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LIBRARY BOARD Packet 01162024CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 01 /16/2024 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/86295437667 Webinar ID: 862 9543 7667 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - December 19, 2023 December 19, 2023 Library Board Minutes December 2023 Financials December 2023 Financials PRESIDENTS REPORT DIRECTOR'S REPORT January 2024 Director's Report January 2024 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Library Grant Process Library Grant Process Discussion: Outstanding Library Fines/Fees COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT V102ir014 IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 12/19/2023 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC. LIBRARY IDEAS. INFORVATION. C:ONIVTTNMY. Please click the link below to join the webinar: https://us02web.zoom.us/j/84018841758 Webinar ID: 840 1884 1758 Phone: 312-626-6799 To request an accommodation for attending the meeting in person, please call 262-971-2100 at least 24 hours in advance. CALL TO ORDER President Konkel called the meeting to order at 5:03PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Kangas, Trustee B. Schroeder, Alderperson D. Schroeder, Trustee Woodward and Director Larson. Trustee Humphreys arrived at 5:08PM. Trustee Blair left at 5:55PM. Trustee Foundos left at 6:22PM. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee B. Schroeder made a motion to approve the CONSENT AGENDA, Trustee Kangas seconded. Motion Passed 8 in favor. Approval of Minutes - November 21, 2023 November 2023 Financials PRESIDENTS REPORT DIRECTOR'S REPORT December 2023 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: 3 NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Approval of 2024-2028 Library Strategic Plan Trustee Humphreys made a motion to approve the 2024-2028 Library Strategic Plan, Trustee Foundos seconded. Motion Passed 8 in favor. Discussion: Feedback to Personnel Committee Regarding 2023 Library Director Annual Evaluation NOTICE OF CLOSED SESSION Trustee Blair made a motion to enter closed session, Trustee Woodward seconded. Motion Passed 8 in favor. Entered Closed session at 5:38PM The Library Board of the City of Muskego will meet at approximately 5:OOPM, or as soon thereafter as time permits on Tuesday, December 19, 2023 in the Library Conference Room, Muskego Public Library, S73 W16663 Janesville Road, Muskego, Wisconsin, following conclusion of consideration of the above portion of its regularly scheduled agenda, to vote on a motion to convene in closed session at said time and place for discussion relative to: Discussion relative to Feedback to Personnel Committee Regarding 2023 Library Director Annual Evaluation. The Library Board will hold the closed session in the Library Conference Room. A closed session for the above purpose is authorized pursuant to the provisions of Wis. Stats. Section §19.85(1)(c) , which authorizes a governmental body, upon motion duly made and carried, to meet in closed session to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Upon conclusion of the closed session, the Library Board will convene in open session to consider its public agenda, including motions to recommend approval or rejection of the above -listed deliberations or any of the public agenda items that have not been acted upon. OPEN SESSION Trustee Woodward made a motion to enter open session, Trustee Humphreys seconded. Motion Passed 6 in favor. Entered open session at 6:24PM COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Woodward made a motion to adjourn, Trustee B. Schroeder seconded. Motion Passed 6 in favor. Meeting adjourned at 6:39PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Page: 1 Report dates: 12/1/2023-12/31/2023 Jan 08, 2024 01:09PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description ACTION BUILDING CONTRACTORS INC 2759 1 Invoice PAINT MEETING ROOMS Total ACTION BUILDING CONTRACTORS INC: ADVANCED CHEMICAL SYSTEMS 173481 1 Invoice Total ADVANCED CHEMICAL SYSTEMS: Invoice Date Payment Due Date Total Cost GL Period GL Account Number 12/18/2023 12 23 QUARTERLY CONTRACT PA 12/01/2023 12/18/2023 2,245.00 1223 100.05.71.00.5415 0 on c nn 12/31/2023 350.00 1223 100.05.71.00.5415 350.00 AMAZON CAPITAL SERVICES 1491-61KR-KL 1 Invoice XBOX GAME 12/13/2023 01/12/2024 69.99 1223 100.05.71.03.5711 14WT-DJRX-64 1 Invoice TAPE, LOCK, INDEX CARDS 12/04/2023 01/03/2024 55.53 1223 100.05.71.00.5701 16PK-FTJJ-1H 1 Invoice AV 12/14/2023 01/13/2024 152.79 1223 100.05.71.02.5711 19RJ-JCCP-C 1 Invoice KIDS FOL 12/05/2023 01/04/2024 135.20 1223 100.05.71.00.5752 1DK3-JTYK-R 1 Invoice PRINT 12/10/2023 01/09/2024 119.82 1223 100.05.71.01.5711 1LWK-PR3Y-W 1 Invoice SWITCH GAME 12/11/2023 01/10/2024 29.99 1223 100.05.71.03.5711 1 RGP-4YPQ-N 1 Invoice CIRC DESK COMPUTER MONITOR 11/28/2023 12/28/2023 129.99 1223 100.05.71.00.5505 1VYH-XR6P-Y 1 Invoice KIDS FOL 12/11/2023 01/10/2024 129.10 1223 100.05.71.00.5752 1WP3-HVLW-F 1 Invoice SWITCH GAMES 11/25/2023 12/25/2023 239.67 1223 100.05.71.03.5711 1WQJ-CCMY-X 1 Invoice PRINT 12/03/2023 01/02/2024 81.56 1223 100.05.71.01.5711 1XGP-JXPG-C 1 Invoice SWITCH GAMES 12/12/2023 01/11/2024 159.95 1223 100.05.71.03.5711 Total AMAZON CAPITAL SERVICES: 1,303.59 AWE ACQUISTION, INC MUSKW123001 1 Invoice AWE WITH AFTER SCHOOL EDGE 12/20/2023 01/19/2024 3,724.00 1223 100.05.71.00.6062 Total AWE ACQUISTION, INC: 3,724.00 BAKER & TAYLOR COMPANY 2037923454 1 Invoice PRINT 11/06/2023 12/06/2023 1,198.61 1223 100.05.71.01.5711 2037931920 1 Invoice PRINT 11/09/2023 12/09/2023 1,544.21 1223 100.05.71.01.5711 2037933633 1 Invoice PRINT 11/10/2023 12/10/2023 307.77 1223 100.05.71.01.5711 2037936147 1 Invoice PRINT 11/11/2023 12/11/2023 328.94 1223 100.05.71.01.5711 2037948360 1 Invoice PRINT 11/17/2023 12/17/2023 440.42 1223 100.05.71.01.5711 2037959588 1 Invoice PRINT 11/28/2023 12/28/2023 791.67 1223 100.05.71.01.5711 2037959749 1 Invoice PRINT 11/28/2023 12/28/2023 722.95 1223 100.05.71.01.5711 2037968820 1 Invoice PRINT 11/30/2023 12/30/2023 1,571.00 1223 100.05.71.01.5711 2037976704 1 Invoice PRINT 12/05/2023 01/04/2023 121.11 1223 100.05.71.01.5711 2037978617 1 Invoice PRINT 12/05/2023 01/04/2024 230.28 1223 100.05.71.01.5711 2037978655 1 Invoice PRINT 12/06/2023 01/05/2023 222.33 1223 100.05.71.01.5711 2037980588 1 Invoice PRINT 12/06/2023 01/05/2023 1,289.97 1223 100.05.71.01.5711 2037980968 1 Invoice PRINT 12/06/2023 01/05/2023 182.63 1223 100.05.71.01.5711 2037982491 1 Invoice PRINT 12/07/2023 01/06/2024 295.38 1223 100.05.71.01.5711 2037984807 1 Invoice PRINT 12/08/2023 01/07/2024 1,165.02 1223 100.05.71.01.5711 2037984861 1 Invoice PRINT 12/08/2023 01/07/2024 1,750.29 1223 100.05.71.01.5711 2037985009 1 Invoice PRINT 12/08/2023 01/07/2024 1,947.39 1223 100.05.71.01.5711 2037994803 1 Invoice PRINT 12/14/2023 01/13/2024 459.63 1223 100.05.71.01.5711 2037995005 1 Invoice PRINT 12/14/2023 01/13/2024 517.26 1223 100.05.71.01.5711 5 CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Page: 2 Report dates: 12/1/2023-12/31/2023 Jan 08, 2024 01:09PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total BAKER & TAYLOR COMPANY: BAKER & TAYLOR ENTERTAINMENT H66788950 1 Invoice AV H66805240 1 Invoice AV H66813960 1 Invoice AV H66858770 1 Invoice AV H66870650 1 Invoice AV H66874280 1 Invoice AV H66888980 1 Invoice AV H66919190 1 Invoice AV H66924530 1 Invoice AV H66933400 1 Invoice AV H66964030 1 Invoice AV H66973840 1 Invoice AV H66980300 1 Invoice AV H67043890 1 Invoice AV H67082270 1 Invoice AV H67145980 1 Invoice AV Total BAKER & TAYLOR ENTERTAINMENT: CARDMEMBER SERVICE 15,086.86 11/07/2023 12/07/2023 25.19 1223 100.05.71.02.5711 11/07/2023 12/07/2023 41.94 1223 100.05.71.02.5711 11/10/2023 12/10/2023 369.89 1223 100.05.71.02.5711 11/14/2023 12/14/2023 121.62 1223 100.05.71.02.5711 11/14/2023 12/14/2023 41.51 1223 100.05.71.02.5711 11 /16/2023 12/16/2023 10.79 1223 100.05.71.02.5711 11/16/2023 12/16/2023 26.84 1223 100.05.71.02.5711 11 /16/2023 12/16/2023 138.88 1223 100.05.71.02.5711 11/20/2023 12/20/2023 25.19 1223 100.05.71.02.5711 11 /21 /2023 12/21 /2023 172.66 1223 100.05.71.02.5711 11/22/2023 12/22/2023 68.34 1223 100.05.71.02.5711 11/27/2023 12/27/2023 43.14 1223 100.05.71.02.5711 11/30/2023 12/30/2023 11.03 1223 100.05.71.02.5711 11/30/2023 12/30/2023 17.99 1223 100.05.71.02.5711 11/30/2023 12/30/2023 46.78 1223 100.05.71.02.5711 12/05/2023 01/04/2024 102.85 1223 100.05.71.02.5711 1530EMDEC23 1 Invoice FOL KIDS 11/28/2023 12/24/2023 27.74 1223 100.05.71.00.5752 3469BLADEC2 1 Invoice 10.29.23-11.29.23 BUSINESS INTE 11/28/2023 12/24/2023 109.98 1223 100.05.71.00.5505 3897SQDEC23 2 Invoice NOOK SETUP 11/28/2023 12/24/2023 .01 1223 100.05.71.03.5711 3897SQDEC23 1 Invoice EILEEN - WLA CONF HOTEL 11/28/2023 12/24/2023 417.00 1223 100.05.71.00.5303 3905AHDEC23 2 Invoice WLA CONF - HOTEL (AMANDA); M 11/28/2023 12/24/2023 487.00 1223 100.05.71.00.5303 3905AHDEC23 1 Invoice FOL TEEN 11/28/2023 12/24/2023 66.26 1223 100.05.71.00.5752 7547GWDEC 3 Invoice LED LIGHTING 11/28/2023 12/24/2023 1,080.00 1223 100.05.71.00.5415 Total CARDMEMBER SERVICE: 2,187.99 COMPLETE OFFICE OF WIS 601386 1 Invoice TISSUE, TRASH LINERS, SANITIZE 12/06/2023 01/05/2024 373.78 1223 100.05.71.00.5703 Total COMPLETE OFFICE OF WIS: 373.78 CREATIVE BUSINESS INTERIORS, INC 25075.001 1 Invoice FRAMERY ONE POD 12/20/2023 12/20/2023 14,426.00 1223 100.05.71.00.5401 Total CREATIVE BUSINESS INTERIORS, INC: 14,426.00 ELLIOTT'S ACE HARDWARE 899595 1 Invoice LIB MAIN 12/04/2023 12/05/2023 10.42 1223 100.05.71.00.5415 Total ELLIOTT'S ACE HARDWARE: 10.42 FEH DESIGN 113766 1 Invoice FAMILY RESTROOM CONSTRUCTI 09/20/2023 10/20/2023 472.50 1223 410.08.90.71.6515 Total FEH DESIGN: 472.50 FINDAWAY WORLD LLC 447440 1 Invoice AV 11/30/2023 12/30/2023 606.90 1223 100.05.71.02.5711 448292 1 Invoice AV 12/08/2023 01/07/2024 166.97 1223 100.05.71.02.5711 448372 1 Invoice AV 12/08/2023 01/07/2024 678.87 1223 100.05.71.02.5711 6 CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Report dates: 12/1/2023-12/31/2023 Page: 3 Jan 08, 2024 01:09PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GLAccount Number 448508 1 Invoice AV 12/11/2023 01/10/2024 374.95 1223 100.05.71.02.5711 Total FINDAWAY WORLD LLC: 1,827.69 IMPACT ACQUISTIONS LLC 3114084 1 Invoice PUBLIC MFD 12.01.23-02.29.24 (BA 12/01/2023 12/31/2023 384.22 1223 100.05.71.00.5401 Total IMPACT ACQUISTIONS LLC: 384.22 JANI-KING INC- MILW REGION MIL12230094 3 Invoice LIBRARY 12/01/2023 12/31/2023 3,203.32 1223 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,203.32 KANOPY INC 377573—PPU 1 Invoice 11 23 KANOPY 11/30/2023 12/30/2023 132.30 1223 100.05.71.03.5711 Total KANOPY INC: 132.30 KUJAWA ENTERPRISES INC. 288361 1 Invoice 12 DEC 23 PLANT MAINTENANCE 12/14/2023 01/13/2024 66.00 1223 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.: 66.00 MIDWEST TAPE 504601959 1 Invoice AV 11/07/2023 12/06/2023 36.99 1223 100.05.71.02.5711 504603221 1 Invoice AV 11/07/2023 12/07/2023 151.97 1223 100.05.71.02.5711 504603223 1 Invoice AV 11/07/2023 12/06/2023 39.99 1223 100.05.71.02.5711 504631274 1 Invoice AV 11/13/2023 12/13/2023 104.98 1223 100.05.71.02.5711 504669964 1 Invoice AV 11/20/2023 12/20/2023 19.99 1223 100.05.71.02.5711 504669965 1 Invoice AV 11/20/2023 12/20/2023 119.97 1223 100.05.71.02.5711 504669967 1 Invoice AV 11/20/2023 12/20/2023 34.99 1223 100.05.71.02.5711 504669968 1 Invoice AV 11/20/2023 12/20/2023 32.99 1223 100.05.71.02.5711 504700986 1 Invoice AV 11/27/2023 12/27/2023 176.96 1223 100.05.71.02.5711 504700988 1 Invoice AV 11/27/2023 12/27/2023 87.98 1223 100.05.71.02.5711 504700989 1 Invoice AV 11/27/2023 12/27/2023 44.99 1223 100.05.71.02.5711 504701000 1 Invoice AV 11/27/2023 12/27/2023 39.99 1223 100.05.71.02.5711 504721267 1 Invoice HOOPLA USAGE 11 23 11/30/2023 12/30/2023 908.11 1223 100.05.71.03.5711 Total MIDWEST TAPE: 1,799.90 NABCO ENTRANCES 90153427 1 Invoice ACCESSIBILITY BOLLARD & INSTA 12/21/2023 01/22/2023 801.00 1223 100.05.71.00.5415 Total NABCO ENTRANCES: 801.00 SAFEWAY PEST MANAGEMENT INC. 722792 1 Invoice 12 23 MONTHLY PEST CONTROL 12/04/2023 01/04/2023 35.00 1223 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 SIGNATION 18776-D 1 Invoice INNOVATION GRANT - SIGNAGE 11/29/2023 12/29/2023 1,494.50 1223 100.05.71.00.5740 18776-D 2 Invoice SIGNAGE 11/29/2023 12/29/2023 5.50 1223 100.05.71.00.5701 Total SIGNATION: 1,500.00 CITY OF MUSKEGO Payment Approval Report -Library Board Report Alpha Page: 4 Report dates: 12/1/2023-12/31/2023 Jan 08, 2024 01:09PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number UNITED STATES ALLIANCE FIRE PROTECTION 1046-F117779 1 Invoice 2HR AIR TEST TO INVESTIGATE L 11/30/2023 1046—F119020 1 Invoice 11 23 QUARTERLY INSP: (2) DRYS 12/26/2023 Total UNITED STATES ALLIANCE FIRE PROTECTION: WE ENERGIES 4827575143 1 Invoice LIBRARY(00118) 12/01/2023 Total WE ENERGIES: WISC DEPT OF ADMINISTRATION 505-00000861 1 Invoice TEACH 7/1/23-12/31/23 12/08/2023 Total WISC DEPT OF ADMINISTRATION: Grand Totals: 11/30/2023 913.00 1223 100.05.71.00.5415 01/25/2023 325.00 1223 100.05.71.00.5415 1,238.00 12/26/2023 7.056.70 1223 100.05.71.00.5910 /,V'o. fU 01/07/2024 600.00 1223 100.05.71.00.5505 ouu.uu Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>) "1099 adjustment' Invoice Detail.Type = {>) "adjustments" Invoice Detail.GL account = "1000571000000"-"1000571999999","5020000000000"-"5029999999999","5030000000000"-"5039999999999","4100890716500"-"4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 12/23 Jan 08, 2024 02:03PM Account Number Account Title 104014:?,11111111111.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2023-23 2023-23 2023-23 Adopted Amended YTD Budget Budget Actual 2023-23 % Actual Over / Current Month To (Under) Actual Budget Budget .00 .00 .00 .00 .00 .00 157,217.00 157,217.00 157,216.92 .00 100.00% 0.08- 1,300.00 1,300.00 2,889.10 230.67 222.24% 1,589.10 15,000.00 15,000.00 10,702.88 615.65 71.35% 4,297.12- 9,000.00 9,000.00 8,230.26 575.01 91.45% 769.74- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 1,450.00 .00 145.00% 450.00 .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 4,848.31 .00 96.97% 151.69- 188,517.00 188,517.00 185,337.47 1,421.33 98.31% 3,179.53- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 12/23 Jan 08, 2024 01:27PM Account Number Account Title 2023-23 Adopted Budget 2023-23 Amended Budget 2023-23 YTD Actual 2023-23 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 722,687.11 722,687.11 680,471.98 84,156.79 94.16% 42,215.13- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 654.90 .00 32.75% 1,345.10- 100.05.71.00.5201 FICA 56,907.36 56,907.36 51,081.21 6,387.64 89.76% 5,826.15- 100.05.71.00.5202 PENSION 40,644.37 40,644.37 37,644.07 4,627.52 92.62% 3,000.30- 100.05.71.00.5203 HEALTH 96,423.00 96,423.00 132,703.93 10,765.54 137.63% 36,280.93 100.05.71.00.5204 LIFE 1,297.87 1,297.87 1,025.28 73.73 79.00% 272.59- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 14,630.00 2,630.00 76.20% 4,570.00- 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 1,072.55 71.91 71.50% 427.45- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 3,527.45 904.00 100.78% 27.45 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 835.00 .00 64.23% 465.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 16,800.00 16,800.00 23,755.13 14,810.22 141.40% 6,955.13 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 39,357.97 4,699.42 87.08% 5,842.03- 100.05.71.00.5505 COMPUTER CHARGES 51,037.00 51,037.00 49,125.77 239.97 96.26% 1,911.23- 100.05.71.00.5602 TELEPHONE 920.00 920.00 .00 .00 .00 920.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 6,202.89 61.03 82.71% 1,297.11- 100.05.71.00.5702 PROCESSING SUPPLIES 15,500.00 15,500.00 13,779.36 .00 88.90% 1,720.64- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 3,029.56 373.78 100.99% 29.56 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 3,000.00 1,494.50 .00 3,000.00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 5,206.61 358.30 104.13% 206.61 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 .00 .00 .00 300.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 40,989.16 3,203.32 90.48% 4,310.84- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 77,853.12 7,056.70 106.65% 4,853.12 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 2,115.28 .00 84.61% 384.72- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 7,020.29 3,724.00 101.74% 120.29 100.05.71.01.5711 PRINT MATERIALS 111,700.00 111,700.00 92,937.79 10,948.88 83.20% 18,762.21- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 32,500.00 32,500.00 23,693.58 4,136.91 72.90% 8,806.42- 100.05.71.03.5711 ELECTRONIC MATERIALS 23,583.00 23,583.00 24,877.99 1,659.99 105.49% 1,294.99 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,386,199.71 1,386,199.71 1,336,590.87 162,384.15 96.42% 49,608.84- 10 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2023 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 13,103.03 502.00.00.00.1105 LIBRARY INVESTMENTS 48,517.23 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,042.97) REVENUE OVER EXPENDITURES - YTD 2,073.28 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 28,723.26 28,723.26 28,723.26 11 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2023 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 43,000.15 14,784.97 25,706.04 2,509.14 43,000.15 43,000.15 43,000.15 12 Director's Report January 16`h, 2024 1. Reference Update (from Samantha Quail - Head of Reference, Jolyn Lobe and Laura Boeck, Reference Assistants): The library is very close to wrapping up the RFID tagging project. We tagged over 11,000 items in the month of December, and have less than 4,000 items remaining to be tagged. 2023 was a great year for adult programs, setting a new record for total program attendance! We had 2,636 attendees at in -person programs, 128 attendees at virtual programs, reached over 450 patrons at offsite events like National Night Out and Food Pantry visits, and had 2,893 participants in passive programs like our weekly Facebook would -you -rather and the staff pumpkin decorating contest. 2024 promises to be an exciting year as well with the introduction of Eileen's new "Brews and Books" book club at Eagle Park Brewery, and the return of some favorite presenters such antiques appraiser Mark Moran in March and Paranormal Investigators of Milwaukee in October. Upcoming adult programs for the next few weeks include: • Muskego Matinee: What Happens Later on Thursday January 18. • Chain Reaction Crochet Group on Tuesday January 23. • Let's Get Digital with Libby on Wednesday January 24. • Community Memory Screenings on Monday January 29 • Brews and Books Book Club on Tuesday February 6. • Soap Making 101 on Wednesday February 14. • The Annual Winter Reading Challenge runs from December 1-February 29. 2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): The children's department has been busy promoting the winter reading program and putting on our regular programs (weekly storytimes, A.T.L.A.S., Graphic Fanatics, and Lego Club). This month we will be bringing back intergenerational storytimes at the Regency Senior Living Community and Block Party. In addition, Ms. Heather is retiring this month after many years with the children's department. We are sad to see her go, but thankful for all she has done for the library and for families in Muskego. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): During the month of December there was a Rudolph the Red -Nosed Reindeer Scavenger Hunt and Christmas Movie Mash Up contest in the Teen Area. Teens could also pick up a Candy Cane Taste Test featuring 11 different flavors at the Reference Desk and there was DIY Ugly Sweater Workshop. 13 The Young Adult Librarian also attended a Teen Think Tank meeting at Johnson Creek Public Library on December 5, which focused on subscription book boxes for teens made available at both Pewaukee Public Library and Oconomowoc Public Library. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): For circulation staff, it has been business as usual. A great deal of new items have come in that need to be processed. We continue to use our 3rd person scheduled for a shift (if there is one) to process books and/or work on the RFID tagging project. We had a great deal of illness/absences over the last month which was a challenge. The holiday closures were longer than some years which also created a backlog of returns and transits needing to be checked in and creating pick lists of 200-300 requests. We had to turn off the self -check machine so that as many items as possible are checked in and out using the RFID tags so they are activated/deactivated for the new gates. The gates and new self -check machines have arrived and the plan is for installation/training to occur on January 17-18. S. Other Updates: a. Dates of Note: The next full Library Board meeting is February 20th at 5pm. Please email Brittany in advance if you cannot attend to assure a quorum is present. b. Friends' of the Library: The next Friends First Friday Coffee in will be February 2nd at 9:30am. The next Friends' fundraiser will be the Love Your Library event February 101n and will include model trains, a bake sale, book sale, and heart sale. In 2023 the Friends' continuous book sale fundraised $8,268.63! Kudos to the Friends (and Library staff who assist with the book donations and sales). This sale surpassed 2022! c. Building Updates: The contract has been signed and all of the insurance documents are set for the Library Family Restroom renovation! The first meeting with the architect and contractor is occurring at the end of January! 6. Employee Anniversaries: None 7. Board Education: Public Libraries are guided through several layers of statutes, standards, and policies that outlines their expectations and processes. At a state level, WI Statutes dictate how public libraries and public library systems are set up and governed (through local control by a citizen board). At a system level, Muskego Library is part of a two -county library system (Bridges Library System). Each library retains its local control, but enters into shared purchasing agreements on the library software, sharing of materials, and electronic resources to maximize buying power and material availability. At a county level, Waukesha County has a Library Services Plan. Each Waukesha County Library needs to meet certain standards in this plan to remain exempt from the Waukesha County Library Tax. At a local city level, the Library's expectations and process are directed by Library Board approved mission, vision, and values statements as well as policies and a strategic plan. A director's understanding of local, county, and state expectations is essential in order to ensure that statutes, best practices, and standards are followed. One of Brittany's goals this year is to seek a deeper understanding of WI statues and the Waukesha County Services Plan. 14 Monthly Statistics for Muskego Public Library 2023 FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL DEC YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 280,173 2022 18,684 17,194 19,312 18,134 16,801 23,958 24,023 23,062 17,716 19,091 17,796 16,430 232,201 232,201 2023 19,115 18,869 21,330 18,042 18,332 24,784 24,864 22,514 19,001 19,588 18,030 17,474 241,943 241,943 23 vs 22 % Change 2.3% 9.7% 10.4% (0.5%) 9.1% 3.4% 3.5% (2.4%) 7.3% 2.6% 1.3% 6.4% 4.2% 4.2% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 27,258 2022 3,520 3,266 3,294 3,347 2,857 2,930 3,295 3,334 3,083 3,238 2,961 3,018 38,143 38,143 2023 3,589 3,241 3,654 3,264 3,492 3,392 3,743 3,486 3,515 4,146 3,690 3,875 43,087 43,087 23 vs 22 % Change 2.0% (0.8%) 10.9% (2.5%) 22.2% 15.8% 13.6% 4.6% 14.0% 28.0% 24.6% 28.4% 13.0% 13.0% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 605 KANOPY/HOOPLA 2022 266 230 249 238 233 256 289 276 235 282 274 268 3096 3096 KANOPY2022 73 42 73 60 54 46 57 69 702 702 HOOPLA 2022 193 188 176 178 179 230 178 199 2394 2,394 KANOPY/HOOPLA 2023 318 314 344 321 364 386 375 481 410 449 487 476 4725 4725 KANOPY2023 70 68 78 90 73 68 56 72 58 83 56 75 847 847 HOOPLA 2023 248 246 266 231 291 318 319 409 352 366 431 401 3878 3,878 23 vs 22 % Change TOTAL 19.5% 36.5% 38.2% 34.9% 56.2% 50.8% 29.8% 74.3% 74.5% 59.2% 77.7% 77.6% 52.6% 52.6% 23 vs 22 %Change Kanopy ONLY (4.1%) 61.9% 6.8% 50.0% 35.2% 36.0% (16.4%) 56.5% 1.8% 69.4% (9.7%) 8.7% 20.7% 20.7% Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 34,839 2022 3,666 3,167 3,266 3,118 2,722 3,077 2,927 3,247 2,922 3,052 2,740 2,509 36,413 36,413 2023 3,619 3,058 3,329 2,978 2,770 3,117 2,971 3,186 2,991 3,073 3,086 2,630 36,808 36,808 23 vs 22 % Change (1.3%) (3.4%) 1.9% (4.5%) 1.8% 1.3% 1.5% (1.9%) 2.4% 0.7% 12.6% 4.8% 1.1% 1.1% Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3%1 63.4% 63.4% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 64.6% 64.6% 64.0% 62.4% 64.6% 64.8% 63.0% 63.0% 2023 62.2% 59.7% 60.2% 62.1% 65.4% 59.3% 60.7% 61.3% 64.0% 65.3% 64.7% 64.5% 62.3% 62.3% Curbside Pickups 2022 9 1 1 7 2 1 4 2 0 0 1 4 32 32 2023 5 3 3 5 2 1 0 0 1 0 1 2 23 23 23 vs 22 % Change (44.4%) 200.0% 200.0% (28.6%) 0.0% 0.0% (100.0%) (100.0%) 0.0% (50.0%) (28.1%) (28.1%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 146,224 2022 8,834 8,792 10,571 9,333 8,806 13,031 10,781 10,960 8,620 9,284 8,902 7,918 115,831 115,831 2023 10,124 9,567 12,473 9,560 10,309 13,804 12,502 11,669 9,304 10,402 9,612 9,371 128,696 128,696 23 vs 22 % Change 14.6% 8.8% 18.0% 2.4% 17.1% 5.9% 16.0% 6.5% 7.9% 12.0% 8.0% 18.4% 11.1% 11.1% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 13,280 2022 982 759 929 742 646 1,077 1,111 1,031 830 904 789 572 10,372 10,372 2023 870 917 1,063 777 821 1,004 1,143 787 826 839 893 818 10,758 10,758 23 vs 22 % Change (11.4%) 20.8% 14.4% 4.7% 27.1% (6.8%) 2.9% (23.7%) (0.5%) (7.2%) 13.2% 43.0% 3.7% 3.7% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 12,380 2022 580 671 820 583 699 1,992 1,966 1,327 486 579 590 404 10,697 10,697 2023 764 715 879 766 748 2,609 2,909 1,929 639 728 573 614 13,873 13,873 23 vs 22 % Change 31.7% 6.6% 7.2% 31.4% 7.0% 31.0% 48.0% 45.4% 31.5% 25.7% (2.9%) 52.0% 29.7% 29.7% Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 1,062 2022 59 83 99 94 67 71 51 66 63 67 95 72 887 887 2023 79 90 88 100 80 77 60 68 73 101 101 73 990 990 23 vs 22 % Change 33.9% 8.4% (11.1%) 6.4% 19.4% 8.5% 17.6% 3.0% 15.9% 50.7% 6.3% 1.4% 11.6% 11.6% 15 Background on Library Grant Process The purpose of this document is to give insight into the Library's grant process, requested at the December 2023 Library Board Meeting. In 2020 one of the Library's Action Items was to build a grant tracker. The grant tracker was designed as a centralized database to list viable grants staff come across, listing the deadlines, website, notes, and ways the grant could support the library. The grant tracker also contains a grant toolkit, which contains information generally required in grant applications (general demographic data and library statistics for the given grant year). This aids any staff member who is writing the grant as they build the application and write the narrative. Every year, this grant tracker is updated with new grants discovered, as well as updating the statistics. The Friends of the Library Annual Request is listed as a grant. While one could more accurately label the Friends' contribution as fundraising dollars, the staff must submit a funding request annually, and given that this is outside funding from the city and county, it is helpful to have this tracked. New in 2024: In order to make sure the grants and their deadlines stay in the forefront of staff minds, Brittany will meet annually with library staff in charge of the programming areas and building maintenance. Grants on the grant tracker that connect to an action item from the strategic plan in the current year will be discussed and if viable, assigned to the staff member most qualified to speak to the action item and therefore write the application. While there are many grants out there to support a variety of projects, the Library should primarily be applying for grants that meet the current strategic plan goals. Otherwise new projects are being created that staff do not have time to execute. A column has been added to the grant tracker to indicate how the grant dollars would connect to the Library's current strategic plan. Grant Toolkit Employer Identification Number (EIN) Census and Demographic Info QuickFacts on Muskego from the US Census Bureau Get Facts: Wisconsin's Data and Visualization Portal Data USA DPI Maps Policy Mao Library Mission Statement Providing an innovative community space for learning, entertainment, and for the exchange of ideas and accurate information through a wide variety of materials and programs. The Muskego Public Library strives to retain its status as a community focal point for idea exchange, information access, and community gathering. The Library's collaborative team Library Vision commits itself to ensuring availabilitv of superior materials. services. and staff expertise. Library Commitment & Values We believe these values will drive our culture, priorities, and community -focused decisions. Service to community- We function to serve the needs of a strong and diverse community. Accessibility- Our materials and services are open and available to a diverse population. Positive user experience - We strive for patron enrichment through superior library materials and services, anticipating our patrons' current and future needs. Continuous improvement - We never stop looking for ways to innovate and adapt how the library delivers services to the community. Link to Mission. Vision & Values Library Strategic Plan Link to 2024-2028 Strategic Plan Library Action Plan Link to 2024 Action Plan Tax Exemption Document Link to Tax Exemption Form Library Data Link to 2023 Annual Report Link to 2023 Monthly Statistics File Link to 2023 Library Budget with YTD Actuals 2024 Operating Expenditure Budget 2024 Capital Expenditure Budget Hours Open Per Week 62 2023 Collection Size ( see Page 4 of 2021 Annual Report - Section II. Library Collection ) 1. Books in Print Non -periodical printed publications 2. Electronic Books E-books 3. Audio Materials 4. Electronic Audio Materials Downloadable 5. Video Materials 6. Electronic Video Materials Downloadable 7. Other Materials Owned Describe (Kits, Equipment, Video Games) Ba.Electronic Collections Locally owned or leased 8b. Electronic Collections Purchased by library system or consortia 8e. Electronic Collections Provided through BadgerLink 9. Total Electronic Collections Local, regional, and state 10. Subscriptions Include periodicals and newspapers, exclude those in electronic format 2023 Service Data (see Pages 5 & 6 of 2023 Annual Report - Section III. Library Services - Library Programs and Attendance ) Total Circulation Total Program & Attendance (includes In -person and virtual program statistics) Children (0-11) Young Adult (12-18) Adult (19+) General Interest (all ages) TOTAL # owned/leased # of Programs Attendance 17 Check out Bridges website for links to Funding Opportunities: Other Opportunities: American Library Varied Association Small Dollar Big Impact AARP (American 1/19/2024 Association of Retired Perons) Dollar General Literacy Foundation- Dollar General 2/15/2024 Friends of the Muskego Public Library Friends'of the 12/11/2023 Annual Request Muskego Public Library (for 2024) Helen Daniels Bader Fund Bader Philanthropies May 31st, 2024 and Dec. 7th, https://bridgeslibrarvsystem.org/grant-funding/ https://www.ala.org/awardsgrants/awards/browse/grnt National grants, numerous topics https://states.aarp.org/wisconsin/small-dollar-big-impact-grant Small Dollar, Big Impact grants are exactly what the name describes —simple, short-term, low-cost solutions that could have remarkable impacts on the shaping of neighborhoods and cities. https://www.dgliteracy.org/#summer-reading These grants support the creation or expansion of summer reading programs. Local nonprofit organizations, schools and libraries are eligible to apply if their programs meet the following https://www.citvofmuskego.org/Supporting-the-Library Library Director and Head of Reference write a funding request annual programming, summer reading program, each year to the Friends' Executive Board. movie license, book page subscription, explorer pass membership https://www.bader.org/grants/ Bader Philanthropies seeks grant proposals in specific program areas within certain geographic boundaries: Alzheimer's and Aging— National, with Focus on Wisconsin Library Improvement Grant Bridges Library System Early August https://bridgeslibrarvsystem.org/grant-funding/ Not for items that could be considered an operational purchase. LSTA Wisconsin DPI https://dpi.wi.gov/pld/ista ProHealth Care Program Support ProHealth Care Event: 3- -Financial http://www.prohealthcare.org/community-support- ProHealth's community giving focuses on programs, projects and Application 6mos prior Sponsorship application.aspx events that: to event -In Kind • Aim to improve the health and lifestyle of populations that are Program :2 Donations at -risk or underserved. mos prior to -Staff • Are original or unique to our community. program Involvement • Have demonstrated value. • Promote disease and/or injury prevention. Walmart Local Community Grant Grant cycle https://walmart.org/how-we-give/local-community-grants Eight areas of funding noted on website, including education, 02/01-12/31 quality of life, etc. Waukesha County Community Letter of https://www.waukeshafoundation.org/ Requires applicant to be a 5016, would need to submit through Foundation Intent due the Friends' if pass through grants allowed. Supports arts/culture, by 8/1 health, education, environment, literacy, mental health, etc William Randolph Hearst Foundation There are no https://www.hearstfdn.orgl The Hearst Foundations support well -established nonprofit deadlines. organizations that address significant issues within their major Proposals areas of interests —culture, education, health and social service — are accepted and that primarily serve large demographic and/or geographic year-round constituencies. In each area of funding, the Foundations seek to throueh the identifv those oreanizations achievine truly differentiated results WiLS Ideas to Action Fund WiLS Apr-24 up to $5,000 https://www.wils.org/ideas-to-action/ Women & Girls Fund of Waukesha Women and Girls Fund Letterof up to http://www.wgfwaukeshacounty.org/apply/ Each year, the Women and Girls Fund of Waukesha County County of Waukesha County intent due $15,000 (WGF) awards grants to local nonprofit agencies to support 1/26/2024 at projects and programs that promote women and girls of all ages. noon Focus areas include health, education, well- being and empowerment. \\fs3\departments\Library\Library Board\2024-1 Board Packet\Individuals\2024 Grant Tracker & Toolkit 18