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PUM20040315UNAPPROVED CITY OF MUSKEGO PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday March 15, 2004 Ald. Rick Petfalski called the meeting to order at 7:01 p.m. Also present Committee member Ald Pat Patterson, Utilities Superintendent Scott Kloskowski, Engineer and Building Inspection Director Sean McMullen and Ruekert & Mielke representative Steve Schultz. Ald. Schroeder is excused. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. APPROVAL OF MINUTES OF PREVIOUS MEETING Aid. Patterson moved to approve minutes of February 16, 2004. Seconded by Aid. Petfalski, motion carried 2-0. STATUS OF PROJECTS Steve Schultz updated the committee on the attached status of on -going projects as follows: • Janesville Rd Box Culvert — Officially delayed by the County until 2005. Well exploration project — Completed surveys on selected properties in Quietwood Creek East and South, Peterson Property south of Woods Rd east and west of Durham Dr and Kurer Property east of Durham Dr. Of these locations 6 primary sites were chosen. Director McMullen explained the Quietwood East and Quietwood South locations may not be available for possible well sites any longer. The plat for the Quietwood Creek East subdivision has been approved, and the lot in Quietwood South has been sold and construction has begun. Aid. Patterson moved to begin the process of testing the primary sites on the Peterson property. Aid. Petfalski seconded. Motion carried 2-0. • Stoneridge Ground Water Remediation — Stoneridge has returned their response to the EPA. City is dependent on the EPA doing the review in a timely manner. Director McMullen received a fax of a draft agreement for well test sites from the Attorney of Waste Management. Waste Management is taking steps to keep the process moving. Public Utilities Committee Meeting — March 15, 2004 Page 2 Lakewood Meadows — The request for PSC approval was sent in this week. Situation similar to Freedom Square. The Lakewood Meadows system was developed under the new DNR rules however it was developed just after the new rules came out and the DNR did not hold the developer to as stringent a standard as they do now. A wellhead protection plan and well site investigation will have to be submitted. The DNR will review the system again. Submittal should be in to the DNR by end of next week. • Kenwood Estates — According to the code the development could be hooked up to the Lakewood Meadows system. The Lakewood Meadows system can support it and meet the fire flows. • Champions Village Acquisition Well Head Protection District — Moving ahead with process similar to Lakewood Meadows. • CCV/Stonebridge Watermain Extension — Final plat has not been received. Nothing new to report. • Proposed Development — Valley Sand and Gravel site — Steve Schultz was present at the March 1 st City of New Berlin Plan Commission Meeting and gave a presentation on ground water availability, hydrology, recharge methods and impact of developments. SEWER UNFINISHED BUSINESS Status of Town of Norway Contract - Superintendent Kloskowski reported the Town of Norway passed the ordinance approving the agreement between the Town of Norway and the City of Muskego. The City's concerns had been addressed and the City is satisfied with the Agreement. Staff will supply the Committee with a copy of the Agreement. Status of claims from West Lake, Lake Lore and Lake Brittany — The Lake Association's questions have been answered by the Aqua Science and Technology, and has been sent to the Insurance Company. The Insurance Company will contact the Lake Association. Review Invoices for water treatment — West Lake Homeowner's Association - Nothing new to report. SEWER NEW BUSINESS — Review connection order — Paul Lindeman — The property owner is asking for a maximum of three years to be allowed to keep the property without connecting to Public Utilities Committee Meeting — March 15, 2004 Page 3 �. sewer. Multi family plans are at Plan Commission and Common Council. If the plans are approved the time period may be moved up. Superintendent Kloskowski recommended waiting until the deadline to connect of nine months expires and consider an extension at the November meeting. Aid. Patterson moved to defer to the November meeting. Seconded by Aid. Petfalski. Motion carried 2-0. Review correspondence from School District requesting Utility to waive late fees The School District is requesting late fees on the fourth quarter water and sewer bill to be waived. The School District received the bill on January 6, 2004. The due date was January 30th. The school board passed the voucher on Feb. 2nd and was hand delivered on Feb. 3rd. Superintendent Kloskowski noted the School District has paid late fees in the past. Finance Director Gunderson in a memo to the Utilities Committee recommended not to waive the late payment fees to be fair and consistent with all of the utility customers. Aid. Petfalski moved to defer when all members of the Committee are present. Seconded by Aid. Patterson. Motion carried 2-0. WATER UNFINISHED BUSINESS Further discussion of water service — Kenwood Estates — Mr. Schultz reported the existing Lakewood Meadows system, according to the code, can provide the ,.,. amount of water for the total number of homes. The system can also provide adequate fire flows. The developer requested the City to consider treating the tannins. Director Kloskowski will contact the association to set up testing for fire flows and Mr. Schultz will look into treatment of tannins. Aid Patterson moved to defer. Seconded by Aid. Petfalski, motion carried 2-0. WATER NEW BUSINESS Discuss State Legislative Bill LRB3797/3 — Radium Compliance — Superintendent Kloskowski informed the Committee the City of New Berlin passed a resolution supporting the legislative bill LRB3797/3. Mr. Schultz explained when the EPA developed the radium rule they included the option called flow rated averaging. If a community could show the water a customer is drinking is below the radium standard the well would not have to be shut down. The bill did not make it to the last legislative session. There is resistance from the governor's office and the DNR came out against it. Senators involved are still pushing the bill. Several communities are also in support. Ald. Petfalski recommended to watch the bill. SUBDIVIDER'S EXHIBITS - Nothing to report. ACCEPTANCE OF IMPROVEMENTS — Nothing to report. Public Utilities Committee Meeting — March 15, 2004 Page 4 ,.. REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER — Nothing to report. ACCEPTANCE OF IMPROVEMENTS — Discussion, update and possible action may be taken on any or all of the following: REPORT OF THE UTILITY SUPERINTENDENT — Nothing to report. REPORT OF ENGINEERING/BUILDING INSPECTION DIRECTOR — Nothing to report. COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Aid. Patterson moved to adjourn at 8:00 PM. Seconded by Aid. Petfalski, motion carried 2-0. Respectfully submitted, Kellie Renk, Recording Secretary 09"- CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE Monday March 15, 2004 Submitted Wednesday March 10, 2004 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: JANESVILLE ROAD BOX CULVERT UTILITY RELOCATES Design alternate selected August 28, 2002 County does not anticipate box culvert reconstruction prior to Fall 2003 Design to be sent to City for review by May 15, 2003 After City review, plans must be sent to County and State for approvals Plans sent to County for review June 4, 2003 No comments have been received from County or City as of November 1, 2003 County has delayed project until 2005 JANESVILLE ROAD WATER MAIN — JEWEL-OSCO TO COLLEGE AVENUE City authorized design to College Avenue September 12, 2002 Plans for entire project to be submitted by January 17, 2003 Project revised to be from Kohl's to 1000 feet East of Tess Corners Drive Potential contaminated soils discovered on site June 6, 2003, BLS Environmental retained to assist City. Additional contaminated soils encountered week of July 7, 2003 Record drawings to be submitted to City for first review week of September 15 Contractor called on October 13, 2003 punch list completed Site review confirmed all restoration completed Final Payment and Close Out Change Order issued week of December 8, 2003 Final record drawings submitted to City February 17, 2004 This item will be removed from next status report Mc Shane Pump Station — Bluhm Drive Storage Facility Project close out paper work in process Vibration damage to property claims remain unresolved Parkland Drive Freedom Square water main connection Construction completed Safe samples and pressure tests all passed Road pavement replaced As Built survey completed, Punch list waiting for valve operation by Utility in spring Final record drawings submitted to City February 17, 2004 Well Number 9 - Big Muskego Estates Project bid opened November 7, 2003 Recommendation of award sent week of November 10, 2003 DNR approval received January 8, 2004 Preconstruction meeting scheduled for January 16, 2004 PAGE 2 Consultant's report for PUBLIC UTILITIES COMMITTEE Monday March 15, 2004 Well Site Exploration Contract for test borings to Layne Northwest Test borings completed in Woods Road area Geophysical surveys conducted at Big Muskego Estates site Three test borings drilled in Big Muskego Estates area week of March 3, 2003, Additional resistivity tests completed Quietwood East Resistivity and seismic testing completed on two sites, processing data Report with test boring recommendations submitted March 4, 2004 DEVELOPMENTS: Big Muskego Estates First review letter sent to City March 6, 2003 Second review letter sent to City April 8, 2003 Preconstruction conference held October 2, 2003 Sanitary sewer installed, Storm sewer west of Durham Drive is installed Water main under construction east of Durham Drive Utility construction completed week of February 1, 2004 On- Punch list repairs waiting for pavement installation. Field survey for record drawings began week of March 8, 2004 Big Muskego Estates II First construction plan review completed week of December 1, 2003 Second construction plan review completed January 13, 2004 Remaining items are storm water related Utility plans recommended for approval Chamberlain Hill A portion of this project was determined to be in the boosted pressure area on April 2, 2003 Contractor has not submitted shop drawings or condition report for existing booster station. Pavement and sump discharge lines installed Field survey started for As Builts week of December 8, 2003 City televised sanitary sewer lines and found broken pipe Contractor working on punch list repairs Water booster station not operational as of January 14, 2004 First start up test February 4, 2004 with USEMCO, City, and Contractor Items to complete were identified Record drawings submitted to City for review January 30, 2004 PAGE 3 Consultant's report for PUBLIC UTILITIES COMMITTEE Monday March 15, 2004 Northfield Green First construction plan review completed December 15, 2003 Revised construction plans received for review February 10, 2004 Utility plans recommended for approval February 11, 2004 Quietwood Creek East First design review letter submitted on August 22, 2002 Second design review letter submitted on December 3, 2002 Final design review letter submitted January 09, 2003 Utility installation on hold pending final plat Underground utility construction began July 7, 2003 Utility construction nearing completion September 9, 2003 Field survey for as builts drawings started week of December 1, 2003 Punch list repairs completed Sanitary sewer lines televised by the City Record drawings submitted to City for review March 2, 2004 Quietwood Creek South Construction complete as of November 10, 2003 Waiting for contractor to finish inverts before punch list and as constructed survey Roads paved week of November 17, 2003 Punch list repairs have been completed Record drawings submitted to City for review March 2, 2004 Prairie Meadows Estates Sanitary sewer installed, storm sewers installed Road construction completed August 1, 2003 Sump discharge line installation completed August 21, 2003 Punch list repairs completed City waiting for sanitary sewers to be cleaned before City televises lines Two laterals repaired System re -televised by City Record drawings submitted to City for review January 30, 2004 Stonebridge subdivision Second plan review completed August 8, 2003 Third plan review completed October 9, 2003 Fourth plan review completed January 13, 2004 Remaining items related to storm water Utility plans recommended for approval ,— 13-00000.010