The URL can be used to link to this page

LIBRARY BOARD Packet 04182023CITY OF MUSKEGO LIBRARY BOARD AGENDA , l 04/18/2023 i PM Lbr Library Conference Room, S73 W16663 Janesville MUSKEGO Road PUBLIC LIBRARY IDEAS. INFORMATION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.us/j/86071 599606 Webinar ID: 860 7159 9606 Phone: 312-626-6799 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Approval of Miinutes - March 21, 2023 March 21, 2023 Library Board Minutes March 2023 Financials March 2023 Financials PRESIDENTS REPORT DIRECTOR'S REPORT April 2023 Director's Report April 2023 Director's Report UNFINISHED BUSINESS Discussion update and possible action may be taken on any or all of the following: NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Discussion: Safe Child Policy (1st read) Safe Child Policy 1 Discussion/Action: Allowable Costs Worksheet Allowable Costs Worksheet Discussion: Library Board President Appointment of Nominating Committee Discussion/Action: Head of Public Services Job Description Head of Public Services Job Description COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K CITY OF MUSKEGO LIBRARY BOARD MINUTES 03121 /2023 5:00 PM Library Conference Room, S73 W16663 MUSKEGO Janesville Road PUBLIC LIBRARY IDEAS. INFOR,.f. TION. COMMUNITY. Please click the link below to join the webinar: https://us02web.zoom.uslj/81340647641 Phone: 312-626-6799 Webinar ID: 813 4064 7641 CALL TO ORDER President Konkel called the meeting to order at 5:07PM. PLEDGE OF ALLEGIANCE ROLL CALL Present were President Konkel, Trustee Foundos, Trustee Heinowski, Trustee Humphreys, Trustee Kangas, Trustee B. Schroeder, Trustee Woodward, Alderperson D. Schroeder and Director Larson. Trustee Blair was excused. STATEMENT OF PUBLIC NOTICE PUBLIC COMMENT CONSENT AGENDA Alderperson D. Schroeder made a motion to approve the CONSENT AGENDA, Trustee Humphreys seconded. Motion Passed 7 in favor. Approval of Minutes - February 21, 2023 February 2023 Financials PRESIDENTS REPORT DIRECTOR'S REPORT March 2023 Director's Report UNFINISHED BUSINESS Discussion update and possible action maybe taken on any or all of the following: Discussion: Circulation and Library Card Policies Overview Discussion/Action: Collection Development Policy Updates (3rd read) Trustee Woodward made a motion to approve the Collection Development Policy Updates, Trustee Humphreys seconded. Motion Passed 7 in favor. 3 NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: COMMUNICATIONS AND MISCELLANEOUS BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT Trustee Kangas made a motion to adjourn, Trustee Woodward seconded. Motion Passed 7 in favor. Meeting adjourned at 6:14 PM. NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. 2 4 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Page: 1 Report dates: 3/1/2023-3/31/2023 Apr 11, 2023 03:03PM Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] " 1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000'-"1000571999999","5020000000000'-"5029999999999","5030000000000'-"5039999999999","4100890716500'-"4100890716599" Invoice Number SegNo Type Description ADAIR COMMERCIAL FLOORING INC. 22114-1 1 Invoice CIRC CARPETING 22114-1 2 Invoice CIRC DESK CARPETING/DEMO Total ADAIR COMMERCIAL FLOORING INC.: Invoice Date Payment Due Date Total Cost GL Period GL Account Number 03/03/2023 03/10/2023 11,000.00 323 410.08.90.71.6507 03/03/2023 03/10/2023 3,543.00 323 410.08.90.71.6512 14,543.00 AMAZON CAPITAL SERVICES 167H-HMYR-9 1 Invoice PLAYSTATION GAME 02/17/2023 03/19/2023 69.00 323 100.05.71.03.5711 1YHL-4XKH-C 1 Invoice AV 02/23/2023 03/25/2023 396.29 323 100.05.71.02.5711 16CM-D6DR-4 1 Invoice AV 02/22/2023 03/24/2023 67.08 323 100.05.71.02.5711 1763-MNF4-KF 1 Invoice RUBBER BANDS & DRY ERASE M 03/05/2023 04/04/2023 24.66 323 100.05.71.00.5701 1763-MNF4-KF 2 Invoice FOL - PREK POWER 03/05/2023 04/04/2023 12.74 323 100.05.71.00.5752 1763-MNF4-KF 3 Invoice PETITE PROM SUPPLIES 03/05/2023 04/04/2023 5.47 323 100.05.71.00.6062 17V9-H3LR-69 1 Invoice AV - KIT RETURN 03/08/2023 03/08/2023 120.91- 323 100.05.71.02.5711 1CWJ-9L3Y-G9 1 Invoice SWITCH GAME 03/04/2023 04/04/2023 55.90 323 100.05.71.03.5711 1 FRV-TPYM-LJ 1 Invoice BEADS FOR LIB CARD LANYARDS 03/12/2023 04/11/2023 33.98 323 100.05.71.00.6062 1FRV-TPYM-LJ 2 Invoice PORTABLE BLUETOOTHSPEAKE 03/12/2023 04/11/2023 16.99 323 100.05.71.00.6062 1 GTM-L79N-96 1 Invoice AV - KIT SUPPLY RETURN 10/09/2023 12/30/2322 12.88- 323 100.05.71.02.5711 1H1P-XXY1-J4 1 Invoice AV KIT RETURN 03/12/2023 03/12/2023 10.80- 323 100.05.71.02.5711 1LK3-DVVD-3J 1 Invoice PRINT 02/28/2023 03/31/2023 36.37 323 100.05.71.01.5711 1 MJV-V97C-D 1 Invoice AV - KIT RETURN 03/11/2023 03/11/2023 32.98- 323 100.05.71.02.5711 1 RV4-DKDY-C 1 Invoice PETITE PROM SUPPLIES 03/04/2023 04/03/2023 82.11 323 100.05.71.00.6062 1VG4-XVN4-9 1 Invoice PLAYSTATION GAME CREDIT 02/17/2023 03/19/2023 1.32- 323 100.05.71.03.5711 1 VY6-NQ3N-H 1 Invoice AV - KIT RETURN 03/12/2023 03/12/2023 2.99- 323 100.05.71.02.5711 1W9K-1LNH-4 1 Invoice SWITCH GAME CREDIT 03/07/2023 03/07/2023 .47- 323 100.05.71.03.5711 1WC7-K7WC-4 1 Invoice AV 02/28/2023 03/30/2023 40.82 323 100.05.71.02.5711 1XG3-JWPL-H 1 Invoice AV 03/05/2023 04/04/2023 55.98 323 100.05.71.02.5711 Total AMAZON CAPITAL SERVICES: 715.04 BAKER & TAYLOR COMPANY 0003277671 1 Invoice PRINT CREDIT 02/20/2023 03/20/2023 11.89- 323 100.05.71.01.5711 2037321491 1 Invoice PRINT 02/13/2023 03/13/2023 629.27 323 100.05.71.01.5711 2037322011 1 Invoice PRINT 02/13/2023 03/13/2023 149.99 323 100.05.71.01.5711 2037329598 1 Invoice PRINT 02/15/2023 03/15/2023 409.37 323 100.05.71.01.5711 2037341348 1 Invoice PRINT 02/20/2023 03/20/2023 261.93 323 100.05.71.01.5711 2037344440 1 Invoice PRINT 02/22/2023 03/22/2023 741.87 323 100.05.71.01.5711 2037351076 1 Invoice PRINT 02/24/2023 03/24/2023 107.66 323 100.05.71.01.5711 2037358674 1 Invoice PRINT 02/28/2023 03/28/2023 598.52 323 100.05.71.01.5711 2037359468 1 Invoice PRINT 03/01/2023 04/01/2023 919.45 323 100.05.71.01.5711 2037359726 1 Invoice PRINT 03/01/2023 04/01/2023 869.76 323 100.05.71.01.5711 2037368815 1 Invoice PRINT 03/07/2023 04/07/2023 1,537.17 323 100.05.71.01.5711 2037375261 1 Invoice PRINT 03/07/2023 04/07/2023 791.72 323 100.05.71.01.5711 2037378821 1 Invoice PRINT 03/09/2023 04/09/2023 304.33 323 100.05.71.01.5711 2037382606 1 Invoice PRINT 03/10/2023 04/10/2023 128.79 323 100.05.71.01.5711 2037383882 1 Invoice PRINT 03/13/2023 04/13/2023 418.52 323 100.05.71.01.5711 2037390331 1 Invoice PRINT 03/14/2023 04/14/2023 35.53 423 100.05.71.01.5711 Total BAKER & TAYLOR COMPANY: 7,891.99 5 CITY OF MUSKEGO Invoice Number SegNo Type BAKER & TAYLOR ENTERTAINMENT H64217350 1 Invoice H64286390 1 Invoice H64286391 1 Invoice H64286392 1 Invoice H64292680 1 Invoice H64292681 1 Invoice H64301510 1 Invoice H64301511 1 Invoice H64315440 1 Invoice H64374010 1 Invoice H64382150 1 Invoice H64382151 1 Invoice H64408610 1 Invoice H64448060 1 Invoice H64520010 1 Invoice Total BAKER & TAYLOR ENTERTAINMENT: CARDMEMBER SERVICE 3469 BLA MAR 1 Invoice 3871 ES MAR 1 Invoice 3897 SQ MAR 1 Invoice 3913 AB MARC 1 Invoice 3913 AB MARC 2 Invoice 3913 AB MARC 3 Invoice 7547 GW MAR 2 Invoice 7547 GW MAR 3 Invoice Total CARDMEMBER SERVICE: COMPLETE OFFICE OF WIS 400801 1 Invoice 445948 1 Invoice Total COMPLETE OFFICE OF WIS: DEMCO EDUCATIONAL CORP 7275433 1 Invoice Total DEMCO EDUCATIONAL CORP: ENVISIONWARE, INC I N V-U S-64492 1 Invoice Total ENVISIONWARE, INC: FIN DAWAY WORLD LLC 421451 1 Invoice 422574 1 Invoice Total FINDAWAY WORLD LLC: HEARTLAND BUSINESS SYSTEMS 581238-h 8 Invoice 587807-H 1 Invoice 588729-h 8 Invoice Payment Approval Report - Library Board Report Alpha Page: 2 Report dates: 3/1/2023-3/31/2023 Apr 11, 2023 03:03PM Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number AV 02/14/2023 03/14/2023 35.98 323 100.05.71.02.5711 AV 02/22/2023 03/22/2023 30.91 323 100.05.71.02.5711 AV 02/22/2023 03/22/2023 80.41 323 100.05.71.02.5711 AV 02/22/2023 03/22/2023 71.96 323 100.05.71.02.5711 AV 02/21/2023 03/21/2023 31.49 323 100.05.71.02.5711 AV 02/21/2023 03/21/2023 154.73 323 100.05.71.02.5711 AV 02/22/2023 03/22/2023 14.39 323 100.05.71.02.5711 AV 02/22/2023 03/22/2023 10.18 323 100.05.71.02.5711 AV 02/22/2023 03/22/2023 15.11 323 100.05.71.02.5711 AV 02/28/2023 03/28/2023 17.99 323 100.05.71.02.5711 AV 03/03/2023 04/03/2023 20.14 323 100.05.71.02.5711 AV 03/03/2023 04/03/2023 53.98 323 100.05.71.02.5711 AV 03/03/2023 04/03/2023 234.61 323 100.05.71.02.5711 AV 03/07/2023 04/07/2023 228.14 323 100.05.71.02.5711 AV 03/14/2023 04/14/2023 139.62 323 100.05.71.02.5711 BUSINESS INTERNET 01/29/23--02 02/27/2023 03/24/2023 109.98 323 100.05.71.00.5505 WALL STREET JOURNAL ANNUAL 02/27/2023 03/24/2023 669.78 323 100.05.71.01.5711 FOL - ADULT 02/27/2023 03/24/2023 38.98 323 100.05.71.00.5752 AV - KITS 02/27/2023 03/24/2023 108.99 323 100.05.71.02.5711 FOL - ATLAS + STEAM 02/27/2023 03/24/2023 87.88 323 100.05.71.00.5752 FOL - LEGO 02/27/2023 03/24/2023 12.48 323 100.05.71.00.5752 LED BULBS 02/27/2023 03/24/2023 175.00 323 100.05.71.00.5415 LIBRARY SUPPLIES 02/27/2023 03/24/2023 102.59 323 100.05.71.00.5415 TRASH LINERS,SOAP TISSUE 01/31/2023 03/02/2023 TRASH LINES TOWEL 03/28/2023 04/28/2023 CLASSIFICATION LABELS, REFER 03/13/2023 04/13/2023 DESKPAD & DISCREADER MAINT 03/17/2023 04/17/2023 AV 02/23/2023 03/23/2023 AV 03/10/2023 04/10/2023 MONTHLY -365 .GOV/LIBRARY 02/15/2023 03/17/2023 PUBLIC& STAFF FIREWALL RENE 03/08/2023 04/07/2023 MONTHLY -365 .GOV/LIBRARY 03/15/2023 04/14/2023 145.87 323 100.05.71.00.5703 322.23 323 100.05.71.00.5703 468.10 112.65 323 100.05.71.00.5702 525.00 323 100.05.71.00.5401 351.94 323 100.05.71.02.5711 67.99 323 100.05.71.02.5711 116.91 323 100.05.71.00.5505 1,024.09 323 100.05.71.00.5505 113.20 323 100.05.71.00.5505 6 CITY OF MUSKEGO Payment Approval Report - Library Board Report Alpha Report dates: 3/1/2023-3/31/2023 Page: 3 Apr 11, 2023 03:03PM Invoice Number SegNo Type Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number Total HEARTLAND BUSINESS SYSTEMS: 1,254.20 JANI-KING INC- MILW REGION MIL03230097. 3 Invoice LIBRARY 03/01/2023 03/02/2023 3,125.00 323 100.05.71.00.5835 Total JANI-KING INC- MILW REGION: 3,125.00 KUJAWA ENTERPRISES INC. 185936 1 Invoice 03 MAR 23 PLANT MAINT 03/02/2023 04/02/2023 61.00 323 100.05.71.00.5415 Total KUJAWA ENTERPRISES INC.: 61.00 LIBRARY FURNITURE INT INC 8328 1 Invoice 2 PROCESSING TABLES 02/22/2023 03/14/2023 9,697.20 323 410.08.90.71.6502 8328 2 Invoice DESK/FREIGHT/INSTALL - REMAIN 02/22/2023 03/14/2023 17,796.78 323 410.08.90.71.6512 Total LIBRARY FURNITURE INT INC: 27,493.98 MICROMARKETING LLC 914073 1 Invoice AV 02/16/2023 03/16/2023 111.93 323 100.05.71.02.5711 914961 1 Invoice AV 02/27/2023 03/27/2023 49.79 323 100.05.71.02.5711 Total MICROMARKETING LLC: 161.72 MIDWEST TAPE 503398196 1 Invoice AV 02/20/2023 03/20/2023 39.99 323 100.05.71.02.5711 503420697 1 Invoice MIDWESTTAPE 02/24/2023 03/24/2023 39.99 323 100.05.71.02.5711 503441135 1 Invoice HOOPLA USAGE 02 23 03/01/2023 03/31/2023 566.54 323 100.05.71.03.5711 503469755 1 Invoice AV 03/07/2023 04/07/2023 39.99 323 100.05.71.02.5711 Total MIDWESTTAPE: 686.51 SAFEWAY PEST MANAGEMENT INC. 703853 1 Invoice 03 23 MONTHLY PEST CONTROL 03/06/2023 04/06/2023 35.00 323 100.05.71.00.5415 Total SAFEWAY PEST MANAGEMENT INC.: 35.00 SIEMENS INDUSTRY INC. 5330792356 1 Invoice 03/01/23-02/29/24 FIRE SERVICE A 03/02/2023 04/02/2023 2,212.00 323 100.05.71.00.5415 Total SIEMENS INDUSTRY INC.: 2,212.00 STAFF ELECTRIC CO INC 7347 1 Invoice ELECTRICAL PLUG CONVERSION 02/28/2023 03/28/2023 1,185.00 323 410.08.90.71.6512 7347 2 Invoice ELECTRICAL FOR SELF CHECK 02/28/2023 03/28/2023 625.00 323 410.08.90.71.6502 Total STAFF ELECTRIC CO INC: 1,810.00 WAUKESHA COUNTY TREASURER 2023-1301001 1 Invoice CAFE ANNUAL SUPPORT 02/16/2023 03/18/2023 23,287.00 323 100.05.71.00.5505 2023-1301001 2 Invoice SHARE OF DATABASE COST 02/16/2023 03/18/2023 1,422.00 323 100.05.71.03.5711 2023-1301001 3 Invoice FOL - SHARE OF MOVIE LICENSIN 02/16/2023 03/18/2023 435.00 323 100.05.71.00.5752 2023-1301001 4 Invoice ADVANTAGE PROGRAM 02/16/2023 03/18/2023 4,946.00 323 100.05.71.03.5711 2023-1301001 5 Invoice FLIPSTER E-MAGAZINE 02/16/2023 03/18/2023 944.00 323 100.05.71.03.5711 2023-1301001 6 Invoice GALE COURSES 02/16/2023 03/18/2023 3,099.00 323 100.05.71.03.5711 CITY OF MUSKEGO Invoice Number SegNo Type Total WAUKESHA COUNTY TREASURER: WE ENERGIES 4494602728 1 Invoice LIBRARY Total WE ENERGIES: Grand Totals: Payment Approval Report - Library Board Report Alpha Page: 4 Report dates: 3/1/2023-3/31/2023 Apr 11, 2023 03:03PM Description Invoice Date Payment Due Date Total Cost GL Period GL Account Number :34,1:i .UU 03/02/2023 03/24/2023 7,089.15 323 100.05.71.00.5910 7,089.15 105,182.59 Report Criteria: Detail report. Invoices with totals above $0 included. Paid and unpaid invoices included. [Report]. Description = {<>] "1099 adjustment" Invoice Detail.Type = {>] "adjustments" Invoice Detail.GL account = "1000571000000"21000571999999","5020000000000""5029999999999","5030000000000""5039999999999","4100890716500""4100890716599'- CITY OF MUSKEGO Budget Worksheet - Library Expenditures Current Year w/ Monthly Total Page: 1 Period: 03/23 Apr 11, 2023 04:41PM Account Number Account Title 2023-23 Future year Budget 2023-23 Future year Budget 2023-23 Future year Actual 2024-24 Future year Actual % Actual To Budget Over/ (Under) Budget GENERALFUND CULTURE, REC AND EDUCATION 100.05.71.00.5101 SALARY & WAGES 722,687.11 722,687.11 156,284.71 .00 21.63% 566,402.40- 100.05.71.00.5102 OVERTIME 2,000.00 2,000.00 .00 .00 .00 2,000.00- 100.05.71.00.5201 FICA 56,907.36 56,907.36 11,840.83 .00 20.81% 45,066.53- 100.05.71.00.5202 PENSION 40,644.37 40,644.37 8,841.54 .00 21.75% 31,802.83- 100.05.71.00.5203 HEALTH 96,423.00 96,423.00 29,603.07 .00 30.70% 66,819.93- 100.05.71.00.5204 LIFE 1,297.87 1,297.87 319.91 .00 24.65% 977.96- 100.05.71.00.5205 FSA FEE EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5229 HEALTH INSURANCE ALLOWANCE 19,200.00 19,200.00 4,400.00 .00 22.92% 14,800.00- 100.05.71.00.5302 MILEAGE 1,500.00 1,500.00 64.21 .00 4.28% 1,435.79- 100.05.71.00.5303 CONFERENCES & TRAINING 3,500.00 3,500.00 513.00 .00 14.66% 2,987.00- 100.05.71.00.5305 DUES & MEMBERSHIP 1,300.00 1,300.00 199.00 .00 15.31% 1,101.00- 100.05.71.00.5401 LIBRARY EQUIPMENT 16,800.00 16,800.00 2,037.15 .00 12.13% 14,762.85- 100.05.71.00.5415 MAINTENANCE OF BLDG & GROUNDS 45,200.00 45,200.00 4,806.18 .00 10.63% 40,393.82- 100.05.71.00.5505 COMPUTER CHARGES 51,037.00 51,037.00 26,706.71 .00 52.33% 24,330.29- 100.05.71.00.5602 TELEPHONE 920.00 920.00 .00 .00 .00 920.00- 100.05.71.00.5701 OFFICE SUPPLIES AND EXPENSES 7,500.00 7,500.00 1,668.73 .00 22.25% 5,831.27- 100.05.71.00.5702 PROCESSING SUPPLIES 15,500.00 15,500.00 5,097.67 .00 32.89% 10,402.33- 100.05.71.00.5703 HOUSEKEEPING SUPPLIES 3,000.00 3,000.00 528.83 .00 17.63% 2,471.17- 100.05.71.00.5740 LIBRARY GRANT EXPENSE .00 .00 .00 .00 .00 .00 100.05.71.00.5752 LIBRARY FRIENDS EXPENSE 5,000.00 5,000.00 1,188.55 .00 23.77% 3,811.45- 100.05.71.00.5774 LIBRARY REPLACEMENT 300.00 300.00 .00 .00 .00 300.00- 100.05.71.00.5835 HOUSEKEEPING SERVICES 45,300.00 45,300.00 8,500.00 .00 18.76% 36,800.00- 100.05.71.00.5910 GAS & ELECTRIC 73,000.00 73,000.00 14,018.22 .00 19.20% 58,981.78- 100.05.71.00.5915 SEWER & WATER 2,500.00 2,500.00 528.82 .00 21.15% 1,971.18- 100.05.71.00.6062 PROGRAMMING 6,900.00 6,900.00 651.09 .00 9.44% 6,248.91- 100.05.71.01.5711 PRINT MATERIALS 111,700.00 111,700.00 24,190.59 .00 21.66% 87,509.41- 100.05.71.01.5713 PRINT MATERIALS -ADULT .00 .00 .00 .00 .00 .00 100.05.71.02.5711 AUDIO VISUAL MATERIALS 32,500.00 32,500.00 4,716.76 .00 14.51% 27,783.24- 100.05.71.03.5711 ELECTRONIC MATERIALS 23,583.00 23,583.00 15,637.92 .00 66.31% 7,945.08- 100.05.71.03.5714 AUDIO VISUAL MATERIAL -A.V. .00 .00 .00 .00 .00 .00 100.05.71.11.5713 PRINT MATERIALS - JUVENILE .00 .00 .00 .00 .00 .00 100.05.71.12.5714 AUDIO VISUAL MATERIAL - JUVENL .00 .00 .00 .00 .00 .00 100.05.71.14.5713 PRINT MATERIALS - MISC .00 .00 .00 .00 .00 .00 100.05.71.18.5713 PRINT MATERIALS - NEWSPAPER .00 .00 .00 .00 .00 .00 100.05.71.19.5713 PRINT MATERIALS - PERIODICALS .00 .00 .00 .00 .00 .00 100.05.71.23.5713 PRINT MATERIALS - REFERENCE .00 .00 .00 .00 .00 .00 100.05.71.26.5713 PRINT MATERIALS - SERIALS .00 .00 .00 .00 .00 .00 100.05.71.35.5714 AUDIO VISUAL MATRL - DATA BASE .00 .00 .00 .00 .00 .00 100.05.71.36.5713 PRINT MATERIALS - YOUNG ADULT .00 .00 .00 .00 .00 .00 Total LIBRARY DEPARTMENT: 1,386,199.71 1,386,199.71 322,343.49 .00 23.25% 1,063,856.22 E CITY OF MUSKEGO Budget Worksheet - Library Revenues Current Year w/ Monthly Total Page: 1 Period: 03/23 Apr 11, 2023 04:45PM Account Number Account Title 104014:L•11111111111.1I CULTURE, REC AND EDUCATION 100.05.71.00.4140 LIBRARY GRANTS REVENUE 100.05.71.00.4150 LIBRARY -SYSTEM, ETC 100.05.71.00.4274 LIBRARY LOST AND DAMAGED 100.05.71.00.4313 LIBRARY FINES 100.05.71.00.4314 LIBRARY TAXABLE REVENUE 100.05.71.00.4542 LIBRARY PHONE USE 100.05.71.00.4544 ROOM RENTAL 100.05.71.00.4551 SALE OF F/A- COMPUTERS 100.05.71.00.4552 LIBRARY FRIENDS REVENUE Total LIBRARY DEPARTMENT 2023-23 2023-23 2023-23 2024-24 % Actual Over/ Future year Future year Future year Future year To (Under) Budget Budget Actual Actual Budget Budget .00 .00 .00 .00 .00 .00 157,217.00 157,217.00 292.68 .00 .19% 156,924.32- 1,300.00 1,300.00 749.30 .00 57.64% 550.70- 15,000.00 15,000.00 2,721.39 .00 18.14% 12,278.61- 9,000.00 9,000.00 1,970.19 .00 21.89% 7,029.81- .00 .00 .00 .00 .00 .00 1,000.00 1,000.00 37.50 .00 3.75% 962.50- .00 .00 .00 .00 .00 .00 5,000.00 5,000.00 861.48 .00 17.23% 4,138.52- 188,517.00 188,517.00 6,632.54 .00 3.52% 181,884.46- 10 ,iMUSKEG* PUBLIC LIBRARI LR17,�PWE"_. Director's Report April 18, 2023 1. Reference Update (from Elke Saylor - Head of Reference, Samantha Quail - Adult Services Librarian, Jolyn Lobe and Laura Boeck, Reference Assistants): We have some exciting programs coming up in the next few weeks: Monday 4/24 The Accidental Archivist (Genealogy research uncovers long -kept family secrets) Wednesday 4/28 Milwaukee Mayhem (Murder, fires, disasters in Milwaukee's early years) Wednesday 5/3 Exploring Exoplanets with the James Webb Telescope (presented by Dr. Jean Creighton from the Manfred Olson Planetarium at UWM) Wednesday 5/10 Tips for Successful Container Gardening Saturday 5/13 Shred Day —registration required Wednesday 5/17 Great Lakes and Climate Change (presented by Paul J. Roebber, UWM Distinguished Professor at the School of Freshwater Sciences). We are also prepping for Jammin' on Janesville and assisting the Friends with marketing for upcoming fundraisers such as the Culver's Night on May 18th and the 3rd Annual Garden Walk. 2. Children's Update (from Courtney Metko and Heather Ziolecki, Children's Assistants): Storytimes are busier than ever! April is our last full month of storytimes and evening school -aged kiddos programs. We end all regularly scheduled storytimes and programs mid -May, to get fully prepared for our Summer Reading Program and transition to our off -site summer storytimes! Even with Abby gone, we're still adding new, relevant books to our collection! Passive programs are very popular both in -person and virtually (WYR). Families absolutely love the scavenger hunts in the kids' area. The #SafeHugs4MuskegoSeniors passive program is still going strong. Every month we are delivering 150+ hand drawn/colored pictures and cards to local senior citizens! Everyone is really looking forward to our first ever, Petite Prom at the end of this month! If it's successful, we want to have a similar program in fall called Monster Mash! 3. Young Adult Update (from Amanda Hyland, Young Adult and Marketing Librarian): For March there was a Word Jumble contest and for April there is a Peep's scavenger hunt in the Teen Area. The Young Adult Librarian is working on programs and materials for the Teen Summer Reading Program, the Friends of the Library Culver's fundraiser and Garden Walk, along with Jammin' on Janesville. She is still working on updating the communication and marketing plan with the director. 11 4. Circulation Update (from Jane Matusinec, Circulation Supervisor): The circulation staff is enjoying a few weeks with not much to report. We are at full staff and enjoying our new work space and desk! Some of the shelves are still being fixed for our laptop/media charging area. Once those are back and in place, we will more permanently label our drawers and storage spaces. Staff is gearing up for a busy summer season. Fortunately, the Menomonee Falls Library unearthed some old but usable sensitizer/desensitizers and kindly let us have them. This is making life much easier as we were all sharing one piece of equipment. We are looking at other processes and evaluating their efficiencies. This month we are looking at the process we use to unpack and check in our transits. 5. Other Updates: a. Dates of Note: The next full Library Board meeting is May 16th. May 5th is the next Friends 1" Friday Coffee Group if you are interested in attending. b. Friends' of the Library: The Friends' of the Library and Library staff are continuing to work on the 2023 Garden Walk fundraiser (June 24, 9am-4pm) and two Culver's fundraising nights (5/18 and 9/14 from 4-9pm). There are exciting new ideas, sponsors, and speakers this year! Take a look at the front page of the spring/summer City Newsletter when it comes out. You will see a preview of one of this year's gardens! c. Building Updates: Brittany is working with the architect to try and fit an adult changing table in the family restroom. This will make our library more accessible to everyone. d. Strategic Planning: Strategic Planning Committee is meeting in May to review the visual boards, focus group/interview questions, and community survey draft. The tentative timeline is to deploy the visual boards and community focus groups in May. The full Board will get a chance to review the community survey in May or June for a likely June deployment. e. Staffing: We are in the process of reviewing applications and interviewing for the Children's Librarian position. Elke Saylor, Head of Reference, is retiring in May. Thank you Elke for your service! 6. Employee Anniversaries: Laura Boeck - Reference Assistant (23 years), Stacy Rogowski — Library Aide (6 years), Courtney Metko — Children's Assistant (4 years) 7. Board Education: The Muskego Public Library belongs to the Bridges Library System. This encompasses all public libraries in Waukesha and Jefferson County (24 total). While each library is governed and funded independently, the system allows us to share resources, thereby vastly expanding what our patrons can get access to. Muskego patrons can visit any of these 24-member libraries to check out items with their card. They can also return their items at any library as well, given the van service that runs daily to all of our member libraries. The Bridges Library System is governed by a county -appointed board made up of library board trustees from member libraries. fiV Monthly Statistics for Muskego Public Library 2023 JAN FEB MAR APR MAY JUN JUL AUG SEPT OCT NOV DEC TOTAL I MAR YTD Checkouts 2019 21,785 21,507 24,231 23,645 21,420 26,506 30,895 26,132 21,640 22,944 20,647 18,821 280,173 67,523 2022 18,684 17,194 19,312 18,134 16,801 23,958 24,023 23,062 17,716 19,091 17,796 16,430 232,201 55,190 2023 19,115 18,869 21,330 59,314 59,314 23 vs 22 % Change 2.3% 9.7% 10.4% (74.5%) 7.5% Overdrive Checkouts (E-books, E-Audio, E-Video) 2019 2,247 2,119 2,302 2,198 2,232 2,262 2,455 2,351 2,312 2,358 2,220 2,202 27,258 6,668 2022 L 3,520 3,266 3,294 3,347 2,857 2,930 3,295 3,334 3,083 3,238 2,961 3,018 38,143 10,080 2023 3,589 3,241 3,654 10,484 10,484 23 vs 22 % Change 2.0% (0.8%) 10.9% (72.5%) 4.0% Kanopy/Hoopla Play Withdrawal KANOPY 2019 21 29 53 41 75 54 44 62 56 59 58 53 605 103 KANOPY/HOOPLA 2022 266 230 249 238 233 256 289 276 235 282 274 268 3096 745 KANOPY 2022 73 42 7i 60 54 50 49 69 702 188 HOOPLA 2022 193 188 178 179 206 a 233 199 '394 557 KANOPY/HOOPLA 2023 18 314 344 976 976 KANOPY 2023 70 68 � 216 216 HOOPLA 2023 '48 -16 760 76r 23 vs 22 % Change TOTAL 19.5% 36.5% 38.2% (68.5%) 31.0% 23 vs 22 % Change Kanopy ONLY (4.1%) 61.9% 6.8% (69.2%) 14.9% Owning Holds Shipped 2019 3,296 2,872 2,914 2,669 2,670 2,975 3,148 2,811 3,107 2,980 2,902 2,495 34,839 9,082 2022r 3,666 3,167r 3,266 3,118 2,722 3,077 2,927 3,247 2,922 3,052 2,740 2,509 36,413 10,099 2023 3,619 3,058 3,329 10,006 10,006 23 vs 22 % Change (1.3%) (3.4%) 1.9% (72.5%) (0.9%) Self -Service Transaction Percentage of Total Circ (Self -check, Online Renewals, and eBook Checkouts/Checkouts and eBook Checkouts) 2019 56.4% 60.6% 62.5% 63.0% 65.6% 63.3% 65.1% 65.2% 66.6% 62.9% 64.0% 65.3% 63.4% 59.9% 2022 61.7% 63.1% 62.2% 62.2% 64.1% 58.8% 64.6% 64.6% 64.0% 62.4% 64.6% 64.8% 63.0% 62.3% 20231 62.2% 59.7% 60.2% 60.7% 60.7% Curbside Pickups 2022 9 1 1 7 2 1 4 2 0 0 1 4 32 11 2023 5 3 3 11 11 23 vs 22 % Change (44.4%) 200.0% 200.0% (65.6%) 0.0% Library Visits 2019 10,151 11,418 12,525 13,775 10,701 14,463 14,851 13,447 10,803 12,373 11,118 10,601 146,224 34,094 2022 8,834 8,792 10,571 9,333 8,806 13,031 10,781 10,960 8,620 9,284 8,902 7,918 115,831 28,197 2023 10,124 9,567 12,473 32,164 32,164 23 vs 22 % Change 14.6% 8.8% 18.0% (72.2%) 14.1% Reference Transactions (DPI defined) 2019 1,182 1,123 1,067 995 1,002 1,211 1,331 1,215 1,171 1,118 987 878 13,280 3,372 2022 982 759 929 742 646 1,077 1,111 1,031 830 904 789 572 10,372 2,670 2023 870 917 1,063 2,850 2,850 23 vs 22 % Change (11.4%) 20.8% 14.4% (72.5%) 6.7% Technical/Other Information Transactions 2019 0 576 528 427 492 3,152 4,030 1,362 481 536 450 346 12,380 1,104 2022 W 580 671 820 583 699 1,992 1,966 1,327 486 579 590 404 10,697 2,071 2023 764 715 879 2,358 2,358 23 vs 22 % Change 31.7% 6.6% 7.2% (78.0%) 13.9% Meeting Room Use 2019 78 89 107 97 91 87 87 68 78 96 106 78 1,062 274 2022 59 83 99 94 67 71 51 66 63 67 95 72 887 241 2023 79 906 88 257 257 23 vs 22 % Change 33.9% 8.4% (11.1%) (71.0%) 6.6% 13 Research on Unattended Child Policy As we discuss the age that a child may use the Library unattended and the age a person is considered "a responsible person ... who provides direct care for a younger child", we can consider these age benchmarks: -An eight -year -old is likely in 3rd grade. -A ten -year -old is likely in Sth grade. -A twelve -year -old is likely in 7th grade. -The Red Cross gives their Babysitting Basics course for ages 11 and older. -Wisconsin does not set a minimum age at while children may stay home alone legally (note: the Library is not a home but a public space). -The University of Wisconsin Extension published a document titled "Is Your Family Ready for Self - Care" which stated "For many children, these abilities [accepting responsibility, making decisions, ability to follow directions] can appear between 9-12 years old". -In a survey of libraries in our system, ages 8, 10, or 11 were most common for the age of an unattended child being allowed in the library. The age of the caregiver ranged from 12-1S. Unattended Safe Child Policy The Muskego Public Library Board of Trustees dedicates itself to providing a safe and welcoming environment for patrons of all ages by setting policies to promote safety within the building. A caregiver is defined in this policy as a parent, legal guardian, or responsible person twelve years of age or older, who provides direct care for a younger child. Staff members will always respond with care and concern, but responsibility for the welfare of children using the Library ultimately rests with the caregiver. Staff members cannot and will not assume responsibility for unattended children. Children eight years of age and older may use the Library unattended. However, the child must have contact information to be able to reach a caregiver immediately if need arises. Children under the age of ten eig4t-must be accompanied by a caregiver while in the Library. When children under the age of ten eigIWattend a Library program their caregivers are required to remain in the Library. All children are expected to use the Library appropriately. Children who do not follow the Library's Code of Conduct are subject to the same consequences as other Library users, including being required to leave the Library. Children who are frequently unable to use the Library appropriately may be required to be accompanied by a parent or guardian. Staff may, as needed: • Notify caregivers whose children need additional supervision. • Contact authorities such as the City of Muskego Police Department either to assist with the enforcement of discipline in the Library or to ensure the safety of an unattended child. • Notify appropriate personnel if a child is deemed truant. Staff will undertake reasonable efforts to ensure children leave the Library safely at closing time. If any children remain at the Library after closing, staff will attempt to contact the caregiver. If the party cannot be reached, or fails to arrange to pick up the child within a short, reasonable amount of time, law enforcement personnel will be contacted for advice and assistance. Allowable Costs Worksheet for Waukesha County Libraries - in Bridges Library System Instructions: Fill out the following financial information as they pertain to prior year actuals and the current year budget. For prior year actual information, please verify that all applicable information matches the reference fields certified in the annual report. For current year adopted budget information, please reflect the numbers adopted by your municipal entity, effective January 1. Library Name: Muskego Description Annual Report Reference 2022 Actuals (Per Annual Report) 2023 Municipal Adopted Budget Library Notes or Comments Revenues Local Municipal Library Operating Revenue Section V,1(for 2022) and Section V, 9 (for 2023) $1,171,346 $1,197,682 Home County Operating Revenue Section V, 2(a) $65,860 $81,057 Other County Payments for Library Services Section V, 2(b) $75,721 $73,036 Lakeshore, Jefferson Co, Washington Cc State Funds (e.g. Innovation & Hoopla Grants) Section V, 3 $4,571 $3,124 Hoopla Grant Federal Funds Section V, 4 $1,179 $0 Contract Income Section V, 5 $0 $0 Funds Carried Forward for Operations Section V, 6 $0 $0 All Other Operating Income Section V, 7 $33,938 $31,300 Lost & Damaged, Fines, Taxable Revenue, Room Rental, Friends Revenue Indirect Cost Funding (If applicable and if not already counted in Municipal Operating Revenue) N/A -Field should match Indirect Cost field in Expenditures listed below $69,521 $69,521 From Sharon's 2022 Library Annual Report Total Revenues $1,422,136 $1,455,720 Expenditures Operating Expenditures Section VI, 6 $1,343,346 $1,386,199 Indirect Costs (If applicable and if not already counted in another field) N/A - Field should match Indirect Cost Funding in Revenues listed above $69,521 $69,521 From Sharon's 2022 Library Annual Report Total Operating Expenditures $1,412,867 $1,455,720 LLibrary Capital and Debt Section VI (1 & 2) $119,316 $150,000 2023 excludes the capital rolled over from 2022. Total Expenditures I I $lt532,1831 $1,605,720 The information listed above is a correct statement of the Library's spending for 2022 actuals and 2023 budget. Please provide any additional comments in the box below. Board President Library Director Date Date Allowable Costs Form for 2024 budget Muskego prepopulated 4/13/2023 L:\Library Board\2023-04 Board Packet\Individuals\Allowable Costs Form for 2024 budget Muskego prepopulated 16 Head of Public Services Name: City of Muskego Position Description Department: Library Position Title: Head of Public Services Pay Grade: 15 FLSA: E Date: Reports To: Library Director Category D — Position VII (Position Classifications for Wisconsin Public Libraries, 4' Edition) Purpose of Position Under general administrative direction, performs complex and technical professional library work. Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Supervises the work of the Reference staff, including scheduling and participating in staff selection, training, and performance review. • Plans and implements reference procedures and programs under general direction. • Promotes library resources and services to the community and fosters working relationships with local organizations. • Provides reference and reader's advisory services to patrons. • Plans special interest displays, programs and projects; prepares routine publicity. • Assists individuals and groups in using the library's computer systems, such as Internet and OPACs. • Prepares booklists, bibliographies and pathfinders. • Participates in collection development, with both selection and collection maintenance duties. • Weeds collection and oversees inventories in assigned areas. • Acts as person -in -charge of facility when designated. • Catalogues and classifies library materials, (when applicable) including original OCLC cataloging. • Researches funding sources and assists with grant writing. • Performs light housekeeping. • Performs other related work. Knowledge and Abilities • Ability to direct and supervise the work of others. • Ability to effectively present information and respond to questions from patrons. • Ability to maintain confidentiality of library patron information. • Ability to gather statistics, analyze information and write reports. • Ability to operate library business machines properly, which may require knowledge of databases and search methods. • Ability to plan and direct library services and technical work. • Ability to understand library policies and procedures and apply them to library operations. • Ability to use computer software and manage computer technology. • Advanced knowledge of library operations, services and materials. • Mobility: travel to meetings outside the library. • Good interpersonal skills and ability to maintain and foster cooperative and courteous working relationship with the public and co-workers. • Understanding of basic library principles, procedures, technology, goals, and philosophy of service. • Considerable knowledge of materials and trends in assigned areas. • Willingness to maintain skills in above -mentioned areas through active participation in appropriate continuing education activities. `rA Head of Public Services Physical Demands of the Position • Ability to work in confined spaces. • Bending/twisting and reaching. • Climbing: ascending and descending short footstool. • Far vision at 20 feet or further; near vision at 20 inches or less. • Fingering: keyboarding, writing, filing, sorting, shelving, and processing. • Handling: processing, picking up and shelving library materials. • Lifting and carrying: 50 pounds or less. • Pushing and pulling: objects weighing 300-400 pounds on wheels. • Sitting, standing, walking, climbing, stooping, kneeling and crouching. • Talking and hearing; use of the telephone. Environmental Adaptability Ability to work under safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use and light repetitive lifting poses a risk of injury. Mental Requirements • Ability to apply technical knowledge. • Ability to comprehend and follow instructions: effectively follow instructions from supervisor. • Ability to deal with abstract and concrete variables. • Ability to interpret technical regulations and instructions. • Analytical skills: identify problems and opportunities; review possible alternative courses of action before selecting one; utilize information resources available when making decisions. • Communication skills: effectively communicate ideas and information both in written and verbal form. • Creative decision -making; effectively evaluate or make independent decisions based upon experience, knowledge or training, without supervision. • Mathematical ability: calculate basic arithmetic problems (addition, subtraction, multiplication and division) without the aid of a calculator. • Planning and organization skills: develop long-range plans to solve complex problems or take advantage of opportunities; establish systematic methods of accomplishing goals. • Problem -solving skills: develop feasible, realistic solutions to problems; recommend actions designed to prevent problems from occurring; refer problems to supervisor when necessary. • Reading ability: effectively read and understand information contained in memoranda, reports and bulletins, etc. • Time management: set priorities in order to meet assignment deadlines. Environmental and Working Conditions • Primarily an inside work environment. • Evening and weekend hours required. Education and Experience • Master of Library Science from an American Library Association accredited institution. • Management and supervisory responsibility or two years of progressively more responsible professional library experience. 18 Head of Public Services The City of Muskego is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Employee's Signature Date Approved by the Library Board — June, 2014 Supervisor's Signature Date 19