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PUM20030217• CITY OF MUSKEGO Approved PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday, February 17, 2003 Chairman Eileen Madden called the meeting to order at 7:06 p.m. Also present were Committee members Ald. Rick Petfalski, Aid. Eric Schroeder, Engineering/Building Inspection Director Sean McMullen, Public Utilities Superintendent Scott Kloskowski and Ruekert & Mielke representative Steve Schultz. It was noted that the meeting was posted in accordance with the Open Meeting Law. Those present recited the Pledge of Allegiance. APPROVAL OF MINUTES OF PREVIOUS MEETING Aid. Petfalski moved to approve minutes of January 20, 2003. Seconded by Aid. Schroeder, motion carried 3-0. STATUS OF PROJECTS • Ruekert & Mielke representative Steve Schultz updated the committee on the attached status of on -going projects as follows: McShane Storage Facilities — Start up is tentatively scheduled for March 14th with a final payment date of May 30th Well Explorations Project — (Big Muskego Estates) test boring locations have been completed. After borings are completed the contractors will drop a small pump to get preliminary data to see how much water is available. Ruekert and Mielke is preparing a map showing recommended boring location and letter report on geophysical survey results and recommendations. Engineering/Building Director Sean McMullen reported on the following projects: Freedom Square Water Project — The Agreement to Assume Certain Assets and Liabilities is scheduled to go to Council for approval. HNTB, the appraiser hired by the City, is going through the process of acquisition of the easement. HNTB will handle the entire process and will act as a buffer between the City and Parkland Ventures. Council must still approve the first offer and final offer. HNTB should have the easement acquired in less than 60 days. • Public Utilities Committee Meeting — February 17, 2003 Page 2 • SEWER UNFINISHED BUSINESS Status of Town of Norway Contract - Utility Superintendent Scott Kloskowski advised the committee the matter is back in circuit court. However, the Town of Norway Sanitary District Board has stopped the process for reasons unknown at this time. Further review of Sewer Backup Manual — The Committee reviewed sewer backup manual and made one addition to the Information for Homeowners & Residents handout. The Committee clarified the bold sentence in the last section, to read; Maintenance and repair of the lateral line is the owner's responsibility from the house to the right of way. From the right of way to the sewer line is the Utilities responsibility. A line was also added to the diagram showing the right of way. Aid. Petfalski moved to approve the above additions to the Sewer Backup Manual. Aid. Schroeder seconded. Motion carried 3-0. SEWER NEW BUSINESS Review Chapter 21 — City's Responsibility of Repairs Section 21.05 Rules and Regulations (5) Maintenance of Services — Director McMullen stated this was a "house cleaning" matter and needed to be clarified who's responsible for sewer • line repairs. Director McMullen recommended removing the last sentence of (c) The user is responsible for their service pipe from the sewer main through their premise, as it contradicts the first line of Section 5, All sewer services within the limits of the City from the street main to the property line and including all control between the same shall be maintained and repaired without expense to the property owner except when they are damaged as a result of negligence or carelessness on the part of the property owner. Aid. Petfalski moved to remove the last sentence of Chapter 21.05 (5) (a) The user is responsible for their service pipe from the sewer main through their premise. Aid. Schroeder seconded. Motion carried. Review Sewer and Water Plans for Chamberlain Hills Subdivision — Director McMullen reported the plans have gone through a second review and there are sanitary sewer issues that need to be resolved. Director McMullen is recommending conditional approval so the plans can be sent to MMSD and the DNR. Aid. Petfalski moved to approve the sewer and water plans for Chamberlain Hills subdivision subject to technical changes. Aid. Schroeder seconded. Motion carried. Review RCA and Hook Up Charges — Knutson Property (Hillendale) — Director McMullen informed the committee Tim and Roseann Knutson of W208 S8241 Hillendale have an accessory building with a floor drain that is hooked up to City • sewer. The Knutson's are being charged 1 full REC for the accessory building. Director McMullen referred to Ordinance #1098 to amend Chapter 21, Section Public Utilities Committee Meeting — February 17, 2003 Page 3 • 21.06(2). It states, All Buildings shall be assigned a minimum value of one (1) REC. Exception: In the case of a business property with multiple buildings, the property shall be assessed a minimum of one (1) REC for the main building, and an additional minimum .5 REC for each additional building connected to sewer. Director McMullen stated the property must have a primary building for an accessory building to be allowed. The Committee agreed to charge .5 REC for the accessory building subject to a review of the usage on an annual basis. WATER UNFINISHED BUSINESS Status of Request to PSC for water rate change — Utility Superintendent Scott Kloskowski reported that a hearing has been tentatively scheduled for March 19th. Finance Director Dawn Gunderson will send out the notice. Status of WCA 10 District and water extension agreement with Towne Realty — Director McMullen advised the Committee an informational meeting has been scheduled for March What 5:30 PM in the Muskego Room. Director McMullen also stated the bid date for the project will be the 2nd week in March. Final review and approval of agreement with Freedom Square for acquiring Water System — The Committee reviewed agreement. Director McMullen stated all blank lines will be filled in prior to signing. Aid. Petfalski made a • recommendation to Council for approval of agreement with Freedom Square for acquiring water system. Aid. Schroeder seconded. Motion carried. WATER NEW BUSINESS Review comments from the Informational Meetina for Janesville Road Water Proiect — Bids came in higher than expected. The TIF can cover up to St. Paul's Church. The City will look at the CDA as another founding source for burying the electric. Staff is recommending the available funds go toward the water project. Aid. Petfalski made a recommendation to Council to award the Janesville Road water project to Super Excavators with a bid of $910,309.00. Aid. Schroeder seconded. Motion carried. Aid. Petfalski made a recommendation to Council to reject bids for all of Part B. Aid. Schroeder seconded. Motion carried. WCA Amendment #11 — The Settlement on Woods Road — Director McMullen informed the Committee that the water main extension district ended at the DeAngelis farm and only includes a portion of the Settlement Subdivision. The WCA District has already been amended to include the eastern section of the Settlement Subdivision. If this piece were not added the only other options would • be community or private wells. Aid. Petfalski moved to approve the amendment to the WCA District adding the piece of the Settlement on Public Utilities Committee Meeting — February 17, 2003 Page 4 • Woods Road that was not already in the district. Aid. Schroeder seconded. Motion carried. Review bids for Janesville Road Water Main Proiect — Action was taken under Water New Business — Review comments from the Information Meeting for Janesville Road Water Project. REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER - Nothing to report. ACCEPTANCE OF IMPROVEMENTS — Nothing to report. REPORT OF UTILITY SUPERINTENDENT — Utility Superintendent Scott Kloskowski informed the Committee of a leak in the forecemain between the High School and the system. The leak is in the right of way and probably is the City's responsibility to repair. Repairs will be done tomorrow. Director McMullen believes an agreement with the High School could be made to share the cost. REPORT OF ENGINEERING/BUILDING INSPECTION DIRECTOR — Nothing to report. • Aid. Schroeder moved to adjourn at 7:40 PM. Seconded by Aid. Petfalski, motion carried 3-0. Respectfully submitted, I" Kellie Renk Recording Secretary 0 Public Utilities Committee Meeting — February 17, 2003 Page 5 CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE Monday February 17, 2003 Submitted Tuesday February 11, 2003 BOLD ITALICS INDICATE NEWINFORMA TION CITY PROJECTS: FREEDOM SQUARE WATER SYSTEM Design plans cannot be located by City or Freedom Square Easements submitted to City for review and action week of May 13a` First floor elevation of pump house has to be more than 2 feet above regional flood elevation. Working on proposal to modify Freedom Square pond outlet to lower this elevation. DNR will allow facilities to be acquired by easement (August 1, 2002) Utility Superintendent forwarded easements to Condo Association to obtain from Parkland Development Group Connection approved by DNR October 30, 2002 JANESVILLE ROAD BOX CULVERT UTILITY RELOCATES Cost estimates to be submitted to City week of February 18 • Estimates and design alternatives submitted to City for review February 21, 2002 Design alternate selected August 28, 2002 JANESVILLE ROAD WATER MAIN — JEWEL-OSCO TO COLLEGE AVENUE City authorized design to College Avenue September 12, 2002 Additional survey completed Plans for entire project to be submitted by January 17, 2003 First advertisement January 30, 2003 Bid opening February 13, 2003 111:►L• C .:CI •► II Project closeout paperwork and Final Payment Recommendation forwarded to the City April 1, 2002 Martin Drive Relocation — Utility extensions On hold pending WDNR Alternatives Analysis to Wetland impacts DNR approvals received late November 2002 To be bid as part of the road relocation project Mc Shane Pump Station — Bluhm Drive Storage Facility Visible seepage leaks repaired, leak test completed Week of December 9, 2002 Exterior waterproofing complete Control building walls and roof complete Backfill complete • Interior tankpainting on schedule Start up tentatively scheduled first week of March 2003 Public Utilities Committee Meeting — February 17, 2003 Page 6 Gravity system leak repairs continue PAGE 2 Consultant's report for PUBLIC UTILITIES COMMITTEE Monday February 17, 2003 Moorland Road Water Main Sample by City tested safe Punch list repairs in process Well Site Exploration Contract for exploratory wells to Layne Northwest Test borings completed in Woods Road area Geophysical surveys conducted at Big Muskego Estates site Preparing map showing recommended boring location and letter report on geophysical survey results and recommendations WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE Project close out paper work sent to City July 25, 2002 DEVELOPMENTS: CANDLEWOOD (INTERIOR) ' Sanitary completed but not fully tested, water installed and tested Storm sewer should be completed week of September 11 Sample test reports safe, wet connections completed Punch list review after sump drains installed week of November 25, 2002 Punch list issued December 10, 2002 to Contractor for sanitary and water Punch list for Storm sewer is pending cleaning of inlets by Contractor Water and force main locator wire continuity tests completed Manhole 6leaks to be repaired and re tested Chamberlain Hill Design engineer picked up print of sanitary system map August 6 for design use Initial plan review completed January 28, 2003 JEWEL — OSCO / KOHLS ONSITE UTILITIES AND LIFT STATION Onsite construction completed and tested except for lift station Punch list reviews to began the week of September 12, 2002 All punch list items completed as of October 11, 2002 Water main locator wire continuity test not completed Record drawings submitted week of December 11, 2002 Force main locator wire continuity test completed JEWEL — OSCO / KOHLS Offsite water main Record drawings submitted August 1, 2002 for City Staff review Recheck of punch list items week of November 18, 2002 All punch list items completed as of December 20, 2002 Project can be closed if acceptable to City. Public Utilities Committee Meeting — February 17, 2003 Page 7 • PAGE 3 Consultant's report for PUBLIC UTILITIES COMMITTEE Monday February 17, 2003 LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) Punch list repairs completed Record drawings for sanitary sewer submitted to MMSD November 14, 2002 Storm water system record drawings submitted to City, pending location of pond outfall south of building number 4 MUSKEGO CENTER/BERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED Nature Estates (Boehm — Woods Road) Second plan review completed November 20, 2001 Revised plans received r/m January 16 for review 10 QUIETWOOD CREEK (CARITY) Sanitary Sewer Record Drawings submitted to MMSD November 14, 2002 Storm Sewer record drawings resubmitted to City August 1, 2002 Quietwood Creek East Design engineer picked up print of sanitary system map August 6, 2002 for design use First design review letter submitted on August 22, 2002 Second design review letter submitted on December 3, 2002 Final design review letter submitted January 09, 2003 Prairie Meadows Estates First plan review completed May 31, 2002 Second plan review completed June 2, 2002 RAUSCH SANITARY PRESSURE SEWER— WOODS ROAD COMPLETED WEEK OF FEBRUARY 19r" Restoration is only remaining item. Record drawings submitted to MMSD and City April 6, 2001 Reserve at Champions Village Sanitary and Storm sewer main and water mains installed Resubmitted sanitary sewer and water main record drawings to City August 1 Storm sewer record drawings submitted to City August 1, 2002 Punch list repairs completed. Public Utilities Committee Meeting — February 17, 2003 Page 8 PAGE 4 Consultant's report for PUBLIC UTILITIES COMMITTEE Monday February 17, 2003 Riverview Court Sanitary installed but not tested, water main installed working on laterals Utility installation completed and tested as of October 7, 2002 except for vacuum test on sanitary manhole number 8 and Second punch list sent to contractor on November 19, 2002 Field survey for record drawings completed December 3, 2002 Water main locator wire continuity test completed Sanitary manhole 8 still has not passed vacuum test Rosewood Estates Addition Number 1 Construction plans received for review August 5, 2002 City picked up Sanitary Sewer System Map September 23, 2002 Pre -construction conference held February 6, 2003 Start scheduled for Wednesday February 12, 2003 Saint Leonard's water main (East Tower Drive) Construction completed Punch list repairs in process Locator wire tested Monday September 9, 2002 All punch list items completed Record drawing sent to City for first review September 27, 2002 SAL FERRTTO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD Record drawings for Sanitary Sewer submitted to MMSD November 14, 2002 Storm Sewer record drawings on hold until adjustments before surface course paving Punch lists are completed. VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED City has hired Visu-Sewer 13-00000.010