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PUM20030318CITY OF MUSKEGO Approved PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Tuesday March 18, 2003 Chairman Eileen Madden called the meeting to order at 530 p.m. Also present were Committee members Aid. Rick Petfalski, Aid. Eric Schroeder, Public Utilities Superintendent Scott Kloskowski, Dave Simpson and Ruekert & Mielke representative Steve Schultz. Engineering/Building Inspection Director Sean McMullen was excused. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. APPROVAL OF MINUTES OF PREVIOUS MEETING Aid. Petfalski moved to approve minutes of February 17, 2003. Seconded by Aid. Schroeder, motion carried 3-0. STATUS OF PROJECTS • Ruekert & Mielke representative Steve Schultz updated the committee on the attached status of on -going projects as follows: • Janesville Road Box Culvert— Ruekert& Mielke is working on the design, at this point it is not critical because the County does not anticipate box culvert reconstruction prior to the fall. The design will be sent the City for review in April. • Janesville Road Water Main — the project was awarded and the contracts are being processed. The public hearing to amend the WCA district is scheduled for March 25, 2003. • Mc Shane Pump Station — Leak was repaired in the gravity system on March 1, 2003. Start up was yesterday everything was working as planned. There is a question on the necessary trimming of the inpellers of the pumps. Startup activities will continue this week and punchlist items will be given to the contractor. Superintendent Kloskowski noted that while he was present everything worked well. There was a small problem with getting enough water into one end of the tank to test the gates that would open after the event and wash the remainder out of the tank. Water was being trucked in. The gates seemed to work correctly but they were going to test them each three times. Public Utilities Committee Meeting — March 18, 2003 Page 2 • Well Site Exploration — three sites were identified in the Big Muskego Estates area. One lot in the subdivision, one in an outlot and one in a preservation area on the west side of Durham. Mr. Schultz reported on the results of the test borings and recommended that the City use the site on the outlot to drill a test well with the option to go to a production well immediately. Ruekert & Mielke is predicting a 500-1000 gallon per minute flow out of this well. It would be beneficial to the City to use the same contractor for both the temporary and production well. Mr. Schultz also noted that he identified the homes in the area and will monitor the private wells during test pumping. SEWER UNFINISHED BUSINESS Status of Town of Norway Contract - Utility Superintendent Scott Kloskowski advised the committee the City met with the Town of Norway to negotiate the contract. Town of Norway will draw up a formal proposal and present it to the City of Muskego. Review RCA and Hook Up Charges — Knutson Property (Hillendale) — This item was brought back to the Committee for further discussion. Staff was under the assumption that this property was connected to water and was also a commercial property. The property is not connected to water and therefore would need a meter to be installed. The property is classified residential not commercial. At this time, the property owner only has their personal horses and are not operating as a commercial business. Residential users are not required to have a meter unless connected to water. The cost of installing a meter would be greater than paying the original additional .50 REC. Aid. Petfalski moved to leave the decision as agreed at last month meeting to charge .5 REC with no meter. Aid. Schroeder seconded. Motion carried 3-0. SEWER NEW BUSINESS Review Deferred Assessment — 2209.960 — Dave Romelski (Hi View Sewer Project - Dave Romelski was present to request the deferred assessment on his property, tax key 2209.960, be waived or forgiven. Mr. Romelski stated he had no intent on splitting the property. He also stated there is a swamp area in the back 3`d of his property that would make it hard to put a house on. Mr. Romelski explained that the lien on the title is incurring interest every year and he is worried that in 20 years if he would sell the property a title company may react adversely to insuring the interest. Mr. Romelski suggested a deed restriction be placed on the property, which would prohibit a future owner to divide the property. Plan Director Brian Turk stated in a memo that the staff does not support the use of private covenants to deed restrict properties against further division. A future landowner can petition the courts to vacate the restriction without approval of the Common Council. The owner could then connect to Public Utilities Committee Meeting — March 18, 2003 Page 3 sewer without obligation to pay an assessment. Superintendent Kloskowski stated the assessment policy was only 10 years old and each are reviewed every five years. Alderman Petfalski moved to deny request for forgiveness but would like to look at options to capping the interest accruing at next month's meeting. Aid. Schroeder seconded. Motion carried 3-0. Review Sobeck's sewer usage charge/cottage — Superintendent Kloskowski stated that it has come to the Utility Department's attention there is a cottage on the property at S79 W16419 Woods Road that is connected to sewer and has not been charged for an RCA or sewer usage. The tavern on the property was connected and charged at the 1986 rate of $272.50 per REC. In the past with these situations the practice has been to charge the RCA at the rate of the year of connection and back bill sewer usage 2 years plus the current year. The property is in an estate and the potential new owner is aware of the charges and does not have a problem with it. Aid. Petfalski moved to charge the RCA at the rate of the year of connection and back bill usage 2 years plus the current year. Aid. Schroeder seconded. Motion carried 3-0. WATER UNFINISHED BUSINESS Status of Request to PSC for water rate change — Superintendent Kloskowski informed the committee the PSC hearing was held on March 13, 2003. There were no objections. Some time this week the City should have formal approval of rates from the PSC and they should be in place for the 2"d quarter of this year. Aid. Petfalski moved to approve the rate increase for the 2"d quarter of 2003. Aid. Schroeder seconded. Motion carried. Status of WCA 10 District and water extension aareement with Towne Realtv and review public hearing minutes — Superintendent Kloskowski reported the public hearing was held March 11, 2003. There was a large turn out. The minutes of the public hearing were included in the packets. There have been no additional comments received since the public hearing. Aid. Schroeder agreed that the Lake Trust Area and McShane should be included in the district. Aid. Schroeder requested taking the McShane properties into consideration if/when the City would run water up to the Lake Trust to assist the property owners on McShane with the assessment. Aid. Petfalski suggested a policy be written specific to each project. The Committee requested an item be added to next month's agenda to discuss writing of specific policies related to water assessments. Aid. Schroeder questioned including Baylawn subdivision in the WCA District. Superintendent Kloskowski explained that if they were removed there would leave a hole in the district and does not see any reason to remove them. The only way being in the district would affect them is if they decide to hook up to City water. l."%% WATER NEW BUSINESS None. Public Utilities Committee Meeting — March 18, 2003 Page 4 REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER - Aid. Petfalski questioned the interest rate of 8% on deferred assessments. Superintendent Kloskowski explained for each project the rates are discussed and the Finance Director justifies staying with 8%. ACCEPTANCE OF IMPROVEMENTS — Nothing to report. REPORT OF UTILITY SUPERINTENDENT — Superintendent Kloskowski stated he received a call from the president of the Lakewood Meadows water trust. They are having some problems with their water system. The subdivision is discussing the possibility of the City taking over their water system. They are having a problem with tannins in the well. The DNR is concerned that surface water is running in. The subdivision has a deadline of the end of the month to run a camera into the well to determine the problem. Superintendent Kloskowski is meeting with the subdivision president tomorrow. Consultant Steve Schultz explained if the City took over the system residents would have to pay the same rates as those on the City water system. Mr. Schultz stated tannins are not a health issue but an aesthetic issue. The Committee is interested in negotiating depending on the problem. Superintendent Kloskowski reported a sewer back up on Dover Lane. He explained the lateral across the street broke on private property. The ordinance I, is written that the property owner is responsible for repairs. Superintendent Kloskowski stated that MMSD has been having discussion on making repairs to the laterals on private property. The Committee will require the property owner to make repairs. REPORT OF ENGINEERING/BUILDING INSPECTION DIRECTOR — Nothing to report. COMMUICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW - Aid. Petfalski moved to adjourn at 6:52 PM. Seconded by Aid. Schroeder, motion carried 3-0. Respectfully submitted, Kellie Renk Recording Secretary Public Utilities Committee Meeting — March 18, 2003 Page 5 CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE Tuesday March 18, 2003 Submitted Tuesday March 11, 2003 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: FREEDOM SQUARE WATER SYSTEM Easements submitted to City for review and action week of May 131' First floor elevation of pump house has to be more than 2 feet above regional flood elevation. Working on proposal to modify Freedom Square pond outlet to -lower this elevation. DNR will allow facilities to be acquired by easement (August 1, 2002) Utility Superintendent forwarded easements to Condo Association to obtain from Parkland Development Group Connection approved by DNR October 30, 2002 JANESVILLE ROAD BOX CULVERT UTILITY RELOCATES Cost estimates to be submitted to City week of February 18 Estimates and design alternatives submitted to City for review February 21, 2002 Design alternate selected August 28, 2002 Design to be sent to City for review by April 1, 2003 County does not anticipate box culvert reconstruction prior to Fall 2003 JANESVILLE ROAD WATER MAIN — JEWEL-OSCO TO COLLEGE AVENUE City authorized design to College Avenue September 12, 2002 Additional survey completed Plans for entire project to be submitted by January 17, 2003 First advertisement January 30, 2003 Bid opening February 13, 2003 WCA public hearing 8�4 Amended area scheduled for March 25, 2003 MANHOLE REHABILITATION 2001 Project closeout paperwork and Final Payment Recommendation forwarded to the City April 1, 2002 Martin Drive Relocation — Utility extensions On hold pending WDNR Alternatives Analysis to Wetland impacts DNR approvals received late November 2002 To be bid as part of the road relocation project. Mc Shane Pump Station — Bluhm Drive Storage Facility Control building walls and roof complete Backfill complete Interior tank painting on schedule Start up tentatively scheduled first week of March 2003 Gravity system leak repaired week of March 3, 2003 Progress meeting scheduled for Thursday March 13, 2003 PAGE 2 Public Utilities Committee Meeting — March 18, 2003 Page 6 I, Consultant's report for PUBLIC UTILITIES COMMITTEE Tuesday March 18, 2003 Moorland Road Water Main Sample by City tested safe Punch list repairs in process Well Site Exploration Contract for exploratory wells to Layne Northwest Test borings completed in Woods Road area Geophysical surveys conducted at Big Muskego Estates site Preparing map showing recommended boring location and letter report on geophysical survey results and recommendations Three exploratory wells drilled in Big Muskego Estates area week of March 3, 2003, data to be reviewed and report filed by April 1, 2003 WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE Project close out paper work sent to City July 25, 2002 DEVELOPMENTS: Big Muskego Estates First review letter sent to City March 6, 2003 CANDLEWOOD (INTERIOR) Sanitary completed but not fully tested, water installed and tested Storm sewer should be completed week of September 11 Sample test reports safe, wet connections completed Punch list review after sump drains installed week of November 25, 2002 Punch list issued December 10, 2002 to Contractor for sanitary and water Punch list for Storm sewer is pending cleaning of inlets by Contractor Water and force main locator wire continuity tests completed Manhole 6 leaks to be repaired and re tested Chamberlain Hill Design engineer picked up print of sanitary system map August 6 for design use Initial plan review completed January 28, 2003 JEWEL — OSCO / KOHLS ONSITE UTILITIES AND LIFT STATION Onsite construction completed and tested except for lift station Punch list reviews to began the week of September 12, 2002 All punch list items completed as of October 11, 2002 Water main locator wire continuity test not completed Record drawings submitted week of December 11, 2002 Force main locator wire continuity test completed 1� PAGE Consultant's report for Public Utilities Committee Meeting — March 18, 2003 Page 7 PUBLIC UTILITIES COMMITTEE Tuesday March 18, 2003 JEWEL — OSCO / KOHLS Offsite water main Record drawings submitted August 1, 2002 for City Staff review Recheck of punch list items week of November 18, 2002 All punch list items completed as of December 20, 2002 Project can be closed if acceptable to City. LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) Punch list repairs completed Record drawings for sanitary sewer submitted to MMSD November 14, 2002 Storm water system record drawings submitted to City, pending location of pond outfall south of building number 4 MUSKEGO CENTER/BERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED Nature Estates (Boehm— Woods Road) Second plan review completed November 20, 2001 Revised plans received r/m January 16 for review QUIETWOOD CREEK (CARrM Sanitary Sewer Record Drawings submitted to MMSD November 14, 2002 Storm Sewer record drawings resubmitted to City August 1, 2002 Quietwood Creek East First design review letter submitted on August 22, 2002 Second design review letter submitted on December 3, 2002 Final design review letter submitted January 09, 2003 Prairie Meadows Estates First plan review completed May 31, 2002 Second plan review completed June 2, 2002 Construction anticipated to begin week of March 10, 2003 RAUSCH SANITARY PRESSURE SEWER— WOODS ROAD COMPLETED WEEK OF FEBRUARY 19Tn Restoration is only remaining item. Record drawings submitted to MMSD and City April 6, 2001 PAGE 4 0,1%N Consultant's report for PUBLIC UTILITIES COMMITTEE Public Utilities Committee Meeting — March 18, 2003 Page 8 14410% Tuesday March 18, 2003 Reserve at Champions Village Sanitary and Storm sewer main and water mains installed Resubmitted sanitary sewer and water main record drawings to City August 1 Storm sewer record drawings submitted to City August 1, 2002 Punch list repairs completed. Riverview Court Sanitary installed but not tested, water main installed working on laterals Utility installation completed and tested as of October 7, 2002 except for vacuum test on sanitary manhole number 8 and Second punch list sent to contractor on November 19, 2002 Field survey for record drawings completed December 3, 2002 Water main locator wire continuity test completed Sanitary manhole 8 still has not passed vacuum test Final record drawings submitted to City March 10, 2003 Rosewood Estates Addition Number 1 Construction plans received for review August 5, 2002 City picked up Sanitary Sewer System Map September 23, 2002 Pre -construction conference held February 6, 2003 Start scheduled for Wednesday February 12, 2003 Utility construction completed February2l, 2003 Road construction to begin in Spring, 2003 Saint Leonard's water main (East Tower Drive) Construction completed Locator wire tested Monday September 9, 2002 All punch list items completed Record drawing sent to City for first review September 27, 2002 SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD Record drawings for Sanitary Sewer submitted to MMSD November 14, 2002 Storm Sewer record drawings on hold until adjustments before surface course paving Punch lists are completed. VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED City has hired Visu-Sewer 13-00000.010