PUM20030915CITY OF MUSKEGO Approved
PUBLIC UTILITIES COMMITTEE MEETING
Minutes of Meeting Held Monday September 15, 2003
Chairman Eric Schroeder called the meeting to order at 7:07 p.m. Also present
were Committee members Aid. Rick Petfalski, Aid Pat Patterson, Utilities
Superintendent Scott Kloskowski, Engineer and Building Inspection Director
Sean McMullen, Ruekert & Mielke representative Steve Schultz, and those per
attached list.
It was noted that the meeting was posted in accordance with the Open Meeting
Law.
Those present recited the Pledge of Allegiance.
APPROVAL OF MINUTES OF PREVIOUS MEETING
Aid. Petfalski moved to approve minutes of August 18, 2003. Seconded by
Aid. Patterson, motion carried 2-0.
STATUS OF PROJECTS
Ruekert-Mielke representative Steve Schultz updated the committee on the
attached status of on -going projects as follows:
Janesville Road Water Main — Record drawings to be submitted to
City for first review week of September 15th. Paving completed
September 8th. Restoration has not taken due to dry weather.
Superintendent Kloskowski received reports on contamination and
submitted to DNR last week.
• Parkland Drive — Freedom Square water main connection — Bids
opened August 21, 2003 at 11AM. Musson Bros. was the low
bidder.
• Well Site Exploration — Geophysical surveys will be conducted on
additional sites after harvest. Well site investigation report and
specifications being prepared for DNR. Submittal and bidding in
Fall. Construction on test well in winter. Pump station mid/late
2004.
Chamberlain Hill — DNR approval received August 1st. Booster
station was moved August 121h. Underground utilities 75%
complete.
Public Utilities Committee Meeting — September 15, 2003 Page 2
• • Prairie Meadows — Road construction completed August 1st. Sump
discharge line installation completed August 21st. Waiting for
completion of punch list repairs. City waiting for sanitary sewers to
be cleaned before City televises lines.
Rosewood Estates Addition Number 1 — Sump lines installed.
Completion letter sent August 6th
• McShane Pump Station —Request for USGS review of declining
groundwater levels to be sent August 15th. Lake levels are still
down and dropped two tenths over the weekend.
SEWER UNFINISHED BUSINESS
Status of Town of Norway Contract - Superintendent Kloskowski reviewed with
the Committee a letter from Ruekert-Mielke explaining the impact of the Town of
Norway agreement on the 2004 Sewer Utility budget.
Review Accruing Deferred Assessment Interest report from Finance Director —
Ald. Petfalski moved to defer until the budget has been approved. Aid.
Patterson seconded. Motion carried 3-0.
• Status of requests from West Lake, Lake Lore and Lake Brittany— Director
McMullen stated Tom Klinka has not heard from the insurance company.
Superintendent Kloskowski stated the insurance companies have told the City
they have made Mr. Kinka an offer. The City has requested copies of the offers
from the insurance companies.
SEWER NEW BUSINESS —
Review Invoices for water treatment — West Lake Homeowner's Association —
Director McMullen stated in 2002 West Lake requested an additional 3rd
treatment application and was approved by the City. On September 8th the City
received two additional bills for $195.00 and $1636.01. Additional services
were added. Aid. Petfalski moved to defer until after the report from the
USGS comes back and to allow discussions with the Mayor. Seconded by
Aid. Patterson. Motion carried 3-0.
WATER UNFINISHED BUSINESS
Discuss marking of fire hydrants — Superintendent Kloskowski explained that
every year at the request of the Fire Department the Utility Department is asked
to paint of 20 foot stripe in front of all the fire hydrants. Last time it was done the
• residents of the newer subdivisions were upset. It is part of the ordinance and if
the Committee did not want it done the ordinance would have to be re -written.
Public Utilities Committee Meeting — September 15, 2003 Page 3
• Director McMullen is in the process of rewriting the ordinance. Phil Dibb and Fire
Chief Skip Wojnowski were present from the Tess Corners Fire Department. Mr.
Dibb explained that drivers are cannot always see the fire hydrants especially in
winter after a snowfall. The Committee discussed options. Director McMullen
will research what markings the City can legally do. Aid. Patterson stated he is
concerned with consistency of the markings. Aid. Petfalski moved to remove
the ordinance from the fire code and directed staff to use discretion on
striping appropriate areas. Seconded by Aid. Schroeder. Motion carried 2-
1 with Aid. Patterson voting no.
Discuss Lakewood Meadows Feasibility Study — Residents of Lakewood
Meadows were present to discuss the City taking over their water system.
Superintendent Kloskowski explained to the residents that Ruekert and Mielke
did a study on the water system and the report came back favorably. The
system is in good condition only problem being the tannins, which the City would
not resolve at this time. Ruekert and Mielke will then place a value on the
system and if the value is greater than the WCA the City will trade the water
system for the WCA charges. Superintendent Kloskowski explained the
residents will have to take a vote and turn that in to the City with the minutes.
When the City receives the minutes with a vote of 75% of the Association voting
yes the City will proceed. Aid. Patterson moved to direct staff to work with
Lakewood Meadows to continue the process of the City talking over
• Lakewood Meadows water system. Aid Petfalski seconded. Motion carried
3-0.
WATER NEW BUSINESS
Discuss possible acquisition of Champions Villaae communitv water system -
Stonebridge Subdivision is working with an engineering firm to construct two
municipal wells to service the subdivision. The developers of Champions Village
are looking to do a subdivision just south of Stonebridge on their subdivision and
have to drill a new well or connect to municipal water. The developers of
Champions Village are requesting the City take over the community water
system. Director McMullen explained the recapture agreement where the
developer will pay the City to design and construct the water main and when a
property connects and pays the City the City will pay the developer. Director
McMullen also stated the City would have to pay the difference in the oversizing
from a 12" to a 16" water main for future expansion. Aid. Patterson moved to
look into the acquisition of the Champions Village water system and
recapture agreement. Aid. Petfalski seconded. Motion carried 3-0.
Review proposed 13w Amendment to WCA District (S/E area- North
Cape/Loomis) Director McMullen explained the WCA amendment is for the
southeast part of the City to include Champions Village. Aid. Petfalski
• recommended approval of the proposed 13th Amendment to WCA District.
Seconded by Aid. Patterson. Motion carried 3-0.
Public Utilities Committee Meeting — September 15, 2003 Page 4
• Discuss Notice of Claim & Consent Order from the DNR regarding Radionuclides
— Superintendent Kloskowski explained the DNR has an order on wells 4 and 5.
Well number 4 must be shut down. The DNR has agreed well 5 can be kept as
an emergency well for five years. Superintendent Kloskowski also stated well #6
is under the limit of radionuclides.
SUBDIVIDER'S EXHIBTS -None.
Review Preliminary 2004 Sewer & Water Budgets — Superintendent
Kloskowski explained the 2004 Sewer and Water Utility Budget are in the
packets for the Committee to review. The Finance Director will be at the October
meeting to review.
ACCEPTANCE OF IMPROVEMENTS — Nothing to report.
REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER — None.
ACCEPTANCE OF IMPROVEMENTS — Discussion, update and possible action
may be taken on any or all of the following:
REPORT OF THE UTILITY SUPERINTENDENT — Nothing to report.
• REPORT OF ENGINEERING/BUILDING INSPECTION DIRECTOR — Nothing to
report.
COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW
— None.
Aid. Petfalski moved to adjourn at 9:32 PM. Seconded by Aid. Patterson,
motion carried 3-0.
Respectfully submitted,
Kellie Renk, Recording Secretary