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PUM20000515APUBLIC UTILITIES COMMITTEE MEETING - CITY OF MUSKEGO Appproved Minutes of Meeting Held Monday, May 15, 2000 The meeting was called to order at 7:10 p.m. by Chairman David Sanders. Present were committee members Aid. Mark Slocomb, Aid. William Le Doux, Utility Supt. Scott Kloskowski, Mayor and Ruekert-Mielke representatives Richard Eberhardt and Ken Ward (Mr. Ward arrived at 7:56 P.M.). It was noted by Aid. Sanders that the meeting was posted in accordance with the Open Meeting Law. Review of Minutes of Previous Meeting The minutes of the meeting held on April 17, 2000 were reviewed. Ald. Slocomb made a motion to correct the minutes under the Hillendale Water Project - Waste Management, to read as follows: "Ald. Slocomb made a motion to direct the engineers to age prepare an easement over the property south of the Loppnow property (#2233.996. 00 1) in order to install water service to the Loppnow property. Ald. Sanders seconded, motion carried." Ald. LeDoux seconded, motion carried. After the minutes are corrected they will be placed on file. Status of Projects Mr. Rich Eberhardt gave status of City Projects as attached. Mr. Ken Ward updated the committee on the status of EPI. Due to the delay in connection the State now has new requirements. Ald. Sanders made a motion to direct the engineers to design under the new State standards which include, double wall pipes and a leakage monitoring station. Ald. Le Doux seconded, motion carried. Mr. Ken Ward will draft a letter to notify EPI. Status of Town of Norway Contract Nothing new to report. Further Discussion on Policy on Connections (Capacity Utilization Permit) Scott is still working on the changes and will report back to the committee prior to sending the changes to the Attorneys. Further Discussion on COMM 83/Chapter 21 Mayor provided a copy of the rules. This item will be on the Plan Commission Agenda. The ordinance possibly will have some changes that will be affected by the plan. Further Discussion on Sewer Rate Study Aid. Slocomb had met with the Finance Director, Don Vilione, Scott and Renee to discuss the formulas. Jean Marenda supplied a timeline. Ken Ward and Christy Cramer of Ruekert - Mielke, worked together to draft the ordinance changes. The ordinance had been faxed to Attorney Molter's office. Mr. Ken Ward was present to discuss some of the ordinance changes. The committee discussed the Utility should be responsible for the cost of the maintenance of the laterals unless there is misuse by the property owner. Mr. Ken Ward advised the committee that Muskego is one of the few Public Utilities Committee - May 15, 2000 Page 2 communities that provide a payment plan for the RCAs & WCAs assessments. The committee would like the Sewer Utility Clerk to provide the number of RCA assessments that had been put on the payment plan. Aid. Slocomb requested to meet with staff prior to the next months meeting. Review Quarterly Billing- Town Of Norway The committee reviewed the letter disputing the way the charges had been calculated along with the payment for the 1 st Qtr bill for 2000, in the amount of $17,435.18 and the balance of 1999 in the amount of $507.62. Aid. Sanders made a motion to acknowledge the payment was made under protest. Aid. Slocomb seconded, motion carried. Review Request for Sewer Connection - Rausch/Woods Rd. The committee reviewed the Application for Capacity Utilization submitted by Pegarl L.L.P, previously had been approved for a total of 12 units; 3 Bedrooms each for tax key #2228.998 which will be serviced by grinder pumps. Mr. Rich Eberhardt discussed with the committee the capacity available, he stated the potential of 134 single families could be served. Aid. Sanders made a motion to approve their request for an additional 8 single families for a total of 20. Aid. Slocomb seconded, motion carried. Oversizing Sewer & Water The committee reviewed Attorney Molter's letter. Scott would like the committee to have some provisions on negotiating with the developer on the responsibility of payment for the oversizing of sewer and water. This item needs to be on the Public Works agenda for storm sewer. The committee directed Scott to work with the engineers to make changes in the ordinance and report back to committee. Review Deferred Assessment - Loomis Drive Sewer Project (#2259.995 - Counter) The committee reviewed the request to reduce the frontage for the Counter property (#2259.995). The Sewer Utility Clerk provided minutes from the 5/18/98 meeting, stating an error of 9.75', but no action had been taken by the committee. Aid. Sanders made a motion to Amend the Final Assessment roll to reduce the assessment 9.75' which will become non -assessable. Aid. Le Doux seconded, motion carried. Discuss Deferred Assessment Policy The committee discussed the request from Mr. & Mrs. Counter (# 2259.995) to reduce the minimum payment of $5000.00 on their deferred assessment. Currently the program for tracking the payments has been an issue. Aid. Slocomb made a motion to accept partial payments of no less than $1000.00 on the deferred assessment for the Counter (#2259.995) deferred assessment. Aid. Sanders seconded, motion carried. Review Request for Sewer Capacity Sarah Estates The developer had submitted the capacity utilization permit application for the property located at 16700 W. Woods. Rd. (#2218.990). Aid. Sanders made a motion to approve Public Utilities Committee - May 15, 2000 Page 3 the 26 single family homes for the Sarah Estates (#2218.990) development. Ald. Slocomb seconded, motion carried. Review Request to Relocate Sewer Easement ( Woods Rd. - Baas) Mr. Robert Baas property owner of #2228.994.001 is requesting the easement to be relocated to accommodate an addition on their house. Mr. Eberhardt discussed the easement and gave the builder a sketch to relocate the easement. Mr. Baas agreed to the encroachment and agreed to his deck only being 10' off the house. Ald. Sanders made a motion to recommend to the Common Council to vacate the current easement that is west of the manhole and relocate to facilitate the Baas addition. Ald. Le Doux seconded, motion carried. Ald. Sanders made a motion to approve locating an additional easement 5' wide on the westerly property line of the Baas property and 15' wide along the eastern portion of the of the Rausch property (common lot line) to facilitate the grinder line to serve properties along to the west of Woods Rd. Ald. Slocomb seconded, motion carried. Acceptance of Improvements (Lakeview Highlands North Sewer) Ald. Sanders made a motion to approve the acceptance of improvements for the Lakeview Highlands North subdivision. Ald. Le Doux seconded, motion carried. Review Chapter 28 regarding Meter Installation Scott reported the requirement for installing Neptune Meters was not found in Chapter 28. A review of files indicated there is nothing in the City's municipal code requiring that Neptune meters need to be used. The only correspondence is a letter that was written by a former building inspector, advising that all meters should be Neptune. The building department is aware of the correct fittings that are required to install the meters. Ald. Sanders made a motion to require individual property owners to have meters for subdivisions that have community wells. Ald. Slocomb seconded, motion carried. Mr. Ken Ward left at 9:30 p.m. Utility Superintendent's Report - Nothing knew to report. ADJOURNMENT - Being no further business to discuss, Ald. Le Doux moved to adjourn at 9: 50 p.m. Ald. Slocomb seconded, motion carried. Respectfully submitted, K _ Renee Kowalik Recording Secretary 6tkod5 AW se-we-r- CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE MONDAY, MAY 15, 2000 Submitted Friday May 12, 2000 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: BOXHORN, RYAN, GROVEWAY FINAL RESTORATION AND CLOSEOUT BEING HANDLED BY CITY HIGHVIEW ACRES WAITING ON CHIMNEY SEAL REINSTALLATION HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD PUNCHLIST AND RESTORATION REDONE BY CONTRACTOR MC SHANE BYPASS PIPING/STORAGE BUILDING PUNCHLIST SENT OUT RESTORATION IN SPRING NORTH SHORE LIFT STATION GENERATOR PROJECT HAS STARTED LOOMIS DRIVE / NORTH CAPE RD - US45 / MSS-IC-96 - LETTER SENT WITH FINAL PAPERWORK REQUIREMENTS PROJECT FINAL PAYMENT ON HOLD PENDING LIEN RESOL UTION NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR. WAITING ON PRELIMINARY AGREEMENT AS TO STATION LOCATION COUNTYHAS INQUIRED ABOUT SCHEDULE - THEYPAVE IN 2001 WOODLAND CT / SLABICH LATERAL NEW PUNCHLIST SENT TO CONTRACTOR - LEAK IN BOTTOM WOODS ROAD - KURTZE LANE TO BAY LANE PROJECT MW-26-99 PUNCHLIST REPAIRS AND RESTORATION REMAIN WOODS ROAD - BROOKE LANE TO EAST OF RACINE AVENUE PUNCHLIST REPAIRS AND RESTORATION REMAIN WOODS ROAD - SANDY BEACH FORCE MAIN CONSTRUCTIONSTARTED DEVELOPMENTS: AVION ESTATES PUNCHLIST REMAINS CANDLEWOOD PHASE ONE PLANS TO BE RECEIVED SOON WOODS ROAD WATERMAIN PLANS TO SENT TO DNR PAGE 2 PUBLIC UTILITIES COMMITTEE MONDAYMAYI5, 2000 CHAMPIONS VILLAGES — ADDITION 2 (PHASE THREE) PUNCHLIST ITEMS COMPLETED AS BUILTS SENT TO MMSD January 14, 2000 CHAMPIONS VILLAGES — ADDITION 3 (PHASE FOUR) START CONSTRUCTION DELAYED BY POOR GROUND DEER CREEK TWO PUNCH LIST SENT TO CONTRACTOR EPI LIFT STATION / FORCE MAIN WORKING WITH WDOT REGARDING DOUBLE WALL FORCE MAIN WAITING FOR EPI RESPONSE TO MMSD PRETREATMENT OF LEACHATE REQUIREMENTS CITYAND RIM TO MEET ON DOT RESPONSE HOLTZ - ARROWOOD RESTORATION IS ALL THAT REMAINS AS BUILTS SENT TO MMSD KNUDSON FORCE MAIN RESTORATION REMAINS AS BUILTS SENT TO MMSD, FEBRUARY 11, 2000 LAKEWOOD MEADOWS ADD NO 2 NOTHING NEW LOGHNEY/NETTESHIEM (KELSEY DRIVE)/SALENTINE PLANS SUBMITTED TO NORWA YSANITARY DISTRICT MUSKEGO CENTER/BERG CONSTRUCTION COMPLETED AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR MMSD REVIEWED AS BUILTS FEBRUARY 2, 2000 CONTRACTOR TOLD R/M THEY WILL NOT COMPLETE DUE TO PAYMENTS NOT RECEIVED NORTH CAPE FARM AS BUILTS SENT TO MMSD AUGUST 12, 1999 PUNCHLIST COMPLETED OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER PUNCHLIST SENT TO CONTRACTOR, RESTORATION REMAINS PAGE 3 PUBLIC UTILITIES COMMITTEE MONDAY MAY 15, 2000 PIONEER DRIVE / PARKS GARAGE FINAL PAPER WORK SENT TO CITY QUIETWOOD CREEK (CARITY) WAITING ON CHAPTER 30 PERMIT UTILITY PLANS SUBMITTED TO MMSD, WDNR TENATIVE START ON WOODS ROAD, JUNE 1, 2000 ROSEWOOD ESTATES (FORMERLY WOODGATE ESTATES) UNDERGROUND INSTALLED WAITING FOR ROAD CONSTRUCTION TO COMPLETE SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED NOTE: MMSD RULES NOW REQUIRE ALL SANITARY MANHOLES TO BE VACUUM TESTED. THIS WILL ADD SIGNIFICANT COSTS TO ALL PROJECTS CONSTRUCTED THIS YEAR. MMSD RULES NO LONGER REQUIRE AS BUILT APPROVALS BY MMSD BEFORE CONNECTIONS CAN BE MADE. THERE IS LESS URGANCY IN THEIR REVIEWS OF THE RECORD DRAWINGS. MMSD HAS INFORMED R/M THAT THEY WILL BE OPENING MANHOLES 30 DAYS AFTER BINDER PAVEMENT IS INSTALLED. IF INTERNAL SEALS ARE NOT INSTALLED THEY PLACE THE CITY'S NAME ON A LIST. EVERY THIRTY DAYS THEY RECHECK. IF YOUR NAME IS ON THE LIST FOR THREE MONTHS IN A ROW FOR A SINGLE PROJECT, MMSD WILL STOP ALL APPROVALS. COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS BUILTS): WISA FORCE MAIN - HILLENDALE DRIVE