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Landfill Standing Commitee Packet 04242023CITY OF MUSKEGO LANDFILL STANDING COMMITTEE AGENDA 04/24/2023 5:00 PM Muskego City Hall, W182 S8200 Racine Ave CALL TO ORDER ROLL CALL STATEMENT OF PUBLIC NOTICE APPROVAL OF MINUTES Approval of Minutes of the June 27, 2022 Meeting Minutes 06272022.pdf Approval of the Minutes of the November 14, 2022 Meeting Minutes 11142022.pdf Approval of Minutes of the January 9, 2023 Meeting Minutes 01092023.pdf OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT STATUS OF PROJECTS Discussion update. No formal action may be taken on any of the following: • Clay Extraction • MMSD Project • Electronic Recycling • Residential Drop -Off Site • Well Testing for Well Water Protection Area • Plan Modification Issues • Property Protection/Sociological • Household Hazardous Waste NEW BUSINESS Discussion update and possible action may be taken on any or all of the following: Gun Range CONTINUING BUSINESS Discussion update and possible action may be taken on any or all of the following: 1 OTHER BUSINESS Review Payments made from Committee Funds 3.23 Landfill Balance Sheet.pdf 3.23 Landfill Detail Ledger.pdf Confirm Next Meeting Date: Annual Tour and Meeting at the Landfill, June 26, 2023 at 4:00 PM CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT NOTICE IT IS POSSIBLE THAT MEMBERS OF AND POSSIBLY A QUORUM OF MEMBERS OF OTHER GOVERNMENTAL BODIES OF THE MUNICIPALITY MAY BE IN ATTENDANCE AT THE ABOVE -STATED MEETING TO GATHER INFORMATION; NO ACTION WILL BE TAKEN BY ANY GOVERNMENTAL BODY AT THE ABOVE -STATED MEETING OTHER THAN THE GOVERNMENTAL BODY SPECIFICALLY REFERRED TO ABOVE IN THIS NOTICE. ALSO, UPON REASONABLE NOTICE, EFFORTS WILL BE MADE TO ACCOMMODATE THE NEEDS OF DISABLED INDIVIDUALS THROUGH APPROPRIATE AIDS AND SERVICES. FOR ADDITIONAL INFORMATION OR TO REQUEST THIS SERVICE, CONTACT MUSKEGO CITY HALL, (262) 679-4100. K EMERALD PARK LANDFILL STANDING COMMITTEE MINUTES June 27, 2022 4:00 PM GFL Environmental Emerald Park Landfill, LLC, W124 S10629 124th Street CALL TO ORDER Chairman Slocomb called the meeting to order at 4:00 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Patrick Murray, Mark Slocomb, Ald. Eileen Madden, Michael Cowling and Harvey Schweitzer; Scott Kroeger, Director of Public Works and Development Absent: Greg Burmeister Guests: Jo Spear, Jr., Daniel Otzelberger and Chad Siegle, GFL Environmental; Mayor Rick Petfalski STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. APPROVAL OF MINUTES Aid. Madden made a motion to approve the minutes of the January 10, 2022 meeting. Mr. Murray seconded. Motion passed 7 in favor. Aid. Madden made a motion to approve the minutes of the April 11, 2022 meeting. Mr. Murray seconded. Motion passed 7 in favor. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear reviewed both memos with the Committee. STATUS OF PROJECTS Clay Extraction Mr. Otzelberger stated no major projects at this time. MMSD Project 3 Mr. Otzelberger they are delivering gas regularly and are working with MMSD to possibly take more. Electronic Recycling Mr. Otzelberger stated everything is status quo and picked up every two weeks. Residential Drop -Off Site Well Testing for Well Water Protection Area Mr. Otzelberger stated none at this time. Plan Modification Issues Mr. Otzelberger nothing into the Department for review at this time. Property Protection/Sociological Mr. Otzelberger stated none at this time. Household Hazardous Waste Ms. Smith handed out her reports and stated she was still waiting on some data. Costs are down, possibly due to cold spring. Costs also down due to larger storage capacity at this facility. NEW BUSINESS Discussion on Yard Waste Being Stored on the Future Parkland Site Discussion on Police Shooting Range — Lack of Screening along Hwy 45 Chairman Slocomb began by stating he received a call asking what was being built at the Landfill due to tree/brush clearing. Director Kroeger stated DPW took down dead ash trees, pulled invasive species and removed a willow tree full of carpenter ants. Chairman Slocomb and Mr. Murray both expressed concern that this was done on private property outside of the fenced area surrounding the shooting range. No one asked permission. Director Kroeger stated he did not have an answer and would need to talk to DPW. Mr. Spear added that he believes the contract agreement does state that the gate should be closed at all times, especially when the Police are actively shooting. He was concerned now that the gun range is a bit more visible, that it may be an attractant. CONTINUING BUSINESS Possible Reconsideration of Sit -Down Meeting Location Aid. Madden made a motion to keep meetings at the City Hall. Mr. Murray seconded. Mr. Schweitzer asked about Director Kroeger obtaining all the costs associated with upgrading the Landfill Building. Director Kroeger gave a list of requirements needed to properly run a public meeting. Mayor Petfalski spoke against continuing to have meeting at the Landfill. Not ADA accessible, lack of technology, not large enough for the public to attend, not easy to find on the Landfill property. Upon Roll Call Vote: 5 Yes, 1 No, 1 Abstain 4 Motion Passed 5 in favor. OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: October 3, 2022 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Mr. Murray made a motion to adjourn at 5:46 PM. Aid. Madden seconded. Motion Passed 7 in favor. Respectfully Submitted, Wendy Fredlund Recording Secretary 41 EMERALD PARK LANDFILL STANDING COMMITTEE MINUTES November 14, 2022 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue CALL TO ORDER Chairman Slocomb called the meeting to order at 5:02 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Patrick Murray, Mark Slocomb, Ald. Eileen Madden, Michael Cowling and Greg Burmeister; Scott Kroeger, Director of Public Works and Development Absent: Harvey Schweitzer Guests: Jo Spear, Jr., Daniel Otzelberger and Chad Siegle, GFL Environmental STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear presented his attached memo. Mr. Kieffer made a motion to accept the Compliance Officer Report. Ms. Smith seconded. Motion accepted 7 in favor. STATUS OF PROJECTS Clay Extraction Mr. Otzelberger stated activity is slowing down and will probably stop for the winter months. No projects scheduled for 2023. MMSD Project Mr. Otzelberger stated they are delivering gas regularly and expect that to continue through the winter months. Electronic Recycling Mr. Otzelberger stated they want to switch to a weekly pickup because the containers are filling up regularly. Residential Drop -Off Site Mr. Otzelberger stated it was a busy fall. The current location is working well and the area is well maintained. Occasionally need to redirect people to the Franklin site. Well Testing for Well Water Protection Area Mr. Otzelberger stated the letters have been mailed and are due back in November, with sampling to take place in mid -December. Plan Modification Issues Mr. Otzelberger stated nothing at this time. Some documentation reports have been filed for minor work on Leachate and Gas projects. Property Protection/Sociological Mr. Otzelberger stated sociological payments to be sent mid -January. Household Hazardous Waste Ms. Smith presented her spreadsheet acknowledging that usage is down overall. She stated during COVID residents were home and cleaning out basement and garages. Now they don't have anything else to bring in. The other trend is contractors are holding on to building supplies due to increased prices and possibly reusing them. UNFINISHED BUSINESS NEW BUSINESS Annual Rate Amendment to the Household Hazardous Waste Contract Mr. Murray made a motion to approve the Annual Rate Amendment to the Household Hazardous Waste Contract. Aid. Madden seconded. Motion passed 7 in favor. CONTINUING BUSINESS OTHER BUSINESS Review Payments made from Committee Funds Establish Meeting and Annual Tour Dates for 2023 The Committee agreed on the following dates for 2023: January 9, April 24'h, June 26th with tour and Oct 2nd COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Mr. Spear asked for the last week of December off without a weekly audit. Mr. Murray made a motion to approve Mr. Spear's request. Ms. Smith seconded. Motion passed 7 in favor. 7 CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Aid. Madden made a motion to adjourn at 5:30 PM. Ms. Smith seconded. Motion Passed 7 in favor. Respectfully Submitted, Wendy Fredlund Recording Secretary EMERALD PARK LANDFILL STANDING COMMITTEE MINUTES January 9, 2023 5:00 PM Muskego City Hall, Council Chambers, W182S8200 Racine Avenue CALL TO ORDER Chairman Slocomb called the meeting to order at 5:04 PM. ROLL CALL Present: Analiese Smith, Roland Kieffer, Patrick Murray, Mark Slocomb, Ald. Eileen Madden, Greg Burmeister and Harvey Schweitzer; Scott Kroeger, Director of Public Works and Development Absent: Michael Cowling Guests: Jo Spear, Jr., Daniel Otzelberger and Chad Siegle, GFL Environmental STATEMENT OF PUBLIC NOTICE The meeting was posted in accordance with the Wisconsin open meeting laws. OPEN FORUM (Limit to 5 Minutes/Person) Opportunity for citizens to address the committee on issues relevant to the current landfill operation. COMPLIANCE OFFICER REPORT Mr. Spear highlighted his attached memo. STATUS OF PROJECTS Clay Extraction Mr. Otzelberger stated no activity this time of year. MMSD Project Mr. Otzelberger stated they are delivering almost all gas at this time. Little to no downtime on either end. Some of the compressors are to be rebuilt in 2023, but should not affect delivery to the District. Electronic Recycling Mr. Otzelberger stated it was changed to weekly pickups, area is cleaner now. Residential Drop -Off Site Mr. Otzelberger stated it was quiet during the Holidays, but activity has been picking up again. The yard waste area is being prepared for springtime. 9 Well Testing for Well Water Protection Area Mr. Otzelberger stated he spoke with Frank at ESC. The sampling is complete for 35 residents. Results should be available in late January and letters sent to owners in February. Plan Modification Issues Mr. Otzelberger stated early in the second quarter a modification request would be submitted to the feasibility report for a 30 acre expansion that would be expected to last 10+ years. Property Protection/Sociological Mr. Otzelberger stated the sociological payments are being processed and will be mailed out soon. Household Hazardous Waste Ms. Smith handed out the updated report through November. Will have full annual report at next meeting. The Muskego site will re -open for the year in February on the 1st and 3rd Saturdays from 8:00 AM to 12:00 PM. Improved signage will be added this year. The Waukesha site will open in its new location in March. The County is also working on creating interactive maps for residents to use to navigate each site. UNFINISHED BUSINESS NEW BUSINESS CONTINUING BUSINESS OTHER BUSINESS Review Payments made from Committee Funds Confirm Next Meeting Date: April 24, 2023 COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW CITIZEN COMMENTARY (Limited to 15 Minutes) Time for citizens to respond to agenda items discussed at this meeting. ADJOURNMENT Aid. Madden made a motion to adjourn at 5:18 PM. Ms. Smith seconded. Motion Passed 7 in favor. Respectfully Submitted, Wendy Fredlund Recording Secretary 10 CITY OF MUSKEGO BALANCE SHEET DECEMBER 31, 2023 EPI STANDING COMMITTEE FUND ASSETS 207.00.00.00.1001 EQUITY IN POOLED CASH TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY REVENUE OVER EXPENDITURES - YTD TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 9,782.49 9,782.49 9,782.49 9,782.49 9,782.49 11 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 1 Period: 01/23 (01/31/2023) - 03/23 (03/31/2023) Apr 20, 2023 2:56PM Report Criteria: Actual amounts All accounts [Report].FUND = "207","213" [Report]. BALANCE SHEET = none Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 207.01.00.00.4531 INTEREST ON INVESTMENTS 01/01/2023 (00/23) Balance JE 1075 JAN INT - FUTURE PARKLAND 01/31/2023 (01/23) Period Totals and Balance 03/31/2023 (03/23) Period Totals and Balance YTD Encumbrance .00 YTD Actual 82.49- Total .00 .00 .00 82.49- .00 82.49- * 82.49- .00 * .00 82.49- 82.49- YTD Budget 25.00- Unearned 57.49- 207.01.00.00.4536 SUNDRY -COMMERCIAL REVENUES 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 .00 .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 207.01.00.00.4560 LANDFILL HOST FEES 01/01/2023 (00/23) Balance .00 * .00 * .00 CR 1507733 2023 STANDING COMM - GFL 10,,000.00- 01/31/2023 (01/23) Period Totals and Balance .00 * 10,000.00- * 10,000.00- 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * 10,000.00- YTD Encumbrance .00 YTD Actual 10,000.00- Total 10,000.00- YTD Budget 10,000.00- Unearned .00 207.01.00.00.6055 LANDFILL NEGOTIATING COMM. 01/01/2023 (00/23) Balance .00 * .00 * .00 AP 122 KIEFFER, ROLAND 50.00 AP 143 SCHWEITZER, HARVEY 50.00 AP 168 SMITH, ANALIESE 50.00 AP 121 MURRAY, PATRICK 50.00 AP 127 SLOCOMB, MARK 50.00 AP 139 BURMEISTER, GREG 50.00 01/31/2023 (01/23) Period Totals and Balance 300.00 * .00 300.00 03/31/2023 (03/23) Period Totals and Balance .00 .00 300.00 YTD Encumbrance .00 YTD Actual 300.00 Total 300.00 YTD Budget 1,200.00 Unexpended 900.00 207.01.00.00.6057 ADMINISTRATIVE CHARGES 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget 1,500.00 Unexpended 1,500.00 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 2 Period: 01/23 (01/31/2023) - 03/23 (03/31/2023) Apr 20, 2023 2:56PM Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 207.01.00.00.6058 LANDFILL FUND EXPENSE 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 207.01.00.00.8210 TRANSFER FROM LANDFILL FUND 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 207.20.00.00.8213 TRF FROM FUTURE PARKLAND 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 " .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 213.01.00.00.4531 INTEREST ON INVESTMENTS 01/01/2023 (00/23) Balance .00 * .00 ` .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 213.01.00.00.4560 LANDFILL HOST FEES 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unearned .00 213.03.00.00.5815 ENGINEERING FEES 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 213.03.00.00.5816 LANDFILL OVERSITE AUDIT 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 13 CITY OF MUSKEGO Detail Ledger - Landfill Committee Detail Ledger Page: 3 Period: 01/23 (01/31/2023) - 03/23 (03/31/2023) Apr 20, 2023 2:56PM Reference Debit Credit Journal Number Payee or Description Amount Amount Balance 213.03.00.00.6055 LANDFILL STANDING COMM. 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 213.30.00.00.9207 TRF TO EPI STANDING 01/01/2023 (00/23) Balance .00 * .00 * .00 03/31/2023 (03/23) Period Totals and Balance .00 * .00 * .00 YTD Encumbrance .00 YTD Actual .00 Total .00 YTD Budget .00 Unexpended .00 Number of transactions: 8 Number of accounts: 14 Debit Credit Proof Grand Totals: 300.00 10,082.49- 9,782.49- Report Criteria: Actual amounts All accounts [Report].FUND = "207","213" [Report]. BALANCE SHEET = none 14