PUM20000918PUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO Approved
Minutes of Meeting Held Monday, September 18, 2000
The meeting was called to order at 7:02 p.m. by Chairman David Sanders. Present
were committee members Ald. Mark Slocomb, Ald. William Le Doux, Utilities Supt.
Scott Kloskowski, Engineering/Building Inspection Director Sean McMullen, Information
Systems Director Joe Sommers and Ruekert - Mielke representative Rich Eberhardt.
Mayor DeAngelis arrived at 7:20 p.m.
It was noted by Chairman David Sanders that the meeting was posted in accordance
with the Open Meeting Law.
Notice of Closed Session:
Chairman David Sanders read the Notice of Closed Session.
Approval of Minutes of Previous Meeting
The committee reviewed minutes of the meeting held on August 21, 2000.
Ald. Slocomb made a motion to approve the minutes as submitted and placed on file.
Ald. Le Doux seconded, motion carried.
Status of Projects
Mr Rich Eberhardt reviewed the status of projects as per attached noting the following
updates: Dyer Easement - Hillendale Drive, the contractor will start September 27,
• 2000. Jewel — Osco Force main and Lift Station, Ruekert - Mielke received new plans.
The DOT wants the water main moved to the edge of the right of way. Quietwood
Creek (Carity), water fittings have been reordered. North Cape/Ryan to Boxhorn Sewer
Extension (Status of Easement). The committee discussed the letter from the
engineers for the easement and the two alternatives. The options will be presented to
the property owners. The committee directed the engineers to continue to e-mail the
Status of Projects to the Aldermen but to also e-mail any revisions to the Sewer Utility
Clerk so she can provide a hard copy for the meeting.
Status of Town of Norway Contract
Mayor sent a letter to the DNR regarding the Town of Norway, and had not received a
response.
Review Deferred Sewer and Water Assessments
There was nothing to report.
Review of Connections - Loomis/Hwy 45
The Sewer Utility Clerk notified the owners of the Durham Hill Nursery, that the
committee had requested a signed copy of their contract prior to this month's meeting.
Mr Luznicky had called the City and reported that there are no facilities in the current
building. The business is using portable bathrooms and now that the sewer is
available, they intend on adding facilities. The Engineering/Building Inspection Director
• and Plan Director will be reviewing the property file and inform the property owner of
any direction. The business had originally been approved as a cold storage unit.
Public Utilities Committee — September 18, 2000 Page 2
• Determine Selection of Software SewerMater Billing Program
Information System Director Joe Sommers appeared to answer any questions
regarding the information provided. The Utilities have budgeted the new billing program
for 2001 Due to the back log of 4 to 5 months for ordering the utility program, it is
recommended to place the order this year in order to be available for the 1st quarter in
2001 Staff reviewed several systems and felt the recommendation of the Civic System
would be the best system to go with. Ald. Le Doux made a motion to approve the
proposal for a total price of $33,155.00 plus annual support ($1,100.00 for 2001 and
$4, 400.00 for future years), and order the Utility Software Package this year, which
would require a deposit of $16, 578.00. Ald. Slocomb seconded, motion carried.
Review Sewer Metering
Mr Kloskowski reported that a property owner questioned whether the Utility would
require installing a meter if the building where to be demolished due to the
reconstruction of Janesville Road. Ald. Slocomb made a motion not to require a meter
to be installed, in any of the buildings that will be scheduled to be demolished due to
the reconstruction of Janesville Road. Ald. Sanders seconded, motion carried. Mr
Kloskowski reported a low response in the request for ordering meters. Another letter
will be sent out this week to the property owners reminding them of the need to order
their meter
• Review 6 year Capital Plan for Sewer & Water
The committee reviewed the cost estimates for a sanitary sewer by pass storage
facility. The facility would be an alternative to the McShane Pump Station upgrade
force main. The committee discussed several options and directed Utility
Superintendent to work with Mr McMullen and the engineers on other options. The
committee recommended increasing the Sewer Budget Capital Items from
$111,466.64 to $150,000.00. The increase in cost would cover additional expenses
such as soil boring tests for site locations. Each test cost approximately $1,000.00.
Review Preliminary Sewer & Water Budgets
The committee reviewed the preliminary Sewer and Water Budgets. The committee
would like a summary sheet for the Water Budget when available. The salary for the
locator position will be adjusted when working other than a locator The locator position
will be required to get his CDL. Scott reported the locate calls had been down this year,
but expect to have an increase next year due to Woods Road reconstruction.
Mr Rich Eberhardt was dismissed at 8:47 p.m.
Acceptance of Improvements
None to report.
Utility Superintendent's Report— P,
• Mr Kloskowski reported he had received a letter from Mr Zaharopoulos a property
owner on the Boxhorn / Ryan / Groveway Sewer Project. The committee would like to
invite the property owner to the next month's meeting to discuss this letter
Public Utilities Committee — September 18, 2000 Page 3
• Engineering/Building Inspection Director's Report
Mr McMullen requested a Special Public Utilities meeting to be held before Finance
next Tuesday, September 26, 2000 at 6:45 p.m. to discuss Sarah Estates.
Closed Session
Ald Sanders moved to convene into closed session pursuant to, §19.85(1)(G)
Conferring with legal counsel for the governmental body who is rendering oral or written
advice concerning strategy to be adopted by the body with respect to litigation in which
it is or likely to become involved; and §19.85(1)(E) §19.85(1)(G) §19.85(1)(e)Deliberating
or negotiating the purchasing of public properties, the investing of public funds, or conducting
other specified public business, whenever competitive or bargaining reasons require a closed
session; more specifically discussing mediated agreement for repainting of the water tower
Aid. Slocomb seconded. Motion carried with a roll call vote of 3-0.
Recording Secretary was dismissed at 9:05 p.m.
Ald. Sanders moved to reconvene into open session at 9:10 p.m. for the purpose of
adjournment Ald. Slocomb seconded, motion carried.
ADJOURNMENT - Being no further business to discuss, Ald. Sanders moved to
adjourn at 9:12 p.m. Ald. Slocomb seconded, motion carried.
• Respectfully s bmitted,
Renee Kowa ik
Recording Secretary
• CONSULTANTS REPORT FOR:
PUBLIC UTILITIES COMMITTEE
MONDAY, SEPTEMBER 18, 2000
Submitted Thursday September 14, 2000
BOLD ITALICS INDICATE NEW INFORMATION
CITY PROJECTS:
BOXHORN, RYAN, GROVEWAY
FINAL RESTORATION AND CLOSEOUT BEING HANDLED BY CITY
HIGHVIEW ACRES
WAITING ON CHIMNEY SEAL REINSTALLATION
HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD
SUBSTANTIAL GRASS GROWTH IN REPAIRS REMAIN
LOOMIS DRIVE / NORTH CAPE RD - US45 / MSS-IC-96 -
LETTER SENT WITH FINAL PAPERWORK REQUIREMENTS
PROJECT FINAL PAYMENT ON HOLD PENDING LIEN RESOLUTION
MC SHANE BYPASS PIPING/STORAGE BUILDING
99 PERCENT COMPLETE ATTEMPTING TO MOTIVATE CONTRACTOR
MANHOLE REHABILITATION
ALMOST ALL NON -GROUT ITEMS ARE COMPLETED
• GROUTING COMPLETED
CONTRACTOR HAS STARTED CLOSE OUT PAPERWORK
E
NORTH SHORE LIFT STATION GENERATOR
DECEMBER START UP IS ANTICIPATED
NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR.
WAITING ON PRELIMINARY AGREEMENT AS TO STATION LOCATION
COUNTY HAS INQUIRED ABOUT SCHEDULE — THEY PAVE IN 2001
WOODLAND CT / SLABICH LATERAL
NEW LETTER SENT TO CONTRACTOR — LEAK IN CHIMNEY SEAL, THREE FEET OF
WATER IN MANHOLE
WOODS ROAD — KURTZE LANE TO BAY LANE PROJECT MW-26-99
RESTORATION REMAINS
WOODS ROAD — BROOKE LANE TO EAST OF RACINE AVENUE
RESTORATION REMAINS
CONTRACTOR REPAIRED ADMINISTRATION LATERAL AGAIN
WOODS ROAD — SANDY BEACH FORCE MAIN
INSTALLATION COMPLETED, RESTORATION REMAINS
PAGE 2
• PUBLIC UTILITIES COMMITTEE
MONDAY SEPTEMBER 18, 2000
DEVELOPMENTS:
AVION ESTATES
PUNCHLIST REMAINS
CANDLEWOOD
PHASE ONE PLANS TO BE RECEIVED SOON
WOODS ROAD WATERMAIN PLANS TO SENT TO DNR
CHAMPIONS VILLAGES — ADDITION 3 (PHASE FOUR)
ROADS UNDER CONSTRUCTION, PUNCHLISTAFTER PAVEMENT
Vol wo-01T T: "aI''sVI O]
PUNCH LIST SENT TO CONTRACTOR
RESTORATION WAS DONE ADJACENT TO LAKE RIDGE
DYER EASEMENT — HILLENDALE DRIVE
PRECONSTRUCTION CONFERENCE SEPTEMBER 18, AT 10:00 A.M.
EPI LIFT STATION / FORCE MAIN
WORKING WITH WDOT REGARDING DOUBLE WALL FORCE MAIN
WAITING FOR EPI RESPONSE TO MMSD PRETREATMENT OF LEACHATE
• REQUIREMENTS
R/M DESIGNING MONITORING STATIONS
EASEMENT ACQUISTION IN PROCESS
KNUDSON FORCE MAIN
RESTORATION REMAINS
AS BUILTS SENT TO MMSD, FEBRUARY 11, 2000
JEWEL — OSCO FORCE MAIN AND LIFT STATION
SEE LETTER -JANESVILLE ROAD WATER MAIN EXTENSION
LAKEWOOD MEADOWS ADD NO2
NOTHING NEW
LAKEWOOD CONDOMINIUMS (OVERLOOK BA1)
SEE PLAN REVIEW LETTER
LOUGHNEY/NETTESHIEM (KELSEY DRIVE)/SALENTINE
MAINS INSTALLED AND TESTED (CHIMNEY SEALS ONLY)
RESTORATION REMAIN
PUNCHLIST REVIEW, RECORD DRAWINGS IN PROGRESS
TWO MANHOLES HAVE LEAKS IN BARREL SECTIONS
MUSKEGO CENTER/BERG
AS BUILTS COMPLETED
• PUNCH LIST SENT TO CONTRACTOR
PAGE
PUBLIC UTILITIES COMMITTEE
MONDAY SEPTEMBER 18, 2000
MUSKEGO MOTOR CAR CO
PUNCH LIST RESENT TO CONTRACTOR
MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000
CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT
RECEIVED
OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER
PUNCHLIST SENT TO CONTRACTOR, RESTORATION REMAINS
PIONEER DRIVE / PARKS GARAGE
FINAL PAPER WORK SENT TO CITY
QUIETWOOD CREEK (CARITY)
WAITING ON CHAPTER 30 PERMIT
PAVEMENT REPLACEMENT WAS WAITING ON WATER MAIN
INTERNAL CONSTRUCTION CONTINUES
WOODS ROAD WATER MAIN TESTING SEPTEMBER 15
PAVING WOODS ROAD TENTATIVELY FIRST WEEK IN OCTOBER
WATER SERVICE FITTINGS NOT TO SPECIFICATIONS
ROSEWOOD ESTATES (FORMERLY WOODGATE ESTATES)
POST PAVING PUNCHLIST SENT TO CONTRACTOR
CHIMNEY SEALS MANHOLES 1, 2 AND 3 TO BE TESTED SOON
• SAL FERRITO SEWER (PRIVATE SANITARY SEWER)
DEWATEREVG WELL NOT REMOVED
LATERALS NOT CONNECTED YET
SARAH ESTATES (WOODS ROAD)
SEE PLANREVIEW LETTER
MEETING WITHDEVELOPER SEPTEMBER I5, 2000
VICTORIAN VILLAS
VIDEO OF SEWER NOT YET RECEIVED
COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS
BUILTS):
CHAMPIONS VILLAGES - ADDITION 2 (PHASE THREE)
HOLTZ-ARROWOOD
NORTH CAPE FARM
WISA FORCE MAIN - HILLENDALE DRIVE
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