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PUM20060417approved CITY OF MUSKEGO PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday April 17, 2006 Chairman Eric Schroeder called the meeting to order at 7:13 p.m. Also present were Alderman Eileen Madden, City Administrator Jennifer Sheiffer, Engineering/Building Inspection Director Sean MCMullen and Public Utilities Superintendent Scott Kloskowski. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. Approval of minutes of Public Utilities meeting held March 20, 2006 — Aid. Madden moved to approve the minutes of March 20, 2006. Seconded by Aid. Schroeder. Motion carried 2-0. Personal Appearance — MMSD 2020 Facilities Plan — Bill Graffen and Mike Martin, representative from Milwaukee Metropolitan Sewerage District, presented alternatives for MMSD's 2020 Facilities Plan. Mr. Graffen and Mr. Martin discussed the alternatives for eliminating sewage overflows and the costs associated with each alternative. By the end of 2006 a final plan will be developed and will be presented to the public through another round of public meetings in early 2007. Status of Projects • Janesville Road Box Culvert — the advertisement for bids will be in the paper this Thursday. Bid opening will be May 2nd. Waukesha County will be bid their portion of the project May 14th. • Stoneridge Ground Water Remediation — Well 7 was test pumped and there is no apparent interconnection to the test wells around the landfill. These results are preliminary. • Well #9 — Durham Drive — Pump results were sent out. The well pumped 585-610 gallon/minute. The pumping did not appear to affect any private wells. • Well #13 — discussed later on the agenda. • Water Facilities Plan — Ruekert-Mielke will be putting the final numbers together and have a draft copy by June. Committee will review the water and sewer plans together. • Lake Lore/ Tudor Oaks Acquisition of Water System — City Attorney is working on an agreement and should be ready for Council the first week in May. Public Utilities Committee Meeting — April 17, 2006 Page 2 • Future well site — Belle Chasse — Well 14 is located in the outlot on Meinerz property. After the preliminary plat is approved the acquisition of the property can begin. SEWER UNFINISHED BUSINESS Status of forced connection — Martin Drive — Director McMullen explained the property owner is attempting to apply for a home equity loan to do the project himself. The cost of the project will be cheaper for the owner to hire a contractor than if the City hired one to do the work. Aid. Madden moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. Determination of sewer service for Crystal Lake Subdivision — Aid. Madden moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. SEWER NEW BUSINESS Review MMSD and Town of Norway Quarterly Billing — The Committee reviewed MMSD's quarterly billing only. Town of Norway has not been received yet. Aid. Madden moved to approve. Seconded by Aid. Schroeder. Motion carried 2-0. WATER UNFINISHED Establish policy on how to deal with private wells that are affected by municipal wells — Staff will be meeting with the City Attorney and Steve Schultz, Ruekert- Mielke, to discuss concerns the City Attorney has with the policy. Aid. Madden moved to recommend approval contingent on the City Attorney's review. Seconded by Aid. Schroeder. Motion carried 2-0. Status of bills from residents claiming damage to their private wells (Well #9, 10, 11) — Director McMullen explained he has not received any new information from the property owners with remaining claims. Aid. Madden moved to deny any outstanding claims. Seconded by Aid. Schroeder. Motion carried 2-0. Determination of water service for Crystal Lake Subdivlision — Aid. Madden moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. WATER NEW BUSINESS Review of McShane water main assessment roll & possible additional homes to roll— Director McMullen explained several property owners are requesting to be added to the roll on a five-year payment plan. The residents must agree to sign a waiver of public hearing prior to any work being done as part of the project. Aid. Madden moved to accept the McShane water main assessment roll and allow additional homes to be added to the roll. Seconded by Aid. Schroeder. Motion carried 2-0. Public Utilities Committee Meeting — April 17, 2006 Page 3 Review McShane water main public hearing comments — Director McMullen stated there was one gentleman who spoke in favor of the project. There were no other questions or comments. Discuss boosted pressure zone in northwest corridor — Ald. Borgman was present to discuss the water pressure to the residents of Lakewood Meadows. Aid. Borgman explained a practice burn took place on Ruby Drive and that a few residents of Lakewood Meadows, along Bluegrass Drive, did not have water pressure on the second floor at this time. Superintendent Kloskowski explained too many trucks were filled at one time. In the future if there is an emergency fire they will not connect more than one truck at a time. Director McMullen stated Lakewood Meadows and Kenwood Estates meet the DNR fire flow requirements and a flow test was done prior to the acquisition of the system. Aid. Schroeder requested a letter be sent to both fire departments with a map explaining this subdivision meets the fire flows with one pumper truck, the rest would need to be transported until the City can boost the flows. Director McMullen reviewed with the Committee the letter from Steve Schultz, Ruekert-Mielke, listing the options and costs to boost the water in this area. Superintendent Kloskowski suggested filling the reservoir at Well 112 and using only in an emergency. The Committee deferred until the next meeting. Water main recapture amendment for Big Muskego Estates — Director McMullen explained any amendments to the Big Muskego Estates recapture roll must be reviewed and approved by the Public Utilities Committee and Council. Eric and Adam Rusdahl have an approved 3 lot CSM southeast of Hi View and Durham. They have sold 2 of the 3 lots and are requesting an amendment to the Big Muskego Estates water main recapture roll. Director McMullen noted these properties are in the Well 9 potential zone of impact (P;ZI). The developer will send a letter agreeing to the addition. Aid. Madden moved to approve. Seconded by Aid. Schroeder. Motion carried 2-0. Award of bid for Well 13 —Director McMullen informed the Committee Sam's Well Drilling was the apparent low bidder at $114,010. Director McMullen has reviewed the prequalification forms and feels they are more than adequate. Staff is recommending awarding the bid to Sam's Well Drilling. Ald. Madden moved to award the bid for Well 13 to Sam's Well Drilling for $114,010. Seconded by Aid. Schroeder. Motion carried 2-0. Review quotes for painting of pressure tank Well 2 — Superintendent Kloskowski explained the tank for Well 2 was inspected last year. 'The recommendation was to have areas welded and recoated inside and recoated outside. Quotes were received for the tank repairs and repainting for Well 2. Lane Tank was the low bidder for $14,975. Ald. Madden moved to approve the quote from Lane Tank for $14,975. Seconded by Ald. Schroeder. Motion carried 2-0. SUBDIVIDER'S EXHIBITS - Public Utilities Committee Meeting — April 17, 2006 Page 4 REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER - None ACCEPTANCE OF IMPROVEMENTS — None COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW ADJOURNMENT.— Aid. Madden moved to adjourn the meeting at 9:18 PM. Seconded by Aid. Schroeder, motion carried 2-0. Respectfully submitted, Kellie Renk, Recording Secretary