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PUM20040119I' - APPROVED CITY OF MUSKEGO PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday January 19, 2004 Acting -Chairman Rick Petfalski called the meeting to order at 7:30 p.m. Also present were Committee member Ald Pat Patterson, Utilities Superintendent Scott Kloskowski, Engineer and Building Inspection Director Sean McMullen and Ruekert & Mielke representative Steve Schultz. Chairman Schroeder was excused. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. APPROVAL OF MINUTES OF PREVIOUS MEETING Aid. Patterson moved to approve minutes of November 17, 2003 and November 25, 2003. Seconded by Aid. Petfalski, motion carried 2-0. STATUS OF PROJECTS Steve Schultz updated the committee on the attached status of on -going projects as follows: • Janesville Road Water Main — As-builts out 1-19-2004. Final payment and close out change order issued the week of December 8, 2003. • Janesville Road Box Culvert — Originally scheduled for a fall 2003 completion date. The completion date is tentatively scheduled 2005, with a bid date of April 2005. • McShane Pump Station — Vibration damage to property claims remain unresolved. Record drawings and GIS changes are completed. • Moorland Road Water Main — GIS updates are completed. • Parkland Drive — As-builts completed, drawings in process. Punch list waiting for valve operation by Utility in spring. • Well #9 — Big Muskego Estates — DNR approval received January 8, 2004. Preconstruction meeting scheduled for January 16, 2004. Public Utilities Committee Meeting — January 19, 2004 Page 2 Superintendent Kloskowski noted that the resolution passed by Council was contingent on PSC and DNR approval. The PSC approval was not necessary at this time due to the dollar amount. The project was resubmitted to the PSC with the pump included and the City will have the approval within a week. • Prairie Meadows — As-builts in process. • Rosewood Estates Addition 1 — As-builtsl GIS updates completed. • Stonebrige Ground Water Remediation — Waste Management and the EPA have been working together and have proposed additional monitoring and sampling around well 7. SEWER UNFINISHED BUSINESS Status of Town of Norway Contract - Director McMullen reported the City is no longer asking for 24% of the capacity of the system. The City is now asking for current use of the existing system and 16% of the cost. The Town of Norway has agreed to give the peak flows and all other concerns of the City. Status of claims from West Lake, Lake Lore and Lake Brittany — Mr. Schultz stated a letter came back from Jim Krohelski of the USGS in response to the reports submitted by the City and the homeowners association. In summary the report stated the lakes were drawn down due to the dry period and also due to the water table dewatering. The report also stated the lakes levels will eventually recover and allowing them to recover with time is the least costly and most environmentally sound way of addressing the problem. Director McMullen added the City is waiting for a response from the Attorney representing the Insurance Company. Review Invoices for water treatment — West Lake Homeowner's Association- The City is waiting on a response from the Attorney representing the Insurance Company. SEWER NEW BUSINESS — Review quarterly billing from MMSD and Town of Norway — The Committee reviewed the charges. Aid. Patterson moved to approve. Aid. Petfalski seconded, motion carried 2-0. WATER UNFINISHED BUSINESS WATER NEW BUSINESS Public Utilities Committee Meeting — January 19, 2004 Page 3 Review public hearinq comments for the Thirteenth Amended WCA - The Committee reviewed the minutes of the public hearing held December 9, 2003. There were no questions from the Committee. Review quotes for water tower inspection — At the request of Superintendent Kloskowski Aid. Patterson moved to defer to the next meeting. Aid. Petfalski seconded, motion carried 2-0. Establish policy for Champions Villaae (WCA) connection charae — The Committee discussed charges for the remaining 6 vacant lots in Champions Village after the City takes over the water system. Director McMullen will research how many vacant lots are left and obtain closing paperwork from the developer. SUBDIVIDER'S EXHIBITS - Review sewer and water plans for Stonebridge Subdivision —_Sanitary sewer is acceptable as it is. The water main system is being connected into the Champions Village water trust. The current community system is not adequate to service this on its own. Approval is conditional on DNR approval and signature of the water main extension agreement down Durham and "00". Aid. Petfalski moved to approve sewer and conditionally approve water plans for Stonebridge Subdivision. Aid. Patterson seconded, motion carried 2-0. Review sewer and water plans for Big Muskego — Deferred Review sewer and water plans for Candlewood Addn. 1 — Deferred ACCEPTANCE OF IMPROVEMENTS — Nothing to report. REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER — Nothing to report. ACCEPTANCE OF IMPROVEMENTS — Discussion, update and possible action may be taken on any or all of the following: REPORT OF THE UTILITY SUPERINTENDENT — Nothing to report. REPORT OF ENGINEERING/BUILDING INSPECTION DIRECTOR — Nothing to report. COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW Aid. Petfalski moved to adjourn at 8:10 PM. Seconded by Aid. Patterson, motion carried 2-0. Respectfully submitted, Public Utilities Committee Meeting — January 19, 2004 Page 4 Kellie Renk, Recording Secretary CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE Monday January 19, 2004 Submitted Wednesday January 14, 2004 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: JANESVILLE ROAD BOX CULVERT UTILITY RELOCATES Design alternate selected August 28, 2002 County does not anticipate box culvert reconstruction prior to Fall 2003 Design to be sent to City for review by May 15, 2003 After City review, plans must be sent to County and State for approvals Plans sent to County for review June 4, 2003 No comments have been received from County or City as of November 1, 2003 JANESVILLE ROAD WATER MAIN — JEWEL-OSCO TO COLLEGE AVENUE City authorized design to College Avenue September 12, 2002 Plans for entire project to be submitted by January 17, 2003 Project revised to be from Kohl's to 1000 feet East of Tess Comers Drive Potential contaminated soils discovered on site June 6, 2003, BLS Environmental retained to assist City. Additional contaminated soils encountered week of July 7, 2003 Record drawings to be submitted to City for first review week of September 15 Contractor called on October 13, 2003 punch list completed Site review confirmed all restoration completed Final Payment and Close Out Change Order issued week of December 8, 2003 Mc Shane Pump Station — Bluhm Drive Storage Facility Restoration by seeding completed Need substantial grass growth Project close out paper work in process Request for USGS review of declining groundwater levels sent August 15 Vibration damage to property claims remain unresolved Moorland Road Water Main Sample by City tested safe Punch list repairs completed Parkland Drive Freedom Square water main connection Construction completed Safe samples and pressure tests all passed Road pavement replaced As Built survey completed, drawings in process Punch list waiting for valve operation by Utility in spring Public Utilities Committee Meeting — January 19, 2004 Page 5 �--- Well Number 9 - Big Muskego Estates Project bid opened November 7, 2003 Recommendation of award sent week of November 10, 2003 DNR approval received January 8, 2004 Preconstruction meeting scheduled for January 16, 2004 PAGE 2 Consultant's report for PUBLIC UTILITIES COMMITTEE Monday January 19, 2004 Well Site Exploration Contract for test borings to Layne Northwest Test borings completed in Woods Road area Geophysical surveys conducted at Big Muskego Estates site Three test borings drilled in Big Muskego Estates area week of March 3, 2003, Additional resistivity tests completed Quietwood East Resistivity and seismic testing completed on two sites, processing data Report with recommendations to be submitted week of January 19, 2004 DEVELOPMENTS: Big Muskego Estates First review letter sent to City March 6, 2003 Second review letter sent to City April 8, 2003 i" Preconstruction conference held October 2, 2003 Sanitary sewer installed, Storm sewer west of Durham Drive is installed Water main under construction east of Durham Drive Utility construction approximately 95% complete Big Muskego Estates H First construction plan review completed week of December 1, 2003 Second construction plan review completed January 13, 2004 Remaining items are storm water related Utility plans recommended for approval CANDLEWOOD (INTERIOR) Repairs completed, manhole now passed tests. City authorized GIS updates on September 9, 2003 Chamberlain Hill Design engineer picked up print of sanitary system map August 6 for design use Initial plan review completed January 28, 2003 A portion of this project was determined to be in the boosted pressure area on April 2, 2003 Contractor has not submitted shop drawings or condition report for existing booster station. Pavement and sump discharge lines installed Field survey started for As Builts week of December 8, 2003 City televised sanitary sewer lines and found broken pipe Public Utilities Committee Meeting — January 19, 2004 Page 6 Contractor working on punch list repairs Water booster station not operational as of January 14, 2004 PAGE 3 Consultant's report for PUBLIC UTILITIES COMMITTEE Monday January 19, 2004 LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) Punch list repairs completed Record drawings for sanitary sewer submitted to MMSD November 14, 2002 Storm water system record drawings submitted to City, pending location of pond outfall south of building number 4 Northfield Green First construction plan review completed December 15, 2003 Quietwood Creek East First design review letter submitted on August 22, 2002 Second design review letter submitted on December 3, 2002 Final design review letter submitted January 09, 2003 Utility installation on hold pending final plat Underground utility construction began July 7, 2003 Utility construction nearing completion September 9, 2003 Field survey for as builis drawings started week of December 1, 2003 Punch list repairs completed Sanitary sewer lines televised by the City Quietwood Creek South Construction complete as of November 10, 2003 Waiting for contractor to finish inverts before punch list and as constructed survey Roads paved week of November 17, 2003 Punch list repairs have been completed Prairie Meadows Estates Sanitary sewer installed, storm sewers installed Road construction completed August 1, 2003 Sump discharge line installation completed August 21, 2003 Punch list repairs completed City waiting for sanitary sewers to be cleaned before City televises lines Two laterals repaired System re -televised by City Reserve at Champions Village Sanitary and Storm sewer main and water mains installed Resubmitted sanitary sewer and water main record drawings to City August 1 Storm sewer record drawings submitted to City August 1, 2002 r r'- Punch list repairs completed. Public Utilities Committee Meeting — January 19, 2004 Page 7 PAGE 4 Consultant's report for PUBLIC UTILITIES COMMITTEE Monday January 19, 2004 Riverview Court Utility installation completed and tested as of October 7, 2002 except for vacuum test on sanitary manhole number 8 Water main locator wire continuity test completed Final record drawings submitted to City March 10, 2003 Manhole repaired and past test, late May 2003 Rosewood Estates Addition Number 1 Utility construction completed February 21, 2003 Road paved week of July 7, 2003 Sump lines installed Completion letter sent August 6, 2003 SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD Record drawings for Sanitary Sewer submitted to MMSD November 14, 2002 Storm Sewer record drawings on hold until adjustments before surface course paving Punch lists are completed. Stonebridge subdivision Second plan review completed August 8, 2003 Third plan review completed October 9, 2003 Fourth plan review completed January 13, 2004 Remaining items related to storm water Utility plans recommended for approval 13-00000.010