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PUM20041115CITY OF MUSKEGO Approved PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday November 15, 2004 Chairman Eric Schroeder called the meeting to order at 6:54 p.m. Also present was Committee member Pat Patterson, Utilities Superintendent Scott Kloskowski, Engineering/Building Inspection Director Sean McMullen and Ruekert & Mielke representative Rich Eberhardt. Ald. Bob Melcher was excused. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. APPROVAL OF MINUTES OF PREVIOUS MEETING Aid. Patterson moved to approve minutes of October 18, 2004. Seconded by Aid. Schroeder, motion carried 2-0. STATUS OF PROJECTS • Well #9 — Superintendent Kloskowski updated the Committee that the contractor has requested to be allowed to go back on the site to do a 48 hour pump test to look at the aquifer characteristics. Ruekert-Mielke has concerns. Steve Schultz of Ruekert-Mielke will be writing a letter giving them permission with restraints. SEWER UNFINISHED BUSINESS Further review of request to waive sewer/water connection — Milwaukee Mudd — Jason Krason was present as a representative of Milwaukee Mudd. Director McMullen informed the Committee in the packet is the legal opinion from Attorney Molter which states: Section 21.05(3) as to sewer. This ordinance states, in general and in part, that when municipal sewer is available, alternative disposal systems are prohibited. If the Committee should decide to allow the business/use the ordinance would have to be rewritten being specific to gallons, but not specific to use. Attorney Molter also states: Section 28.05(2) discusses mandatory water hook ups and indicates they are necessary unless the property is served by a private well which tests "safe". This property is not served by a private well and, therefore, would be required to hook up to municipal water unless the ordinance • is changed. The section would also need to be re -written if the Committee would allow this use. Public Utilities Committee Meeting — November 15, 2004 Page 2 • Director McMullen stated a code re -write would take about 6-8 weeks, including a public hearing. Director McMullen stated this type of structure would be considered a permanent structure. The Committee agreed they are not in favor of changing the ordinance for one specific issue/cause. Mr. Krason stated as technology changes, different types of business should be considered. The company is committeed to developing this business in Muskego and feels it would be beneficial to the Community. Aid. Patterson moved to deny request to waive sewer/water connection for Milwaukee Mudd. Seconded by Aid. Schroeder. Motion carried 2-0. SEWER NEW BUSINESS — Determination of Sewer Service for Tax_Kev 2206.999 (Utility Suat.) - Superintendent Kloskowski explained this property is in the middle of the sewer service areas. A grinder pump could be installed between the two existing structures. Woods road would not have to be dug up to make the connection as there are four existing laterals at the entrance to the property. Aid. Patterson moved to determine sewer service is available to 2206.999. Seconded by Aid. Schroeder. Motion carried 2-0. Review Woods Road Relief Force Main and Pump Station Upgrade - Mr. • Eberhardt reviewed the plans for the Woods Road Relief Force Main and Pump Station Upgrades with the Committee. Mr. Eberhardt explained the items being proposed are the upgrades to the internal piping, connection from the Woods Road pump station to the existing dry pipe and from the dry pipe up to the McShane Inline Storage Facility. Two alternates are included in the plans, the gravity extension of 24" on Bluhm Drive to the south side of McShane and 30" forcemain connecting to the McShane pump station. Superintendent Kloskowski recommended not to do the 24" gravity extension. Mr. Eberhardt stated now is a good time to bid, contractors are looking for work. Superintendent Kloskowski explained the risk to delaying the project is having another rainy spring and backing up into basements. The Committee went on to other items on the agenda and came back after the Sewer and Water Budget was discussed. Aid. Patterson moved to recommend to Council approval of the Woods Road Relief Force Main'and Pump Station Upgrade plans removing the 24" gravity and 30" forcemain. Seconded by Aid. Schroeder. Motion carried 2- 0. Review Martin Drive sewer connections/Chamberlain Hill — There are four properties on Martin Drive that have not connected to sewer that was made available by Chamberlain Hill Subdivision. The Lindemann house will be razed for the development of condos. The house at S69 W 16609 Martin Drive has a quote and contract for the connection. Aid. Patterson moved to approve a final nine month extension for sewer connection. Seconded by Aid. Schroeder. Motion carried 2-0. Public Utilities Committee Meeting — November 15, 2004 Page 3 • Review request for sewer service — Heather's Way — Director McMullen explained this is the same request as from three months ago which was withdrawn. There have been no changes. MMSD and SEWRPC are both in favor of the inclusion of this piece of property in the sewer service area. MMSD looked at the basin capacity and there is more than enough capacity for this development. Director McMullen explained the process for SEWRPC to add a parcel to the sewer service area. Staff and SEWRPC support adding this parcel into the sewer service area. Aid. Patterson moved to recommend to Council approval of including Heather's Way Subdivision into the sewer service area. Motion died for lack of a second. Aid. Schroeder explained he couldn't second because he does not have enough information on specific issues. Superintendent Kloskowski explained staff was considering recommending to the Committee forcing the subdivision to developing in the sewer service area since SEWRPC had already started the process to include them. Aid. Schroeder moved to defer to a special meeting prior to Council on Tuesday November 23, 2004, at 6:45 PM. Seconded by Aid. Patterson. Motion carried 2-0. Director McMullen stated this item would not make the timeframe for SEWRPC's December's quarterl meeting. This information would have had to be to SEWRPC by the 15t of October. The next meeting will be in March. MMSD will not review for at least 9 months. Director McMullen will get the minutes from the August meeting and any minutes from 1997 related to this item to Aid. Schroeder prior to the next meeting. WATER UNFINISHED BUSINESS Status of negotiations with Kenwood Estates for water service — Wayne Salentine and Ken Laschen were present to discuss Kenwood Estates. Director McMullen presented the design plans for the off -site 16" transmission main that will go from Lakewood Drive Racine Ave to the Laschen property being phase 1. Phase 2 will go to Lakewood Meadows as a City project. The developer just received the plans tonight and will be bidding out. Superintendent Kloskowski explained the DNR would allow the temporary connection to Lakewood Meadows and possibly without a time frame for permanent connection. Phase 2 could be a project easy to assess to the residents who would like water in the area. Director McMullen noted the City did not pay for the design of the plans and will only be paying the oversizing costs: Ald. Patterson moved to approve the plans for Kenwood Estates watermain extension Phase One. Seconded by Aid. Schroeder. Motion carried 2-0. Mr. Salentine noted the plans will go out to bid tomorrow and they should know if this project is feasible within 5 days. Superintendent Kloskowski asked Mr. Salentine to get quotes on long and short sided water service for residents. WATER NEW BUSINESS Discussion of requirements to take over Community Well Systems — Superintendent Kloskowski questioned if the Committee feels it is necessary to Public Utilities Committee Meeting — November 15, 2004 Page 4 set a policy for requirements to take over a community well system in the future related to WCA charges and the value of the system. Aid. Schroeder asked staff to use Champions Village and Lakewood Meadows as examples of the value of the systems and the possible WCA charges for discussion at the next meeting. REVIEW SEWER AND WATER BUDGETS AND SET RATES - Finance Director Dawn Gunderson, Phil Cosson of Ehlers and Associates and Mayor Slocomb were present to discuss with the Committee the Water and Sewer budgets. Ms. Gunderson answered questions related to the water budget from Committee members. Ms. Gunderson stated the City should qualify for a simplified rate case next year. Aid. Patterson moved to recommend to Council approval of the water budget. Seconded by Aid. Schroeder. Motion carried 2-0. Ms. Gunderson reviewed the proposed sewer budget with three different rate increase scenarios. Ms. Gunderson explained using a 20,33 and 40% increase of rates; there will still be a loss in all 3 cases. Ms. Gunderson noted it is very important to cover debt to keep a good bond rating with Moodys. Ms. Gunderson is proposing a 33% increase and debt re -structuring. Mr. Cosson explained re- structuring the debt by Advance Refunding, where the City will borrow money and put in an escrow account to cover debt by wiping out the old debt and creating new. Aid. Patterson moved to recommend to Council approval for setting the sewer rates for 2005 at $4.93 per thousand gallons, connection charge of $219.36 for an average resident charge of $554.88. Aid. is Schroeder seconded. Motion carried 2-0. Aid. Patterson moved to amend the sewer budget to remove the McShane 24" trunk. Seconded by Aid. Schroeder. Motion carried 2-0. Aid. Patterson moved to transfer 1.3 million out of the working capital and put into the construction fund. Aid. Schroeder seconded 2-0. Aid. Patterson moved to recommend to Council approval of the sewer budget with amendments. Aid. Schroeder seconded. Motion carried 2-0. Aid. Schroeder requested staff show a 5 year capital plan on a yearly basis for sewer and water. SUBDIVIDER'S EXHIBITS - ACCEPTANCE OF IMPROVEMENTS — None REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER — None ACCEPTANCE OF IMPROVEMENTS — None 0 Public Utilities Committee Meeting — November 15, 2004 Page 5 �J • 0 REPORT OF THE UTILITY SUPERINTENDENT — Nothing to report. REPORT OF ENGINEERING/BUILDING INSPECTION DIRECTOR — Nothing to report. COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Aid. Patterson moved to adjourn at 10:04 PM. Seconded by Aid. Melcher, motion carried 3-0. Respectfully submitted, Kellie Renk, Recording Secretary NCA,tA-Q--, -,fit Sin 17 uv IC �do ,V kd, 7 �5c- 0 • 2C)bq Vlc� "L- VA �t,