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LIBRARY BOARD Packet 08152023CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 08/15/2023 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/84402398946 Webinar ID: 844 0239 8946 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - July 18, 2023 July 18, 2023 Library Board Minutes July 2023 Financials July 2023 Financials PRESIDENTS REPORT DIRECTOR'S REPORT August 2023 Director's Report August 2023 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: September Meeting Cancellation Discussion/Action: Waukesha County Standards Certification 1 Board Letter for Standards for 2023 MS Discussion: Library Board Focus Group COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT V102ir014 IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 07/18/2023 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/86794437270 Webinar ID: 867 9443 7270 Phone: 312-626-6799 CALL TO ORDER President Konkel called the meeting to order at 5:06PM. PLEDGE OF ALLEGIANCE MUSKEGO PUBLIC. LIBRARY IDEAS. INFOR,.f. TION. COMMUNITY. ROLL CALL Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee Woodward and Director Larson. Trustee B. Schroeder and Alderperson D. Schroeder were excused. Trustee Humphreys left at 5:15PM. Trustee Humphreys returned at 5:20PM. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Blair made a motion to approve the CONSENT AGENDA, Trustee Foundos seconded. Motion Passed 6 in favor. Approval of Minutes - June 20, 2023 June 2023 Financials PRESIDENTS REPORT DIRECTOR'S REPORT July 2023 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Library Card Usage Policy Updates (2nd read) Trustee Humphreys made a motion to approve the Library Card Usage Policy Updates (2nd read), Trustee Foundos seconded. Motion Passed 6 in favor. 3 Discussion/Action: Approval of 2024 Operating Budget Trustee Foundos made a motion to approve the 2024 Operating Budget, Trustee Woodward seconded. Motion Passed 6 in favor. Discussion/Action: Approval of 2024-2028 Capital Project Plan Trustee Humphreys made a motion to approve the 2024-2028 Capital Project Plan, Trustee Blair seconded. Motion Passed 6 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Blair made a motion to adjourn, Trustee Woodward seconded. Motion Passed 6 in favor. Meeting adjourned at 7:00 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 7/1/2023-7/31/2023 Aug 03, 2023 02:27PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] "1099 adjustment' Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AMAZON CAPITAL SERVICES 119N-MQFX-1 1 Invoice PUBLIC COMPUTER REPLAMENT 07/12/2023 08/11/2023 4,768.08 723 100.05.71.00.5505 11NK-43VF-41 1 Invoice PART TO FIX OPAC MACHINE 07/10/2023 08/11/2023 23.49 723 100.05.71.00.5505 1FPN-GFL9-G 1 Invoice SWITCH & PLAYSTATION GAMES 06/24/2023 07/24/2023 259.88 723 100.05.71.03.5711 1HWL-K73M-W 1 Invoice GENERATION CREATION 07/03/2023 08/02/2023 31.98 723 100.05.71.00.6062 1KGW-PCTL- 1 Invoice SWITCH GAME 06/27/2023 07/27/2023 39.88 723 100.05.71.03.5711 1N6H-GWPT-9 3 Invoice SOAP 06/23/2023 07/23/2023 7.44 723 100.05.71.00.5703 1N6H-GWPT-9 1 Invoice PLASTIC LACE - 1ST LIB CARD PR 06/23/2023 07/23/2023 22.17 723 100.05.71.00.6062 1N6H-GWPT-9 2 Invoice SHARPIE, PACKING TAPE, LAMINA 06/23/2023 07/23/2023 52.74 723 100.05.71.00.5701 1 N7V-GQ1 D-7 1 Invoice CALCULATORS AND FIRST AID KI 06/28/2023 07/28/2023 46.96 723 100.05.71.00.5701 1VLK-CTH4-33 1 Invoice TALLY COUNTERS &TAPE 06/19/2023 07/19/2023 36.88 723 100.05.71.00.5701 1XWN-3CNR-7 1 Invoice PENS, MANILA FOLDERS,BAKING 07/12/2023 08/11/2023 35.11 723 100.05.71.00.5701 Total AMAZON CAPITAL SERVICES: 5,324.61 BAKER & TAYLOR COMPANY 0003284044 1 Invoice PRINT CREDIT 06/22/2023 07/22/2023 13.35- 723 100.05.71.01.5711 0003284240 1 Invoice PRINT CREDIT 06/27/2023 07/27/2023 16.81- 723 100.05.71.01.5711 2037593477 1 Invoice PRINT 06/12/2023 07/12/2023 367.68 723 100.05.71.01.5711 2037598005 1 Invoice PRINT 06/13/2023 07/13/2023 254.65 723 100.05.71.01.5711 2037612332 1 Invoice PRINT 06/20/2023 07/20/2023 478.47 723 100.05.71.01.5711 2037622431 1 Invoice PRINT 06/28/2023 07/28/2023 548.80 723 100.05.71.01.5711 2037623179 1 Invoice PRINT 06/28/2023 07/28/2023 755.15 723 100.05.71.01.5711 2037638014 1 Invoice PRINT 07/05/2023 08/05/2023 358.47 723 100.05.71.01.5711 2037638504 1 Invoice PRINT 07/05/2023 08/05/2023 386.18 723 100.05.71.01.5711 2037638561 1 Invoice PRINT 07/05/2023 08/05/2023 546.51 723 100.05.71.01.5711 2037656628 1 Invoice PRINT 07/11/2023 08/11/2023 651.90 723 100.05.71.01.5711 2037656805 1 Invoice PRINT 07/11/2023 08/11/2023 256.66 723 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 4,574.31 BAKER & TAYLOR ENTERTAINMENT H65393630 1 Invoice AV 06/20/2023 07/20/2023 79.16 723 100.05.71.02.5711 H65506240 1 Invoice AV 07/05/2023 08/05/2023 92.10 723 100.05.71.02.5711 Total BAKER & TAYLOR ENTERTAINMENT: 171.26 CARDMEMBER SERVICE AH 3905 JUNE 2 Invoice HAPPY CAMPERS SUPPLIES 06/28/2023 07/28/2023 20.60 723 100.05.71.00.6062 AH 3905 JUNE 1 Invoice ROOTING 4 MUSKEGO SUPPLIES 06/28/2023 07/28/2023 25.13 723 100.05.71.00.6062 AH 3905 JUNE 4 Invoice USB TO HDMI CABLE 06/28/2023 07/28/2023 18.89 723 100.05.71.00.5701 AH 3905 JUNE 3 Invoice FOL - TEEN PROGRAMMING 06/28/2023 07/28/2023 69.87 723 100.05.71.00.5752 BLA 3469 JUN 2 Invoice FOL - ZOO MEMBERSHIP 06/28/2023 07/28/2023 1,000.00 723 100.05.71.00.5752 BLA 3469 JUN 3 Invoice ROAD & TRACK SUB RENEWAL - 6 06/28/2023 07/28/2023 35.00 723 100.05.71.01.5711 BLA 3469 JUN 1 Invoice BUSINESS INTERNET 05/29/23-06/ 06/28/2023 07/28/2023 109.98 723 100.05.71.00.5505 SQ 3897 JUNE 1 Invoice FOL - SRP PRIZES 06/28/2023 07/28/2023 8.49 723 100.05.71.00.5752 Total CARDMEMBER SERVICE: 1,287.96 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 7/1/2023-7/31/2023 Aug 03, 2023 02:27PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number COMPLETE OFFICE OF WIS 445947 1 Invoice TRASH LINERS 03/28/2023 04/28/2023 101.73 623 100.05.71.00.5703 515493 1 Invoice COIN WRAP - PENNIES 07/21/2023 08/20/2023 22.72 823 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS: 124.45 FEH DESIGN 113408 1 Invoice FAMILY RESTROOM CONSTRUCTI 05/05/2023 06/05/2023 2,362.50 723 410.08.90.71.6515 113527 1 Invoice FAMILY RESTROOM CONSTRUCTI 06/27/2023 07/27/2023 3,298.69 723 410.08.90.71.6515 Total FEH DESIGN: 5,661.19 FILTRATION CONCEPTS, INC 32104 2 Invoice LIBRARY FILTERS 07/19/2023 08/19/2023 444.85 723 100.05.71.00.5415 Total FILTRATION CONCEPTS, INC: 444.85 FINDAWAY WORLD LLC 433873 1 Invoice AV 06/28/2023 07/28/2023 303.95 723 100.05.71.02.5711 435335 1 Invoice AV 07/17/2023 08/17/2023 511.92 823 100.05.71.02.5711 Total FINDAWAY WORLD LLC: 815.87 HEARTLAND BUSINESS SYSTEMS 611426-H 8 Invoice MONTHLY -365 .GOV/LIBRARY 06/15/2023 07/15/2023 121.30 723 100.05.71.00.5505 619739-H 8 Invoice MONTHLY -365 .GOV/LIBRARY 07/17/2023 08/16/2023 121.90 723 100.05.71.00.5505 Total HEARTLAND BUSINESS SYSTEMS: 243.20 IMAGE APPAREL INK 4329 9 Invoice CITYAPPAREL 07/27/2023 07/27/2023 406.87 723 100.05.71.00.5701 Total IMAGE APPAREL INK: 406.87 JANI-KING INC- MILW REGION MIL07230094 3 Invoice LIBRARY 07/01/2023 07/31/2023 3,203.32 723 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,203.32 KUJAWA ENTERPRISES INC. 227607 1 Invoice 07 JUL 23 PLANT MAINT 07/01/2023 08/01/2023 61.00 823 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.: 61.00 MICROMARKETING LLC 925213 1 Invoice AV 06/20/2023 07/20/2023 40.00 723 100.05.71.02.5711 Total MICROMARKETING LLC: 40.00 MIDWEST TAPE 503955658 1 Invoice AV 06/19/2023 07/19/2023 48.73 723 100.05.71.02.5711 503972544 1 Invoice AV 06/23/2023 07/23/2023 115.45 723 100.05.71.02.5711 503972545 1 Invoice AV 06/23/2023 07/23/2023 426.90 723 100.05.71.02.5711 504012365 1 Invoice HOOPLA USAGE 06 23 07/01/2023 08/01/2023 804.84 723 100.05.71.03.5711 504016983 1 Invoice AV 07/03/2023 08/03/2023 42.73 723 100.05.71.02.5711 504016984 1 Invoice AV 07/03/2023 08/03/2023 34.99 723 100.05.71.02.5711 504048017 1 Invoice AV 07/10/2023 08/10/2023 46.99 723 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 7/1/2023-7/31/2023 Aug 03, 2023 02:27PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total MIDWEST TAPE: PAGEFREEZER SOFTWARE INC. INV-14433 1 Invoice ANNUAL YOU TUBE ARCHIVE 07/28/2023 Total PAGEFREEZER SOFTWARE INC.: QUALITY AWARDS LLC 32184 1 Invoice NAME TAG - EMMA 04/21/2023 32400 1 Invoice NAME TAG - EILEEN 07/19/2023 Total QUALITY AWARDS LLC: SAFEWAY PEST MANAGEMENT INC. 712007 1 Invoice PEST CONTROL LIBRARY 07/03/2023 Total SAFEWAY PEST MANAGEMENT INC.: SEBERT 18833 2 Invoice JULY 2023 - LAWN MAINTENANCE 07/31/2023 Total SEBERT UNITED STATES ALLIANCE FIRE PROTECTION 1046-F109356 4 Invoice JULY 23 LIBRARY 07/27/2023 Total UNITED STATES ALLIANCE FIRE PROTECTION: WE ENERGIES 4641484962 1 Invoice LIBRARY (00118) 06/28/2023 Total WE ENERGIES: ZOOMAX (USA) INC. ZUS20230421- 1 Invoice INNOVATION GRANT - VIDEO MAG 05/22/2023 Total ZOOMAX (USA) INC.: Grand Totals: 08/27/2023 699.60 723 100.05.71.00.5505 699.60 05/06/2023 13.50 723 100.05.71.00.5701 08/03/2023 13.50 823 100.05.71.00.5701 27.00 08/03/2023 35.00 723 100.05.71.00.5415 35.00 07/31/2023 1.500.00 723 100.05.71.00.5415 07/28/2023 66.00 723 100.05.71.00.5415 66.00 07/24/2023 6,699.57 723 100.05.71.00.5910 6,699.57 06/22/2023 1,255.50 723 100.05.71.00.5740 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] "1099 adjustment' Invoice Detail.Type = {>) "adjustments" Invoice Detail.GL account = "1000571000000"21000571999999","5020000000000""5029999999999","5030000000000""5039999999999","4100890716500"-"4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 07/23 Aug 07, 2023 02:35PM Account Number Account Title 104014:?,1N1i1.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2023-23 2023-23 2023-23 2023-23 % Actual Over/ Adopted Amended YTD Current Month To (Under) Budget Budget Actual Actual Budget Budget .00 .00 .00 .00 .00 .00 157,217.00 157,217.00 80,316.80 .00 51.09% 76,900.20- 1,300.00 1,300.00 1,697.77 177.64 130.60% 397.77 15,000.00 15,000.00 6,803.05 949.26 45.35% 8,196.95- 9,000.00 9,000.00 4,504.39 609.01 50.05% 4,495.61- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 925.00 300.00 92.50% 75.00- .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 3,367.51 124.68 67.35% 1,632.49- 188,517.00 188,517.00 97,614.52 2,160.59 51.78% 90,902.48- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 07/23 Aug 07, 2023 02:25PM Account Number Account Title 2023-23 Adopted Budget 2023-23 Amended Budget 2023-23 YTD Actual 2023-23 Current Month Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 722,687.11 722,687.11 381,104.73 74,036.71 52.73% 341,582.38- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 654.90 .00 32.75% 1,345.10- 100.05.71.00.5201 FICA 56,907.36 56,907.36 28,627.42 5,469.61 50.31% 28,279.94- 100.05.71.00.5202 PENSION 40,644.37 40,644.37 21,104.43 4,011.43 51.92% 19,539.94- 100.05.71.00.5203 HEALTH 96,423.00 96,423.00 72,768.37 9,868.41 75.47% 23,654.63- 100.05.71.00.5204 LIFE 1,297.87 1,297.87 627.68 69.55 48.36% 670.19- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 8,800.00 800.00 45.83% 10,400.00- 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 311.81 165.06 20.79% 1,188.19- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 1,166.89 .00 33.34% 2,333.11- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 370.00 .00 28.46% 930.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 16,800.00 16,800.00 3,330.07 .00 19.82% 13,469.93- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 18,419.80 1,535.00 40.75% 26,780.20- 100.05.71.00.5505 COMPUTER CHARGES 51,037.00 51,037.00 34,779.45 5,022.85 68.15% 16,257.55- 100.05.71.00.5602 TELEPHONE 920.00 920.00 .00 .00 .00 920.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 3,979.00 86.83 53.05% 3,521.00- 100.05.71.00.5702 PROCESSING SUPPLIES 15,500.00 15,500.00 7,696.59 .00 49.66% 7,803.41- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 2,042.13 7.44 68.07% 957.87- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 1,255.50 1,255.50 .00 1,255.50 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 3,600.10 1,278.36 72.00% 1,399.90- 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 .00 .00 .00 300.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 23,622.56 3,203.32 52.15% 21,677.44- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 41,010.75 6,699.57 56.18% 31,989.25- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 953.64 .00 38.15% 1,546.36- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 2,151.57 99.88 31.18% 4,748.43- 100.05.71.01.5711 PRINT MATERIALS 111,700.00 111,700.00 47,534.56 6,126.62 42.56% 64,165.44- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 32,500.00 32,500.00 11,574.97 1,730.55 35.62% 20,925.03- 100.05.71.03.5711 ELECTRONIC MATERIALS 23,583.00 23,583.00 18,587.36 1,104.60 78.82% 4,995.64- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,386,199.71 1,386,199.71 736,074.28 122,571.29 53.10% 650,125.43- E CITY OF MUSKEGO BALANCE SHEET JULY 31, 2023 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 13,054.57 502.00.00.00.1105 LIBRARY INVESTMENTS 47,661.18 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,042.97) REVENUE OVER EXPENDITURES - YTD 1,168.77 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 27,818.75 27,818.75 27,818.75 10 CITY OF MUSKEGO BALANCE SHEET JULY 31, 2023 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 42,326.02 14,784.97 25,706.04 1,835.01 42,326.02 42,326.02 42,326.02 11 Director's Report August 15, 2023 1. Reference Update (from Samantha Quail - Head of Reference, Jolyn Lobe and Laura Boeck, Reference Assistants): The Reference team welcomed Eileen as our new Adult Services Librarian this month. Eileen comes with 5+years of experience, most recently at the Galesburg Public Library in Illinois, where she ran a very successful monthly book club aimed at millennials at a local brewery. The department is excited to have her, and to be fully staffed again. Summer Reading is coming to an end and we've had a very successful year! We had a record - breaking 475 participants in the adult reading program, a number which exceeds our previous peak of 434 in 2019. We received over $700 worth of donations from local organizations and will be able to give out 29 prizes after the prize drawing on Monday August 14. Upcoming programs for the next few weeks include: • Let's Get Digital: Streaming Movies and Music with Hoopla on Wednesday August 9. • Chain Reaction Crochet Group on Tuesday August 15 & 29. • Muskego Matinee: Are You There God, It's Me Margaret on Thursday August 17. • Adult Nerf Wars on Saturday August 5. • Dementia Live Workshop on Monday September 11. • Cathedrals: Clues to Identifying Biblical Figures Around the World on Wednesday September 13. 2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): The 2023 children's summer reading program is coming to an end. 1,130 kids signed up over the course of the summer (365 in the 0-5 program and 765 in the 6-11 program) and we have given out hundreds of coupons and books. Our highly anticipated raffle winners will be picked on August 14th. Zoozort brought in our biggest crowd of the summer with 287 people attending. Our other Monday performances, the drum circle, magician Nickey Fynn, and musicians Jeremy Bryan and Duke Otherwise, were also popular with patrons and brought in good crowds. As of August 8th, we have wrapped up our regular storytimes for the summer, though we have one more intergenerational storytime at Prohealth Care Regency on Monday August 14th. As summer reading wraps up, the children's department has been focusing on planning programs for the fall. We will be adding a Thursday storytime to our regular schedule starting in October and are working on creating STEAM and literacy focused programs for the upcoming season. fiV 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): This summer the teen programs have been quite successful! The Break-in Bags have been extremely popular, along with the other contests in the Teen Area. There were two session of VR which teens played "Beat Saber," "The Climb," "Gorilla Tag," and more. July's craft was washer windchimes. Planning was done in preparation for the August Teen Nerf Wars event. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): The circulation staff was very busy checking out items in the month of July, averaging almost 900 items per day. We have been promoting the library's community feedback survey as much as we can as people check out. The adventure passes are really circulating as families try to squeeze in as many activities as they can before school starts again. The staff is gearing up for our first RFID tagging in-service day on August 25. We are re -visiting the tagging process beforehand so that the day is as productive as possible. Planning has begun for September's "Get a Library Card" promotion. As in the past, we will be offering anyone getting a brand new card 2 chances to win some outstanding prizes. We will be appreciating our current cardholders with one chance to win a prize if they can tell us about a library service they use other than checking out a physical book. It will be an opportunity for us to highlight the many services we offer, including unique items these potential cardholders may not be aware of when they think of a library. Our theme this year will be "out of this world". There could be aliens involved! 5. Other Updates: a. Dates of Note: The next full Library Board meeting is TBD pending the August Board Meeting discussion. The next Friends' First Friday Coffee is September 1st at 9:30am b. Friends' of the Library: The Friends had a very well attended First Friday Coffee in August! July Book sales were impressive (over $800!). Special thanks to Carol and the rest of her Friends' Book Sale team. The next Friends' fundraiser is a Culver's Night (Janesville Road location) on September 141" from 4-8pm. Staff will be working with the Friends' to run the "Santa's Booked at the Library" Santa event on December 2na c. Building Updates: Brittany is working with the City Attorney and architect to write up the contract for the library bathroom project. There are many steps and reviews between all parties (Library, Attorney, Architect, Contractor) to writing a contract that has the correct components and this process is taking a while. Brittany is still in discussions with the City about how to re -bid the study room project. d. Strategic Planning: Survey deployment has gone well. We have handed out surveys at community events, community locations, on social media, the website, and while assisting patrons. So far, we are up to 414 responses! And this does not include the other data we've collected from our shorter event survey, visual boards, and focus 13 groups. The survey closes August 31". Please continue to help share the survey link with your networks! e. Staff Education: Emma attended a training for new youth services professionals. Brittany presented at a statewide webinar on capital projects and budget planning. f. 2023 Action Plan Update: One of my goals for 2023 was to provide more frequent updates regarding the progress of the 2023 Action Plan. Updates on certain elements of the Action Plan have already been found in this section of the report from January -June (bathroom, study room, marketing plan, staff training and strategic planning efforts). I will continue to use the July -December Director Report to update you on a variety of other action items that have not been discussed to date. Below are five such updates: i. Maintain Variety of Early Literary Programming: As you see from their monthly reports, the Children's Staff continue to provide a variety of programming throughout the year to target a variety of age groups, from babies to elementary ages. Staff have done a particularly good job of developing programs for older elementary ages over the years, including ATLAS during the school year and Happy Campers and Generation Creation craft programs in the summer. ii. Offer Programming with STEAM Concepts for Young Adults: The Teen librarian did an amazing job this year of generating a brand new series of teen programming over the summer to engage this age group. Programs that utilized virtual reality technology and an art craft series, along with Break -In Bags which employ logic puzzles and problem solving. iii. Develop Innovative and Appealing Programming... For Adults: The adult services team continue to work to find programs that would be appealing to patrons in their 20s-30s. This year they offered the Adult Nerf Wars program again, as well as a board painting program that was very well attended. While not our primary programming vehicle, we do still occasionally offer virtual programs in case it is convenient and received great attendance with the Beginner Calligraphy program. Over 1,800 adults have attended programs YTD. iv. Review all Muskego Library Fees: The Library fees were reviewed by staff and the Library Board when the Library Fines/Fees policies were updated this summer. 6. Employee Anniversaries: None 7. Board Education: If you hear someone say "Chapter 43" related to libraries, they are likely not talking about a very long book! Wisconsin State Statute Chapter 43 outlines state law related to libraries. Regarding public libraries it covers public library director certifications, county payment for library services, public library system standards/provisions, public library records law, the composition of library boards for municipalities, and the powers/duties of library boards. Chapter 43 is 13 pages but covers quite a bit about why we do what we do! 14 Monthly Statistics for Muskego Public Library 2023 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL JULYTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 169,989 2022 18,684 17,194 19,312 18,134 16,801 23,958 24,023 23,062 17,716 19,091 17,796 16,430 232,201 138,106 2023 19,115 18,869 21,330 18,042 18,332 24,784 24,864 145,336 145,336 23 vs 22 % Change 2.3% 9.7% 10.4% (0.5%) 9.1% 3.4% 3.5% (37.4%) 5.2% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 15,815 2022 3,520 3,266 3,294 3,347 2,857 2,930 3,295 3,334 3,083 3,238 2,961 3,018 38,143 22,509 2023 3,589 3,241 3,654 3,264 3,492 3,392 3,743 24,375 24,375 23 vs 22 %Change 2.0% (0.8%) 10.9% (2.5%) 22.2% 15.8% 13.6% (36.1%) 8.3% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 62 59 58 53 605 317 KANOPY/HOOPLA 2022 266 230 249 238 233 256 276 282 274 268 3096 1761 KANOPY 2022 73 42 60 50 46 49 62 69 702 419 HOOPLA 2022 188 178IIIN15741 206 230 233 199 2394 1,342 KANOPY/HOOPLA 2023 314 321 386 2422 2422 KANOPY 2023 7[` 68 90 68 503 503 HOOPLA 2023 24, 246 231 318 319 1919 1,919 23 vs 22 % Change TOTAL 19.5% 36.5% 38.2% 34.9% 56.2% 50.8% 29.8% (21.8%) 37.5% 23 vs 22 %Change Kanopy ONLY (4.1%) 61.9% 6.8% 50.0% 35.2% 36.0% (16.4%) (28.3%) 20.0% Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,10, 2,980 2,495 34,839 20,544 2022 3,666 3,167 3,266 3,118 2,722 3,077 2,927 3,247 2,922 3,052j2,902 2,740 2,509 36,413 21,943 2023 3,619 3,058 3,329 2,978 2,770 3,117 2,971 21,842 21,842 23 vs 22 % Change (1.3%) (3.4%) 1.9% (4.5%) 1.8% 1.3% 1.5% (40.0%) (0.5%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 62.5% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 64.6% 64.6% 64.0% 62.4% 64.6% 64.8% 63.0% 62.3% 2023 62.2% 59.7% 60.2% 62.1% 65.4% 59.3% 60.7% 61.2% 61.2% Curbside Pickups 2022 9 1 1 7 2 1 4 2 0 0 1 4 32 25 2023 5 3 3 5 2 1 0 19 19 23 vs 22 % Change (44.4%) 200.0% 200.0% (28.6%) 0.0% 0.0% (100.0%) (40.6%) (24.0%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 87,883 2022 8,834 8,792 10,571 9,333 8,806 13,031 10,781 10,960 8,620 9,284 8,902 7,918 115,831 70,148 2023 10,124 9,567 12,473 9,560 10,309 13,804 12,502 78,339 78,339 23 vs 22 %Change 14.6% 8.8% 18.0% 2.4% 17.1% 5.9% 16.0% (32.4%) 11.7% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 7,911 2022 982 759 929 742 646 1,077 1,111 1,031 830 904 789 572 10,372 6,246 2023 870 917 1,063 777 821 1,004 1,143 6,595 6,595 23 vs 22 % Change (11.4%) 20.8% 14.4% 4.7% 27.1% (6.8%) 2.9% (36.4%) 5.6% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 9,205 2022 580 671 820 583 699 1,992 1,966 1,327 486 579 590 404 10,697 7,311 2023 764 715 879 766 748 2,609 2,909 9,390 9,390 23 vs 22 %Change 31.7% 6.6% 7.2% 31.4% 7.0% 31.0% 48.0% (12.2%) 28.4% Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 636 2022 59 83 99 94 67 71 51 66 63 67 95 72 887 524 2023 79 90 88 100 80 77 60 574 574 23 vs 22 %Change 33.9% 8.4% (11.1%) 6.4% 19.4% 8.5% 17.6% (35.3%) 9.5% 15 s • endggs .WWI� LIBRARY SYSTEM Bringing libraries eosathe To: Muskego Public Library Board of Trustees From: Karol Kennedy, Bridges Library System Director Re: Waukesha County Library Standards Certification Date: May 2, 2023 741 N. Grand Ave., #210 Waukesha, WI 53186 P 262.896.8080 W bridgeslibrarysystem.org Wisconsin Statute 43.64(2) allows Waukesha County municipalities that tax their residents for libraries the opportunity to exempt their residents from the county library levy if two criteria are met: 1) The municipal tax rate for library services is equal to or greater than the rate of the county library tax, and 2) The library meets or exceeds the Waukesha County adopted library standards. Exemption from the county library tax, therefore, includes two distinct actions. The municipality action required is a certification of its library tax rate. That process begins when I send out a communication to the municipality after the state releases its official Equalized Assessed Values in mid -August. The library action requires the library board to review the information in this letter and certify the library's compliance with the various standards by completing the form beginning on page 2 of this document and returning it to the Bridges office by August 31, 2023. The Waukesha County Board approved the updated county library standards in April 2022. All 16 library boards in the county have since endorsed these standards. More information is available here: htt s: brid eslibrar s stem.or waukesha-count - tannin -committee-2016-act-150 . There are numeric Minimums to Exempt as well as Quality Assurance Items in the standards. This letter includes your library's specific standards -related requirements. Please complete the documentation on pages 3-4 and then complete the Library Board Certification of Eligibility for Exemption from County Library Tax on page 5. Please scan and send all pages (with signatures on page 5) to me via email by August 31. This form constitutes your library's certification for compliance with the library standards portion required for exemption from the Waukesha County library tax levy. Thank you for providing outstanding library services to the citizens of Waukesha County! 16 Step 1. Review your Library's Library Service Effort Ratio (LSER) Calculation There is a provision in the Waukesha County Plan that allows a library to qualify for the exemption without meeting the Minimums to Exempt. If a library can demonstrate its ability to provide for most of the needs of its own resident by reaching its targeted Library Service Effort Ratio (LSER), it is allowed to exempt from the county library tax without meeting the numeric Minimums to Exempt. The LSER is calculated as follows: • Lending by your library to your own residents: 179,635 • PLUS lending to other library community's residents: 20,618 • DIVIDED by total circulation by your residents at all county libraries: 189,943 Your library's LSER is shown in Table 1 below. Muskego's Library Services Effort Ratio (LSER) .� Eligible for Exemption Based on LSER? If your LSER ratio is higher than your listed target rate, you will see a "Yes" in Table 1 above and may skip to step 3 on this form. Please note, even if there is a "Yes" listed above, you are encouraged to complete step 2 for the purposes of assessment. However, if your LSER is higher than your required target, step 2 is not required for the purposes of meeting the minimum for the standards portion of the county library tax exemption. If there is a "No" in Table 1 for your library, you must complete step 2. All libraries must complete step 3. Step 2: Compare your Library's previous year's data to your Library's Minimums to Exempt Please review the data below gathered from your library's 2022 state annual report and indicate whether your library will meet its minimum requirements in 2023. Please circle "Yes" or "No" in the last column in Table 2. (Completing this table is required if LSER = "No" in step 1.) 2 `I N Table 2. I Library L - - Category Muskego Minimum to Exempt Library Actuals from 2022 annual report 2021 Municipal f 25,704 Population I Met Minimum Will Meet during 2022? Minimum in 2023? (Circle one) Materials Yes $5.39/capita $6.47/capita Yes Expenditures/Capita No Number Hours 58 62 Yes Yes Open/Week No i Budgeted Staff in FTE 13.64 Collection Size 103,800 I 1 Public Computers/Internet 13 Access Devices Wireless Internet Yes Access 14.30 Yes No 132,352 OesYe� No D 19 0Yes No Yes Yes� Yes No i 3 18 Step 3. Review and Report on Quality Assurance Standards for Muskego Public Library Review each item and circle "Yes" or "No" in Table 3 below. (Completing this Table is required regardless of LSER ratio.) Table 3. Quality Assurance Standards Library Assurance for 2023 (circle one) Library board member orientations 'Yes are provided No Library website includes key Yes board/staff contact & meeting info No Library board conducts director Yes performance evaluation No Library budgets for professional Yes development No Library has active strategic plan Yes No Library has a current circulation Yes policy No Library has a current collection DYes management policy No Library has a current Ye computer/internet policy No Library has a current meeting room yey� use policy (if meeting room available) No Library has a current public 4y behavior (rules of conduct) policy No 19 Policies are considered current if they have been adopted or reviewed within the last five years. Please attach narrative for any items for which the library circles "No" and describe steps planned to address the area(s) of non-compliance. Note: For each item in tables 2 and 3, libraries are able to select "No" one time during the annual certification process for the five-year planning period. If your library has circled "No" for an item in a previous year in tables 2 or 3, circling "No" a second time for that same item may result in the loss of ability for the municipality to exempt its residents from the county library tax. 5 20 Library Board Certification of Eligibility for Exemption from County Library Tax I certify that the library board's responses related to the Minimums to Exempt and Quality Assurance Standards were approved by the library board and reflect the library's plan of service for 2023. Name of Library I Muskego Public Library Date Form Completed: Library Board President Name: Library Board President Signature: Library Director's Signature: This form (pages 1-5) must be completed, signed, and submitted to the Bridges Library System no later than August 31, 2023. R 21