PUM20020318CITY OF MUSKEGO
PUBLIC UTILITIES COMMITTEE MEETING Approved
Minutes of Meeting Held Monday, March 18, 2002
Chairman Dave Sanders called the meeting to order at 7:05 p.m. Also present
were Committee members Aid. Mark Slocomb and Aid. Rick Petfalski, Mayor
David DeAngelis, Engineering/Building Inspection Director Sean McMullen,
Public Utilities Superintendent Scott Kloskowski, Ruekert & Mielke representative
Rich Eberhardt, and those per the attached list.
It was noted that the meeting was posted in accordance with the Open Meeting
Law.
APPROVAL OF MINUTES OF PREVIOUS MEETING
Aid. Slocomb moved to approve minutes of meeting held February 18, 2002.
Seconded by Aid. Petfalski, motion carried 3-0.
STATUS OF PROJECTS:
Rich Eberhardt updated the Committee on the status of projects dated March 18,
2002, as attached.
Superintendent Kloskowski reported on cost assessment study done on Freedom
Square facilities. A new assessment was done after the DNR determined the
Freedom Square Well #1 was not usable by the municipal utility. Assessment
shows value of system minus DNR required improvements which is still near
equal to the value of the WCA's. Aid. Slocomb moved to proceed with
acquisition of Freedom Square water system as long as value of the system
remains within 10% of the value of the possible WCA's. Seconded by Aid.
Petfalski, motion carried 2-0.
Superintendent Kloskowski and Rich Eberhardt reported on the bid opening for
the McShane storage facility. Base bid of $3,244,114.00 from Miron
Construction is the apparent low bidder Since the bids were opened this
afternoon, Ruekert & Mielke will analyze the bids and make a recommendation
for a future meeting.
Rich Eberhardt also explained some of the alternate bid items in the proposal for
the McShane storage facility. Superintendent Kloskowski reported that an
informational meeting would be scheduled with the residents in the area of the
new storage facility in April, 2002.
SEWER UNFINISHED BUSINESS:
Status of Town of Norway Contract — Nothing new to report.
Public Utilities Committee Minutes
March 18, 2002 — Page 2
Status of Sewer Connections — Nothing new to report.
Status of Proposed Amendment to SEWRPC's 208 Plan —
Building/Engineering Inspection Director McMullen reported that a preliminary
plat was received for the Blattner property. After review by the Plan Commission,
the preliminary plat will be sent to SEWRPC for review. After review of the
preliminary plat, SEWRPC will make a recommendation on the 208 area
amendment.
Further Review of Development Standards for Sewer & Water — This item
was deferred.
Further Review Request to Have City Purchase Property/Jacobus (Indian
Trail) —Mayor DeAngelis explained why this issue was sent back to the
Committee from the Common Council. When a Relocation Order is filed on a
property it is attached to the title pf the property at the County. This makes it
difficult to market a property. Since the intent of last month's Committee meeting
was for Mr Jacobus to try to market his property before the Committee would
• agree to purchase the property, a Relocation Order on the property would hinder
the sale.
Mr Jacobus explained that he did not feel that he could market the property in its
current condition and did not think this was a good idea.
Aid. Slocomb explained the process used in the EPI Landfill protection area
when a property is sold within the protection area.
Aid. Slocomb moved to agree in concept to the possible purchase or supplement
to market value of the Jacobus property under the parameters used in the EPI
Landfill agreement for property protection. The Sewer Utility will pay for the initial
appraisal which will be done by an appraiser hired by Mr Jacobus. Seconded by
Ald. Sanders, motion carried 2-1 with Aid. Petfalski voting nay.
Further Review of Sewer Usage Charts and Compare REC Purchases — The
Committee reviewed letter sent to commercial and industrial customers that may
need to purchase extra capacity if the RCA is changed to be charged on actual
use rather than the REC chart.
SEWER - NEW BUSINESS:
. Discuss Sewer Connection Fees/Schacht (Greenridge Trail) — Mr Schacht
explained to the Committee that he built a new home on Greenridge Trail that
• Public Utilities Committee Minutes
March 18, 2002 — Page 3
was connected to sewers in November, 2000. When he took occupancy in
November, 2001 he received a sewer usage bill back to the time of connection.
Mr Schacht stated that if he had gotten a bill after the first quarter he would have
disconnected his home. Engineering/Building Inspection Director McMullen
stated that his department gives the paperwork for the connection to the Utility
Clerk upon occupancy as a policy. In most homes, the timeframe between sewer
connection and final occupancy is a matter of weeks or months rather than a
year which Mr Schacht took while building his home himself.
The Committee took a five minute break at 8:25 p.m. to allow
Engineering/Building Inspection Director McMullen to obtain the Building file for
this property.
The meeting resumed at 8:30 p.m. with Ald. Slocomb as chair Aid. Sanders and
Mayor DeAngelis were excused.
Engineering/Building Inspection Direction McMullen cited dates from the Building
file:
• 11/21/00 Outside sewer approved
1/15/01 Rough plumbing approved
11/5/01 Final inspection
Aid. Slocomb suggested that the Building Inspection Department review their
procedures on notification to the Utility Clerk for sewer connections.
Aid. Petfalski moved to forgive all but the first quarter bill since quarterly bills
were not received and builder was not given an opportunity to disconnect the
home from the sewer. Seconded by Ald. Slocomb, motion carried 2-0.
WATER UNFINISHED BUSINESS:
Status of Potential Impacts to Well V/Status of Stoneridge Groundwater
Remediation — There was nothing new to report.
Status of Proposed Power Plants — Muskego/New Berlin — Ald. Slocomb
updated the Committee on the power plants stating that neither plant is moving
forward quickly. The El Paso Power Plant has made some submittals to the
DNR.
WATER NEW BUSINESS:
0
Public Utilities Committee Minutes
March 18, 2002 — Page 4
Review Request for Partial Payment on Hardship Assessment (Water) —
Brian Schneider —The Committee reviewed memorandum from Clerk/Treasurer
Marenda dated March 1, 2002 requesting authorization to accept payments from
Mr Schneider Aid. Slocomb moved to approve accepting payment of $1,550.75
from Mr Schneider as a partial payment towards his deferred water assessment.
Seconded by Aid. Petfalski, motion carried 2-0. The Committee would like the
Clerk/Treasurer to review partial payment policy to possibly take more partial
payments in the future.
Review Community Well Specifications — Engineering/Building Inspection
Director McMullen explained the reason for the proposed changes.
Review Community Well Trust Documents — Engineering/Building Inspection
Director McMullen explained the reason for the proposed changes.
Establish Criteria for the Assessment of Moorland Road, Janesville to
Candlewood Water Project — Review Bids, Determine Method of
Assessment, Establish Interest Rates, Establish Date of Hardship
Application, and Date to Tax Roll for installments — The Committee reviewed
• the Assessment Roll for the Moorland Road watermain extension.
Engineering/Building Inspection Director McMullen explained the Engineer's
Report.
Aid. Petfalski moved to establish the assessment method as front foot.
Seconded by Aid. Slocomb, motion carried 2-0.
Aid. Slocomb moved to establish interest rate on payment plan at 8.0%.
Seconded by Aid. Pettalski, motion carried 2-0.
Aid. Slocomb moved to set date of hardship application as September 1, 2002.
Seconded by Aid. Petfalski, motion carried 2-0.
Aid. Petfalski moved to establish date to tax roll as November 1, 2002 for
installments. Seconded Aid. Slocomb, motion carried 2-0.
Aid. Petfalski moved to approve Preliminary Assessment Roll dated March 5,
2002 as presented. Seconded by Aid. Slocomb, motion carried 2-0.
Determine Need for Special Meeting on 3/28/02 to Review Bids on Moorland
Road, Janesville to Candlewood Water Project — The Committee agreed that
there will be a need for a special meeting on March 28, 2002 at 3:00 p.m. to
. review several items including bids for the Moorland Road watermain project.
• Public Utilities Committee Minutes
March 18, 2002 — Page 5
UTILITIES SUPERINTENDENT REPORT
Superintendent Kloskowski reported to the Committee on the progress of sewer
televising. Many leaks have been found and a repair program will be put in place
for future year's budgets.
ADJOURNMENT
Ald. Petfalski moved to adjourn at 10:00 p.m. Seconded by Ald. Slocomb,
motion carried 2-0.
Respectfully submitted,
Scott Kloskowski
Public Utilities Superintendent
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• CONSULTANTS REPORT FOR.
PUBLIC UTILITIES COMMITTEE
MONDAY, March 18, 2002
Submitted MONDAY March 18, 2002
BOLD ITALICS INDICATE NEW INFORMATION
CITY PROJECTS:
FREEDOM SQUARE WATER SYSTEM
Analysis of system value without well # 1 submitted to City
WCA cost analysis submitted to City March 13
HIGHVIEW ACRES
WAITING ON CHIMNEY SEAL REINSTALLATION
HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD
Has the city processed final payment?
MANHOLE REHABILITATION 2001
Final Change Order signed by the Contractor and forwarded to City
Mc Shane Pump Station — Bluhm Drive Storage Facility
Plans submitted to MMSD/DNR in December
• Bid opening March 18, 2002, 3: 00 PM
Well testing and monitoring letters were sent out by City
Over 50 responses already received
Approximately 25 have been tested, 15 more are scheduled
NORTH SHORE LIFT STATION GENERATOR
Alarm modifications being completed with City
Operations and Maintenance manuals are being sent to City this week
Completed operations insurance certificate has been received
Project close out change order has not been signed and returned by Contractor.
NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR.
Project close out paperwork in process
WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE
Project close out paper work sent to contractor
DEVELOPMENTS:
CANDLEWOOD (INTERIOR)
Phase one plans have been reviewed.
Met with Developer's engineer and City on February 7 to clarify design issues
New plan submittal received March 12, 2002 for review
• EPI LIFT STATION / FORCE MAIN
City has all project close out paperwork
• PAGE 2
Consultant's report for
PUBLIC UTILITIES COMMITTEE
Monday March 18, 2002
JANESVILLE ROAD BOX CULVERT UTILITY RELOCATES
Cost estimates to be submitted to City week of February 18
Estimates and design alternatives submitted to Cityfor review
JANESVILLE ROAD WATER MAIN — JEWEL-OSCO TO ST, PAULS CHURCH
Preliminary field survey completed
Preliminary plans in progress
JEWEL — OSCO FORCE MAIN AND LIFT STATION
On site construction waiting on paperwork
Field change for the Lift Station relocation design changes completed and
submitted to City and Developer
JEWEL — OSCO Offsite water main
Safe water sample reports have been received
Eastern 300 feet waiting on placement of fill.
LAKEWOOD CONDOMINIUMS (OVERLOOK BAY)
Punch list sent to contractor
Final record drawings for sanitary sewer and water main submitted to City
Storm water system record drawings submitted to City, pending location of pond outfall
south of building number 4
MUSKEGO CENTER/BERG
AS BUILTS COMPLETED
PUNCH LIST SENT TO CONTRACTOR
MUSKEGO MOTOR CAR CO
PUNCH LIST RESENT TO CONTRACTOR
MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000
CONTRACTOR TOLD RIM THEY WILL NOT COMPLETE DUE TO PAYMENTS
NOT RECEIVED
Nature Estates (Boehm — Woods Road)
Second plan review completed November 20, 2001
Revised plans received r/m January 16 for review
QUIETWOOD CREEK (CARITY)
Punch list was sent out
Sanitary Sewer Record Drawings submitted to City December 6, 2001
Water and Storm Sewer record drawings pending coordination with Contractor for
locations of valves and cleanouts
N PAGE
Consultant's report for
PUBLIC UTILITIES COMMITTEE
Monday March 18, 2002
RAUSCH SANITARY PRESSURE SEWER — WOODS ROAD
COMPLETED WEEK OF FEBRUARY 19T"
Restoration is only remaining item.
Record drawings submitted to MMSD and City April 6, 2001
Reserve at Champions Village
Underground installation on hold pending road construction in spring
Sanitary and Storm sewer main and water mains installed
Saint Leonard's water main (East Tower Drive)
Revised design plans and DNR forms submitted to City
SAL FERRITO SEWER (PRIVATE SANITARY SEWER)
DEWATERING WELL NOT REMOVED
LATERALS NOT CONNECTED YET
SARAH ESTATES (WOODS ROAD
Record drawings for Sanitary Sewer submitted to MMSD January 14, 2002
Record Drawings for Water Main submitted to City January 14, 2002
• Record drawing for Storm Sewer pending coordination with contractor, preliminary
drawings provided to City
VICTORIAN VILLAS
VIDEO OF SEWER NOT YET RECEIVED
City has hired Visu-Sewer
COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD
DRAWINGS (AS BUILTS):
CHAMPIONS VILLAGES — ADDITION 2 (PHASE THREE)
HOLTZ - ARROWOOD
KNUDSON FORCE MAIN
NORTH CAPE FARM
WISA FORCE MAIN — HILLENDALE DRIVE
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