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PUM200409270 approved CITY OF MUSKEGO PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday September 27, 2004 Chairman Schroeder called the meeting to order at 6:35 p.m. Also present was Committee members Aid. Pat Patterson, Aid. Bob Melcher, Utilities Superintendent Scott Kloskowski, Engineering/Building Inspection Director Sean McMullen and Ruekert & Mielke representative Steve Schultz. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. APPROVAL OF MINUTES OF PREVIOUS MEETING Aid. Melcher moved to approve minutes of August 23, 2004. Seconded by Aid. Patterson, motion carried 3-0. STATUS OF PROJECTS • Steve Schultz updated the committee on the attached status of on -going projects as follows: • Janesville Road Box Culvert — County has delayed project until 2005. Well Exploration Project— Sites were identified on the Peterson property and Quietwood East Phase II. After doing test borings and test pumping the Quietwood site is potentially a high capacity sand and gravel well site. Reccomending purchase of lot 45 in Quietwood East Phase II for a future well. The site on the Peterson property may have issues with the setbacks from the McShane storage facility. • Stoneridge Ground Water Remediation — Nothing new to report. • Lakewood Meadows/Acquisition of Water System — The Association has issues with deed restrictions they need to resolve. • Champions Village Acquisition/Well Head Protection District — The City is closing on the water system Wednesday. • • Southeast Water Main Extension — Waiting for results from the safe water samples. Public Utilities Committee Meeting — September 27, 2004 Page 2 • Proposed Development — Valley Sand and Gravel — The New Berlin CDA has extended their deadline to October. If the water extension goes through with the developers of Kenwood, the City of New Berlin may need to re -do their numbers. Well #9 — Durham Drive — The wells drillers installed new screen after the first screen pulled away. They are currently having problems developing the well. The test pump indicates they are 40- 45% efficient. They need to be 80% efficient. The contractor will try one more mechanical stimulation on Wednesday, but are not confident it will work. If it does not work the contractor may need to start over at a new location. They have only been paid for the test well and moving onto the site. SEWER UNFINISHED BUSINESS Status of claims from West Lake, Lake Lore and Lake Brittany — A final letter was sent out to the Lake Association with a deadline to review the open records. If they do not come in before the deadline the files will be returned. • Continued discussion of sewer service for Heather's Way — Chairman Schroeder removed this item, prior to the meeting, at the written request of the developer, Gayle Schmitt. SEWER NEW BUSINESS — WATER UNFINISHED BUSINESS Status of negotiations with Kenwood Estates for water service — Wayne Salentine, Reno Berg and Ken Laschen were present to discuss water service to Kenwood Estates. Mr. Salentine explained he attempted to contact Lakewood Meadows, but did not get a response of interest. Director McMullen explained the developer is interested in extending municipal water to the Kenwood Estates subdivision. The project will be similar to Towne Realty's watermain extension for Candlewood Creek. The developer did not install the laterals to the properties. The City pays for the oversizing from an 8" to a 16" main. The developer was given the attached cost estimates for extending the water service from Lakewood and Racine to the northwest property line of Kenwood Estates as phase 1. Phase 2 is the City interconnecting to Lakewood Meadows subdivision within the next 3-5 years per the DNR condition. Superintendent Kloskowski recommended the City contact the property owners along the proposed watermain extension to see if they are interested in paying for a lateral to be • installed during the project. Once a property owner connects they would pay the WCA charges. The developer will be responsible for all charges incurred for Public Utilities Committee Meeting — September 27, 2004 Page 3 • staff, attorney and consultant time. The developer will have the option after the price comes in from the contractor to back out of the project if they decide the cost is too high. Aid. Patterson moved to direct the Developer to move ahead with the watermain extension. Seconded by Aid. Melcher. Motion carried 3-0. Director McMullen also explained the developer has requested the City design the plans for the watermain. Aid. Patterson moved to approve the City designing the watermain plans. Aid. Melcher seconded. Motion carried 3-0. WATER NEW BUSINESS Review public hearing minutes from WCA Public Hearing of 9/14/2004 — Aid. Patterson moved to accept the minutes of the Common Council Public Hearing September 14, 2004. Aid. Melcher seconded. Motion carried 3-0. Discuss acquiring new well site — Aid. Patterson moved to direct staff to negotiate land purchase with the developer of Quietwood East phase II. Aid. Melcher seconded. Motion carried 3-0. REVIEW PRELIMINARY SEWER AND WATER BUDGETS Finance Director update on projected sewer rates - Finance Director Dawn • Gunderson was present to discuss with the Committee the projected sewer rates. Final budget will be at the October meeting and will be approved in November. MMSD capital charges are being doubled for 2005. This will have a major impact on sewer utility and rates. Ms. Gunderson noted MMSD gives credits for projects not in the Root River watershed and do not benefit the City of Muskego. Credits were given to Muskego for the Menomonee River Watershed project. The project never went through so they are rebilling for the past credits. Superintendent Kloskowski stated the rates could also go up pending the outcome with the lawsuit from the DNR for the sewer dumping. Ms. Gunderson explained it is not feasible to continue on with the current schedule. It would be better to pay off debt and lower debt service to stay in good bond rating. The MMSD charge should be passed on to those in the sewer district as a separate line item on the tax bill and the quarterly bill will be the user charge. Aid. Schroeder requested to see what the effect will be if the rates were continued as they are currently being charged, and if there were a utility district. SUBDIVIDER'S EXHIBITS - ACCEPTANCE OF IMPROVEMENTS — None • REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER — None ACCEPTANCE OF IMPROVEMENTS — None Public Utilities Committee Meeting — September 27, 2004 Page 4 S REPORT OF THE UTILITY SUPERINTENDENT — Nothing to report. REPORT OF ENGINEERING/BUILDING INSPECTION DIRECTOR — Nothing to report. COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Aid. Patterson moved to adjourn at 8:25 PM. Seconded by Aid. Melcher, motion carried 3-0. Respectfully submitted, Kellie Renk, Recording Secretary • 40 CLnon m i �-I e �. zoc,4 m 411