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PUM20051114• Approved CITY OF MUSKEGO PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday November 14, 2005 Chairman Eric Schroeder called the meeting to order at 7:05 p.m. Also present were Committee members Pat Patterson, Utilities Superintendent Scott Kloskowski, Engineering Building Inspection Director Sean McMullen, City Administrator Jennifer Scheiffer, Ruekert-Mielke Representatives Steve Schultz and Dr. John Jansen and those per the attached list. Ald. Eileen Madden was excused. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. Approval of minutes of meeting held October 24, 2005 - Ald. Patterson moved to approve the minutes of October 24, 2005. Seconded by Aid. Schroeder. Motion carried 2-0. Director McMullen noted at the last meeting the Committee did not take formal action on denying the last group of well claims. is Final review of sewer utility 2006 budget — Superintendent Kloskowski explained the MMSD capital charges do not affect the 2006 sewer budget that was distributed at the October 24th meeting. STATUS OF PROJECTS • Janesville Rd Box Culvert — Director McMullen stated plans have been sent to MMSD and the DNR for approval. The City is working with the County to acquire a permanent easement through a quit claim deed. The City has applied for the Chapter 30 permit also. Director McMullen noted the County is paying for 100% of the box culvert and the City is paying for the utilities to be relocated. The project is scheduled for September 2006. Ald. Schroeder asked if this could be done at the same time as the Janesville Road Reconstruction project. Director McMullen will make that request to the County. • Stoneridge ground water remediation — Superintendent Kloskowski stated the monitoring wells were installed last week. There will be an amendment to the agreement to include one additional well site. Director McMullen stated the City should have the data after the first of the year. • • Well #9 — Director McMullen will draft a letter to the contractor requesting a response to a previous letter sent by the City. Public Utilities Committee Meeting — November 14, 2005 Page 2 • Woods Road/Sandy Beach force main relay project — Superintendent Kloskowski stated project is almost complete. Contractors will be paving the driveway. • Well #13 — Plans were submitted to the DNR for approval. Mr. Schultz recommended holding off on the bidding process until all approvals are received. • Lake Lore Tudor Oaks- Design cost numbers for the water main and abandonment are being revised. • Water Facilities Plan — Mr. Schultz reviewed with the Committee the draft summary of the Water Supply Study. The draft summary shows under different supply scenarios when new wells and storage would need to be constructed. SEWER UNFINISHED BUSINESS SEWER NEW BUSINESS — Discuss no fault back up insurance — Superintendent Kloskowski explained the City has been carrying no fault back up insurance since 2002. The no-fault - • insurance is to cover back-ups that are not the fault of something the Utility did, such as an intense storm event. We have liability coverage for problems we may cause. Superintendent Kloskowski noted the McShane storage facility was built to alleviate the problems of the sewer backing up from large rain events, and the Woods Road Force Main relay was added to handle moving large amounts of water to the storage facility. In 2002 the rate was $4,250.00 and in 2006 the rate will be $20,725.00. Another option would be to put the money used to pay the insurance each year in a reserve account and hold it in case there would be claims. Ald. Schroeder suggested raising the deductible and putting the remaining money into a reserve account until the account is built up. Staff will research. Aid. Patterson moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. Status of forced connection — Martin Drive — Director McMullen explained the Schultz's property on Martin Drive is required to connect to municipal sewer. Mr. Schultz contacted the City and stated he has a financial hardship is an unable to pay to have the sewer connected. According to the City's policy there is the option to pay the charges in five equal annual installments at 9% interest. Director McMullen will send the property owner a letter explaining the City will do the work to acquire the necessary easement and will solicit bids to do the work. If the property owner then decides to have his own contractor do the work, he will be required to pay the City's charges for time already put into the project, not to • exceed $1500. Annual review of sewer usage charges — hardship status for 2005- The Committee reviewed the memo from the Utility Clerk explaining the hardship Public Utilities Committee Meeting — November 14, 2005 Page 3 . status for the sewer usage charges in 2005. Aid. Patterson moved to approve. Seconded by Aid. Schroeder. Motion carried 2-0. WATER UNFINISHED BUSINESS — Further discussion on Booster Station for Hillendale Drive Watermain — Mr Schultz presented two alternatives for the boosted zone. One, to construct a booster station near the bottom of the hill on Racine Ave. The other, to construct a water main to the existing boosted zone to make use of the existing booster station on Hillendale Dr. Some upgrades to that station may be needed. This would then allow the Racine Ave station to be put in at a future date. Both stations will eventually be needed. Director McMullen noted he will be meeting with the developer of the movie theater site and the land around it. Ald. Schroeder suggested waiting to see what the developer of the movie theater site will need as far as water main and booster station and what they would be required to pay for. Aid. Patterson moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. Status of 17t" Amendment to WCA District (Racine/Hillendale) — Aid. Patterson moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. Establish policy on how to deal with private wells that are affected by municipal • wells — Ald. Schroeder recommended waiting for Ald. Madden to make a decision on the policy. Aid. Patterson moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. Status of bills from residents claiming damage to their private wells (Well 9,10 & 11 - Director McMullen explained he has only received two responses to the letters sent requesting more information. Director McMullen requested more time. David Lesher, W 152 S9901 Thode Dr —Mr. Lesher suggested the City notify the residents when there will be a drawdown and maybe the private wells will choose not to do watering on those days. Aid. Patterson moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. December meeting dates — Unless something pressing comes up, the Committee will not meet until the Td Monday in January at 7:00 PM. WATER NEW BUSINESS - Review policy for water main recapture rolls —Director McMullen explained after the final roll is submitted to the property owners a change to the recapture roll can not be made without going to Committee and Council. Director McMullen noted if an amendment is made prior to closing, the recapture roll will come back to the Committee for approval. Aid. Patterson moved to defer. Seconded by Aid. Schroeder. Motion carried 2-0. Public Utilities Committee Meeting — November 14, 2005 Page 4 0 SUBDIVIDER'S EXHIBITS - None REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER - None ACCEPTANCE OF IMPROVEMENTS — None COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW None ADJOURNMENT -- Aid. Patterson moved to adjourn at 9:20 PM. Seconded by Aid. Schroeder motion carried 2-0. Res tfully submitted, Kellie Renk, Recording Secretary • •