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FCM.2023.09.05 ApprCITY OF MUSKEGO FINANCE COMMITTEE MINUTES September 5, 2023 5:15 PM Muskego City Hall, W182 S8200 Racine Avenue CALL TO ORDER Mayor Petfalski called the meeting to order at 5:15 pm. PLEDGE OF ALLEGIANCE Those present recited the Pledge of Allegiance. ROLL CALL APPROVED 7.\ fin.. Cs or USKEGO Present: Mayor Petfalski, Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Also present: Alderperson Hammel, Alderperson Terrence, Alderperson Kubacki; City Attorney Warchol, Public Works and Development Director Kroeger, Finance & Administrative Director Mueller, Assistant Finance & Administrative Director Mustapich, Planning Manager Trzebiatowski, Library Director Larson, Information Technologies Director Louden, Chief Westphal, Captain Fons, Officer Pelock and City Clerk Roller. Sergeant Monreal arrived at 5:20 pm. PUBLIC MEETING NOTICE City Clerk Roller stated that the meeting was noticed in accordance with the open meeting law. APPROVAL OF MINUTES Approval of Finance Committee Minutes - August 15, 2023 FCM.2023.08.15 DRAFT.docx Moved by Alderperson Madden; seconded by Alderperson Wolfe to Approve. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None 2022 AUDIT PRESENTATION Audit Presentation Ms. Wendy Unger, Partner, Baker -Tilley; provided a high-level summary of the 2022 Audit. Review of the financial statements, internal controls and tested year-end balances and review draft documents prepared by management. Baker Tilly provided a clean unmodified opinion: highest level of assurance which can be obtained from Baker Tilley and consistent with types of past opinions City of Muskego has received in the past and a very positive conclusion from an audit perspective. Ms. Unger stated she was very happy to note that there were no material weaknesses with the control structure, operating environment and risk assessment from an audit perspective; very positive. The City of Muskego has a policy is to maintain 17% or $2.9 million of the subsequent operating budget year within the Fund Budget. The City ended the year with $7.7 million, which is at 45%; well in compliance within Muskego's policy. Finance Committee Minutes September 5, 2023 Page 12 NEW BUSINESS Recommend Approval of a Resolution of Eligibility for Exemption from the County Library Tax Levy for 2024 County Library Tax Exemption Letter to Municipalities.pdf Moved by Alderperson Madden; seconded by Alderperson Wolfe to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of Bond Reduction (Home Path Financial LP) Finance Memo - Home Path Financial LP Bond Reduction.docx L005-Cobblestone MNP.pdf Moved by Alderperson Madden; seconded by Alderperson Wolfe to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of Letter of Credit Reduction (PHW Muskego, Inc.) Finance Memo - PHW Muskego, Inc LOC Reduction.docx LOC2 Presbyterian Homes.pdf Moved by Alderperson Wolfe; seconded by Alderperson Madden to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of Vacant Land Purchase (Hillendale Drive) Finance Memo - City of Muskego to purchase of vacant land 11214 Hillendale Drive.docx Binderl- Appraisal Report.pdf Moved by Alderperson Wolfe; seconded by Alderperson Schroeder to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of Reduction of Cash Deposit (Baseler) Common Council - Baseler Court cash reduction.docx LOC1-BaselerMNP.pdf Moved by Alderperson Wolfe; seconded by Alderperson Schroeder to Recommend for Approval. Motion Passed: 0 - 0 Voting For: None Voting Against: None LICENSE APPROVAL Recommend Approval for Outside Dance Permit to T.J.'s Roundabout, LLC (d/b/a T.J.'s Roundabout) located at S102W19570 Kelsey Dr. for September 16, 2023 from 3 pm to 10:30 pm (Benefit) Moved by Alderperson Wolfe; seconded by Alderperson Schroeder to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None VOUCHER APPROVAL Recommend Approval of Utility Vouchers in the amount of $81,643.66. Vouchers - Total Sheet.pdf Voucher Report - Alpha.pdf Moved by Alderperson Madden; seconded by Alderperson Schroeder to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Finance Committee Minutes September 5, 2023 Page 13 VOUCHER APPROVAL (continued) Recommend Approval of Tax Vouchers in the amount of $291.17. Vouchers - Total Sheet.pdf Voucher Report - Alpha.pdf Moved by Alderperson Madden; seconded by Alderperson Wolfe to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of General Fund Vouchers in the amount of $306,823.18. Vouchers - Total Sheet.pdf Voucher Report - Alpha.pdf Moved by Alderperson Madden; seconded by Alderperson Wolfe to Recommend for Approval. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Recommend Approval of Wire Transfers for Payroll/Invoice Transmittals in the amount of $413,012.60. Vouchers - Total Sheet.pdf Voucher Report - Alpha.pdf Moved by Alderperson Madden; seconded by Alderperson Schroeder to Approve. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None FINANCE DIRECTOR'S REPORT None/No action taken. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW None/No action taken. ADJOURNMENT Moved by Alderperson Wolfe; seconded by Alderperson Schroeder to Adjourn at 5:30 pm.. Motion Passed: 3 - 0 Voting For: Alderperson Wolfe, Alderperson Schroeder, Alderperson Madden Voting Against: None Minutes recorded and transcribed by City Clerk Roller.