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PUM20001016PUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO Approved Minutes of Meeting Held Monday, October 16, 2000 The meeting was called to order at 7.10 p.m. by Chairman David Sanders. Present were committee members Ald. Mark Slocomb, Ald. William Le Doux, Utilities Supt. Scott Kloskowski, Engineering/Building Inspection Director Sean McMullen, Mayor DeAngelis, and Ruekert - Mielke representative Rich Eberhardt. It was noted by Chairman David Sanders that the meeting was posted in accordance with the Open Meeting Law. Notice of Closed Session: Chairman David Sanders read the Notice of Closed Session. Approval of Minutes of Previous Meeting The committee reviewed minutes of the meeting held on September 18, 2000 and September 26, 2000. Ald. Slocomb made a motion to approve the minutes as submitted and place on file. Ald. Le Doux seconded, motion carried. Status of Projects Mr Rich Eberhardt reviewed the status of projects (as per attached) noting the following updates: Scott reported the property owners around the North Shore Lift Station have decided on a color of the building that will be designed to house the generator The McShane Bypass can be removed from the status list. The committee directed the Utility Superintendent to speak with the property owners of the lift station site for the North Cape Ryan Rd. to 500 Ft N. of Boxhorn Sewer Project. The attorney working for the property owners was out of town for the month of September, which delayed this project. The City needs to continue due to the reconstruction of the County Road. Ald. Slocomb made a motion to direct the engineers to proceed with the design of the Lift Station and gravity sewers. Ald. Sanders seconded, motion carried. Rich questioned the committee if he should close out Woods Rd. Kurtze Ln to Bay Ln. Project, and the committee felt it could be closed out. The committee discussed the pavement on the Woods Rd. Sandy Beach Force Main project. Ald. Slocomb made a motion to direct Sean to send a letter to the contractor to repave the road by November 1, 2000. Aid. Sanders seconded, motion carried. The committee decided the Knudsen Force Main could be removed from the status of project list. Sean reported the sanitary sewer approvals for Lakewood Condominiums came in October 16, 2000. The committee directed the engineers to send a letter with a 30 - day notice for the Victorian Villas to complete the video of the sewers, or the City will complete the video and charge the cost against the developer's deposit. Status of Town of Norway Contract Mayor addressed the letter received from the DNR. Ald. Sanders made a motion to have the Mayor direct the City Attorney to file an appeal in reply to the letter received from the DNR. Ald. Slocomb seconded, motion carried. Public Utilities Committee —October 16, 2000 Page 2 • Utility Superintendent indicated the Utility received the first shipment of meters. A notification had been sent to inform the property owners that the meters are available and the plumbers can pick them up after payment has been received. Discuss Date of November Meeting Due to some conflicting schedules, the committee discussed an alternative date for the November meeting. Ald. Sanders made a motion to schedule next month's meeting Thursday, November 16, 2000 at 7:00 p.m. Ald. Le Doux seconded, motion carried. v as aacs vyynn6a.LUVIIJ — LVyal tytVV.7e LVuye at V Iyldney 5 rropeny The committee discussed the letter from the Muskego Moose Lodge Building Committee. The Moose Lodge Committee indicated that they will no longer be using the building and plan to demolish the building. Ald. Le Doux made a motion to extend the sewer connection deadline an additional 6 months, to April 1, 2001, for the Loyal Moose Lodge (#2231.995) connection. Ald. Slocomb seconded, motion carried. Utility Superintendent reported he had met with the two property owners from the North Cape Ryan Sewer Project, the O'Malleys and Laimons. The two property owners are in the process of working out an agreement for an easement to service the Laimon property. The O'Malley property owners have plans to demolish the existing building on the property in the spring. Ald. Sanders made a motion to extend the sewer connection deadline an additional 6 months, to April 1, 2001, for the O'Malley (#2257.997) property. Ald. Slocomb seconded, motion carried. • Review Zaharopoulos Letter Boxhorn Groveway Ryan Sewer Project Mr Kloskowski reported he had received a letter from Mr Zaharopoulos, a property owner on the Boxhorn / Ryan / Groveway Sewer Project, requesting reimbursement for damage done to his property. Mr Zaharopoulos had been invited to attend the meeting to discuss damage done by the contractor to his property. Mr Zaharopoulos was present and indicated that although the City did give him 10 trees, some Blue Spruce and other evergreen trees, they where not the same size or type trees (Apple, a large Walnut, etc.). The contractor was only to remove trees in the easement. Discussion took place on where the trees where located on the property. Scott will investigate further for documentation of the types of trees and their location. Mayor requested Mr Zaharopoulos bring in copies of his cancelled checks for work that had been done to correct the damage done by the contractor Mr Zaharopoulos will be invited back when the documentation is supplied. Review Request for COMM 83 Moratorium Exception — Kindler ProDerty 228I 2.996) A memo was reviewed from the Plan Director, Mr Brian Turk, who recommends approval to install an A+4 mound system on the existing lot for the purpose of building a single family residence for the Kindler Property (#2282.996). Aid. Slocomb made a motion to approve the A+4 system for the Kindler Property (#2282.996) for the purpose of building a single family residence. Ald. Sanders Seconded, motion carried. • Mayor discussed the policy of Waukesha County issuing permits for COMM 83. The County is not checking with the communities on the availability of sewers. The Public Utilities Committee —October 16, 2000 Page 3 • committee directed the Mayor and Scott to draft language to repeal the City Ordinance on COMM 83 and draft language in our Sewer Ordinance to require sewer availability checks prior to use of COMM 83 Systems to protect the City under the new County Ordinance. Review Sewer Usage Charges — Staniszewski Mrs. Staniszewski appeared to discuss the sewer usage charges for their property (#2180.011). They object to being charged for sewer usage from the time of connection. Scott explained the potential for use once the lateral was connected and that is the reason why the policy has been upon connection and not upon occupancy. Ald. Sanders made a motion to deny reducing the sewer usage charges for the Staniszewski property (#2180.011). Aid. Slocomb seconded, motion carried. MOVItPw r%UVKera- IrneIKe-s Lorresponaence re Potential impacts to Well #7 The data available indicated that Well 7 is potentially at risk of being contaminated by chemical constituents from the landfill area. A clay sequence present above the sand and gravel aquifer supplying Well 7 will provide some degree of protection from contamination. Although the extent of continuity of the clay layer is known, and may provide a pathway for migration into Well 7, Ruekert — Mielke recommend further investigative measures be completed off site to adequately characterize the subsurface hydrogeological and hydrogeochemical flow regime. Ald. Sanders made a motion to direct the engineers to send a letter to the EPA and to the WDNR to compel the • responsible party to more aggressively define the extent of off site contamination and prevent further migration towards Well 7 Ald. Slocomb seconded, motion carried. Mayor also asked the cost of money spent on this to be tracked separately. Discuss Possible Watermain Extension — Cth L (Moorland Rd. to Tess Corners) The committee discussed the plans of the County reconstruction of the road; the Utility should possibly consider the need to run a water main extension. The committee discussed the WCA District would need to be expanded. The committee felt the property owners from Moorland Rd. east to the City limits, be invited into the February 2001 meeting to discuss the possible extension. Review Impact of Proposed Electrical Power Plant (New Berlin) Northwest Side Abutting Muskego Ald. Chiaverotti was present to talk about the possibility of the construction of the proposed electrical power plants. The committee discussed the concerns such as the impact on our current water supply, noise levels and expansion of the turbines. The committee had many questions and felt the need for the Mayor and Sean to have a site visit at the plant and report back to the committee. Review Deferred Sewer and Water Assessments The committee reviewed the updated report. Ald. Slocomb will be meeting with the Finance Director to discuss the interest and report back to the committee. • Review Preliminary Sewer & Water Budgets The committee reviewed the preliminary Sewer and Water Budgets. Utility Superintendent advised the committee they could meet with him on any individual Public Utilities Committee —October 16, 2000 Page 4 • questions they might have. The committee requests the Finance Director be invited to the next meeting to review the sewer and water budgets as well as recommend a rate for the sewer usage. Discussion of the Repainting of the Water Tower The committee discussed the letter from the engineers to the attorney's office which provided documentation of the weather data for the period of August 8, 2000 to October 5, 2000. It was noted that there were about 27 days that the weather was acceptable for painting that did not fall on a Saturday, Sunday or Holiday. Ald. Slocomb made a motion to send a 15 - day notice to the Bonding Company, and if they don't respond, the City would then file for liquidated damages. Ald. Le Doux seconded, motion carried. Acceptance of Improvements None at this time. Utility Superintendent's Report — Scott reported the Odor Scrubber at McShane has been working well and will be shut down next week. Engineering/Building Inspection Director's Report Nothing new to report. • Closed Session No need to go into closed session. Mayor gave a copy of the proposed MMSD Rules on Storm Water to the Committee for them to review. After some discussion, the committee directed the Mayor to send a letter requesting MMSD not to adopt the rules, and to meet with the Technical Advisory Team to have some additional questions answered. ADJOURNMENT - Being no further business to discuss, Ald. Slocomb moved to adjourn at 9:48 p.m. Aid. Sanders seconded, motion carried. Respectfully submitted, Renee Kowalik Recording Secretary C1 v J XTgY C t41ALj6-gD-(7/ 0 J*40OX Pun /OWAP go 00 BoxHo x - Ry�m - 6x wy -5f-�g�7L t)-WZLf- s PoweuZ i LF{.uT Z.n PR C l • CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE MONDAY, OCTOBER 16, 2000 Submitted Thursday October 12, 2000 BOLD ITALICS INDICATE NEW INFORMATION *UNDERLINE WAS REVISED MONDAY OCTOBER 16,200 CITY PROJECTS: BOXHORN, RYAN, GROVEWAY FINAL RESTORATION AND CLOSEOUT BEING HANDLED BY CITY HIGHVIEW ACRES WAITING ON CHIMNEY SEAL REINSTALLATION HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD *SUBSTANTIAL GRASS GROWTH HAS BEENACHIEVED LOOMIS DRIVE / NORTH CAPE RD - US45 / MSS-IC-96 - LETTER SENT WITH FINAL PAPERWORK REQUIREMENTS PROJECT FINAL PAYMENT ON HOLD PENDING LIEN RESOLUTION MC SHANE BYPASS PIPING/STORAGE BUILDING 99 PERCENT COMPLETE ATTEMPTING TO MOTIVATE CONTRACTOR • MANHOLE REHABILITATION CONTRACTOR HAS STARTED CLOSE OUT PAPERWORK NEED RAINY DAY FOR PUNCH LIST CHECK WITH CITY STAFF MANHOLE REHABILITATION 2001 TENATIVE BID DATE JANUARY2001 NORTH SHORE LIFT STATION GENERATOR DECEMBER START UP IS ANTICIPATED NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR. WAITING ON PRELIMINARY AGREEMENT AS TO STATION LOCATION COUNTY HAS INQUIRED ABOUT SCHEDULE — THEY PAVE IN 2001 COUNTYDOT HAS INQUIRED AS TO COMPLETIONDATE FOR THEIR 2001 PAVING PROGRAM WOODLAND CT / SLABICH LATERAL NEW LETTER SENT TO CONTRACTOR — LEAK IN CHIMNEY SEAL, THREE FEET OF WATER IN MANHOLE WOODS ROAD — KURTZE LANE TO BAY LANE PROJECT M W-26-99 RESTORATION COMPLETED *WEEK OF OCTOBER 9th WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE RESTORATION REMAINS • CONTRACTOR REPAIRED ADMINISTRATION LATERAL AGAIN PAGE •' PUBLIC UTILITIES COMMITTEE MONDAY OCTOBER 16, 2000 WOODS ROAD - SANDY BEACH FORCE MAIN RESTORATION COMPLETED *WEEK OF OCTOBER 9th DEVELOPMENTS: AVION ESTATES PUNCHLIST REMAINS CANDLEWOOD PHASE ONE PLANS TO BE RECEIVED SOON WOODS ROAD WATERMAIN PLANS TO SENT TO DNR CHAMPIONS VILLAGES -ADDITION 3 (PHASE FOUR) *PUNCHLIST REVIEW SCHEDULED FOR WEEK OF OCTOBER 23rd DEER CREEK TWO PUNCH LIST SENT TO CONTRACTOR RESTORATION WAS DONE ADJACENT TO LAKE RIDGE DYER EASEMENT - HILLENDALE DRIVE *WET CONNECTION WAS MADE FRIDAY *PUNCHLIST REVIEW LETTER WILL GO OUT TUESDAY • EPI LIFT STATION / FORCE MAIN WORKING WITH WDOT REGARDING DOUBLE WALL FORCE MAIN WAITING FOR EPI RESPONSE TO MMSD PRETREATMENT OF LEACHATE REQUIREMENTS R/M DESIGNING MONITORING STATIONS EASEMENT ACQUISTION IN PROCESS KNUDSON FORCE MAIN RESTORATION REMAINS AS BUILTS SENT TO MMSD, FEBRUARY 11, 2000 JEWEL - OSCO FORCE MAIN AND LIFT STATION SEE LETTERS-JANESVILLE ROAD AND INTERNAL WATER MAINS LIFT STATION UNDER DESIGN LAKEWOOD MEADOWS ADD NO 2 NOTHING NEW LAKEWOOD CONDOMINIUMS (OVERLOOK BAY) PRECONSTRUCTION CONFERENCE HELD *OCTOBER 4th SANITARYSEWER APPROVALS NOT RECEIVED YET CONSTRUCTION BEGAN OCTOBER 16, 2000 • PAGE PUBLIC UTILITIES COMMITTEE • MONDAY OCTOER 16, 2000 LOUGHNEY/NETTESHIEM (KELSEY DRIVE)/SALENTINE MAINS INSTALLED AND TESTED (CHIMNEY SEALS ONLY) RESTORATION REMAIN PUNCHLIST REVIEW, RECORD DRAWINGS IN PROGRESS TWO MANHOLES HAVE LEAKS IN BARREL SECTIONS MUSKEGO CENTER/BERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER PUNCHLIST SENT TO CONTRACTOR, RESTORATION REMAINS PIONEER DRIVE / PARKS GARAGE FINAL PAPER WORK SENT TO CITY QUIETWOOD CREEK (CARITY) • INTERNAL CONSTRUCTION CONTINUES PAVEMENT REPLACEMENT WAS WAITING ONSTORMSEWER CROSSING - *GAS MAIN CONFLICT SOUTH SIDE WOODS ROAD WATER MAIN WAITING FOR SAFE SAMPLE REPORT BEFORE WET CONNECTION *RAUSCH SANITARY PRESSURE SEWER - WOODS ROAD PRECONSTRUCTION CONFERENCE HELD OCTOBER 11`I' WAITING FOR MMSDIDNR APPROVAL ROSEWOOD ESTATES (FORMERLY WOODGATE ESTATES) POST PAVING PUNCHLIST SENT TO CONTRACTOR CHIMNEY SEALS MANHOLES I, 2 AND 3 TO BE TESTED SOON *WAITING ON CONTRACTOR TO SCHEDULE SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD) SEE PLAN REVIEW LETTER MET WITHDEVELOPER OCTOBER 12, 2000 PAGE • PUBLIC UTILITIES COMMITTEE MONDAY OCTOER 16, 2000 • VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS BUILTS): CHAMPIONS VILLAGES - ADDITION 2 (PHASE THREE) HOLTZ-ARROWOOD NORTH CAPE FARM WISA FORCE MAIN - HILLENDALE DRIVE • 0