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PUM20020121CITY OF MUSKEGO PUBLIC UTILITIES COMMITTEE MEETING Approved Minutes of Meeting Held Monday, January 21, 2002 Chairman Dave Sanders called the meeting to order at 7:00 p.m. Also present were committee members Ald. Mark Slocomb and Ald. Rick Petfalski, Mayor David DeAngelis (arrived at 7:30 pm), Engineering/Building Inspection Director Sean McMullen, Utilities Superintendent Scott Kloskowski, Ruekert & Mielke representatives Rich Eberhardt, and those per the attached list. It was noted that the meeting was posted in accordance with the Open Meeting Law. APPROVAL OF MINUTES OF PREVIOUS MEETING Ald. Petfalski moved to approve minutes of meeting held October 15, 2001 Seconded by Ald. Slocomb, motion carried 3-0. STATUS OF PROJECTS North Shore Lift Station — North Shore Drive residents, Mr & Mrs. John Brunner (S106 W20182 North Shore Drive) and Mr Jack Habrat (S106 W20213 North Shore Drive) appeared before the committee to discuss their concerns with the new generator and submitted a letter from The Citizens of Muskego, North Shore Drive, attached, which outlined their concerns with the alarms going off at the lift station and no one from the City responding to these alarms. They are concerned that basements will again be flooded and damage done to their homes, as well as having this affect the value of their properties. Utility Superintendent Kloskowski discussed their concerns and answered their questions. He indicated that the generator's fail alarm would be connected to the SCADA computer system, if possible. Residents requested that connection to the new WEPCO service still be considered, as this will eliminate the grounded B-Phase 480v Service that seems to be the problem. Ald. Slocomb indicated that a service change could still be considered. Ald. Slocomb asked Utility Superintendent to evaluate all alarms at the North Shore Lift Station. Residents requested a copy of the minutes for this meeting and also an agenda for the February meeting. North Cape, Ryan to Boxhorn Sewer and SEPI Sewer— Engineering/Building Inspection Director Sean McMullen presented a memo to the committee outlining the negotiations with Advanced Sewer & Water over liquidated damages assessed on both of these projects. Agreed upon damages is as follows: SEPI Sewer — North Cape, Ryan to Boxhorn Sewer Substantial Completion Final Completion 10 days @ $500 /day $ 5,000.00 55 days @ $360/day $19,800.00 1 day @ $250.00 250.00 TOTAL $20,050.00 Public Utilities Committee — Page 2 January 21, 2002 is Sean McMullen advised that acceptance of these damage delays will be executed by written change order which Ruekert & Mielke should have ready for execution by the Mayor late next week SEWER UNFINISHED Status of Town of Norway Contract — Waiting for Public Service Commission's decision. Status of Sewer Connection — Mr Jack Henry appeared before the committee, at the request of the committee, to discuss the deferred sewer connection to the O'Malley property Loomis Drive (Tax Key 2257.997). Mr Henry indicated that their interest is to raze the building on the property in Spring of 2002. He indicated that they would be contacting the Tess Corners Volunteer Fire Department to make arrangements for the razing. Utility Superintendent Kloskowski reminded Mr Henry that permits are required to be taken out. Aid. Petfalski moved to again extend the time for connection and/or demolition to June 17, 2002. Seconded by Aid. Slocomb, motion carried 3-0. Sean reported that a razing permit has been obtained for the Martin House on Loomis Drive (Tax Key 2257.978.005) and Tess Corners Volunteer Fire . Department will be razing in the near future. Sfnfnc of nrnnncarl amanrimanf fn SFWRPC's 208 Plan — Discussed under Sewer New Business #7 SEWER NEW BUSINESS Review 4th Quarter MMSD & Town of Norway Bill — The Committee reviewed the invoice for the fourth quarter gallons charge from Norway Sanitary District No.1 in the amount of $34,658.41, and invoice for the fourth quarter for total user charge in the amount of $131,321.25. Aid. Sanders moved to approve payment of invoices. Seconded by Aid. Slocomb, motion carried 3-0. Review 2002 MMSD Capital Charges - The Committee reviewed correspondence from MMSD indicating the 2002 Capital Charges in the amount of $1,325,308. Mayor DeAngelis explained how capital charges are calculated. Discuss SEPI/meter installation - Utility Superintendent Kloskowski reported that the entire SEPI (Superior Emerald Park) site is metered through the meter in the lift station and a meter on the SEPI water supply is not needed. It was clarified that SEPI will be charged for two connections plus usage and that Utility personnel will read the meter quarterly and report gallon usage to the Sewer • Utility Clerk for billing purposes. Ald. Petfalski moved to waive the requirement of a water meter on the SEPI water supply until another user is connected to the lift station. Seconded by Aid. Slocomb, motion carried 3-0. Public Utilities Committee — Page 3 January 21, 2002 Review sewer plans for Nature Estates - Mr Reno Berg and Mr Wayne Salentine appeared before the committee to present sewer and water plans for Nature Estates. Engineering/Building Inspection Director Sean McMullen reported that the submitted plans met required standards. Aid. Slocomb moved to approve sewer and water plans. Seconded by Aid. Petfalski, motion carried 3- 0. Review sewer charges — International House of Toys (Konkel) — Mr & Mrs. Konkel, owners of the property addressed S73 W16582 Janesville Road (Tax Key 2198.993) appeared before the committee to dispute his 4th quarter sewer usage bill for 2001 They have two business buildings on one individual property. There are two sewer connections and one water source and meter They are asking relief from the current 1 REC minimum charge for each building; for a total of 2 RECs for the property. They stated they were previously charged 1.5 RECs for the two buildings. Aid. Sanders moved to revise sewer ordinance to require 1.5 REC minimum where an undividable property contains two buildings connected to sewer with one business operating on the property. Seconded by Aid. Slocomb, motion carried 3-0. The committee directed Mr. Konkel to pay current sewer usage bill and the Sewer Utility will reimburse difference if and when amendment to ordinance passes the Common Council. Utility Superintendent Kloskowski and Engineering/Building Inspection Director McMullen will draft revisions for the February meeting. A copy of the "unapproved" minutes will be sent to Mr & Mrs. Konkel, at their request. Review design of McShane Storage Facility/availability of funds - Richard Eberhardt, Ruekert & Mielke, presented engineering plans for the McShane storage facility along with conservative and aggressive timelines. Mayor De Angelis reported that after a meeting with Finance Director Dawn Gunderson and Financial Consultants, it is recommended that the Utility should utilize $2,000,000 from Reserves and borrow the balance of the project's $4,100,000 estimated cost. Aid. Sanders questioned how this would affect the sewer usage rate and Mayor reported that this should not affect the current rates for the next several years. Aid. Petfalski moved to direct Ruekert & Mielke to prepare bidding documents using the aggressive schedule, if possible. Seconded by Aid. Slocomb. motion carried 3-0. plan — Engineering/Building Inspection Director Sean McMullen explained that this amendment would make the 208 service area and the RCA District have the same boundaries. In the 1997 MMSD agreement, the 208 boundaries changed slightly per MMSD's request. This proposed amendment will also include the properties that have recently requested swaps or inclusion in the SEWPRC 208 plan (L.E.K., Benke, Blattner). Review proposed Martin Drive Sewer Extension — Engineering/Building Inspection Director presented sewer plans for the Martin Drive realignment. Aid. Petfalski moved to approve plans and to authorize Sean to proceed with the bidding process. Seconded by Aid. Sanders, motion carried 3-0. Public Utilities Committee — Page 4 January 21, 2002 • Review Development Standards for Sewer & Water — Engineering/Building Inspection Director Sean McMullen provided the committee with proposed new development standards for sewer and water Committee will review and act at the February meeting. WATER UNFINISHED Status on potential impacts to Well #7/Status of Stoneridge Ground Water Remediation — Nothing new to report. Status of proposed power plans — Muskego/New Berlin — Nothing new to report. WATER NEW BUSINESS Review water plans — Nature Estates — acted upon both sewer and water plans under #4 -Sewer New Business. areas identified in water study — The Committee reviewed a memorandum from Plan Director Brian Turk wherein he referred to Ruekert & Mielke's Report • on Water Supply Facilities, 2001 Update. Brian indicates that Planning Staff has concerns that certain land uses, such as gas stations, could develop which would preclude proper wellhead planning. Planning Staff is recommending a twelve- month moratorium on the review and approval of Building Site and Operation Plans for such uses with applications being accepted, placed on file, and reviewed in the order received, following the removal of the moratorium. Aid. Petfalski moved to recommend approval of moratorium to Council. Seconded by Aid. Slocomb, motion carried 3-0. Review Dedication of Water Main in Woods Road — Towne Realty, Inc. — The committee reviewed correspondence dated January 14, 2002, from James W Doering, Assistant Manager Wisconsin Development, Towne Realty, Inc., notifying the City that Towne Realty, Inc. is dedicating "free and clear', the water main extension that was contractually installed between Quietwood Drive and Kathryn Drive, along Woods Road, to the City of Muskego's Water Utility. Aid. Sanders moved to recommend acceptance of improvements. Seconded by Aid. Slocomb, motion carried 3-0. The committee requests that the "Review of Five Year Capital Plan" be removed from future agendas. Communications and any other business as authorized by law — Mr Allan . Jacobus, W143 S7615 Indian Trail, appeared before the committee and reported he is having trouble selling his property due to the number of sewer backups he had in the past. Mr Jacobus indicated that lenders would not approve loans because of the backups. He is requesting that the Utility purchase his property. Public Utilities Committee — Page 5 January 21, 2002 • Aid. Slocomb explained that this item was inadvertently left off of the agenda and, as a result, could not be acted upon at tonight's meeting. Aid. Slocomb and Mayor De Angelis apologized for the omission and offered a special Utility Committee meeting within two weeks. Mr Jacobus stated that the February 18in meeting would be fine. ADJOURNMENT Aid. Petfalski moved for adjournment at 9:45 PM. Seconded by Aid. Slocomb, motion carried 3-0. Respectfully submitted, Scott Kloskowski Public Utilities Superintendent ca r� U CJ f�.�.v 9�7�Co�Us Z-N40 �� ✓ate 0 0 — /9 //Z )1d -I-- IA7w&r- Es g f::�aArr /3CO,� S • CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE MONDAY, January 21, 2002 Submitted Wednesday January 16, 2002 REVISED THURSDAY JANUARY ] 7, 2002 * BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: FREEDOM SQUARE WATER SYSTEM* FIELD SURVEY COMPLETED EASEMENT DESCRIPTIONS AND EXHIBITS IN PROCESS HIGHVIEW ACRES WAITING ON CHIMNEY SEAL REINSTALLATION HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD Has the city processed final payment? MANHOLE REHABILITATION 2001 Final Change Order must be signed by the Contractor Mc Shane Pump Station— Bluhm Drive Storage Facility Tentative time line prepared with Director of Engineering and Superintendent of Public Utilities Plans submitted to MMSD/DNR in December Revised plans sent to City January 17 NORTH SHORE LIFT STATION GENERATOR Alarm modifications being completed with City NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR. System operational Substantial Completion Certificate as of December 10, 2001 Time cessation recommended December 14, 2001 to June 1, 2002 WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE Project close out paper work sent to contractor DEVELOPMENTS: CANDLEWOOD (INTERIOR) Phase one plans have been reviewed. EPI LIFT STATION / FORCE MAIN System operational Substantial Completion Certificate as of December 11, 2001 Time cessation recommended December 14, 2001 to June 1, 2002 • JANESVILLE ROAD BOX CULVERT UTILITY RELOCA TES * COST ESTIMATES FOR ALTERNATIVES BEING PREPARED • PAGE Consultant's report for PUBLIC UTILITIES COMMITTEE Monday January, 21, 2002 REVISED THURSDA Y JANUAR Y 17, 2002* JANESVILLE ROAD WATER MAIN— JEWEL-OSCO TO ST. PAULS CHURCH* DIGGER'S HOTLINE LOCATE REQUESTED JEWEL— OSCO FORCE MAIN AND LIFT STATION Revised plans reviewed Plans submitted to MMSD and DNR September 6, 2001 for approval DNR approval granted November 8, 2001 On site grading started JEWEL — OSCO Offsite water main Construction started December 13, 2001 LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) Punch list sent to contractor Final record drawings for sanitary sewer and water main submitted to City Storm water system record drawings submitted to City, pending location of pond outfall south of building number 4 • MUSKEGO CENTER/BERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD RIM THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED Nature Estates (Boehm— Woods Road) Second plan review completed November 20, 2001 REVISED PLANS RECEIVED RIM JANUARY 16 FOR REVIEW* QUIETWOOD CREEK (CARITY) Punch list was sent out Sanitary Sewer Record Drawings submitted to City December 6, 2001 Water and Storm Sewer record drawings pending coordination with Contractor for locations of valves and cleanouts RAUSCH SANITARY PRESSURE SEWER — WOODS ROAD COMPLETED WEEK OF FEBRUARY 19rn Restoration is only remaining item. Record drawings submitted to MMSD and City April 6, 2001 Reserve at Champions Village Underground installation on hold pending road construction in spring Sanitary and Storm sewer main and water mains installed • PAGE Consultant's report for PUBLIC UTILITIES COMMITTEE Monday January 21, 2002 REVISED THURSDAYJANUARYI7, 2002* Saint Leonard's water main (East Tower Drive) Preliminary design plans submitted to City and Church for review SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD Record drawings for Sanitary Sewer submitted to MMSD January 14, 2002 Record Drawings for Water Main submitted to City January 14, 2002 Record drawing for Storm Sewer pending coordination with contractor, preliminary drawings provided to City VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED City has hired Visu-Sewer • COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS BUILTS): CHAMPIONS VILLAGES —ADDITION 2 (PHASE THREE) HOLTZ - ARROWOOD . ►f'i�lI11t3:Li7���CiI3y:��\/_\ICI NORTH CAPE FARM WISA FORCE MAIN — HILLENDALE DRIVE w • January 9, 2002 City of Muskego P.O. Box 749 Muskego, WI 53150 To: The City of Muskego PU fi This letter is to express our concerns about the condition of the pumping station directly across from S 106 W20213 North Shore Dr. In May of 2001 some of the homes located around the pumping station had raw sewage flood their basements. This created a health hazard and did extensive damage to the homes and contents of the basements. We have been contacting the City of Muskego many times since this occurrence. We have talked to many people at City Hall regarding our concerns. We have called the Police Department several times, when we could not reach anyone at the city hall, after alarms have gone off and no one from the City responded to the alarm After each occasion the City of Muskego promised that the situation would be taken care of. As of today's date the pumping station still is not working properly. We are very concerned that basements will again be flooded and damage done to our homes. Some people are afraid to go on vacations because of the fear of basements being flooded. We are also concerned that this is affecting the value of our properties. This condition is unacceptable. We as residents of Muskego feel we have the right to expect the City of Muskego to repair, immediately, the pumping station so we do not have to be concerned that raw sewage will back up into our homes. Respectfully, The Citizens of Muskego, North Shore Dr. C/ /. � sivbW�,oai,3 .S/d G w a oa9 9 Alo✓�� .SrY d-e. /• Al' 0Cq-