The URL can be used to link to this page

PUM20050718• approved CITY OF MUSKEGO PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday July 18, 2005 Chairman Eric Schroeder called the meeting to order at 7:15 p.m. Also present were Committee members Pat Patterson, Eileen Madden, Utilities Superintendent Scott Kloskowski, Engineering/Building Inspection Director Sean McMullen, Ruekert-Mielke Representative Steve Schultz and those per the attached list. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. APPROVAL OF MINUTES OF PREVIOUS MEETING Aid. Patterson moved to approve minutes of June 20, 2005. Seconded by Aid. Madden. Motion carried 3-0. • STATUS OF PROJECTS • Janesville Rd Box Culvert — Rescheduled for 2006. • Stoneridge ground water remediation — nothing new to report • Lakewood Meadows/Acquisition — waiting for the quit claim deeds from Attorney Schober. Once those come back, the 30-day notices will be sent out to the Lakewood water trust users, giving them 30 days to object. After that the City will own the systern. • Well #9 — After the test pumping the well is currently pumping 600 gallons/minute. The contractor still owes the City a video of the well. Staff will be discussing payment to the contractor. • Kenwood Estates Water Project — Restoration remaining. • Woods Road/ Sandy Beach Force Main Relay Project —Contract A — substantial completion was issued July 11th. Restoration and well abandonment issues being worked on. Notified the Contractor for Contract B they can begin on the lift station. SEWER UNFINISHED BUSINESS Status of notifications for proposed Taxing Districts/MMSD/Norway Capital Charges — Director McMullen notified the Committee he received confirmation Public Utilities Committee Meeting — June 18, 2005 Page 2 • from the High School the PAC is available for the public hearings on September 1st. The Town of Norway will be scheduled lfor 6:00 PM and MMSD for 8:00 PM. Director McMullen noted he is working with the Clerk on the final notices and publications for the last week in July or the first week in August. Director McMullen will get the final version of the rate scenarios to the Committee members by next week Friday. SEWER NEW BUSINESS — Review of Town of Norway quarterly billing -=Information not available yet. Review of MMSD quarterly billing — The Committee reviewed the April -June 2005, MMSD charges. There were no questions or issues. Sewer System Facility billing — Director McMullen explained the sewer system facility study is necessary to determine what will be needed to service the community in the future. Director McMullen noted this study would work well with the water study Ruekert-Mielke is already doing. Aid. Patterson moved to authorize Ruekert-Mielke to do the Sewer System Facility study not to exceed $150,000 in accordance with the letter dated July 11, 21005. Aid. Madden seconded. Motion carried 3-0. The Committee discussed starting the study prior to January 1, 2006. Ruekert-Mielke will defer billing until January 1, • 2006, and Director McMullen will give the Committee a monthly billing report of the deferred charges for the sewer system facility study. WATER UNFINISHED BUSINESS — Further discussion on Booster Station for Hillendale Drive Watermain — Mr. Schultz explained to the Committee a study was completed on what size booster station would be needed for the future. The numbers are based on the current zoning maps, not including R-zoning. Mr. Schultz further explained the area will require 430 gallons/minute making an above ground booster station similar to the existing one on Hillendale necessary. Mr. Schultz will determine what the minimum site dimension will be for the next meeting. Aid. Patterson moved to defer. Seconded by Aid. Madden. Motion carried 3-0. Status of Acquisition of Lake Lore (Tudor Oaks) Water Trust — Director McMullen, Attorney Molter and Attorney Richardson, the Attorney for the water trust, met. The 12" water main project will be public bid and unit assessed. The wells will be abandoned as part of the unit assessment. Attorney Fichardson was given a task list of items that needed to be cleared up, which could take 60- 90 days. Status of 17th Amendment to WCA District (Racine/Hillendale)-Aid. Patterson • moved to defer based on the booster station. Seconded by Aid. Madden. Motion carried 3-0. Public Utilities Committee Meeting — June 18, 2005 Page 3 • Status of possible connection to municipal water for Pioneer Court — Director McMullen explained there are 516-520 feet of water main needed to connect Pioneer Court to the municipal system. With open cuts and restoration the project will cost about $65,000-$70,000. Aid. Patterson moved to defer. Seconded by Aid. Madden. Motion carried 3-0. WATER NEW BUSINESS - Establish policy on how to deal with private wells that are affected by municipal wells - The Committee discussed creating a policy for determining if a municipal well has affected a private well. Research would need to be done on the existing municipal wells to determine the radius around the well that could affect private wells. Mr. Schultz handed out a draft copy of what another municipality has created. Mr. Schultz recommended the City Attorney review the document. Aid. Patterson moved to defer. Seconded by Aid. Madden. Motion carried 3-0. Review bills from residents claiming damage to their private wells (Well 9.10 and 11) - The Committee discussed the list of claims for damage to wellls in the area of Well 9,10 and 11. Mr. Schultz explained research should be done to determine if the municipal wells were in fact affecting the nearby private wells or if other factors could be affecting the wells such as the lack of rain or old or worn parts on the private wells. To do research on the wells, equipment would be • dropped into the private well and monitoring wells will be installed in three locations around the municipal wells 10 and 11. Monitoring wells would not be needed for Well 9 because it is in construction, the City has the information already. To do the testing, the wells will need to be run for three days, one day with well 10, one day with well 11 and one day with both wells running. Director McMullen estimated the cost for Ruekert and Mielke to do the study to be about $4500-$6000. The residents on Thode stated their wells went dry on June 25th after the City flushed the mains. One resident stated his quality of water has changed since the water mains were flushed. Ald. Schroeder was concerned with the dates of two of the well's damage being two weeks prior to the others. Aid. Patterson moved to defer for time to research the cause of the private well damage. Seconded by Aid. Madden. Motion carried 3-0. Agendas will be sent to the property owners with claims. SUBDIVIDER'S EXHIBITS Weatherwood Court — Director McMullen explained this is a 20 lot subdivision located across from Prairie Meadows on Ryan Road. The plans meet all the City's requirements. In the developer's deposit they are depositing $5500 for the two impellor upgrades. Aid. Madden moved to approve the sanitary sewer and water main extensions for Weatherwood Court subdivision. Seconded by Aid. Patterson. Aid. Schroeder abstained. Motion carried 2-0 with 1 • abstention Public Utilities Committee Meeting — June 13, 2005 Page 4 • The Nursery —Director McMullen noted the one change to the current plans for the Nursery subdivision is a grinder stub for the existing home will be between lots 2 and 3. Director McMullen noted the plans meet the City's requirements. Aid. Patterson moved to approve utility plans for the Nurserysubdivision. Seconded by Aid. Madden. Motion carried 3-0. REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER - None ACCEPTANCE OF IMPROVEMENTS — None COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Superintendent Kloskowski stated if the dryweather continues there made need to be a voluntary or involuntary water restrictions. ADJOURNMENT: -- Aid. Patterson moved to adjourn at 9:10 PM. Seconded by Aid. Madden, motion carried 3-0. Respectfully submitted, • Kellie Renk, Recording Secretary 0 • 0 • CuGl n1t (ice S(on [n slle c+ tbl ZO(Db -0-a nil VIN ....�