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PUM20001116PUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO Approved Minutes of Meeting Held Thursday, November 16, 2000 Chairman David Sanders called the meeting to order at 7 15 PM. Present were committee members Aid. Mark • Slocomb and Aid. William Le Doux. Also present were Utilities Superintendent Scott Kloskowski, Finance Director Dawn Gunderson, Alderman Kathy Chiaverotti, Ruekert-Mielke representative Richard Eberhardt, and those per the attached list. It was noted by Chairman David Sanders that the meeting was posted in accordance with the Open Meeting Law. Notice of Closed Session Chairman Sanders noted that they would not be going into Closed Session, as there were no new developments on the two closed session items. Approval of Minutes of Previous Meeting Aid. Slocomb moved to approve the minutes of the October 16, 2000 meeting. Seconded by Aid. Le Doux, motion carried. Review of Water and Sewer Budgets Finance Director Dawn Gunderson presented to the committee the proposed Water and Sewer Budgets for 2001. Aid. Slocomb moved to recommend adoption of the 2001 Sewer Budget for Council approval. Seconded by Aid. Le Doux, motion carried 3-0. Aid. Sanders moved to recommend to Council the approval of the 2001 Water Budget. Seconded by Aid. Le Doux, motion carried 3-0. Status of Projects Richard Eberhardt reviewed the status of projects (as per attached) nothing the following updates: Utility Superintendent Kloskowski noted that the Linnie Lac Agreement was reviewed at the City of New Berlin's public utility meeting and was recommended for approval by their Council. The City of New Berlin and the City of Muskego will be acting on this item at their November 28, 2000 respective meetings. Richard Eberhardt noted that • they need input from the City on the shoulder work to be done and then they will be ready to close out the Wood Road/Brooke Lane water project. Champions Village Add. #3 — paving contractors had knocked off manhole covers that will be repaired. Hillendale Water Project — Dyer easement work completed except for restoration and inside conversion to all properties has been completed. Lakewood Condos — safe water test results received today so connection will take place on Friday or Monday. Woods Road (Quietwood Creek) eastbound patch work completed on 11 /15/2000. Rosewood Estates — underground punch list complete. North Shore Generator — new one will be installed and operational in a couple of weeks. North Cape/RyanBoxhorn — appraisal should be received next week and will be sent to Attorney Molter to prepare required documents. SEWER UNFINISHED Status of town of Norway Contract The committee noted that the City Attorney has filed for a judicial review of the Department of Natural Resources approval of the sewer user ordinance and user fees adopted by the Sanitary District No. 1 of the town of Norway and a Notice of Circumstances of Claim and Claim by the City of Muskego against Sanitary District No. 1 of the Town of Norway District. This action was taken, as the City of Muskego believes that the DNR's findings are in violation of the rights of the City of Muskego. Status of Sewer Metering Utility Superintendent Kloskowski reported that small meters are being installed but that he is still awaiting delivery of the large meters. Status of MMSD Proposed Storm Water Rules The committee noted that the City of Muskego, along with other concerned communities, has sent correspondence to • MMSD pointing out various items of concern with their proposal. Status of Town or Norway Contract The committee noted that there has been no correspondence received from the Town of Norway; still awaiting credit on previous charges. Public Utilities Committee Minutes — 11/16/2000 — Page 2 Further discussion on claim received from Zaharopoulos — Boxhorn-Groveway-Ryan Sewer Project Ald. Slocomb noted that Mr. Zaharopoulos had requested that this item be deferred, as he was unable to make the • meeting. After considerable review of the materials provided, Ald. Sanders moved to request that the Sewer Utility Clerk send correspondence to Mr. Zaharopoulos advising that the Utility would be receptive to issuing a check in the amount of $5,350.00 which is the amount recommended by the City Engineers in their letter dated June 2, 1999, unless Mr. Zaharopoulos can provide proof of cancelled checks to the contrary. Seconded by Aid. Le Doux, motion carried 3-0. r1 L_J • SEWER NEW BUSINESS Review RCA increase for 2001/Recommend Sewer Usage Rate 2001/Establish Standby Charge for 2001 The committee reviewed the automatic increase in RCA fees, which will be $3,390.00 for new construction and $565.00 for an existing home (1 RCA). Aid. Sanders moved to approve the Sewer Usage Rate for 2001 residential $376.20 (connection charge is $153.28 and consumption charge of $222.92), and the consumption charge for all commercial and industrial will be $3.25 per 1,000 gallons of usage. The Ready to Serve and Standby Charge, as stipulated in Chapter 21 of the Sewer Ordinance, 21.06 (8) Ready to Serve Charge equal to rate provided in section 21.06(3) for 2001 would be $ 153.28 (this applies only to existing properties without indoor plumbing). 21.05 (2) Standby Charge an amount equal to 100% of the total charges calculated pursuant to 21.06(2) and 21.06(3) the amount then would be for 2001 $ 376.20 (this is for properties that have not connected but sewer is available). Seconded by Ald. Slocomb, motion carried 3-0. Review MMSD Quarterly Billing/User Charge Credit The committee reviewed the quarterly bill received from MMSD in the amount of $132,428.31 less the credit of $355.80 for a total of $132,072.51, Ald. Slocomb moved to approve payment. Seconded by Aid. Le Doux, motion carried. The committee also noted the credit received from MMSD for user charge for Merit Asphalt, Inc. as a result of a meter reading error. Review alternatives for in -line storage at McShane Lift Station The committee reviewed correspondence from Ken Ward, Ruekert & Mielke, requested by Utility Superintendent Kloskowski on alternatives for in -line sewage storage in the McShane Drive pump station access drive. Utility Superintendent Kloskowski requested this information as in -line storage has the advantage of not having to be pumped into or out of. The estimates are as follows: Alternative No. Pipe Size 1 108" diameter 2 120" diameter 3 87" x 138" upside down arch pipe 4 10" x 10' concrete box with flume 5 12' x 10' concrete box with flume 6 Twin 8' x 8' concrete box with flume Storage Volume Estimated Cost 475,000 gallons $1,187,500 587,000 gallons $1,312,500 475,000 gallons $1,200,000 703,000 gallons $1,062,000 852,000 gallons $1,437,000 1,120,000 gallons $2,400,000 The committee noted that further investigation would continue through 2001. Review request for sewer capacity — Nature Estates (Boehm) Mr. Wayne Salentine appeared before the committee to request sewer connection capacity for a fifteen (15)-lot subdivision on the south side of Woods Road. Utility Superintendent Kloskowski questioned Richard Eberhardt, Ruekert-Mielke, as to whether or not there was capacity and Mr. Eberhardt assured him there was sufficient capacity for the request. Aid. Slocomb moved to approve request for connections. Seconded by Aid. Le Doux, motion carried 3-0. WATER UNFINISHED Status of Potential impacts to Well #7 Utility Superintendent Kloskowski advised that the Mayor was sending a letter to USEPA-Region 5 expressing concern regarding potential groundwater contamination from the Muskego Sanitary Landfill as it relates to private wells in the city and, in particular, to Well #T Public Utilities Committee Minutes — 11/16/2000 —Page 3 Status on proposed electrical power plant — New Berlin • There was nothing new to report. WATER NEW BUSINESS Availability of City Water and Cause of Dry Wells (Hillendale-Lochcrest-Wentland Aid. Kathy Chiaverotti and Mr. Dennis Knasinski, resident of a home on the comer of Hillview and Hillendale, appeared before the committee to discuss problems with wells drying up in the area, starting in the beginning of October. Mr. Knasinski inquired as to whether or not this was caused because of the drilling of the community well in the new subdivision, Lakewood Meadows. Utility Superintendent Kloskowski assured Mr. Knasinski that they were on a totally different level of well access than the Lakewood Meadows community well. A discussion ensued about the possibility of extending municipal water and it was explained that on two different occasions a survey was sent to residents on Sunnyhill Drive and the majority responded that they did not want municipal water. Utility Superintendent Kloskowski suggested that they contact Nancy Payne at the Department of Natural Resources and see if she would assist the group of neighbors in determining the reason for the wells drying out. If municipal water is the answer, the group can come to the committee and request the extension. Review Water Front Foot Rates/Review WCA increase for 2001 The committee reviewed correspondence from Engineer Ken Ward, Ruckert & Mielke, dated November 13, 2000, with results of review of rates for 2001. This review included a review of past rates, current inflation rate, the construction price index rate and current construction costs. Based upon the above information, it is recommended that the rates increase approximately 2.3 percent. Listed below are the prior rates and the proposed rates for 2001. Description 1998 Rate 1999 Rate 2000 Rate 2001 Rate Commercial and Industrial $39.10 $40.15 $40.95 $41.90 Residential $34.65 $35.55 $36.25 $37.08 • Aid. Sanders moved to establish the above rates for 2001. Seconded by Aid. Slocomb, motion carried 3-0. The committee also reviewed the automatic increase in the WCA fees, which will be as follows: $1,530.00 New Construction $918.00 for Existing Review Janesville road off -site water main extension plans Aid. Sanders moved to approve offsite water main extension for Janesville Road (Jewel Osco). Seconded by Aid. Slocomb, motion carried 3-0. REVIEW OF DEFERRED ASSESSMENTS/SEWER & WATER — Nothing new to report. REVIEW OF FIVE-YEAR CAPITAL PLAN - Nothing new to report ACCEPTANCE OF IMPROVEMENTS - None REPORT OF UTILITY SUPERINTENDENT/REPORT OF CITY ENGINEER None COMMUNICATIONS AND ANY OTHER BUSINESS AS AUTHORIZED BY LAW —None Aid. Le Doux moved to adjourn at 9:15 PM. Seconded by Aid. Slocomb, motion carried 3-0. Respectfully submitted, -�.�� /Cathie M. Anderson Transcribing Secretary 0 m J4Ada g)."J",eI,s.4- / • CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE THURSDAY, NOVEMBER 16, 2000 Submitted Thursday November 9, 2000 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: BOXHORN, RYAN, GROVEWAY FINAL RESTORATION AND CLOSEOUT BEING HANDLED BY CITY HIGHVIEW ACRES WAITING ON CHIMNEY SEAL REINSTALLATION HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD SUBSTANTIAL GRASS GROWTH HAS BEEN ACHIEVED PROJECT CLOSE OUT PAPER WORK IN PROCESS LOOMIS DRIVE / NORTH CAPE RD - US45 / MSS-IC-96 - LETTER SENT WITH FINAL PAPERWORK REQUIREMENTS PROJECT FINAL PAYMENT ON HOLD PENDING LIEN RESOLUTION MANHOLE REHABILITATION CONTRACTOR HAS STARTED CLOSE OUT PAPERWORK NEED RAINY DAY FOR PUNCH LIST CHECK WITH CITY STAFF • MANHOLE REHABILITATION 2001 TENATIVE BID DATE JANUARY 2001 NORTH SHORE LIFT STATION GENERATOR START UP IS ANTICIPATED FIRST SHOP DRAWING RECEIVED OCTOBER 17, 2000 PRECONSTRUCTION CONFERENCE HELD FRIDA Y NO VEMBER 10 GENERATOR HO USING SHOP DRAWINGS STILL NOT CORRECTED NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR. WAITING ON PRELIMINARY AGREEMENT AS TO STATION LOCATION COUNTY HAS INQUIRED ABOUT SCHEDULE - THEY PAVE IN 2001 SITE CORNERS TO BE MARKED MONDA Y NO VEMBER 13 SEWRPC TO LOCATE WETLANDS ON WEDNESDA Y NO VEMBER 15 WOODLAND CT / SLABICH LATERAL MANHOLE RECHECKED ON OCTOBER 27, 2000 - NO LEAKS PROJECT CLOSE OUT PAPER WORK STARTED WOODS ROAD - KURTZE LANE TO BAY LANE PROJECT MW-26-99 RESTORATION COMPLETED WEEK OF OCTOBER 9' PROJECT CLOSE OUT PAPER WORK STARTED WOODS ROAD - BROOKE LANE TO EAST OF RACINE AVENUE . RESTORATION REMAINS CONTRACTOR REPAIRED ADMINISTRATION LATERAL AGAIN • PAGE PUBLIC UTILITIES COMMITTEE THURSDAY NOVEMBER 16, 2000 WOODS ROAD — SANDY BEACH FORCE MAIN RESTORATION COMPLETED WEEK OF OCTOBER 9di CONTRACTOR REWORKED RESTORATION FRIDAY October 27, 2000 PROJECT CLOSE OUT PAPER WORK STARTED DEVELOPMENTS: AVION ESTATES PUNCHLIST REMAINS CANDLEWOOD PHASE ONE PLANS TO BE RECEIVED SOON WOODS ROAD WATERMAIN PLANS APPROVED BY DNR CHAMPIONS VILLAGES — ADDITION 3 (PHASE FOUR) PUNCH LIST REVIEW SCHEDULED FOR WEEK OF OCTOBER 23rd CHAMPIONS VILLAGES— MUIRFIELD VILLAGE DEER CREEK TWO • PUNCH LIST SENT TO CONTRACTOR RESTORATION WAS DONE ADJACENT TO LAKE RIDGE DYER EASEMENT — HILLENDALE DRIVE PUNCHLIST REVIEW LETTER WILL GO OUT TUESDAY EPI LIFT STATION / FORCE MAIN WORKING WITH WDOT REGARDING DOUBLE WALL FORCE MAIN WAITING FOR EPI RESPONSE TO MMSD PRETREATMENT OF LEACHATE REQUIREMENTS R/M DESIGNING MONITORING STATIONS EASEMENT ACQUISTION IN PROCESS PLANS TO BE SUBMITTED TO MMSD/DNR FOR REAPPROVAL WEEK OF OCTOBER 23`d JEWEL — OSCO FORCE MAIN AND LIFT STATION SEE LETTERS —JANESVILLE ROAD AND INTERNAL WATER MAINS LIFT STATION UNDER DESIGN LAKEWOOD MEADOWS ADD NO 2 NOTHING NEW LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) SANITARY SEWER APPROVALS RECEIVED BY CITY OCTOBER 16, 2000 CONSTRUCTION BEGAN OCTOBER 16, 2000 WATER MAIN IN RACINEAVENUE UNDER CONSTRUCTION • • PAGE PUBLIC UTILITIES COMMITTEE THURSDAY NOVEMBER 16, 2000 LOUGHNEY/NETTESHIEM (KELSEY DRIVE)/SALENTINE MAINS INSTALLED AND TESTED (CHIMNEY SEALS ONLY) RESTORATION REMAIN PUNCHLIST REVIEW, RECORD DRAWINGS IN PROGRESS TWO MANHOLES WITH LEAKS IN BARREL SECTIONS REPAIRED MUSKEGO CENTER/BERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER PUNCHLIST SENT TO CONTRACTOR, RESTORATION REMAINS PIONEER DRIVE / PARKS GARAGE FINAL PAPER WORK SENT TO CITY • QUIETWOOD CREEK (CARITY) INTERNAL CONSTRUCTION CONTINUES PAVEMENT REPLACEMENT WAS WAITING ON STORM SEWER CROSSING- GAS MAIN CONFLICT SOUTH SIDE WOODS ROAD WATER MAIN WAITING FOR SAFE SAMPLE REPORT BEFORE WET CONNECTION RAUSCH SANITARY PRESSURE SEWER- WOODS ROAD PRECONSTRUCTION CONFERENCE HELD OCTOBER I I' WAITING FOR MMSD/DNR APPROVAL ROSEWOOD ESTATES (FORMERLY WOODGATE ESTATES) POST PAVING PUNCHLIST SENT TO CONTRACTOR CHIMNEY SEALS MANHOLES 1, 2 AND 3 TESTED AND PASSED SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD) SEE PLAN REVIEW LETTER MET WITH DEVELOPER OCTOBER 12, 2000 VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED • PAGE 4 PUBLIC UTILITIES COMMITTEE THURSDAY NOVEMBER 16, 2000 COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS BUILTS): CHAMPIONS VILLAGES - ADDITION 2 (PHASE THREE) HOLTZ-ARROWOOD KNUDSON FORCE MAIN NORTH CAPE FARM WISA FORCE MAIN - HILLENDALE DRIVE • 0