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PUM20020916• CITY OF MUSKEGO Approved PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday, September 16, 2002 Chairman Dave Sanders called the meeting to order at 7:05 p.m. Also present were Committee members Aid. Rick Petfalski and Aid. Eileen Madden, Engineering/Building Inspection Director Sean McMullen, Public Utilities Superintendent Scott Kloskowski, Ruekert & Mielke representatives Mike Campbell and Rich Eberhardt, as those per attached list. It was noted that the meeting was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES OF PREVIOUS MEETING Aid. Petfalski moved to approve minutes of meeting held September 6, 2002. Seconded by Aid. Madden, motion carried 3-0. STATUS OF PROJECTS Rich Eberhardt updated the Committee on the status of projects dated • September 16, 2002, as attached. SEWER UNFINISHED BUSINESS Status of Town of Norway Contract — There was nothing new to report. Further Review Request to Have City Purchase Property/Jacobus (Indian Trail) — There was nothing new to report. Review Deadline for Connection/O'Malley — Mr Jack Henry appeared before the Committee representing the O'Malley property on North Cape Road. Engineering/Building Inspection Director McMullen has talked to Attorney Molter regarding this matter Attorney Molter's office is reviewing the sewer ordinance and will have a recommendation for the Committee by the next meeting. No action was taken. Further Discussion of Purchase of Utility Vehicle — There was nothing new to report. Further Review Quarterly Charge Set for Sewer Meters & Deduct Meters (Ord. #1113) — Aid. Petfalski moved to set quarterly charge on sewer meters at $6.00/quarter, the same cost as deduct meters. Aid. Madden seconded, motion • carried 3-0. SEWER NEW BUSINESS Review Request for Amendment to SEWRPC 208 Plan (May Property) — Engineering/Building Inspection Director McMullen explained that this proposal to transfer sewer service area between parcels was previously approved. The developer is now ready to send the request to SEWRPC. Engineering/Building Inspection Director McMullen brought the item back to the Committee for review to see if there were any further questions. The Committee had no further questions. Aid. Madden moved to approve. Seconded by Aid. Petfalski, motion carried 3-0. Review Commercial Properties That Have Not Complied with Meter Installation Requirements — Public Utilities Superintendent Kloskowski reported on businesses that have not installed meters on their water supplies as required. Amann's and DeMarini's are the two remaining businesses which have not complied. Utilities Superintendent Kloskowski reported that further action may need to be taken to obtain compliance. WATER UNFINISHED BUSINESS Status on Potential Impacts to Well #7/Status of Stoneridge Groundwater Remediation — There was nothing new to report. • Further Discussion on Installation of Water on Pioneer Drive — Utilities Superintendent Kloskowski reported on well log research being done on Pioneer Drive. As the web site for the Department of Natural Resources only allows a search by well driller or by date, Nancy Payne from the DNR is assisting using DNR software that allows a search by quarter section. WATER NEW BUSINESS Discuss Water Service for Weatherwood Courts (Laimon Property) — Engineering/Building Inspection Director McMullen explained that developments of five lots or more need to come before the Public Utilities Committee to determine what their water source will be. Since is a great distance from the municipal water system, Engineering/Building Inspection Director McMullen does not recommend requiring connection to the municipal system. The other alternatives are private wells and a community well. Engineering/Building Inspection Director McMullen and Public Utilities Superintendent Kloskowski recommend that private wells be allowed. Aid. Petfalski moved to allow private wells in this development. Seconded by Aid. Madden, motion carried 3-0. REVIEW OF PRELIMINARY SEWER AND WATER BUDGETS FOR 2003 • Public Utilities Superintendent Kloskowski distributed 2003 sewer and water budgets for preliminary review. • REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER The Committee reviewed a letter from Kathy & Dick Patterson dated September 11, 2002 expressing their objection to the deferred assessment plus interest on their property. Aid. Petfalski moved to deny request for removal of the assessment plus interest from the Patterson property. Seconded by Aid. Sanders, motion carried 3-0. ADJOURNMENT Aid. Petfalski moved to adjourn at 8:00 p.m. Seconded by Aid. Madden, motion carried 3-0. Respectfully submitted, Scott Kloskowski Public Utilities Superintendent jZ • • C c. ry , W , CONSULTANTS REPORT FOR. PUBLIC UTILITIES COMMITTEE • Monday September 16, 2002 Submitted Wednesday September 11, 2002 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: FREEDOM SQUARE WATER SYSTEM Design plans cannot be located by City or Freedom Square Easements submitted to City for review and action week of May 13'n DNR has requested another 30-day extension, may need another extension First floor elevation of pump house has to be more than 2 feet above regional flood elevation. Working on proposal to modify Freedom Square pond outlet to lower this elevation. DNR will allow facilities to be acquired by easement (August 1) Utility Superintendent forwarded easements to Condo Association to obtain from Parkland Development Group JANESVILLE ROAD BOX CULVERT UTILITY RELOCATES Cost estimates to be submitted to City week of February 18 Estimates and design alternatives submitted to City for review February 21, 2002 Design alternate selected August 28, 2001 JANESVILLE ROAD WATER MAIN — JEWEL-OSCO TO ST PAULS CHURCH • Preliminary field survey completed, Preliminary plans in progress MANHOLE REHABILITATION 2001 Project closeout paperwork and Final Payment Recommendation forwarded to the City April I, 2002 Martin Drive Relocation — Utility extensions On hold pending WDNR Alternatives Analysis to Wetland impacts Mc Shane Pump Station — Bluhm Drive Storage Facility Shop drawing submittals from contractor continue De -watering started June 28 s Gravity sewer completed, Force Main by pass piping installed Concrete poured for wet well area Main floor slab graded, stone base installed and steel installation started One residential well failed. System replaced Moorland Road Water Main Water main installed, filled and tested. Waiting for Safe Sample report Well Site Exploration Contract for exploratory wells to Layne Northwest to be executed soon n U PAGE 2 Consultant's report for • PUBLIC UTILITIES COMMITTEE Monday September 16, 2002 WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE Project close out paper work sent to City July 25, 2002 DEVELOPMENTS: CANDLEWOOD (INTERIOR) Pre -construction conference held Construction started July 26 Sanitary completed but not fully tested, water installed and tested waiting for safe sample report, storm sewer should be completed week of September 11 Chamberlain Hill Design engineer picked up print of sanitary system map August 6 for design use JEWEL — OSCO / KOHLS ONSITE UTILITIES AND LIFT STATION Field change for the Lift Station relocation design changes completed and submitted to City and Developer Onsite construction completed and tested except for lift station Punch list reviews to begin the week of September 12, 2002 Record Survey scheduled • JEWEL — OSCO / KOHLS Offsite water main Record drawings submitted August I, 2002 for City Staff review LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) Punch list repairs completed Final record drawings for sanitary sewer and water main submitted to City Storm water system record drawings submitted to City, pending location of pond outfall south of building number 4 MUSKEGO CENTER/BERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED Nature Estates (Boehm — Woods Road) Second plan review completed November 20, 2001 Revised plans received r/m January 16 for review • PAGE Consultant's report for PUBLIC UTILITIES COMMITTEE Monday September 16, 2002 QUIETWOOD CREEK (CARITY) Water and Sanitary Sewer Record Drawings resubmitted to City August 1, 2002 Storm Sewer record drawings resubmitted to City August 1, 2002 Quietwood Creek East Design engineer picked up print of sanitary system map August 6, 2002 for design use First design review letter submitted on August 22, 2002 Prairie Meadows Estates First plan review completed May 31, 2002 Second plan review completed June 2, 2002 RAUSCH SANITARY PRESSURE SEWER — WOODS ROAD COMPLETED WEEK OF FEBRUARY 19Tn Restoration is only remaining item. Record drawings submitted to MMSD and City April 6, 2001 Reserve at Champions Village Sanitary and Storm sewer main and water mains installed Resubmitted sanitary sewer and water main record drawings to CityAugust I • Storm sewer record drawings submitted to City August 1, 2002 Punch list repairs completed except for one internal seal. Riverview Court Sanitary Sewer System map submitted to MMSD July 24, 2002 Construction started week of August 27," Sanitary installed but not tested, water main installed working on laterals Rosewood Estates Addition Number I Construction plans received for review August 5, 2002 Saint Leonard's water main (East Tower Drive) Construction completed Punch list repairs in process Record survey and drawing scheduled Locator wire tested Monday September 9, 2002 SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET 40 PAGE 4 Consultant's report for • PUBLIC UTILITIES COMMITTEE Monday September 16, 2002 SARAH ESTATES (WOODS ROAD Record drawings for Sanitary Sewer, Water Main and Storm Sewer submitted to City Storm Sewer record drawings on hold until adjustments before surface course paving Punch lists arc completed. VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED City has hired Visu-Sewer COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS BUILTS): CHAMPIONS VILLAGES — ADDITION 2 (PHASE THREE) HOLTZ-ARROWOOD KNUDSON FORCE MAIN NORTH CAPE FARM WISA FORCE MAIN — HILLENDALE DRIVE 11