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PUM20020520CITY OF MUSKEGO Unapproved • PUBLIC UTILITIES COMMITTEE MEETING Minutes of Meeting Held Monday, May 20, 2002 Chairman Dave Sanders called the meeting to order at 7:05 p.m. Also present were Committee members Ald. Rick Petfalski, and Ald. Eileen Madden, Engineering/Building Inspection Director Sean McMullen, Public Utilities Superintendent Scott Kloskowski and Steve Schultz, representative from Ruekert & Mielke. The committee recited the Pledge of Allegiance. It was noted that the meeting was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES OF PREVIOUS MEETING Ald. Petfalski moved to approve minutes of meeting held April 15, 2002. Seconded by Ald. Madden, motion carried 3-0. STATUS OF PROJECTS The committee reviewed Consultant's Report dated 05/20/02, as attached. • Hillendale Water Project (Assignment of Easement) — Sean advised the committee that Waukesha County is in the process of foreclosing on the property on Hillendale and as part of that foreclosure process, Waukesha County has indicated that when they gain title of the property they will automatically deed us the 30 ft. easement which will become Utility owned property. Once that is completed, Sean will be able to close out the project. Janesville Road Water Project - Steve Schultz, Ruekert & Mielke, advised the committee that the survey work has been completed and that the design work is continuing. Freedom Square Water Project — Steve Schultz, Ruekert & Mielke, advised the committee that the City has received an additional time extension request from the DNR, a final 30-day extension was given in order for them to complete the process. Everything including the well house protection plan, the contaminate use inventory survey, revised site investigation and responses to all of their questions will be submitted by this Friday and the DNR will then have a 30-day period in which to review all of the submittals. Scott requested that Steve digitally send to the Plan Department, c/o Dustin Wolff, a map of the wellhead protection area for this project. Well Explorations Project — Steve Schultz, Ruekert & Mielke, advised the committee that they are proceeding with the next phase of well exploration at the Community • Center area. Preliminary work had been done this past Winter with a piece of Public Utilities Committee — Minutes of 5/20/02 Page 2 equipment in-house rented for another project that they were working on and what this • equipment revealed was the sub -surface geology, underground. The problem with that particular piece of equipment was that it didn't differentiate between rock and sand and gravel. What they are looking for is a shallow sand & gravel well. After further review of the geology of a number of private wells in that area, it looks like bedrock is going to be deep enough and they are recommending that instead of spending more money to do more geophysics which would result in recommending soil borings anyway, that the committee by-pass that and go directly to soil borings. It would save approximately $5,000.00. They have a boring company in the area and they will get prices from them for these borings. What has to be determined is the areas that are acceptable based upon the preliminary plans for the area. Moorland Road Water Project — Sean advised the committee that the contractor is doing scrapping and pavement removal and it will be several weeks before the contractor will run the 12" water main extension south to Candlewood Creek Subdivision. McShane Storage Facility — Steve Schultz, Ruekert & Mielke, advised the committee that the City has received DNR approval. All first round well measurements and testing have been completed in order to set a baseline. Contracts have been forwarded to contractors and we are waiting for signatures and submittals are starting to come in. The Public Informational Meeting was held on Thursday, May 16th, and several questions were asked by those in attendance. All of the residents who had their wells • tested wanted to know the results. Sean provided the committee with correspondence received from Dan Butler, Ruekert & Mielke, dated May 20, 2002, which shows the names and addresses of residents who are participating in the private well monitoring program along with the measured depth to water for each well and whether the well cap was replaced with a vermin -proof cap. Total well depth is shown for wells if the information was viable. The questions which could not be answered were about the well pump or the depth at which it was set at other than asking the home owner, or physically pulling the pump, there is no source of information on well pump setting depths. Sean advised that a letter will be sent out to each resident, with a copy of Mr Butler's report, and also a request to each resident to provide, if possible, the pump information that would be in their records or could be obtained from the well installer, or may be posted on their starter box. The Committee also requested that in the cover letter it is very clearly spelled out to the residents to notify the listed personnel if there is any change in air pressure, air bubbles, etc., as soon as possible and also stress the importance of unplugging their pump and/or not using water so that the pump doesn't burn out. Sean also stated that there is a PDF file containing the map in his City Hall/Engineering folder that he will e-mail to Aid. Sanders and Aid. Madden. He will also send a copy of the map along with Mr Butler's report with a cover letter to all residents on the list. Sean stated that the other issue brought up at the meeting was regarding the temporary access road for this project. He stated that those in attendance unanimously felt that • the access road should not be left as gravel because of the amount of dust and Public Utilities Committee — Minutes of 5/20/02 Page 3 maintenance that would be required. Sean explained that to add the cost for an • overlay, approximately 2'/z inches thick by 20 ft. wide for approximately 900 feet would cost somewhere between $16,000 and $18,000. He also commented that it may be possible to coordinate the work being done on Moorland Road with a pulverizer and we could actually bring a mill in to salvage the material and use it for City right-of-ways and shoulders. After considerable discussion on the pros and cons, Ald. Madden moved to authorize Sean to sign a change order for the road asphalt overlay for the additional cost. Seconded by Ald. Petfalski, motion carried 3-0. Scott stated that the last issue was concern voiced by one resident of the potential building of restrooms and a pavilion over the storage site. The Committee agreed that this project would be under the complete jurisdiction of the Parks & Recreation Board and all inquiries should be directed to Craig Anderson, Recreation Director The final issue to be discussed was a proposal from Miron Construction Company, Inc. to strip the top soil off an area in Bluhm Park, south of McShane Road, place the excavated material, reinstall the topsoil and reseed the disturbed areas. The proposal would require a DNR Notice of Intent to be filed and may require a Chapter 30 and U.S. Army Corps of Engineers permits. The cost of obtaining these permits is one of the reasons the City chose not to require the fill to be left for use in the park while this project was in the design phase. After considerable discussion, it was determined that Sean will write a letter to Miron Construction Company indicating that the City is considering the offer, but that they would have to be agreeable to obtain all permits, as • required. Sean and Scott will discuss with Craig Anderson if there is any interest in keeping the excess topsoil at the park and where. SEWER UNFINISHED Town of Norway Contract — The City responded to the Public Service Commission's request for additional information and the PSC has now requested additional information from the Town of Norway regarding charges and limits of flows. Status of proposed amendment to SEWRPC's 208 Plan — The proposed amendment for the Blattner property has been approved, with some modifications, by the Plan Commission and has been sent to SEWRPC for final approval. Once SEWRPC has approved the amendment, this item will go to the Common Council for the amendment to the 208 plan and the Council will also act, at the same time, on the Reserve Capacity Assessment District amendment. Further review request to have City purchase property/Jacobus (Indian Trail) — Scott presented the committee with a copy of correspondence that he sent to Mr Jacobus outlining the procedure that he would have to follow and, to date, nothing has been received from Mr Jacobus. Further review of sewer usage charts and compare REC purchases — Sean • discussed with the committee the updated report submitted by the Sewer Utility Clerk, Public Utilities Committee — Minutes of 5/20/02 Page 4 • Renee Kowalik, showing the latest comparison for commercial, industrial, and multi- family actual usage as it compares to their total RCA capacity. She pointed out over forty (40) properties show additional RCA's needed to support actual usage if billed by gallon. Scott advised that Attorney Molter is not sure whether any change can be made, as these charges were part of an assessment hearing that was determined by following the adopted REC chart. Scott and Sean will schedule a meeting with City Attorney Don Molter and Ken Ward, Ruekert & Mielke. It was clarified that purchases were based on peak capacity for each building, and that if the building use changed and they used less water, there is no reimbursement because the REC purchase was part of the initial system infrastructure cost. Further review of sewer usage deduct meters — Scott reviewed with the committee the changes that are being proposed to Chapter 21 of the Sewer Ordinance in order to accommodate requests of commercial, industrial and multi -family units to meter the water that does not go down the sewer They would like this amount subtracted from their usage and our current policy does not allow this, so Scott has put together the amendments required, as follows: Listed below are proposed changes to Chapter 21 regarding metering and deduct meters: Page 9 - 21.05 (10) (b) Metered users, as described in 21.05 (10(a) may install, at their expense, a deduct • meter to measure water not entering the sanitary sewer system. The total from this meter shall be subtracted from the main water meter for sewer usage billing purposes. Page 18 -21.13 (1) - No changes proposed 21.13 (2) - Initial costs for metering equipment and installation shall be paid by user if user is not on municipal water or if a deduct meter is installed. Municipal Water Utility customers will utilize the reading from the meter provided by the Water Utility. The user charge shall be based on the quantity of water so measured. Whenever the person fails to install such metering equipment, or where it is not practicable to measure the water consumed on any premises by a meter or meters, the Utilities Superintendent shall determine the estimated volume of water discharged into the Sewerage System. 21.13 (3) - No changes proposed 21.13(4) Sewer discharge meters shall be tested and certified yearly. 21.13(5) Meter testing shall be performed by the Utility. n LJ Public Utilities Committee — Minutes of 5/20/02 Page 5 21.13(6) • The Utility shall establish a yearly charge for testing, maintenance, repairs, and replacement, when necessary, of meters. This charge will apply to all users not on municipal water or those that have deduct meters. Page 19 - 21.13 (7)- No changes proposed. 21.13 (8) -No changes proposed. 21.13 (9) - No changes proposed. Aid. Petfalski moved to send recommended amendments to the City Attorney for final review prior to sending to Common Council to amend Chapter 21 Seconded by Ald. Madden, Motion carried 3-0. SEWER NEW BUSINESS Review Deferred Sewer Assessment (Richard Patterson/North Cape Road — Tax Key #2256.993) — Sean -stated that he talked to Mr Patterson and he and his attorney regarding working with builders to see if a residence could be built on the property. Mr Patterson mentioned that he did not want to secure any DNR permits. The City has determined that the property is buildable and that the lateral assessment is due. Ald. Petfalski moved to defer until more information is received from Mr Patterson. • Seconded by Aid. Sanders, motion carried 3-0. WATER UNFINISHED Status on potential impacts to Well #7/Status of Stoneridge Ground Water Remediation — Steve Schultz advised the committee that he has heard nothing from the EPA. Status on proposed power plants — Muskego/New Berlin — Steve Schultz advised that he understood that there was a letter sent to the power plant from the State requesting clarification on 48 items on their submittal. There has been nothing new heard regarding the New Berlin power plant. WATER NEW BUSINESS Discuss water service — Rosewood Estates, Addn. #1 — Sean presented to the committee the preliminary layout for the Rosewood Estates, Addn. #1 subdivision. This is for nine lots and will be located just west of Durham Drive, just north of Candlewood Creek Subdivision. For the original Rosewood Estates Subdivision, the City agree with the developer that water was not readily available and would be years before they would receive through Candlewood Estates. With this new nine lot addition, it would make sense that they would be connected to the municipal water system, but there is • quite a difference in the timeline for the Redman (Boehm) duplex development of about Public Utilities Committee — Minutes of 5/20/02 Page 6 six or seven years, and Rosewood developers are looking at approximately 8 months • for all of their approvals, so that doesn't seem to be quite fair to the Rosewood developers. The committee determined that possibly a financial agreement could be worked out between the Redmond (Boehm) developer and the Rosewood developer to escrow monies for the water extensions. After considerable discussion, Aid. Petfalski moved to defer in order for Sean to schedule a meeting with the two developers. Seconded by Aid. Madden, motion carried 3-0. REPORT OF UTILITIES SUPERINTENDENT — Nothing new to report. REPORT OF ENGINEER/BUILDING DIRECTOR — Nothing new to report. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW — Nothing new to report. ADJOURNMENT Aid. Petfalski moved to adjourn at 8:32 p.m. Seconded by Aid. Madden, motion carried 3-0. Respectfully submitted,- • ,Cathie M. Anderson Recording Secretary C� J Public Utilities Committee — Minutes of 5/20/02 Page 7 CONSULTANTS REPORT FOR. PUBLIC UTILITIES COMMITTEE MONDAY, May 20, 2002 Submitted Wednesday May 15, 2002 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: FREEDOM SQUARE WATER SYSTEM Analysis of system value without well # 1 submitted to City WCA cost analysis submitted to City March 13 City located additional valves for preparation of easement descriptions Design plans cannot be located by City or Freedom Square Easements submitted to City for review and action week of 13th HIGHVIEW ACRES Contractor tested and reset all seals except one manhole which was paved over MANHOLE REHABILITATION 2001 Project closeout paperwork and Final Payment Recommendation forwarded to the City April 1, 2002 Mc Shane Pump Station — Bluhm Drive Storage Facility Plans submitted to MMSD/DNR in December Bid opened March 18, 2002, 3:00 PM Bid extension letter from contractor Additional data requested by DNR to be delivered Monday April 15 All first round well measurements and testing have been completed Contracts forwarded to Contractor for signatures Shop drawing submittals from contractor have begun Public informational meeting held Thursday May 16 Moorland Road Water Main Contractor delayed by rain Tentative schedule Mid June through mid July WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE Project close out paper work sent to contractor DEVELOPMENTS: CANDLEWOOD (INTERIOR) Phase one plans have been reviewed. Met with Developer's engineer and City on February 7 to clarify design issues New plan submittal received March 12, 2002 for review • JANESVILLE ROAD BOX CULVERT UTILITY RELOCATES Cost estimates to be submitted to City week of February 18 Estimates and design alternatives submitted to City for review Public Utilities Committee — Minutes of 5/20/02 Page 8 PAGE • Consultant's report for PUBLIC UTILITIES COMMITTEE Monday May 20, 2002 JANESVILLE ROAD WATER MAIN — JEWEL-OSCO TO ST PAULS CHURCH Preliminary field survey completed Preliminary plans in progress JEWEL — OSCO / KOHLS ONSITE UTILITIES AND LIFT STATION On site construction on hold until first week in June Water main connection to Janesville Road from Kohl's not installed Field change for the Lift Station relocation design changes completed and submitted to City and Developer JEWEL — OSCO / KOHLS Offsite water main Eastern 300 feet completed Safe water sample reports have been received Fieldwork for record drawings completed LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) Punch list repairs completed Final record drawings for sanitary sewer and water main submitted to City Storm water system record drawings submitted to City, pending location of pond outfall south of building number 4 Is MUSKEGO CENTER/BERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED Nature Estates (Boehm — Woods Road) Second plan review completed November 20, 2001 Revised plans received r/m January 16 for review QUIETWOOD CREEK (CARITY) Punch list repairs completed far Sanitary Sewer and Water main Water and Sanitary Sewer Record Drawings resubmitted to City May 10, 2002 Storm Sewer record drawings submitted to Cityfor first review May 10, 2002 RAUSCH SANITARY PRESSURE SEWER— WOODS ROAD COMPLETED WEEK OF FEBRUARY I9r" Restoration is only remaining item. • Record drawings submitted to MMSD and City April 6, 2001 Public Utilities Committee — Minutes of 5/20/02 Page 9 PAGE • Consultant's report for PUBLIC UTILITIES COMMITTEE Monday May 20, 2002 Reserve at Champions Village Underground installation on hold pending road construction in spring Sanitary and Storm sewer main and water mains installed Preliminary sanitary sewer and water main record drawings submitted to Cityfor review April 1, 2002 Saint Leonard's water main (East Tower Drive) Revised design plans and DNR forms submitted to City DNR approval letter received Waiting for City and Owner decisions on start date and scope SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD Record drawings for Sanitary Sewer, Water Main and Storm Sewer submitted to City Working with contractor to find one locator box on water main Storm Sewer record drawings on hold until inlet frames are set to final grade and final • surface paving VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED City has hired Visu-Sewer COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS BUILTS): CHAMPIONS VILLAGES — ADDITION 2 (PHASE THREE) HOLTZ-ARROWOOD KNUDSON FORCE MAIN NORTH CAPE FARM WISA FORCE MAIN — HILLENDALE DRIVE