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PUM20000619PUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO Appproved . Minutes of Meeting Held Monday, June 19, 2000 As Corrected The meeting was called to order at 7 15 p.m. by Chairman David Sanders. Present were committee members Aid. Mark Slocomb, Aid. William Le Doux, Utilities Supt. Scott Kloskowski, Engineering/Building Inspection Director Sean McMullen, and Ruekert - Mielke representative Richard Eberhardt. Also present was Finance Director Dawn Gunderson. It was noted by Aid. Sanders that the meeting was posted in accordance with the Open Meeting Law. Review of Minutes of Previous Meeting The minutes of the meeting held on May 15, 2000 were reviewed. Ald. Slocomb made a motion to approve the minutes as submitted and placed on rile. Ald. Le Doux seconded, motion carried. Status of Projects Mr Rich Eberhardt reported on status of projects as attached. He also noted that Quietwood Creek would be starting with borings under the creek for the watermain. Woods Rd. will be closed but open on weekends when the mainline sewer is constructed. The committee will be advised when the road would have to be closed. • Traffic would be rerouted to Tess Corners Drive. EPI forcemain is being redesigned due to the new DOT requirements. Sean reported the developer's deposit had not yet been paid for Sarah Estates which will delay the plans to the engineers. Scott discussed the Hillendale easement and was waiting for the Assessor to provide values for the property. Scott reported that Mr King needed to inform the committee of objection. Aid. Slocomb advised that he had spoken with Mr King who does object and the committee needs to proceed with condemnation process. The committee directed the engineers to process a change order for the forcemain project due to the additional expense incurred; the contractor hit the bridge abutment they ran into concrete. The committee reviewed the letter sent by Paul Shulman of Ruekert - Mielke to Mr Steve Van Bommel contractor for The Bentley Company on the McShane Wastewater Pump Station Storage Facility project. The committee noted that there are several items that need to be addressed, such as the repair from the fire damage to the generator room ceiling, louvers that needed to be repaired along with other items. Ruekert - Mielke will be doing another inspection and at that time if items are not addressed they recommend the City deduct any cost to complete items from the Contract price. Status of Town of Norway Contract Nothing new to report. Further Discussion on Policy on Connections (Capacity Utilization Permit) • Ruekert - Mielke will be reviewing each application to make sure each basin has enough capacity, this will be in the Chapter 21 changes. The current form that is being • used will be revised. Public Utilities Committee - June 19, 2000 Page 25 Further Discussion on COMM 83/Chapter 21 10 This item will be on a future Common Council Agenda for additional consideration. The ordinance possibly will have some changes that will be affected by the plan. Further Discussion on Sewer Rate Studv Finance Director Dawn Gunderson was present to discuss the rate study that had been prepared by Virchow Krause, and reports that the Sewer Utility Clerk prepared a comparison report that reflected the impact of the study. The committee directed the Finance Director to call Mr Don Vilione to invite him to a special Utilities Committee Meeting to be able to answer additional questions. The committee would like him to provide information on the reserve fund, estimated MMSD bill, and the rate of interest charged on forced hookups. Also requested to be at the special meeting, a representative from Ruekert - Mielke either Jim Fiacco or Ken Ward who worked on the changes made to Chapter 21 The committee discussed some of the changes in Chapter 21, and reviewed the draft of the Public Hearing Notice. Ald. Slocomb will meet with the City Clerk/Treasurer to make the changes recommended by the committee. The committee deferred action on Rate Study and Chapter 21, to the special meeting to be held for further review. Review Status of sewer connection - Loyal Moose Lodge The Sewer Utility Clerk sent a memo to the property owners to invite them in to discuss the progress of the connection. Judy and Larry Wachowiak were present to discuss the hardship of the sewer and water assessments for the new building. Due to the minimum use of the It new facility Judy is requesting a reduction for the RCA & WCA assessments. The number of seating for the new facility will be 264 which equals 10.75 REC's, total cost for the RCA assessment would be $34,991.25(based on new construction rate $3,255.00 per REC). The existing rate is $542.50 per REC for the current year The new facility is required to install a sprinkler system to a 6" main which is additional cost The Public Utilities Committee informed them that this committee didn't have any authority over the requirements of the sprinkler system. The WCA could not be reduced. Ald. Slocomb made a motion to charge the Loyal Moose Lodge for the RCA assessment at the existing rate. Ald. Sanders seconded, motion carried. The committee wanted to know what the time frame was on the connection. Judy said she was working with the bank and contractors to get the financing needed. Due to the large assessments, a considerable amount of the work will be done by the members themselves and she hoped the project would become reality. Ald. Sanders made a motion to extend the deadline for connection to October 1, 2000. Ald. Slocomb seconded, motion carried. Oversizing Sewer & Water Quietwood Creek The committee reviewed the letter sent to the Finance Committee from Ruekert - Mielke, requesting reimbursement for the . oversizing of utilities from the Carity Land Corporation. Ald. Sanders made a motion to reimburse the cost to Quietwood Creek LLC after 11112001, per the estimated unit costs in the letter from Ruekert - Mielke dated March 8, 2000, for the oversizing needed. Ald. . Slocomb seconded, motion carried. Public Utilities Committee - June 19, 2000 Page 3 • Review status of North Cape/Ryan Sewer Project The Sewer Utility Clerk provided the committee with a memo on the status of connections. Deadline to connect is June 24, 2000. As of this date five properties have not yet connected, two of which have paid for their permits. The committee directed the Sewer Utility Clerk to send a letter to the property owners that have not yet connected, requesting them to provide a copy of their signed contract prior to next month's meeting or invite them in to discuss the reasons why they have not yet complied and inform them they will be subject to stand by charges and possible forced hookup charges. Ald. Slocomb made a motion to extend the deadline to connect until next month's meeting. Ald. Sanders seconded, motion carried. Scott advised there is no lateral for the John O' Malley (#2257.997) property, since this property was intended on being served by a future main that was to be constructed thru the O'Malley property to the Thomas Laimon (#2257.999) property. The previous property owner of #2257.997 had a verbal agreement for an easement for the sewer connection. Since that time the property has been sold and the current two property owners need to work out an agreement. Discussion took place regarding the lift station site. Scott is requesting the Assessor to give an appraisal value for the land required for the lift station. Due to the delay in acquiring a site, this project will be late fall or a winter project depending on how soon the site can be acquired. • Review Final Assessment ResolutionlWoods Rd. Water Project (Pellmann Sewer Assessment) The committee reviewed the compiled total cost for the sanitary lateral installation to the Pellmann (#2218.990) property. Ald. Slocomb made a motion to amend the final resolution to revise the sewer assessment for #2218.990 to reduce it $17,109.38. Ald. Sanders seconded, motion carried. Discuss reaulations for cell tower improvements - Water Tower Present was Mr Ted Torcivia to request an additional carrier on the top of the water tower The committee reviewed the motion made at the April 17, 2000 meeting, which was to limit the number to a maximum of 4 antennas to be located on the water tower in the industrial park with one of them on the ball of the water tower and up to three on the stem. With the configuration of the antenna there is room for an additional one on the ball. Mr Ted Tocivia discussed the design of the building and noted that the committee required that there be only one shelter building to accommodate all of the carriers. Ald. Slocomb made a motion to allow a total of five carriers on the water tower located in the industrial park, with two on the top and three on the stem with one common building that meets Plan approval and also the conditions negotiated by Mayor's office, and Finance Committee to approve agreement. Aid. Sanders seconded, motion carried. Mr Ted Torcivia also requested that the additional antenna be reserved for Telecorp. Ald. Slocomb amended the motion to include Telecorp as the second antenna to be located on top of the ball. Aid. Sanders seconded motion, as amended, carried. 0 Public Utilities Committee - June 19, 2000 Page 4 Review Water System Planning / Revise Scope The committee reviewed the letter • sent from Mr Steve Schultz of Ruekert - Mielke, which outlined the water plan study. Aid. Sanders made a motion to authorize Ruekert - Mielke to proceed with water plan study not to exceed $5, 000.00 this year. Ald. Le Doux seconded, motion carried. Review request to service two homes on one parcel with one water service line The property owner (Ms. Diane Ruehle) of S77 W18312-14 Janesville Rd. (#2195.987) requested to connect two houses on one water lateral. The lot is approximately 40' wide and both houses are on one lot. The committee advised her of possible pressure problems having only 1" tee service for both houses, and discussed the hardship of the road opening expense on a County Hwy. Ald. Le Doux made a motion as long as the property cannot be divided, the committee would approve service to both houses with one lateral, having a valve at the lot line and separate valve for each building. Ald. Sanders seconded, motion carried. Acceptance of Improvements ( Pasadena Cul-de-sac & Lake Rid - go Watermain Easement) The committee reviewed the letter sent by Sean McMullen to Mr Pelzmann of the Realty Center, Inc. regarding the Pasadena Cul-de-sac. Sean reported that this project had been completed some time ago but had never been finalized by the committee. Ald. Sanders made a motion to approve the acceptance of the sewer and water utility improvements for the Pasadena cul-de-sac. Ald. Slocomb seconded, motion carried. • The committee reviewed the letter from James Beaty, Ruekert - Mielke to Mr Brian Turk recommending the approval of the easement for Barker Development / Lake Ridge Condominiums. Ald. Sanders made a motion to approve the layout of the easement and also to approve the acceptance of improvements for the Lake Ridge watermain easement. Ald. Le Doux seconded, motion carried. Mr Rich Eberhardt left at 8:30 p.m. Utility Superintendent's Report - Nothing knew to report. Engineering/Building Inspection Director's Report Nothing to report. ADJOURNMENT - Being no further business to discuss, Ald. Slocomb moved to adjourn at 10:30 p.m. Ald. Sanders seconded, motion carried. submitted, Respectfully ' ' Gl�/ Renee Kowalik • Recording Secretary w I] S �-l9-Ot> 1%7 cLAJ • CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE MONDAY, JUNE 19, 2000 Submitted Wednesday June 14, 2000 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: BOXHORN, RYAN, GROVEWAY FINAL RESTORATION AND CLOSEOUT BEING HANDLED BY CITY HIGHVIEW ACRES WAITING ON CHIMNEY SEAL REINSTALLATION HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD SUBSTANTIAL GRASS GROWTHAND FINAL PAPERWORKREMAIN LOOMIS DRIVE / NORTH CAPE RD - US45 / MSS-IC-96 - LETTER SENT WITH FINAL PAPERWORK REQUIREMENTS PROJECT FINAL PAYMENT ON HOLD PENDING LIEN RESOLUTION MC SHANE BYPASS PIPING/STORAGE BUILDING 99 PERCENT COMPLETE ATTEMPTING TO MOTIVATE CONTRACTOR MANHOLE REHABILITATION IsALMOSTALL NON -GROUT ITEMSARE COMPLETED GROUT SCHED ULED TO BEGINAFTER JULY 4"f NORTH SHORE LIFT STATION GENERATOR GENERATOR SHOP DRAWINGS HAVE BEEN SUBMITTED FOR REVIEW SUBSTANTIAL_ COMPLETION DATE IS SEPTEMBER 8, 2000 NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR. WAITING ON PRELIMINARY AGREEMENT AS TO STATION LOCATION COUNTY HAS INQUIRED ABOUT SCHEDULE - THEY PAVE IN 2001 WOODLAND CT / SLABICH LATERAL NEW LETTER SENT TO CONTRACTOR - LEAK IN CHIMNEY SEAL, THREE FEET OF WATER IN MANHOLE WOODS ROAD - KURTZE LANE TO BAY LANE PROJECT MW-26-99 RESTORATIONREMAINS WOODS ROAD - BROOKE LANE TO EAST OF RACINE AVENUE RESTORATION REMAINS WOODS ROAD - SANDY BEACH FORCE MAIN INSTALLATION COMPLETED, RESTORA TION REMAINS PAVEMENT FAIL URE WILL BE REPAIRED WHEN WEATHER PERMITS 0 PAGE 2 • PUBLIC UTILITIES COMMITTEE MONDAY JUNE 19, 2000 DEVELOPMENTS: AVION ESTATES PUNCHLIST REMAINS CANDLEWOOD PHASE ONE PLANS TO BE RECEIVED SOON WOODS ROAD WATERMAIN PLANS TO SENT TO DNR CHAMPIONS VILLAGES — ADDITION 2 (PHASE THREE) PUNCHLIST ITEMS COMPLETED AS BUILTS SENT TO MMSD January 14, 2000 CHAMPIONS VILLAGES — ADDITION 3 (PHASE FOUR) UNDER CONSTRUCTION, RAIN IS CAUSING DELAYS DEER CREEK TWO PUNCH LIST SENT TO CONTRACTOR COMPLAINT RECEIVED JUNE 5, FROM ADJOINING PROPERTY (Gerlach) ABOUT LACK OF RESTORATION EPI LIFT STATION / FORCE MAIN WORKING WITH WDOT REGARDING DOUBLE WALL FORCE MAIN WAITING FOR EPI RESPONSE TO MMSD PRETREATMENT OF LEACHATE REQUIREMENTS RIM REDESIGNING PER WD 0 T REQ UIREMENTS Submittal to MMSD WDOT anticipated mid July HOLTZ- ARROWOOD NEWRESTORATION LETTER SENT TO CONTRACTOR PER UTILITY SUPERINTENDANTS REO_ UEST CITY WILL HANDLE ALL FURTHER WORK PER DIRECTOR OF ENGINEERING AS BUILTS SENT TO MMSD KNUDSON FORCE MAIN RESTORATION REMAINS AS BUILTS SENT TO MMSD, FEBRUARY 11, 2000 JEWEL — OSCO FORCE MAIN AND LIFT STATION DESIGN COMPLETION TENATIVELY SEPTEMBER 1 LAKEWOOD MEADOWS ADD NO 2 NOTHING NEW LOUGHNEY/NETTESHIEM (KELSEY DRIVE)/SALENTINE PLANS SUBMITTED TO NORWAY SANITARY DISTRICT PAGE 3 PUBLIC UTILITIES COMMITTEE MONDAY JUNE 19, 2000 MUSKEGO CENTER/BERG AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER PUNCHLIST SENT TO CONTRACTOR, RESTORATION REMAINS OVERLOOKBAYAKA LAKEWOOD CONDOMINIUMS FOURTH PLAN REVIEW SENT TO DESIGN ENGINEER PIONEER DRIVE / PARKS GARAGE FINAL PAPER WORK SENT TO CITY QUIETWOOD CREEK (CARITY) WAITING ON CHAPTER 30 PERMIT UTILITY PLANS SUBMITTED TO MMSD, WDNR TENATIVE START ON WOODS ROAD JUNE 1 2000 • ROSEWOOD ESTATES (FORMERLY WOODGATE ESTATES) UNDERGROUND INSTALLED WAITING FOR ROAD CONSTRUCTION TO COMPLETE SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET SARAH ESTATES (WOODS ROAD) PLAN SUBMITTAL TO RIM ANTICIPATED ON JUNE 15 VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED 0 PAGE 4 PUBLIC UTILITIES COMMITTEE • MONDAY JUNE 19, 2000 NOTE: MMSD RULES NOW REQUIRE ALL SANITARY MANHOLES TO BE VACUUM TESTED. THIS WILL ADD SIGNIFICANT COSTS TO ALL PROJECTS CONSTRUCTED THIS YEAR. MMSD RULES NO LONGER REQUIRE AS BUILT APPROVALS BY MMSD BEFORE CONNECTIONS CAN BE MADE. THERE IS LESS URGANCY IN THEIR REVIEWS OF THE RECORD DRAWINGS. MMSD HAS INFORMED R/M THAT THEY WILL BE OPENING MANHOLES 30 DAYS AFTER BINDER PAVEMENT IS INSTALLED. IF INTERNAL SEALS ARE NOT INSTALLED THEY PLACE THE CITY'S NAME ON A LIST EVERY THIRTY DAYS THEY RECHECK. IF YOUR NAME IS ON THE LIST FOR THREE MONTHS IN A ROW FOR A SINGLE PROJECT, MMSD WILL STOP ALL APPROVALS. COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS BUILTS): NORTH CAPE FARM AS BUILTS SENT TO MMSD AUGUST 12, 1999 WISA FORCE MAIN - HILLENDALE DRIVE