boeck,
Reference Assistants):
The Antiques Appraisal event with Mark Moran on March 23 was a big success, we had 64
attendees. Most attendees came to have an item appraised but some just wanted to watch the fun.
Both Generation Creation Intergenerational Craft Programs on March 27 were fully booked with 20
participants in each class. We also had a good turnout for our first Cup of Health series of 2024
offered in partnership with the Waukesha Aging and Disability Resource Center and Waukesha
County Public Health Department.
Eileen and Sam have been busy preparing for the first Memory Cafe we will be offering as part of
the Purple Springs Memory Project. A Memory Cafe is an informal social gathering for those living
with early -stage memory loss and their care partner. The Cafes will rotate between four libraries
(Eagle, Mukwonago, Muskego, and New Berlin) on the second Thursday of each month.
Jolyn is running a Food Pantry Scavenger Hunt throughout the month of April. Patrons who bring in
at least 2 of the Food Pantry's most -needed items will be entered into a prize drawing.
Upcoming adult programs for the next few weeks include:
• Friends of the Library Storybook Mini -Golf event on Sunday April 14.
• Crafternoon: Polymer Clay Magnets on Monday April 15.
• Coloring Club on Wednesdays April 17 and May 1.
• Muskego Matinees on Thursdays April 18 and May 2.
• Chain Reaction Crochet Group on Tuesday April 23 and May 14.
• Maximize Your Garden Production on Wednesday April 24.
• Smartphone Use: Health Apps & Tips on Thursday April 25.
• Identity Theft Protection on Wednesday May 1.
• Brews + Books: The Song of Achilles on Tuesday May 7.
• Community Shredding Event on Saturday May 18.
2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko and Holly Bavinka
Children's Assistants):
The children's department had a busy month! Along with our regular programs (storytimes, Lego
Club, ATLAS, and Graphic Fanatics), we held two large programs. On March 26th, we held a Touch a
Truck event; Muskego PD, FD, and DPW all provided trucks for the kids to explore. Altogether,
13
despite overcast weather, we had 146 attendees. On Saturday the 6th, we held our Petite Prom and
had 116 attendees. Going forward, we will be planning our April Sensory Playdate and preparing for
the summer reading program!
3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian):
During the month of March there was a Guess the Artwork contest and a Mystery Book in a Jar
contest in the Teen Area. The Young Adult Librarian is working with the National Juniors Society
creating holes for the Friends Mini -Golf Fundraiser in April. Current projects include creating
marketing materials for the Friends of the Muskego Public Library's Culver's Dine Out Night and
Garden Walk, getting ready for Summer Reading, and still creating break-in bags.
4. Circulation Update (from Jane Matusinec, Circulation Supervisor):
The staff enjoyed being able to observe some of the solar eclipse! We had a wild day of answering
constant phone calls from people asking if we still had eclipse glasses available --right up until the
actual event! We are down to fewer and fewer items in need of RFID tags. Holds have been placed
on items in need of tagging and staff has been attending to these items as they come in.
The gate counter seems to be working more accurately now with the last adjustment made by
Envisionware. Holly and Sam have been working with circulation staff to come up with a smoother,
more efficient way to keep track of children's books in book bundles so these items are easier to
find. We will be testing a bright colored tape to signify which books fall into this category. Staff will
go through more extensive library card registration at our upcoming inservice. The management
team is in the final planning stages for this training day on April 26.
S. Other Updates:
a. Dates of Note: The next full Library Board meeting is May 21st at 5pm. Please email
Brittany in advance if you cannot attend to assure a quorum is present.
b. Friends' of the Library: The next Friends First Friday Coffee in will be May 3rd at 9:30am.
The Friends' and Library Staff are preparing for the Library Shred Day and Culver's Night
(in May) and the Library Garden Walk (in June).
c. Building Updates: The people counter with the gates is now working after much
troubleshooting with the company since January. April will be our first month where we
can formally track library visits again. A supply fan drive broke and electrical work
needed to be performed on our HVAC system, for a repair cost of $6,991.10. This was
our most expensive single repair to the HVAC system since 2020. Our light pole
refurbishing capital project has run into an issue. DPW was removing the poles and has
discovered they are degrading on the inside. While they are working now they do not
believe we will see the 25 year ROI we were hoping to get on them through the powder
coating and sandblasting investment, in that the outside would hold up but the insides
would not. They are looking at alternate light poles and I will bring this discussion
before you in June on recommended next steps. The fence refurbishing portion of the
project will move forward as planned.
d. Welcome: A welcome to Dave DeAngelis, our new Library Board Trustee!
14
6. Employee Anniversaries: Laura Boeck, Reference Assistant (24 years), Stacy Rogowski, Library Aide
(7 years), Courtney Metko, Children's Assistant (5 years)
7. Board Education: Audiobooks are for kids too! Aside from having a selection of cd, playaway, and
electronic audiobooks, there are also Wonderbooks. Wonderbooks are picture books with the
audio recording built into the front corner. It's a great way for kids who are learning to read to hear
the words and follow along!
15
Monthly Statistics for Muskego Public Library 2024
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEPT
OCT
NOV
DEC
TOTAL
I MAR YTD
Checkouts
2019
21,785
21,507
24,231
23,645
21,420
26,506
30,895
26,132
21,640
22,944
20,647
18,821
280,173
67,523
2023
19,115
18,869
21,330
18,042
18,332
24,784
24,864
22,514
19,001
19,588
18,030
17,474
241,943
59,314
2024
19,250
19,881
20,592
59,723
59,723
24 vs 23 % Change
0.7%
5.4%
(3.5%)
(75.3%)
0.7%
Overdrive Checkouts (E-books, E-Audio, E-Video, E-Magazines)
2019
2,247
2,119
2,302
2,198
2,232
2,262
2,455
2,351
2,312
2,358
2,220
2,202
27,258
6,668
2023
3,589
3,241
3,654
3,264
3,492
3,392
3,743
3,486
3,515
4,146
3,690
3,875
43,087
10,484
2024
4,287
4,037
4,361
12,685
12,685
24 vs 23 % Change
19.4%
24.6%
19.3%
(70.6%)
21.0%
Kanopy/Hoopla Play Withdrawal
KANOPY 2019
29
53
41
75
54
44
62
56
59
58
53
605
103
KANOPY/HOOPLA 2023
314
344
321
364
386
375
481
410
449
487
476
4725
976
KANOPY 2023
68
90
73
6816
72
58
83
56
75
847
216
HOOPLA 2023*0�
246
231
291
318
319
409
352
366
431
401
3878
760
KANOPY/HOOPLA 2024
551
585
1636
1636
KANOPY 2024
74
84
228
228
HOOPLA 2024
477
501
1408
1,408
24 vs 23 % Change TOTAL
57.2%
75.5%
70.1%
(65.4%)
67.6%
24 vs 23 % Change Kanopy ONLY
0.0%
8.8%
7.7%
(73.1%)
5.6%
Owning Holds Shipped
2019
3,296
2,872
2,914
2,669
2,670
2,975
3,148
2,811
3,107
2,980
2,902
2,495
34,839
9,082
2023
3,619
3,058
3,329
2,978
2,770
3,117
2,971
3,186
2,991
3,073
3,086
2,630
36,808
10,006
2024
3,309
3,157
3,089
9,555
9,555
24 vs 23 % Change
(8.6%)
3.2%
(7.2%)
(74.0%)
(4.5%)
Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals,
and eBook Checkouts/Checkouts and eBook Checkouts)
2019
56.4%
60.6%
62.5%
63.0%
65.6%
63.3%
65.1%
65.2%
66.6%
62.9%
64.0%
65.3%1
63.4%
59.9%
2023
62.2%
59.7%
60.2%
62.1%
65.4%
59.3%
60.7%
61.3%
64.0%
65.3%
64.7%
64.5%
62.3%
60.7%
2024
53.9%
72.5%
74.1%
67.0%
67.0%
Curbside Pickups
2023
5
3
3
5
2
1
0
0
1
0
1
2
23
11
2024
1
3
7
11
11
24 vs 23 % Change
(80.0%)
0.0%
133.3%
(52.2%)
0.0%
Library Visits
2019
10,151
11,418
12,525
13,775
10,701
14,463
14,851
13,447
10,803
12,373
11,118
10,601
146,224
34,094
2023
10,124
9,567
12,473
9,560
10,309
13,804
12,502
11,669
9,304
10,402
9,612
9,371
128,696
32,164
2024
unavailable*
0
-
24 vs 23 % Change
(100.0%)
(100.0%)
Reference Transactions (DPI defined)
2019
1,182
1,123
1,067
995
1,002
1,211
1,331
1,215
1,171
1,118
987
878
13,280
3,372
2023
870
917
1,063
777
821
1,004
1,143
787
826
839
893
818
10,758
2,850
2024
822
984
964
2,770
2,770
24 vs 23 % Change
(5.5%)
7.3%
(9.3%)
(74.3%)
(2.8%)
Technical/Other Information Transactions
2019
0
576
528
427
492
3,152
4,030
1,362
481
536
450
346
12,380
1,104
2023
764
715
879
766
748
2,609
2,909
1,929
639
728
573
614
13,873
2,358
2024
768
737
777
2,282
2,282
24 vs 23 % Change
0.5%
3.1%
(11.6%)
(83.6%)
(3.2%)
Meeting Room Use
2019
78
89
107
97
91
87
87
68
78
96
106
78
1,062
274
2023
79
90
88
100
80
77
60
68
73
101
101
73
990
257
2024
83
90
101
274
274
24 vs 23 % Change
5.1%
0.0%
14.8%
(72.3%)
6.6%
*New gates/counters were installed on 1/17/24 and did not accurately capture data Jan - Mar'24.
16
Muskego Public Library Board of Trustees Bylaws
Article I
Identification
This organization is the Board of Trustees of the Muskego Public Library, located in Muskego Wisconsin,
established by the Wisconsin municipality of Muskego, according to the provisions of Chapter 43 of the
Wisconsin Statutes, and exercising the powers and assuming the duties granted to it under said statute.
Article II
Membership
Section 1. Number and Qualifications. The library board shall consist of nine members. A minimum of seven
members must be residents of the municipality. One member shall be a member of the Common Council. In
addition, one member must be a school district administrator or his or her representative [Municipal Code
Chapter 12, Section 12-7.,Wisconsin Statutes Section 43.54(1)].
Section 2. Appointments and Terms of Office. Appointments shall be made by the Mayor subject to
confirmation of the Common Council. The Mayor shall appoint the citizen members for staggered three- year
terms. The appointed Alderperson and school district representative shall serve a three-year term
[Municipal Code Chapter 12, Section 12-7., Wisconsin Statutes Section 43.54(1)].
Section 3. Reimbursement for Expenses. No compensation shall be paid to the members of a Library
Board for their services, except as allowed by Wisconsin Statute 43.57(d).
Section 4. Meeting Attendance. Three consecutive absences by an appointed member from regularly
scheduled meetings shall operate to vacate the member's office. An absence excused by the board
president for good cause shall not be considered an absence here under (Municipal Code Chapter 12, Section
12-9).
Article III
Officers
Section 1. The officers shall be a president, a vice president, and a treasurer, elected from among the
appointed trustees at the annual meeting of the Board. No member shall hold more than one office at a
time. Vacancies in office shall be filled by vote at the next regular meeting of the Board after the vacancy
occurs.
Section 2. A nominating committee shall be appointed by the president and shall present a slate of officers at
the annual meeting. Additional nominations may be made from the floor at that time.
Section 3. Officers shall serve a term of one year from the annual meeting at which they are elected and until
their successors are duly elected.
Section 4. The president shall preside at meetings of the Board, authorize calls for special meetings, appoint
all committees, execute all documents authorized by the Board, serve as an ex-officio voting member of all
committees except the nominating committee and generally perform all duties associated with the office of
president.
Section S. The vice president, in the event of the absence or disability of the president, or of a vacancy in that
office, shall assume and perform the duties and functions of the president.
Section 6. The library director, or his or her designee, shall keep true and accurate minutes of all meetings of
the Board, shall issue notice of all regular and special meetings, and shall perform such other duties as are
generally associated with the office of secretary.
Section 7. The treasurer shall check over vouchers payable and report the amount of expenditures made
during the previous month.
Section 8. In the absence of all officers at a board meeting, the Library Board members present shall elect a
temporary President for that meeting.
Article IV
Meetings
Section 1. Regular Meetings. The regular meetings shall be held each month, the date and hour to be set by
the Board at its annual meeting.
Section 2. Annual Meeting. The annual meeting, which shall be for the purpose of the election of officers,
shall be held at the time of the regular meeting in May of each year.
Section 3. Agendas and Notices. Meeting agendas and notices shall indicate the time, date, and place of the
meeting and indicate all subject matters intended for consideration at the meeting. The library director, in
consultation with the President of the Library Board, shall prepare the agenda. Any board member wishing to
Background on Allowable Costs Worksheet
Each year, as a part of the Waukesha County budget process, Waukesha County libraries are required to
complete an Allowable Costs Form which is used in the formula calculation for the county library budget
request.
This document includes budget actuals from the 2023 year (as shown in the state annual report) as well
as the adopted budget numbers for 2024. A motion is needed to approve the document.
Allowable Costs Worksheet for Waukesha County Libraries - in Bridges Library System
Instructions: Fill out the following financial information as they pertain to prior year actuals and the current year budget. For prior year actual information, please verify that all applicable information matches the reference
fields certified in the annual report. For current year adopted budget information, please reflect the numbers adopted by your municipal entity, effective January 1.
Library Name:
Muskego
Description
Annual Report Reference
2023 Actuals
(Per Annual Report)
2024 Municipal
Adopted Budget
Library Notes or Comments
Revenues
Local Municipal Library Operating Revenue
Section V, 1 (for 2023) and Section V, 9 (for 2024)
$1,197,682
$1,245,609
Home County Operating Revenue
Section V, 2(a)
$81,057
$91,958
Other County Payments for Library Services
Section V, 2(b)
$73,036
$93,045
Prairie Lakes, Jefferson Co, Washington Co
State Funds (e.g. Innovation & Hoopla Grants)
Section V, 3
$6,124
$5,666
Hoopla Grant
Federal Funds
Section V, 4
$0
$0
Contract Income
Section V, 5
$0
$0
Funds Carried Forward for Operations
Section V, 6
$0
$0
All Other Operating Income
Section V, 7
$32,355
$25,374
Lost & Damaged, Fines, Taxable Revenue, Room Rental,
Friends Revenue
Indirect Cost Funding (If applicable and if not already
counted in Municipal Operating Revenue)
N/A -Field should match Indirect Cost field in Expenditures
listed below
$70,816
$70,816
From Sharon's 2023 Library Annual Report
Total Revenues
$1,461,0701
$1,532,468
Expenditures
Operating Expenditures
Section VI, 6
$1,364,193
$1,461,652
Indirect Costs (If applicable and if not already counted
in another field)
N/A - Field should match Indirect Cost Funding in Revenues
listed above
$70,816
$70,816
From Sharon's 2023 Library Annual Report
Total Operating Expenditures
$1,435,009
$1,532,468
Library Capital and Debt
Section VI (1 & 2)
$58,9931
$50,723
2024 excludes capital rolled over from 2023.
Total Expenditures
$1,494,0021
$1,583,191
The information listed above is a correct statement of the Library's spending for 2023 actuals and 2024 budget. Please provide any additional comments in the box below.
Board President
Library Director
Date
Date
Muskego -Allowable Costs Form for 2025 Budget 4/8/2024 \\fs3\departments\Library\Library Board\2024-4 Board Packet\Individuals\Muskego -Allowable Costs Form for 2025 Budget 20