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LIBRARY BOARD Packet 062023CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 06/20/2023 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/89063672980 Webinar ID: 890 6367 2980 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Minutes - May 16, 2023 May 16, 2023 Library Board Minutes May 2023 Financials May 2023 Financials PRESIDENTS REPORT DIRECTOR'S REPORT June 2023 Director's Report June 2023 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Recommendation for Award of Construction Contract to William Sackerson Construction Company Regarding Muskego Public Library Family Bathroom Remodel Bid Recommendation Discussion/Action: Fines and Charges Policy Updates (2nd read) Fines and Charges Policy 2nd read Discussion/Action: Loan Periods and Renewals Policy Updates (2nd read) Loan Periods and Renewals Policy 2nd read Discussion/Action: Eligibility for Library Card Policy Updates (2nd read) Eligibility For Library Card Policy 2nd read Discussion: Library Card Usage Policy Updates (1st read) Library Card Usage Policy 1 st read Discussion: 2024 Operating Budget Draft 2024 Operating Budget Draft Discussion: 2024-2028 Capital Project Plan Draft 2024-2028 Capital Project Plan Draft COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 05/16/2023 5:00 PM Library Conference Room, S73 W16663 Janesville Road Please click the link below to join the webinar: https://us02web.zoom.us/j/83267819876 Webinar ID: 832 6781 9876 Phone: 312-626-6799 CALL TO ORDER President Konkel called the meeting to order at 5:02PM. PLEDGE OF ALLEGIANCE MUSKEGo PUBLIC LIBRARY IDEAS. INFOR rA ION. COADJ NIT . ROLL CALL Present were President Konkel, Trustee Blair, Trustee Foundos, Trustee Humphreys, Trustee Kangas Trustee B. Schroeder, Trustee Woodward and Director Larson. Trustee Heinowski arrived at 5:08PM, Alderperson D. Schroeder arrived at 5:16PM. Trustee Blair left at 5:33PM. Alderperson D. Schroeder left at 6:20 PM. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Trustee Kangas made a motion to approve the CONSENT AGENDA, Trustee Humphreys seconded. Motion Passed 6 in favor. Approval of Minutes -April 18, 2023 April 2023 Financials PRESIDENTS REPORT DIRECTOR'S REPORT May 2023 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion/Action: Safe Child Policy Updates (2nd read) Trustee B. Schroeder made a motion to approve the Safe Child Policy Updates (2"d Read), Trustee Heinowski seconded. Motion passed 7 in favor. Trustee Foundos moved to amend the motion, Trustee Woodward seconded. Amended Motion passed 7 in favor. 3 NEW BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion/Action: Annual Meeting Election of Officers Trustee Woodward made a motion to approve the Annual Meeting Election of Officers. Trustee B. Schroeder seconded. Motion Passed 7 in favor. Discussion: Library Board President Committee Appointments Trustees Humphreys, Kangas, and Foundos were appointed to the Strategic Planning Committee. President Konkel, Trustees Heinowski, and B. Schroeder to the Personnel Committee. Discussion: Fines and Charges Policy Updates (1st read) Discussion: Loan Periods and Renewals Policy Updates (1 St read) Discussion: Eligibility for Library Card Policy Updates (1st read) Discussion: 2024-2027 Strategic Planning Community Survey Discussion/Action: 2023 Library Closure Dates Trustee Humphreys made a motion to approve the 2023 Library Closure Dates. Trustee Foundos seconded. Motion Passed 6 in favor. COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee B. Schroeder made a motion to adjourn, Trustee Woodward seconded. Motion Passed 6 in favor. Meeting adjourned at 6:28 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 5/1/2023-5/31/2023 Jun 05, 2023 03:14PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] "1099 adjustment' Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number 41MPRINT INC 11146962 1 Invoice MUSKEGO LIBRARY ENVELOPES 04/28/2023 05/28/2023 292.45 523 100.05.71.00.5701 Total 41MPRINT INC: 292.45 ACTION BUILDING CONTRACTORS INC 2726 1 Invoice CIRC DESK PROJECT - PAINTING 05/23/2023 06/23/2023 1,925.00 623 410.08.90.71.6512 Total ACTION BUILDING CONTRACTORS INC: 1,925.00 AMAZON CAPITAL SERVICES 1LPM-1MMQ- 1 Invoice SHARPIES 05/04/2023 06/04/2023 8.00 523 100.05.71.00.5701 143V-T1XC-JC 1 Invoice LIBRARYTS FOR PROGRAMS 05/14/2023 06/14/2023 39.98 523 100.05.71.00.6062 143V-T1XC-JC 2 Invoice 2 REAMS OF PAPER AND HDMI CA 05/14/2023 06/14/2023 39.39 523 100.05.71.00.5701 17NP-N3Y1-6V 1 Invoice MUSKEGO LIBRARY STAMP 05/04/2023 06/04/2023 22.97 523 100.05.71.00.5701 1CKX-HLYX-6J 1 Invoice RETURN - LIBRARY PROGRAMMI 05/12/2023 06/12/2023 19.99- 523 100.05.71.00.6062 1GR1-QCNH-V 1 Invoice MAC ADAPTER 05/21/2023 06/21/2023 24.42 623 100.05.71.00.5701 1GR1-QCNH-V 2 Invoice LIB PROGRAM TEE 05/21/2023 06/21/2023 19.99 623 100.05.71.00.6062 1 HN4-DH3G-G 1 Invoice WIFI ADAPTER FOR CIRC DESKT 04/30/2023 05/30/2023 23.98 523 100.05.71.00.5701 1J31-6WVP-44 1 Invoice RUBBERBANDS, DISHWASHING S 04/28/2023 05/28/2023 32.55 523 100.05.71.00.5701 1MRK-QYG7-G 1 Invoice ADULT COLORING CLUB SUPPLIE 04/30/2023 05/30/2023 92.86 523 100.05.71.00.6062 Total AMAZON CAPITAL SERVICES: 284.15 BAKER & TAYLOR COMPANY 2037487929 1 Invoice PRINT 04/25/2023 05/25/2023 244.40 523 100.05.71.01.5711 2037489294 1 Invoice PRINT 04/26/2023 05/26/2023 858.68 523 100.05.71.01.5711 2037506565 1 Invoice PRINT 05/03/2023 06/03/2023 1,371.18 523 100.05.71.01.5711 2037506684 1 Invoice PRINT 05/03/2023 06/03/2023 1,024.52 523 100.05.71.01.5711 2037512379 1 Invoice PRINT 05/05/2023 06/05/2023 355.54 523 100.05.71.01.5711 2037520165 1 Invoice PRINT 05/10/2023 06/10/2023 401.75 623 100.05.71.01.5711 2037521646 1 Invoice PRINT 05/10/2023 06/10/2023 106.26 623 100.05.71.01.5711 2037528442 1 Invoice PRINT 05/11/2023 06/11/2023 50.46 623 100.05.71.01.5711 2037529069 1 Invoice PRINT 05/12/2023 06/12/2023 371.55 623 100.05.71.01.5711 2037536252 1 Invoice PRINT 05/16/2023 06/16/2023 292.56 623 100.05.71.01.5711 2037544328 1 Invoice PRINT 05/19/2023 06/19/2023 578.18 623 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 5,655.08 BAKER & TAYLOR ENTERTAINMENT H64992980 1 Invoice AV 05/02/2023 06/02/2023 87.08 523 100.05.71.02.5711 H65031040 1 Invoice AV 05/05/2023 06/05/2023 276.28 523 100.05.71.02.5711 H65036420 1 Invoice AV 05/05/2023 06/05/2023 75.56 523 100.05.71.02.5711 H65042730 1 Invoice AV 05/08/2023 06/08/2023 4.30 523 100.05.71.02.5711 H65065770 1 Invoice AV 05/10/2023 06/10/2023 130.97 623 100.05.71.02.5711 H65065771 1 Invoice AV 05/10/2023 06/10/2023 100.94 623 100.05.71.02.5711 H65070240 1 Invoice AV 05/09/2023 06/09/2023 120.85 523 100.05.71.03.5714 H65070241 1 Invoice AV 05/09/2023 06/09/2023 17.99 523 100.05.71.02.5711 H65120140 1 Invoice AV 05/15/2023 06/15/2023 11.88 623 100.05.71.02.5711 H65132480 1 Invoice AV 05/16/2023 06/16/2023 142.50 623 100.05.71.02.5711 5 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Report dates: 5/1/2023-5/31/2023 Page: 2 Jun 05, 2023 03:14PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total BAKER & TAYLOR ENTERTAINMENT: 968.35 CARDMEMBER SERVICE 3469 BLAMay2 1 Invoice 03.29.23-04.28.23 BUSINESS INTE 04/27/2023 05/24/2023 109.98 523 100.05.71.00.5505 3469 BLAMay2 2 Invoice FOL - NATL LIB WK STAFF APPR L 04/27/2023 05/24/2023 290.85 523 100.05.71.00.5752 3871 ESMay23 1 Invoice PETITE PROM 04/27/2023 05/24/2023 41.25 523 100.05.71.00.6062 3871 ESMay23 3 Invoice FOL - ATLAS 04/27/2023 05/24/2023 24.30 523 100.05.71.00.5752 3871 ESMay23 2 Invoice PASSIVE PROGRAMMING PRIZES 04/27/2023 05/24/2023 13.76 523 100.05.71.00.6062 3871 ESMay23 4 Invoice FOL - SRP PRIZES 04/27/2023 05/24/2023 133.85 523 100.05.71.00.5752 Total CARDMEMBER SERVICE: 613.99 CDW GOVERNMENT INC JC49472 1 Invoice REPLACE BAD DOCKING STATION 04/19/2023 05/09/2023 284.51 523 100.05.71.00.5505 Total CDW GOVERNMENT INC: 284.51 CIVIC PLUS CORP 262271 1 Invoice ANNUAL LIB. WEB PAGE 05/17/2023 08/09/2023 871.06 523 100.05.71.00.5505 Total CIVIC PLUS CORP: 871.06 COMPLETE OFFICE OF WIS 483694 1 Invoice HAND SANITIZER 05/26/2023 06/25/2023 33.76 623 100.05.71.00.5701 Total COMPLETE OFFICE OF WIS: 33.76 CONLEY MEDIA, LLC 0019130 1 Invoice FREEMAN RENEWAL 05/07/2023 06/07/2023 264.00 523 100.05.71.18.5713 Total CONLEY MEDIA, LLC: 264.00 FINDAWAY WORLD LLC 427266 1 Invoice AV 04/26/2023 05/26/2023 499.92 523 100.05.71.02.5711 428239 1 Invoice AV 05/08/2023 06/08/2023 24.99 523 100.05.71.02.5711 Total FINDAWAY WORLD LLC: 524.91 GNO PRODUCTIONS LLC 060223GNOBA 1 Invoice DJ GNO - JOJ PERFORMER REMA 05/02/2023 06/02/2023 350.00 523 100.05.71.00.6062 Total GNO PRODUCTIONS LLC: 350.00 JANI-KING INC- MILW REGION MIL05230092 3 Invoice LIBRARY 05/01/2023 05/31/2023 3,203.32 523 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,203.32 KUJAWA ENTERPRISES INC. 204246 1 Invoice 04 MAY 23 PLANT MAINT 05/01/2023 06/01/2023 61.00 523 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.: 61.00 MICROMARKETING LLC 921237 1 Invoice AV 04/27/2023 05/27/2023 137.49 523 100.05.71.02.5711 921700 1 Invoice AV 05/04/2023 06/04/2023 116.97 523 100.05.71.02.5711 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 3 Report dates: 5/1/2023-5/31/2023 Jun 05, 2023 03:14PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total MICROMARKETING LLC: MIDWEST TAPE 503697101 1 Invoice AV 04/25/2023 503722529 1 Invoice HOOPLA USAGE 04 23 05/01/2023 503754016 1 Invoice AV 05/08/2023 503792267 1 Invoice AV 05/16/2023 Total MIDWEST TAPE: SAFEWAY PEST MANAGEMENT INC. 707576 1 Invoice PEST CONTROL LIBRARY 05/01/2023 Total SAFEWAY PEST MANAGEMENT INC.: SEBERT 17877 2 Invoice APRIL 2023 - LAWN MAINTENANC 04/28/2023 18152 2 Invoice APRIL 2023 - LAWN MAINTENANC 05/31/2023 Total SEBERT US ALLIANCE FIRE PROTECTION 1046-F098527 1 Invoice FEB 23 QTRLY INSPECTION 02/15/2023 Total US ALLIANCE FIRE PROTECTION: WAUKESHA COUNTY TREASURER 2023-1301008 1 Invoice 06.01.23-05.31.24 ZOOM MEETING 04/26/2023 Total WAUKESHA COUNTY TREASURER: WE ENERGIES 4568381191 1 Invoice LIBRARY (00118) 05/02/2023 Total WE ENERGIES: Grand Totals: 05/25/2023 39.99 523 100.05.71.02.5711 06/01/2023 556.12 523 100.05.71.03.5711 06/08/2023 84.98 523 100.05.71.02.5711 06/16/2023 37.99 623 100.05.71.02.5711 719.08 05/30/2023 35.00 523 100.05.71.00.5415 35.00 05/17/2023 1,500.00 523 100.05.71.00.5415 05/31/2023 1,500.00 523 100.05.71.00.5415 02/15/2023 190.00 523 100.05.71.00.5415 190.00 05/26/2023 230.00 523 100.05.71.00.5303 230.00 05/24/2023 6.656.32 523 100.05.71.00.5910 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>) " 1099 adjustment" Invoice Detail.Type = (>) "adjustments" Invoice Detail.GL account = "1000571000000""1000571999999","5020000000000""5029999999999","5030000000000""5039999999999","4100890716500""4100890716599" CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 05/23 Jun 05, 2023 03:29PM 2023-23 2023-23 2023-23 2023-23 % Actual Over/ Current year Current year Current year Current month To (Under) Account Number Account Title Budget Budget Actual Actual Budget Budget r7��I�:L•1�1�1.1�7 CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 722,687.11 722,687.11 257,641.99 51,135.83 35.65% 465,045.12- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 56,907.36 56,907.36 19,414.75 3,821.12 34.12% 37,492.61- 100.05.71.00.5202 PENSION 40,644.37 40,644.37 14,372.87 2,796.83 35.36% 26,271.50- 100.05.71.00.5203 HEALTH 96,423.00 96,423.00 51,834.45 7,246.85 53.76% 44,588.55- 100.05.71.00.5204 LIFE 1,297.87 1,297.87 494.00 70.48 38.06% 803.87- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 6,800.00 1,200.00 35.42% 12,400.00- 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 113.02 33.74 7.53% 1,386.98- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 1,043.00 230.00 29.80% 2,457.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 199.00 .00 15.31% 1,101.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 16,800.00 16,800.00 2,875.50 .00 17.12% 13,924.50- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 14,012.36 4,356.00 31.00% 31,187.64- 100.05.71.00.5505 COMPUTER CHARGES 51,037.00 51,037.00 28,402.14 1,377.15 55.65% 22,634.86- 100.05.71.00.5602 TELEPHONE 920.00 920.00 .00 .00 .00 920.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 2,754.10 379.95 36.72% 4,745.90- 100.05.71.00.5702 PROCESSING SUPPLIES 15,500.00 15,500.00 6,290.02 .00 40.58% 9,209.98- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 851.06 .00 28.37% 2,148.94- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,935.09 689.00 38.70% 3,064.91- 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 .00 .00 .00 300.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 17,215.92 4,403.32 38.00% 28,084.08- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 27,672.16 6,656.32 37.91% 45,327.84- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 953.64 .00 38.15% 1,546.36- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 1,774.06 908.94 25.71% 5,125.94- 100.05.71.01.5711 PRINT MATERIALS 111,700.00 111,700.00 35,267.97 6,317.86 31.57% 76,432.03- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 32,500.00 32,500.00 8,237.88 2,710.59 25.35% 24,262.12- 100.05.71.03.5711 ELECTRONIC MATERIALS 23,583.00 23,583.00 16,836.04 556.12 71.39% 6,746.96- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 120.85 120.85 .00 120.85 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 264.00 264.00 .00 264.00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,386,199.71 1,386,199.71 517,375.87 95,274.95 37.32% 868,823.84- Li CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Period: 05/23 Page: 1 Jun 05, 2023 03:31 PM Account Number Account Title 104014:?,1N1i1.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2023-23 2023-23 2023-23 2023-23 % Actual Over/ Current year Current year Current year Current month To (Under) Budget Budget Actual Actual Budget Budget .00 .00 .00 .00 .00 .00 157,217.00 157,217.00 80,316.80 80,024.12 51.09% 76,900.20- 1,300.00 1,300.00 1,332.76 552.51 102.52% 32.76 15,000.00 15,000.00 4,711.57 1,933.88 31.41% 10,288.43- 9,000.00 9,000.00 3,421.17 1,534.28 38.01% 5,578.83- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 62.50 25.00 6.25% 937.50- .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 1,584.24 952.77 31.68% 3,415.76- 188,517.00 188,517.00 91,429.04 85,022.56 48.50% 97,087.96- CITY OF MUSKEGO BALANCE SHEET MAY 31, 2023 LIBRARY EXPANSION TRUST FUND ASSETS 502.00.00.00.1001 EQUITY IN POOLED CASH ( 32,897.00) 502.00.00.00.1011 CASH IN BANK- LIBRARY-113 13,029.82 502.00.00.00.1105 LIBRARY INVESTMENTS 47,261.54 TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 502.00.00.00.3501 FUND BALANCE -RESERVED 61,692.95 502.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT ( 35,042.97) REVENUE OVER EXPENDITURES - YTD 744.38 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 27,394.36 27,394.36 27,394.36 10 CITY OF MUSKEGO BALANCE SHEET MAY 31, 2023 FEDERATED LIBRARY SYSTEM FUND ASSETS 503.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY 503.00.00.00.3510 FUND BALANCE -RESERVED 503.00.00.00.3520 FUND BAL-UNRESERVED UNDESIGNAT REVENUE OVER EXPENDITURES -YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 42,951.02 14,784.97 25,706.04 2,460.01 42,951.02 42,951.02 42,951.02 11 Director's Report June 20, 2023 1. Reference Update (from Samantha Quail - Head of Reference, Jolyn Lobe and Laura Boeck, Reference Assistants): We've had a great kickoff to our 2023 summer reading program! Jammin on Janesville was a big success - we had at least 400 people come through our parking lot, collected 73 surveys for our strategic planning process, and signed up 328 people for the summer reading challenge on the first night. The Adult Reading Program alone had almost 150 registrations within the first 3 days, which is a third of total participation in last year's program. The Garden Walk is only a couple weeks away and so far, 132 tickets have been sold. This year tickets to the exclusive "Afternoon Tea" portion sold out within the first half hour of sales! Upcoming programs for the next few weeks include: • The Friends of the Library annual Garden Walk on Saturday June 24. • A Writer's Life with Kathie Giorgio on Wednesday June 28. • Emotional Healing Using Trance with Doctor Michael McNett Wednesday July 12. • Let's Get Digital: Downloading eBooks and eAudiobooks with Libby on Wednesday July 26. • Understanding Nutrition with the Waukesha ADRC on Thursday July 27. 2. Children's Update (from Emma McClure — Children's Librarian, Courtney Metko and Heather Ziolecki, Children's Assistants): The end of May and the beginning of June has been a busy time in the children's department as we finished up our school -year programs and began summer reading. Miss Heather and Miss Courtney wrapped up our final school -year storytimes and A.T.L.A.S program the week of May 15th and then we jumped right into preparing for summer reading. The children's team made trips to Mill Valley and Lakeview Elementary Schools and successfully hosted a field trip from Bay Lane Elementary to advertise the summer reading program. All together, we spoke with approximately 1,741 children about our program and activities. Summer Reading officially kicked off on June 2nd at Jammin' on Janesville. That night we signed up 328 people (children, teens, and adults) for summer reading. In the first week of registration, 249 0- 5 year -olds and 487 6-11 year -olds have signed up. Our Goat Reader program kicked off the next day with a storytime at Pop's Market, since then we have had 83 kids sign up. Our summer reading events are now well underway, we hosted our first Chew and View (movie day) and Happy Campers program the week of June 5th. On the 12th, we had our first Intergenerational Storytime at the Regency Senior Center which was a hit with both families and residents. We also had our first fiV performer of the summer, Snake Discovery, which drew a crowd of over 250 children and adults. In the coming weeks, we will have Mad Science and the Hale 0 Malo Dance company at the library to perform and will have a variety of in-house programming. 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): Most of the month of May was spent getting materials and promotions ready for the Teen Summer Reading Program. The Teen Librarian visited both Lake Denoon Middle School and Muskego High School to promote the program. This year's program will include contests, crafts, virtual reality games, Nerf Wars and something new: Break -In Bags. Break -In Bags are like miniature escape rooms, but instead of breaking out, you are breaking in. 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): The circulation staff has been selling tickets for the Garden Walk. Using the XpressBillPay credit card option has been going smoothly and been a real convenience for patrons. Some final touch-ups have been done to the circulation desk. The remaining under panels have been installed as well as the shelving used for charging stations. Staff met for a full circulation staff meeting on May 24. We did some re-training on making and updating library card registrations. We made 96 new cards in the month of May. We also had an increase in checkouts as compared to last May. 5. Other Updates: a. Dates of Note: The next full Library Board meeting is July 18th. July 7th is the next Friends 1st Friday Coffee Group if you are interested in attending. b. Friends' of the Library: The Friends' of the Library Culver's Night was a success and the Friends' raised over $5501 Final preparation for the Garden Walk on June 24t" is underway as staff and the Friends' met to discuss building set up and other "day of" details. c. Building Updates: There were no bids on the study room project. Brittany is working with the City to determine next steps. d. Strategic Planning: The visual boards were deployed in the building on June 131" and patrons can respond to the questions provided on the boards by placing stickers on their preferences. Jammin on Janesville was a very successful night for collecting event drop in surveys. We have done a "soft roll out" of the community survey (in that it is included in the adult and teen summer reading challenge as an activity goal). The formal marketing launch of the survey will be in July. Five people attended our open call 13 focus groups, and Sam and Brittany have eight more focus groups scheduled this summer with other community groups. e. Staffing: We are reviewing applications for the Adult Services Librarian position. f. Professional Development: Brittany was asked to create two presentations as part of the state-wide project on WI Library Buildings and Spaces project. These presentations will be offered to libraries across the state in the form of recordings on the project website and Brittany will also do a live presentation on one of the topics in July. 6. Employee Anniversaries: Lois Cotton — Library Aide (4 years) 7. Board Education: It's library jargon month! I am working to eliminate any jargon or acronyms from my reports as a goal, but here is a fun chart of library jargon for your interest! Jargon Means... OPAC Online public access catalog (the computer search stations) ALA American Library Association (the national library professional group) WLA Wisconsin Library Association (the state library professional group) WAPL Wisconsin Association of Public Libraries (the state public library professional group) ILL Interlibrary Loan (items patrons request from outside our library system) CE Continuing Education (required by all library directors for state certification and important for all staff to stay up to date on best practices and changing technologies) ILS Integrated Library System (the software used to catalog, hold patron library accounts, and search for library materials). We use Polaris. CAFE Catalog The website patrons use to search for library materials. The acronym stands for Catalogs Are For Everyone. A.T.L.A.S. Our after -school library program for older elementary aged students. This program is run by Courtney, runs during the school year, and is very popular amongst our families. 14 Monthly Statistics for Muskego Public Library 2023 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL MAY YTD_ Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 112,588 2022 18,684 17,194 19,312 18,134 16,801 23,958 24,023 23,062 17,716 19,091 17,796 16,430 232,201 90,125 2023 19,115 18,869 21,330 18,042 18,332 95,688 95,688 23 vs 22 %Change 2.3% 9.7% 10.4% (0.5%) 9.1% (58.8%) 6.2% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 11,098 2022 3,520 3,266 3,294 3,347 2,857 2,930 3,295 3,334 3,083 3,238 2,961 3,018 38,143 16,284 2023 3,589 3,241 3,654 3,264 3,492 17,240 17,240 23 vs 22 %Change 2.0% (0.8%) 10.9% (2.5%) 22.2% (54.8%) 5.9% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 59 58 53 605 219 KANOPY/HOOPLA 2022 KANOPY 2022024 266 73 230 42 249 238 600..., 233 256 289 276 . 7 46 282 49 274 62 268 69 3096 702 1216 302 HOOPLA 2022 188 178106 230 233 212 119 2394 914 KANOPY/HOOPLA 2023 314 321 1661 1661 KANOPY 2023 68 90 379 379 HOOPLA 2023 246 231 1282 1,282 23 vs 22 % Change TOTAL 19.5% 36.5% 38.2% 34.9% 56.2% (46.4%) 36.6% 23 vs 22 % Change Kanopy ONLY (4.1%) 61.9% 6.8% 50.0% 35.2% (46.0%) 25.5% Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 14,421 2022 3,666 3,167 3,266 3,118 2,722 3,077 2,927 3,247 2,922 3,052 2,740 2,509 36,413 15,939 2023 3,619 3,058 3,329 2,978 2,770 15,754 15,754 23 vs 22 %Change (1.3%) (3.4%) 1.9% (4.5%) 1.8% (56.7%) (1.2%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 61.6% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 64.6% 64.6% 64.0% 62.4% 64.6% 64.8% 63.0% 62.6% 2023 62.2% 59.7% 60.2% 62.1% 65.4% 61.9% 61.9% Curbside Pickups 2022 9 1 1 7 2 1 4 2 0 0 1 4 32 20 2023 5 3 3 5 2 18 18 23 vs 22 % Change (44.4%) 200.0% 200.0% (28.6%) 0.0% (43.8%) (10.0%) Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 58,570 2022 8,834 8,792 10,571 9,333 8,806 13,031 10,781 10,960 8,620 9,284 8,902 7,918 115,831 46,336 2023 10,124 9,567 12,473 9,560 10,309 52,033 52,033 23 vs 22 %Change 14.6% 8.8% 18.0% 2.4% 17.1% (55.1%) 12.3% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 5,369 2022 982 759 929 742 646 1,077 1,111 1,031 830 904 789 572 10,372 4,058 2023 870 917 1,063 777 821 4,448 4,448 23 vs 22 %Change (11.4%) 20.8% 14.4% 4.7% 27.1% (57.1%) 9.6% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 2,023 2022 580 671 820 583 699 1,992 1,966 1,327 486 579 590 404 10,697 3,353 2023 764 715 879 766 748 3,872 3,872 23 vs 22 %Change 31.7% 6.6% 7.2% 31.4% 7.0% (63.8%) 15.5% Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 462 2022 59 83 99 94 67 71 51 66 63 67 95 72 887 402 2023 79 90 88 100 80 437 437 23 vs 22 %Change 33.9% 8.4% (11.1%) 6.4% 19.4% (50.7%) 8.7% 15 FEH DESIGN ARCHITECTURE / ENGINEERING / INTERIORS 13 June 2023 Muskego Public Library Board of Trustees Muskego Public Library S73 W16663 W Janesville Road Muskego, WI 53150 RE: Recommendation for Award of Construction Contract Board of Trustees, 1241 CORPORATE CENTER DRIVE OCONOMOWOC, WISCONSIN 53066 262 968 2055 Bids were received and opened on Friday, June 9, 2023 for the Muskego Public Library Family Bathroom Remodel. We reviewed the one bid received, which indicated that the lowest responsive and responsible bidder for the project is William Sackerson Construction Company, Inc, of 4749 S Whitnall Ave, Cudahy, WI 53110. We have contacted them, and they expressed their willingness and desire to proceed with the project. The architect's estimate for the cost of the work was $43,041. The bid received is below the estimate. The bid amount for William Sackerson Construction Company, Inc. was $35,600. We recommend award of the contract to them. We also recommend budgeting, and making available, an additional $5,000 for construction contingency due to the unknown conditions many times encountered in completing work in an existing building. As stated in the bid documents, the project shall achieve Substantial Completion no later than June 1, 2024. We are looking forward to assisting the Muskego Public Library with this project! Respectfully, 1 ,C7 Christy Monk, AIA Principal Attachments: Completed Bid Form and Bid Bond Page 1 of 1 SIOUX CITY / DES MOINES / DUBUQUE / OCONOMOWOC 16 ti FEH DESIGN Project No: 2022329.01 BID FORM 1.1 BIDS DUE A. Date: Friday, June 9, 2023 B. Time: 3:00 p.m. local time. C. Location: City Hall W182 S8200 Racine Avenue Muskego, Wisconsin 53150 1.2 OWNER A. City of Muskego, Muskego, Wisconsin. 1.3 ARCHITECT A. FEH DESIGN, 1241 Corporate Center Drive, Oconomowoc, WI 53018. B. Architect's File No. 2022329.01 1.4 BIDDER INFORMATION A. Name: B. Address: ff % ` t (,�) l . E I,((doe— C.Phone: D. Facsimile: E. Date: 1.5 BID ACKNOWLEDGEMENTS 25 May 2023 A. The Bidder, in compliance with Notice to Bidders for the Muskego Public Library Family Bathroom Remodel, having examined the drawings and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed Project, including the availability of materials and labor, hereby proposes to furnish all labor, materials, equipment and supplies and to construct the Project in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below. Bid Form 00 41 13 - Page 1 of 3 Muskego Public Library Bathroom Muskego, WI 00 T FEH DESIGN 25 May 2023 Project No: 2022329.01 B. Bidder acknowledges receipt of the following Addenda covering revisions to the drawings and specifications, and the cost, if any, of such revisions has been included in the prices quoted: Addendum No , Date: Addendum No. , Date: Addendum No , Date: Addendum No. , Date: 1.6 BASE BID A. Bidder agrees to perform all of the Contract Work, including but not limited to electrical, fire protection, and telecommunications described in the Specifications and shown on the Drawings for the sum of: Dollars ($ 1.7 PRICE GUARANTEE A. The undersigned agrees that the price stated in this Bid is guaranteed for ninety (90) consecutive calendar days, Sundays and holidays included from the Bid due date. If accepted by the City of Muskego within that period, the undersigned is to execute a formal contract with the City of Muskego, for the performance of the Contract at the stated price and is not subject to escalation. B. Accompanying this Bid is a certified check, cashier's check, or Bid Bond as Bid Security, as required by the Bidding Documents. 1.8 ACCEPTANCE OR REJECTION A. The City of Muskego reserves the right to reject any or all bids, re -advertise for new bids, and to waive informalities that may be in the best interest of the City of Muskego. 1.9 TAXES A. The undersigned certifies that all of the prices stated above do not include Wisconsin State Sales and Use Tax. 1.10 INSURANCE A. The undersigned agrees to provide Liability Insurance, Workmen's Compensation Insurance, Employer's Liability, as required by applicable Federal, State, and Local Laws, and in the amounts specified. Certificates shall be filed with the Owner prior to commencement of the Work. Bid Form 00 41 13 - Page 2 of 3 Muskego Public Library Bathroom Muskego, WI rn T FEH DESIGN 25 May 2023 Project No: 2022329.01 1.11 AGREEMENT AND PERFORMANCE, MAINTENANCE, LABOR AND MATERIAL PAYMENT BONDS A. Upon receipt of Notice of Award of Contract, the Bidder agrees to execute the Agreement and to furnish executed Performance, Maintenance, Labor and Material Payment Bonds within seven (7) calendar days after receipt of said Notice of Award. 1.12 TIME OF COMPLETION A. Substantial Completion is required for this project. 1. All work required by the Contract Documents shall achieve Substantial Completion by June 1, 2024. B. In lieu of date indicated above, Bidder proposes that all work required by the Contract Documents shall be Substantially Completed by the date indicated below. 1. Bidder Proposed Substantial Completion Date: 1.13 LEGAL ADDRESS AND LEGAL STATUS OF BIDDER A. Address: J f B. Legal Classification: The undersigned does hereby declare that the Bidder has the legal status checked below: 1. Individual 2. Co -Partnership 3. r�/Corporation incorporated under the Laws of the State of Wisconsin C. This Bid is submitted in the name of: Al 5 Company Signa Title D. Signed and sealed this _ q day of — 20t 3 . END OF BID FORM Bid Form 00 41 13 - Page 3 of 3 Muskego Public Library Bathroom Muskego, WI 0 N Liberty Mutual® SURETY CONTRACTOR: (A'ame, lGQal strrins and address) William Sackerson Construction Co., Inc. 4749 South Whitnall Avenue Cudahy, WI 53110 OWNER: (Nance, lcgal slcurrs and address) City of Muskego W182S8200 Racine Ave Muskego, WI53150 Bid Bond SURETY: (.Name, legal slants and principal pierce of business) The Ohio Casualty Insurance Company 175 Berkeley Street Boston, MA 02116 MAILING ADDRESS FOR NOTICES Liberty Mutual Surety Claims P.O. Box 34526 Seattle, WA 98124 BOND AMOUNT: I0°,b of Bid Amount Ten Percent of Bid Amount PROJECT: (Nellne, localion or address, and Pr(feel number, ifa/iv) Muskeso Public Library Family Bathroom Remodel This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. The Contractor and Surety are bound to the Ohvner in the amount set forth above, for the payment of :vhiclh the Contractor and Surety hind thenhseh•es, their heirs. executors, administrators, successors and as,igns.jointly and severally, as provided herein. The conditions of"this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (i ) enters into a contract with the Owner in accordance with the terns of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and other, i,o acceptable to the Owner, for the faithful performance of such Contract and iir the prompt payment of labor and material furnished in the prosecution thereof, or (2) pays to the Owner the difference, not to exceed the amount of this Bond. behvicell the amount specified in said bid and such larger amount fir which the Ovmer may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Ov. ner and Contractor to extend the time in which the Owner may accept the bid. Waiver of" notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time fir acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent fir an extension beyond sixty (60) days. If this Bond is issued in connection with a subcontractor's bid to a Contractor, the terni Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be [teemed to be Contractor. When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said Statutory or le -al requirement shall be deemed deleted hcrefi-onh and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a Statutory bond and not as a conunon la\� bond. Signed and scaled this 9th day of June 2023 ', , rev ' 3 O�y, OF yyISG..•�,. William Sackersun Construction Co., Inc. (Wilness) f--J (C'onbnelor as Princip(1l) (Seal) /!f`Nncssy Vice President (Ti lc) fh OI io Cas lalty 1 h orange Cc par (Sm �n• (Tille) J$ck E. Bucholtr - Attorn4y in BID-0019023 Init. Liberty Mutual Surety vouches that the original text of this document conforms exactly to the text / LMs-20862e 02/21 in Al;: D: ,i;,;rn,.n'J,31C-20 il)'r.';11!•Un !31'6 Onu. P'I'l INS&gyp 0 1919 N This Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein staled. Liberty mutual. The Ohio Casualty Insurance Company SURETY POWER OF ATTORNEY Principal: William Sackerson Con unletion Co., Inc. Agency Name; Goctseh-Bucholtz, Inc. Bond Number I31 D-0019023 Obligee: City of Muskego Bid KNOW ALL PERSONS BY THESE PRESENTS: that The Ohio Casualty Insurance Company, a corporation duly organized under the laws of the State of New Hampshire (herein collectively called the "Company"), pursuant to and by authority herein set forth, does hereby name, constitute and appoint Jack E. Bucholtz in the city and state of West Allis, WI, each individually if there be more than one named, its true and lawful attomey-in-fact to make, execute, seal, acknowledge and deliver, for and on its behalf as surety and as its act and deed, any and all undertakings, bonds, recognizances and other surety obligations, in pursuance of these presents and shall be as binding upon the Companies as if they have been duly signed by the president and attested by the secretary of the Company in their own proper persons. IN WITNESS WHEREOF, this Power of Attorney has been subscribed by an authorized officer or official of the Company and the corporate seal of the Company has been affixed thereto this 26th day of September, 2016- �SY I Ns& yJp•onaPaRy> � 0 1919 to s � o yO �HA MPS�P LY' a) C 2 STATE OF PENNSYLVANIA 5 COUNTY OF MONTGOMERY ss The Ohio Casualty Insurance Company ��-1 By: � Assistant Secretary a) On this 26th day of September, 2016, before me personally appeared David M. Carey, who acknowledged himself to be the Assistant Secretary of The Ohio Casualty Insurance Fu Company and that he, as such, being authorized so to do, execute the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as duly a> > authorized officer. a IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my notarial seal at Plymouth Meeting, Pennsylvania, on the day and year first above written. c •� Co O a) " i O Commonwealth of Pennsytvania - Notary Seal Teresa Pastella, Notary Public p � r`Q Montgomery County My commission expires March 28, 2025 By: N Commtssion number 1128044 Teresa Pastella, Notary Public � Member, Pennsylvania Assoaahon of Notaries Q1 � o c ai This Power of Attorney is made and executed and effect reading as follows: pursuant to and by authority of the following By-law and Authorizations of The Ohio Casualty Insurance Company, which is now in full force ARTICLEIV— OFFICERS; Section 12. Power ofAttomey. Any officer or other official of the Corporation authorized for that purpose in writing by the Chairman or the President, and subject to such limitation as the Chairman or the President may prescribe, shall appoint such attorneys -in -tact, as may be necessary to act in behalf of the Corporation to make, execute, seal, acknowledge and deliver as surely any and all undertakings, bonds, recognizances and other surety obligations. Such attomeys-in-fact, subject to the limitations set forth in their respective powers of attorney, shall have full power to bind the Corporation by their signature and executed, such instruments shall be as binding as if signed by the President and attested to by the Secretary. Any power or authority granted to any representative or attorney -in -fact under the provisions of this article may be revoked at any time by the Board, the Chairman, the President or by the officer or officers granting such power or authority. Certificate of Designation — The President of the Company, acting pursuant to the Bylaws of the Company, authorizes David M, Carey, Assistant Secretary to appoint such attomeys-in- fact as may be necessary to act on behalf of the Company to make, execute, seal, acknowledge and deliver as surety any and all undertakings, bonds, recognizances and other surety obligations. Authorization — By unanimous consent of the Company's Board of Directors, the Company consents that facsimile or mechanically reproduced signature or electronic signatures of any assistant secretary of the Company or facsimile or mechanically reproduced or electronic seal of the Company, wherever appearing upon a certified copy of any power of attorney or bond issued by the Company in connection with surety bonds, shall be valid and binding upon the Company with the same force and effect as though manually affixed. I, Renee C. Llewellyn, the undersigned, Assistant Secretary, of The Ohio Casualty Insurance Company do hereby certify that this power of attorney executed by said Company is in full force and effect and has not been revoked. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of said Company this 901 day of June .2023 �(I INS& yJPGeaPoryT'� /+"�"'C.. ue g �O m cG.d�y+ 0 1919 By: Renee C. Llewellyn, Assistant Secretary hAMP�+ S E E— O QJ Q o 0 O � � N 3� oM a- 0m 0 c m— vm C U oN ncu `off tL n eBonding_POA • Fines and Charges Policy Overdue Fines Fines are charged for items that are returned after their due date. Fines for-moviesl3VI)s, video games, launchpads, eReaders, in-house equipment, hot spots, and Interlibrary Loan materials are $1.00 per day that the library is open. Explore passes are $50 per day that the library is open. Fines for books and all other material are $0.15 per day that the library is open, unless specifically noted otherwise. No overdue fines will be assessed on children's materials checked out on cards belonging to patrons under the age of eighteen. The maximum overdue fine for any item returned in good condition is $10.00 or the replacement price, whichever is less. Replacement Costs Patrons with long overdue (60 4 -days overdue), damaged, or lost library materials will be charged the purchase price as the replacement cost. The Library does not accept replacement copies of lost or damaged materials. No refunds are given if lost materials are found after having been paid for; the materials are the property of the individual who paid for them. Replacement Library Card The replacement fee for a library card is $1.00. Minors need to have a parent or legal guardian present to get a replacement card. Denial of borrowing privileges Borrowing privileges will be denied when a user: • Has unpaid fines or charges of $10.00 or more • Has unFetul-r-n-ed A-F damaged items of any value, for- which they have been bil • Has moved and left no forwarding address Charges for printing The charge for photocopying and printing is $0.10 per page for B&W, and $0.25 per page for color. Charges for faxing The charge for sending faxes is $1.00 per page. • Loan Periods and Renewals Policy Loan Periods 3 Days for Explore Passes 7 Days for most DVDs and Holiday Books 14 Days for select, multi -disc DVDs 21 Days for all other items Loan Limits Total items on one card 250 4-2-5 Total holds on one card 100 Browsing/Lucky Day items DVDs-on one card 3 In -House Use Items Certain items are available for in-house use. These items cannot leave the Library building and must be returned at least 15 minutes before the closure of the Library. Renewals If no other patrons customers are waiting for an item, a user may renew it up to three times. Renewals are three weeks and begin from the the date the item was renewed. Renewals may be made in person at the checkout desk, catalog terminals or self -check unit, by telephone, or online through the CAFE catalog. Browsing/Lucky Day items cannot be held or renewed. Eligibility for Library Card Policy As a member of the Bridges Library System, the Muskego Public Library serves all residents of Waukesha and Jefferson Counties. There is no age or skill requirement for obtaining a library card. Any Wisconsin resident may apply for a free library card after presenting a valid photo pietur-e ID that contains a4id-proof of current residence. Alternatively, a resident may provide a valid photo ID along with a separate document that contains proof of current residence. Examples of acceptable proof of current residence can be found in the table below. Children under eighteen must be accompanied by a parent or legal guardian presenting a valid photoie ID and proof of current residence. A business which owns or rents space in the City of Muskego may apply for a business card by submitting a letter written on the company's letterhead requesting a library card for company use and stating that the company will assume responsibility for all library materials charged against the business card. The letter must bear the signature of a least one responsible company official. If your photo ID does not have your current residence, please bring it along with one of the following in print format or electronic format: Property tax bill Rental lease agreement or receipt Utility bill dated within the last 30 days Bank statement dated within the last 30 days Checkbook with preprintQd personal checks Vehicle re istration from the current ear Insurance card with current address Library Card Usage Policy Use of library card A library card should be presented each time materials are borrowed. This ensures the integrity of library records and speeds up the checkout process. The Library will make an exception if a library customer presents a valid photo pietur-e ID. Each person, with the exception of minors, is responsible for all items checked out on their card. They agree to obey all of the rules and regulations of the Muskego Public Library and any other CAFE member libraries which they use, and to promptly pay all fines and charges. Parents or legal guardians shall be responsible for all items checked out on a minor's card. Overdue and reminder notices Overdue and reminder notices are sent are sent as a courtesy. Failure to receive a notice does not remove the user's responsibility for any overdue material or fines. Change of Address It is the customer's responsibility to let the Library know when the customer changes their mailing address, telephone number or email address so they may be contacted regarding information about their library account. A customer who does not receive a Library notice because they have not notified the Library of any changes will be held responsible for any resulting fines or bills. Lost and stolen cards If a library card is lost or stolen, it is the cardholder's responsibility to report that to the library. All items checked out prior to the date the card is reported lost or stolen are the responsibility of the customer. Library staff will assume anyone who uses a card for borrowing materials has permission to use that card; cardholders should treat library cards as they would credit cards. Parental responsibility for minor's use of card Items checked out on a minor's card are the responsibility of the parent or legal guardian. Parents or guardians agree to obey all of the rules and regulations of the Library, to promptly pay all fines and charges associated with their child's card, and to report any change of address, telephone number or email address to the Library. The Library does not restrict access to any material by age, and leaves the responsibility for children's use of its materials to each child's parent or legal guardian. Parents are strongly encouraged to monitor their own child's use of the Library and its materials. A parent or guardian who wishes to end borrowing privileges for their child must notify the Library so that the registration record can be removed. Destruction of a library card does not remove a registration record. Wisconsin state law governs the information about a minor's library records that may be given to a parent or legal guardian. MUSKEGO PUBLIC LIBRARY SALARY & WAGES 658,759 676,014 688,366 722,687 722,687 100% SALARY & WAGES - OVERTIME - - 186 2,000 2,000 100% FICA* 50,105 51,677 52,308 56,907 56,907 100% PENSION 38,899 38,325 37,777 40,644 40,644 100% HEALTH INSURANCE* 106,781 89,190 110,505 96,423 96,423 100% LIFE INSURANCE* 1,136 1,140 1,234 1,298 1,298 100% FSA FEE EXPENSE - - - - - HEALTH INSURANCE ALLOWANCE 20,800 24,000 21,600 19,200 19,200 100% PRINT MATERIALS 113,162 113,196 112,419 111,700 111,700 100% AUDIO VISUAL MATERIALS 29,606 31,857 29,297 32,500 32,500 100% ELECTRONIC MATERIALS 19,458 17,851 22,397 23,583 26,803 114% LIBRARY REPLACEMENT 189 364 425 300 300 100% Draft as of 06.20.23 Currently reflects 2023 budget. City HR will provide recommendation of what funds are needed to support staff in 2024. Increase for Hoopla and Kanopy growing patron use. Hoopla avg $595/mo thru May'23, Kanopy avg $165/mo). Includes close estimate from the 3,220 System, will be finalized in July. Increase based on historical trends (seeing increase in maintenance as the building gets MAINTENANCE OF BLDG & GROUNDS* 36,488 42,187 56,247 45,200 49,000 108% 3,800 older). TELEPHONE 270 - - 920 920 100% - HOUSEKEEPING SUPPLIES 2,937 2,946 2,904 3,000 3,000 100% - HOUSEKEEPING SERVICES* 40,490 43,610 44,700 45,300 47,500 105% 2,200 Projecting standard annual cost increases GAS & ELECTRIC 71,748 63,570 77,874 73,000 92,000 126% 19,000 Increase based on current trend. SEWER & WATER 2,032 1,069 2,115 2,500 2,500 100% - MILEAGE 318 518 806 1,500 1,500 100% - CONFERENCES & TRAINING 3,828 1,964 2,359 3,500 3,500 100% - DUES & MEMBERSHIPS 1,054 1,147 1,366 1,300 1,300 100% - LIBRARY EQUIPMENT* 27,826 17,650 13,770 16,800 15,800 94% (1,000) Savings due to printer lease buyout. Decrease due to public computer upgrades being completed in 2023. Inquiring about cost COMPUTER CHARGES/LIBRARY* 26,640 32,656 34,549 51,037 44,958 88% (6,079) for improved wi fi printing (cost pending) OFFICE SUPPLIES 9,052 7,927 4,065 7,500 7,500 100% - PROCESSING SUPPLIES 16,525 13,584 8,679 15,500 15,500 100% - LIBRARY GRANT EXP 3,195 - 3,153 - - - LIBRARY FRIENDS EXP 5,214 7,154 7,200 5,000 5,000 100% PROGRAMMING 6,754 5,592 5,111 6,900 6,900 100% - EXPENDITURE TOTAL 1,293,266 1,285,189 1,341,409 1,386,199 1,407,340 102% 21,141 LIBRARY GRANT REV 3,489 0 3,153 0 0 LIBRARY - SYSTEM, ETC 121,422 133,957 144,178 157,217 190,269 121% LIBRARY LOST & DAMAGED 1,384 2,224 2,562 1,300 1,300 100% LIBRARY FINES 6,962 10,771 10,304 15,000 10,000 67% LIBRARY TAXABLE REVENUE 5,231 8,062 10,359 9,000 8,500 94% ROOM RENTAL 825 2,544 2,038 1,000 1,000 100% LIBRARY FRIENDS REV 5,393 6,331 7,176 5,000 5,000 100% REVENUE TOTAL 144,707 163,888 179,769 188,517 216,069 0% Includes close estimate from the System, will be 33,052 finalized in July. (5,000) Decreased based on historical trend (500) Decreased based on historical trend 27,552 NET CITY SUPPORT FOR LIBRARY 1,148,559 1,121,301 1,161,640 1,197,682 1,191,271 99% (6,411) vs Prior Year 2% 4% 2% -1% Category Summaries SALARIES TOTAL 658,759 676,014 688,552 724,687 724,687 100% 0 BENEFITS TOTAL 217,720 204,333 223,423 214,472 214,472 100% SALARIES & BENEFITS 876,479 880,347 911,975 939,159 939,159 100% MATERIALS TOTAL 162,415 163,268 164,537 168,083 171,303 102% 3,220 BUILDING & UTILITIES TOTAL 153,964 153,383 183,839 169,920 194,920 115% 25,000 MISCELLANEOUS 100,407 88,191 81,058 109,037 101,958 94% (7,079) TOTAL 1,293,266 1,285,189 1,341,409 1,386,199 1,407,340 102% 21,141 *Symbol denotes funds where cooperative purchasing opportunities exist with City within that fund line. For Library Equipment, a portion goes to the Copier maintenance. For Computer Charges, a portion goes to firewalls and website maintenance. For Maintenance a portion goes to lawncare. \\fs3\departments\Library\Admin Services\2024 Budget\Operating\2024 Library Budget Draft BL 27 Background on 2024-2028 Capital Projects The last 5.5 years we have seen a wonderful rejuvenation of the Library through a variety of capital projects from the carpeting replacement, public furniture upgrades, and the renovation of the Children's Area and Teen Area. These projects have helped support the maintenance of our building and brought about improved services for the modern library. Before you is a list of capital projects for the next five years. This is a working document and the viability of a project and the date that it is slated for can change depending on a variety of circumstances. Every year the City requests a five-year capital plan from departments in order to better budget and plan ahead for the future. While most of the capital projects the last five years have involved updates to the interior of the Library, you will see that the next five years of projects move to the maintenance of the exterior of the building. Projects like the roof, parking lot, and condensing unit are nearing end of life and so this is the reason they are more likely to be needed in the next five years. In 2024 I am proposing not requesting any capital funds. This break will do two things: 1. It will give us a chance to evaluate the data from the strategic plan and decide if there are any new capital projects that have come out of this process. 2. It will give me time to investigate these larger future projects (roof, etc) to better determine project costs, logistics, and any other factors that determine the feasibility and priority of them. LIBRARY - 5 YR CAPITAL PLAN - DRAFT as of 06.20.23 2024-2028 Expenditure Schedule - Project Name TOTAL 2024 2025 2026 2027 2028 Storage Shed $7,590 $0 $7,590 $0 $0 $0 Parking Lot & Walkways Repair/Repave $230,000 $0 $230,000 $0 $0 $0 Lamp Post Refinishing $30,000 $0 $30,000 $0 $0 $0 Roof Repair/Replacement $180,000 $0 $0 $180,000 $0 $0 Door Improvements/Keycard Access Building Conversion $40,000 $0 $0 $0 $40,000 $0 Public Furniture $46,490 $0 $0 $0 $46,490 $0 Condensing Unit Replacement $200,000 $0 $0 $0 $0 $200,000 TOTAL EXPENDITURES $734,080 $0 $267,590 $180,000 $86,490 $200,000 29