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PUM20010423PUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO Approved Minutes of Meeting Held Monday, April 23, 2001 Chairman David Sanders called the meeting to order at 7:05 PM. Present were committee members Ald. Mark Slocomb and Ald. William Le Doux. Also present were Utilities Superintendent Scott Kloskowski, Mayor De Angelis, and Ruckert - Mielke representative Richard Eberhardt. It was noted by Chairman David Sanders that the meeting was posted in accordance with the Open Meeting Law. Approval of Minutes of Previous Meeting Ald. Slocomb moved to approve the minutes of the March 19, 2001 meeting. Seconded by Ald. Le Doux, motion carried. Status of Projects Richard Eberhardt reviewed the status of projects (as per attached) noting the following updates. Contract was to have been delivered for the North Cape Ryan 500" N Boxhom Sewer Project. The contractor intends to start work May 7, 2001. The project manager for the North Shore Lift Station reported there are still items on the punch list that have not yet been completed. Scott will be checking with the EngineeringBuilding Inspection Director to see if the chimney seal reinstallation had been completed on the Hi View Sewer Project. Status of Town of Norway Contract The committee reviewed the new ordinance that had been passed No. 28 by the Town of Norway, noting the increase of $ 1.2921 in rates from 2000 to 2001. Mayor reported the City has not yet heard from the DNR. The committee directed the Sewer Utility Clerk to report back the amount the Town of Norway is charging their residents. Status of Sewer Metering Scott reported some transmitters and meters still needed to be installed. A meeting will be held this week to work out some of the details in the billings and readings. Scott reported the new radio read system read the entire City in less than eight hours. Status of MMSD Proposed Storm Water Rules Mayor reported there was a meeting this last week, and discussed some of the changes in the proposed Storm Water Rules. Plans need to be sent to MMSD for the Tess Comers area for prior approval as part of our process. This should go into practice the middle of 2002. Further discussion on claim received from Zaharopoulos — Boxhorn-Grovewav-Rvan Sewer Proiect Mr. Zaharopoulos and his Attorney attended the meeting. Ald. Slocomb gave some background information on the sewer project and how the claim had been settled with the sewer contractor. Our engineering firm during the City litigations had reviewed the items that had been presented and determined the amount of $5,350.00 for the Zaharopoulos damages. Any amount above and beyond this would have to have justification to settle the claim. The Lake Project Coordinator is reviewing the videotape that had been taken prior to construction, to determine the type of trees that had been on the property. The committee asked Mr. Zaharopoulos if he had any photos that might also be used to provide any information. Ald. Slocomb made a motion to defer item to next month's meeting. Ald. Le Doux seconded, motion carried. Status of alternatives for in -line storage at McShane Lift Station Mayor reported that he had requested MMSD to reimburse the City for installing the in -line storage unit. Ruekert — Mielke will be working with Scott on the elevations of basements of homes that had been previously been flooded to help in the placement of the alarm system to prevent future flooding. Review Deadline of Sewer Connections The committee reviewed the following properties that had not yet connected: 2257.976 W 125 S9808 North Cape Rd. mailed in a copy of their contract, paid $500.00 R#258799 7/14/00, and had called stating they hope to be connected shortly. Ald. Slocomb made a motion to extend the deadline an additional 30 days prior to starting procedures for forced hookup on W125 S9808 North Cape Rd. (#2257.976). Ald. Sanders seconded, motion carried. Public Utilities Committee Minutes — 4/23/2001 — Page 2 2257.997 W125 S9706-8 North Cape Rd. Mr. Henry representing the O'Malley property was here to update the •committee on the status of the property. He did report the owner had planned on not renewing the Liquor License and would be closing the business as of June 1, 2001, and reported the building would be vacant. Mr. Henry asked for a 6-month extension. Ald. Slocomb advised he did not want to see the building sitting vacant for 6 months. Mr. Henry is trying to work out an easement with the Laimon property owners. The committee suggested Mr. Henry contact the Fire Department, to possibly have them assist in taking the building down. Ald. Sanders made a motion to extend the deadline for forced hookup for six months for W125 S9706-08 North Cape (#2257.997), and have the property owners report back to the committee by the July 16, 2001 meeting with a plan for this property. Ald. Le Doux seconded, motion carried. 2257.978.005 W125 S9782 North Cape Rd. This building is also in the plans to come down although no permit has been pulled. Ald. Sanders made a motion to extend the deadline for connection to next month's meeting for W125 S9782 North Cape (#2257.978.005), and request the property owners update the committee of the status by the May 21, 2001 meeting or the committee will start forced hookup procedures. Ald. Slocomb seconded, motion carried. 2231.995 S86 W21693 Janesville Rd. Loyal Order Moose Lodge. Larry and Judy Wachowiak spoke on behalf of the owners of the building to update the committee on the status of razing the building. Mr. Wachowiak reported that no functions were to be held inside the building. Scott had received a call to turn the water back on for the horseshoe courts. Mr. Wachowiak had not been aware of the request and would inform Scott if indeed the water should be turned back on. Mrs. Wachowiak indicated that the concern now is the funding of this project and they are waiting to secure financing. Ald. Sanders made a motion to extend the deadline for connection an additional three months for S86 W21693 Janesville Rd. (#2231.995). Aid. Slocomb seconded, motion carried. •Discuss possible Ready to Serve Properties -Durham Hill Nursery Currently the property at S99 W 12707 Loomis (#2260.998.002) has no facilities, Mr. Luznicky had called 8/29/00 and indicated that the owners of this business had planned on adding facilities. Mr. Earl appeared to discuss the status of the connection. He was unable to give the committee any plans on future connection at this time. The Mayor indicated the business should not be operating without facilities and asked if anyone from the Building Dept. had contacted him. Mr. Earl claimed someone was to come and meet with him twice but had not kept the appointments. Mayor will make sure someone in Building and Planning will contact him to inform him of his options. Aid. Sanders made a motion to start charging the property owners at S99 W12707 Loomis (#2260.998.002) a ready to serve charge, beginning with the second quarter of 2001. Ald. Le Doux seconded, motion carried. Review request for deferred payment — Olson (Ryan Rd.) #2255.984 A letter dated 4/10/01 had been received from Therese Olson requesting to make $1,000.00 payments on their deferred sewer assessment. Ald. Sanders made a motion to accept partial payments of no less that $1, 000.00 for the deferred sewer assessment for (#2255.984) S94 W13876 Ryan Rd. Ald. Slocomb seconded, motion carried. Personal Appearance from Pioneer Center Condominiums -Discuss meter requirements Carol Fisher and Sue Barry were present to discuss the meter that is on the well for the Condo complex. The meter is located on the wellhead and the sewer usage bill reflects all the water that is generated from the well. Their concern is the pool is required to be backwashed and the water that is used for this is dumped into the ditch and not in the sewer. They are requesting some form of discount for this usage. Ald. Slocomb made a motion to credit the property owners once a year on the second quarter bill for the amount of 30, 000 gallons. The formula used for this calculation is I Y2 times the volume of the pool for backwashing and refilling. Ald. Le Doux seconded, motion carried. • WATER UNFINISHED Status of potential impacts to Well #7 / Stoneridge Ground Water Remediation Nothing new to report, still waiting for the EPA report. Public Utilities Committee Minutes — 4/23/2001 — Page 3 Status on proposed electrical power plant — New Berlin . Still waiting to hear from the DNR and PSC time frame. Status of Repaintine of the Water Tower The committee reviewed a letter from Attorney Molter's office, which indicated a check would be sent to the City of Muskego, in the amount of $42,191.00 (Fidelity has agreed to forfeit its performance bond). Ald. Sanders made a motion to direct the Engineers to prepare plans and specs for completing this project. Ald. Le Doux seconded, motion carried WATER NEW BUSINESS Review informational meeting minutes and survey results/proposed Janesville Water Proiect Jean Russ was present to find out the survey results for the proposed water project on Janesville Rd. Scott indicated the survey had been sent to list provided from the Public Hearing notice. Not all the property owners would actually be affected by the project. The current response was 21 voting no, 13 voting yes, I undecided, and 5 or 6 with no response. Scott will supply the committee a color -coded map for next month's meeting to help indicate the results of the survey. Mr. Rich Eberhardt was dismissed at 9:15 p.m. REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER Nothing new to report. REVIEW OF FIVE-YEAR CAPITAL PLAN • Nothing new to report. ACCEPTANCE OF IMPROVEMENTS — Salentine/Loughnev The committee reviewed the memo from Mr. McMullen recommending the approval for the sewer extension for the Salentine/Loughney property on Kelsey Dr. Ald. Sanders made a motion to approve the acceptance of improvements for the Salentine/Loughney Sewer Extension for lots 1 thru 14. Ald. Slocomb seconded, motion carried. REPORT OF UTILITIES SUPERINTENDENT/REPORT OF CITY ENGINEER Scott reported a sewer backup that was caused by gravel in the lines on Gold Dr. property. The claim will be submitted to our insurance carrier. Scott reported the manhole rehab project is coming in under estimate due to the fact a lot of the work was done internally. Sean and Scott will have information for the committee next month on purchasing camera equipment to video and locate leaks in the laterals. Scott will be meeting with representatives of the Freedom Square Condos to discuss possibly the City taking over their water system. COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW — None Ald. Slocomb moved to adjourn at 9:15 P.M. Seconded by Ald. Le Dour, motion carried Respectfully submitted, Renee Kowalik e Recording Secretary • u • CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE MONDAY, April 23, 2001 Submitted Wednesday April 18, 2001 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: BOXHORN, RYAN, GROVEWAY CLOSEOUT BEING HANDLED BY THE CITY HIGHVIEW ACRES WAITING ON CHIMNEY SEAL REINSTALLATION HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD Has the city processed final payment? LOOMIS DRIVE / NORTH CAPE RD - US45 / MSS-lC-96 - LETTER SENT WITH FINAL PAPERWORK REQUIREMENTS PROJECT FINAL PAYMENT ON HOLD PENDING LIEN RESOLUTION MANHOLE REHABILITATION 2000 CONTRACTOR HAS STARTED CLOSE OUT PAPERWORK PUNCH LIST TO BE REPAIRED IN SPRING • MANHOLE REHABILITATION 2001 Contracts sent to City Attorney for review. Under construction approximately 30 % complete Mc Shane Pump Station — Bluhm Drive Storage Facility Design in process. NORTH SHORE LIFT STATION GENERATOR Updated punch list sent out March 12, 2001 Contractor said all will done by April 1, 2001 except for restoration (grass) Contractor said Friday April 13 that he has not done the repairs, weather was not conducive to him completing punch list. Contractor was reminded that liquidated damages are adding up. The generator is on line and everything works. NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR. Lateral stakes delivered. Notice of award and contracts sent to contractor April 17, 2001 Preconstruction conference scheduled for 10:00 AM Monday April 23, 2001 WOODS ROAD — KURTZE LANE TO BAY LANE PROJECT MW-26-99 PROJECT CLOSE OUT PAPER WORK STARTED • WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE CONTRACTOR REQUESTING FINAL PAYMENT • PAGE 2 PUBLIC UTILITIES COMMITTEE Monday April 23, 2001 DEVELOPMENTS: AVION ESTATES PUNCHLIST REMAINS CANDLEWOOD (INTERIOR) Phase one plans have been reviewed. CANDLEWOOD — WOODS ROAD WATER MAIN Wet connection has been completed Some punch list items remain. CHAMPIONS VILLAGES — ADDITION 3 (PHASE FOUR) PUNCH LIST SENT TO CONTRACTOR DECEMBER 1, 2000 CONTRACTOR WORKED ON PUNCH LIST MANHOLE FRAME RESET SEAL REINSTALLED DEER CREEK TWO PUNCH LIST SENT TO CONTRACTOR RESTORATION WAS DONE ADJACENT TO LAKE RIDGE • DYER EASEMENT — HILLENDALE DRIVE PUNCHLIST COMPLETED EXCEPT FOR RESTORATION RECORD DRAWING SUBMITTED TO CITY FEBRUARY 2 EPI LIFT STATION / FORCE MAIN Shop drawing submittal and approvals almost complete. Construction continues force main is 85% complete. Tentatively all pipe will be installed by Friday April 20. Excavation for lift station has started. JEWEL — OSCO FORCE MAIN AND LIFT STATION PLANS AND SPECIFICATIONS ARE COMPLETE JEWEL — OSCO REVIEW OF LOCATION AND EXTERIOR OF GENERATOR BUILDING REQUIRED LAKEWOOD MEADOWS ADD NO 2 NOTHING NEW LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) SAFE SAMPLE RECEIVED WET CONNECTION OF WATER MAIN WAS COMPLETED LOUGHNEY/NETTESHIEM (KELSEY DRIVE)/SALENTINE RESTORATION REMAIN RECORD DRAWINGS SUBMITTED TO CITY AND TOWN OF NORWAY • 0 0 PAGE PUBLIC UTILITIES COMMITTEE Monday April 23, 2001 MUSKEGO CENTERIBERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRURY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED QUIETWOOD CREEK (CARITY) INTERNAL CONSTRUCTION CONTINUES RECORD DRAWINGS STARTED ON PORTIONS ALREADY PAVED. Janesville Road water main start Site too wet to do any work. RAUSCH SANITARY PRESSURE SEWER — COMPLETED WEEK OFFEBRUARY Restoration is only remaining item. Record drawings submitted to M. ROSEWOOD ESTATES (FORMERLY WOODGA POST PAVING PUNCHLIST (UNDERGE SAL FERRITO SEWER (PRIVATE SANITARY Sl DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD) Plans recommended for approval March 13 Site grading has started. VICTORIAN VILLAS VIDEO OF SEWER NOT YET COMPLETED PROJECTS ONLY AWAITING BUILTS): uncertain dump sites are too wet. ROAD and City April 6, 2001 ESTATES) ND) COMPLETED 2001 APPROVAL OF RECORD DRAWINGS (AS CHAMPIONS VILLAGES — ADDITION 2 (PHASE THREE) HOLTZ - ARROWOOD KNUDSON FORCE MAIN NORTH CAPE FARM WISA FORCE MAIN — HILLENDALE 0