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PUM20000117• PUBLIC UTILITIES COMMITTEE MEETING — CITY OF MUSKEGO Approved Minutes of Meeting Held Monday, January 17, 2000 The meeting was called to order at 7.10 p.m. by Chairman David Sanders. Present were committee members Ald. Mark Slocomb, Ald. William Le Doux, Mayor David L. De Angelis, Utility Supt. Scott Kloskowski, and Ruekert-Mielke representative Richard Eberhardt. It was noted by Ald. Sanders that the meeting was posted on 1/12/00 in accordance with the Open Meeting Law. Ald. Sanders read the closed session notice. Review of Minutes of Previous Meeting The minutes of the meeting held on December 20, 1999 were reviewed and placed on file. Review Public Hearing Comments -Woods Rd./Kurtze/Bav Lane Water Proiect Mr and Mrs. Glen Pellmann expressed concerns discussed at the Public Hearing. Mayor stated two of their concerns; one being the entire frontage being assessed and the other being the cost and need of two water services. Discussion took place on the need for both services; one 8" service for the north side of the Pellmann property and one 8" service for the south side of the property. The service on the north side is needed to complete the loop which would tie into Parkland Drive. The service on the south side would benefit any future development. Ald. Slocomb made a motion to remove the one 8" service from the • Pellmann(#2218.990) assessment and make it nonassessable. Ald. Sanders seconded, motion carried. The nonassessable cost is then picked up by the Utility. Mrs. Pellmann questioned the cost of the 8" service for the south side, and was informed the cost was $3,081.60. Mrs. Pellmann discussed the parcel on the south side which had been previously assessed for sewer ($19,000.00), a road assessment ($17,000.00) and now this water assessment of $47,000.00. This would make a total of $83,000.00 for a thirteen (13) acre parcel. She feels this is unreasonable and would like the committee to consider assessing the portion of Pellmann Lane only. Rich explained the current assessment policy is that the property would be assessed for the entire frontage; 150' immediately and the balance deferred with interest. The committee pointed out that they did remove the total frontage assessment on the north side of Woods Rd. because of no direct benefit and that the parcel had two other services available to connect to water Mrs. Pellmann also discussed the land on the south side, the need for a detention pond approximately two acres, which will service both the north and south side of Woods Rd. Mrs. Pellmann questioned if water would be extended down Kurtze Lane, would this parcel get assessed? Scott replied yes they would. Scott explained there isn't a current plan in place for the development; therefore, the committee is required to assess the parcel. Ald. Sanders made a motion for future consideration to possibly forgive all or a portion of the deferred water assessment on this parcel relating to the detention facility pond, if developed internally and no direct connection on the south side of Woods Rd. Ald. Slocomb seconded, motion carried. . The committee discussed the Sobek property. Per the Plan Department, the assessment should be reduced to 150' of frontage and the remainder of frontage becomes nonassessable. Ald. Sanders made a motion to amend Sobek's (#2218.999) frontage Public Utilities Committee January 17, 2000 - Page2 isassessment to 150' to reflect the average width lot required to support the current need. Ald. Slocomb seconded, motion carried. Review Public Hearing Comments -Woods Rd. Racine/Brooke Lane Water Project Mr George Haynes from the Muskego/Norway School District appeared to discuss current water assessment for the High School. The property had been assessed for the entire frontage. The committee discussed the Plan Director's email outlining the frontage necessary to support the high school building. The decision was made to assess the frontage to include their west parking lot which would be approximately 900' Mr Haynes indicated the school would accept the assessment of 900' @ $40.95 plus lateral of $4,224.00. Ald. Sanders made a motion to amend the High School (#2242.999) frontage assessment of 161 B' to 900' plus one 8" lateral service of $4224.00. Ald. Slocomb seconded, motion carried. The project cost of $214,738.00 which was the bid that was accepted from American Sewer Service, did not include the sewer installation cost. Review Quietwood Creek sewer and water plans Mr William Carity, Mr Ken Servi, and Mr Kalvin Klimeck were present on behalf of Quietwood Creek. Scott reported that he had discussed the plans with Ruekert-Mielke engineer, Sean Mc Mullen, and recommended plans to be approved even though a few corrections needed to take place. Mr Carity expressed concern of the timing to complete this project. Ald. Slocomb made a motion to approve the sewer and water plans for Quietwood Creek subject to the City Engineer's approval. Ald. Sanders seconded, motion carried. Mr Carity questioned whether he could hand -carry plans to MMSD. The committee had no objections, but cautioned it was at his own risk prior to the council approving committee minutes. Mr Carity also wanted to note the heavy burden on the development for the cost of sizing of the service which would benefit future development, and that they would possibly consider asking for future compensation. Status of Projects Mr Rich Eberhardt gave status of City Projects as attached. Discussion took place on the placement of the lift station for the North Cape Ryan N 500' Boxhorn Sewer Project. The Dumke property will be serviced by a grinder pump due to the excessive depth needed to be serviced by gravity. Scott added that the McShane bypass generator should be in place the first week in February. Scott reported that WEPCO should be ready to bury the power line for Woodland Ct. within a week or so. Status of Town of Norway Contract Discussion will take place in closed session. Further discussion of North Shore Generator Scott needs to review the preliminary layout for the generator Scott indicated that the shrubs on the west side possibly would need to be cut down. . Status of request to MMSD to include JEK No 1 LLC/Blattner into Sewer Service Area The committee directed the Sewer Utility Clerk to mail to the petitioner, a copy of the letter dated January 11, 2000 that was received from MMSD stating that the District is unable to agree to include the two properties (#2253.998 & #2253.999) in service area. The Public Utilities Committee January 17, 2000 - Page3 is defined referred to the recent negotiations between City of Muskego and MMSD which defined the boundaries. The Mayor had spoken with Anne Spray Kinney, Executive Director of MMSD, who indicated that prior to any areas being added, the deletion of comparable land area and flow would have to be approved by SEWRPC. Authorize maa. legal and r)reliminary assessment roll for North Cape/Ryan N 500' Boxhorn Sewer Project Ald. Slocomb made a motion to direct the Engineers to draw map and legal for preliminary resolution for the North Cape Ryan N 500' Boxhorn Sewer Project. Ald. Sanders seconded, motion carried. Ald. Slocomb made a motion to direct attorney's to draft a relocation order for the Valley Green Pump Station which is part of the North Cape Ryan N 500' Boxhorn Sewer Project. Ald Sanders seconded, motion carried. Review Public Hearing Comments - Woods Rd. Racine/Brooke Lane Sewer Project Scott reported he had been in contact with the property owners of #2223.990, and had been working with them to secure a contractor There was discussion on the time needed to accomplish this prior to the project being final. Scott indicated that he would report information to the property owners. The contractor that bid on the water project gave an alternate bid for the sewer portion. If this project proceeds, the alternate bid could be processed with a change order • Status of oroperties to be included in WCA District extension - south side of Woods Rd. Ald. Slocomb reported that he would be contacting the four property owners who had additional questions regarding water Review amendment to WCA District - Moorland Corridor Scott reported that he had met with City Engineer Rich Eberhardt and identified the area to amend which he described to the committee. Several areas need to be included, and as long as the area is contiguous it can be done all at once. The question came up whether the committee wanted to include the vacant property near Janesville and Martin Drive. The committee determined to wait until the reconfiguration of Martin Drive to include them in the WCA area. A meeting should be scheduled for the property owners for this new amendment. Ald. Slocomb made a motion to request the City Engineers to prepare map and legal description for the amendment of the WCA area. Ald. Le Doux seconded, motion carried. Mr Rich Eberhardt left at 9:10 p.m. Further discussion on Hi View connections It was noted that only one parcel (#2209.996) had not yet connected to the sewer utility. • This property owner had been invited to the January meeting. Ald. Sanders made a motion to start standby charges as of February 1, 2000, and to proceed with forced hookup procedures. Ald. Slocomb seconded, motion carried. The committee directed the Sewer Utility Clerk to send a copy of the minutes to the property owner Public Utilities Committee January 17, 2000 - Page4 • Further review of insurance claim - sewer backup - Pioneer Center/Brennan Drive Ald. Slocomb made a motion to include the property on Brennan Drive in reimbursing them for direct clean-up fees that were incurred due to the June, 1999 flooding, less any amounts that were paid by the individual's insurance policy. Ald. Le Doux seconded, motion carried. The committee directed the Sewer Utility Clerk to send a copy of the minutes to the property owner Review Town Of Norwav/MMSD ouarterly billing It was noted that the invoice for the 4`" quarter 99 MMSD bill was reviewed and placed on file. The Town of Norway 4" quarter 99 bill had not yet been received. Status of North Cape/Schaefer Sewer Connections A memo from the Sewer Utility Clerk noted that all of the property on the North Cape Schaefer Sewer Project has been connected. Report of Utility Superintendent Scott reported that the Utility Locator position had been filled. This position is being shared by the Public Utilities Department and Public Works Department. Woods Rd. Racine/Brooke Lane Sewer Project Ald. Sanders made a motion to assess the property #2223.990 with 1 6" lateral and 1 unit • for a total of $30, 950.40 for the Woods Rd. RacinelBrooke Lane Sewer Project. Ald. Le Doux seconded, motion carried. Closed Session - Ald. Slocomb made a motion to convene into closed session pursuant to §19.85(1)(e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session more specifically contract negotiations with the Town of Norway. Ald. Sanders seconded, motion carried unanimously by roll call vote. Recording Secretary was dismissed at 9:20 p.m. Aid. Slocomb moved to reconvene into open session at 9:35 p.m. for the purpose of adjournment. Ald. Le Doux seconded, motion carried. ADJOURNMENT - Being no further business to discuss, Ald. Slocomb moved to adjourn at 9:36 p.m. Aid. Le Doux seconded, motion carried. Respectfully mitted, 44ctc su wJ'A . Renee Kowalik Recording Secretary CONSULTANTS REPORT FOR: PUBLIC UTILITIES COMMITTEE MONDAY, JANUARYI7, 2000 Submitted Friday January 14, 2000 BOLD ITALICS INDICATE NEW INFORMATION CITY PROJECTS: BOXHORN,RYAN,GROVEWAY FINAL RESTORATION AND CLOSEOUT BEING HANDLED BY CITY HIGHVIEW ACRES WAITING ON CHIMNEY SEAL REINSTALLATION HILLENDALE DR 1300 FT S TO 3500 FT S OF JANESVILLE RD PUNCHI,IST AND RESTORATION REMAIN CITY WILL INSPECT SERVICES INTO RESIDENCES MC SHANE BYPASS PIPING/STORAGE BUILDING GENERATOR INSTALLED, BUILDING CLOSED UP, ROOF IS ON CONTRACTOR SAID THEY WILL BE DONE BYNEXT MEETING RESTORATION IN SPRING LOOMIS DRIVE / NORTH CAPE RD - US45 /MSS-1C-96 - CONTRACTOR INSTALLED SOD LETTER SENT WITH FINAL PAPERWORK REQUIREMENTS NORTH CAPE ROAD / RYAN RD TO 500 FT N. OF BOXHORN DR. INDESIGN WAITING ONPRELIMINARYAGREEMENTAS TO STATIONLOCATION ST. LEONARDS FORCE MAIN AND WATER MAIN IN DESIGN WELL NO 3 REHAB PUMP INSTALLED, SAMPLES TAKEN PROJECT TO BE COMPLETED SOON WOODLAND CT / SLABICH LATERAL PUNCHLIST SENT TO CONTRACTOR WOODS ROAD - KURTZE LANE TO BAY LANE PROJECT MW-26-99 AGENDA ITEM -ASSESSMENTS WOODS ROAD - BROOKE LANE TO EAST OF RACINE AVENUE AGENDA ITEM -ASSESSMENTS Is PAGE 2 PUBLIC UTILITIES COMMITTEE MONDAY JANUARY 17.2000 DEVELOPMENTS: AVION ESTATES PUNCHLIST REMAINS AS BUILTS SENT TO MMSD CANDLEWOOD PHASE ONE PLANS TO BE RECEIVED SOON PRELIMINARY WOODS ROAD WATERMAINPLANS REVIEWED CHAMPIONS VILLAGES - ADDITION 2 (PHASE THREE) PUNCHLIST ITEMS COMPLETED AS BUILTS SENT TO MMSD January 14, 2000 CHAMPIONS VILLAGES - ADDITION 3 (PHASE FOUR) SEE PLAN REVIEW LETTER DEER CREEK CONTRACTOR REPAIRED SAG IN SEWER AT LATERAL DEER CREEK TWO PUNCH LIST SENT TO CONTRACTOR EPI LIFT STATION / FORCE MAIN RESENT TO WISCONSIN DOT FOR PERMIT RESUBMITTED TO MMSD TO REPLACE LOST MATERIALS HOLTZ-ARROWOOD RESTORATION IS ALL THAT REMAINS AS BUILTS SENT TO MMSD KUNDSON FORCE MAIN STARTED JANUARY 10 LAKEWOOD MEADOWS ADD NO 2 NOTHING NEW LOGHNEY/NETTESHIEM (KELSEY DRIVE) MET WITH DESIGN ENGINEER, REVIEWED AND DISCUSSED SKETCH MUSKEGO CENTER/BERG CONSTRUCTION COMPLETED AS BUILTS COMPLETED PUNCH LIST SENT TO CONTRACTOR MUSKEGO MOTOR CAR CO PUNCH LIST RESENT TO CONTRACTOR AS BUILTS SENT TO MMSD OCTOBER 6, 1998, NO APPROVAL RECEIVED YET It PAGE 3 PUBLIC UTILITIES COMMITTEE MONDAY JANUARY 17, 2000 NORTH CAPE FARM CONTRACTOR INSTALLED WRONG MANHOLE FRAMES ORDERED HIM TO REPLACE AS BUILTS SENT TO MMSD AUGUST 12, 1999 PUNCHLIST COMPLETED VIDEO TAPE REVIEWED OUTLOT 3 KIMBERLY ESTATES SEWER AND WATER PUNCHLIST SENT TO CONTRACTOR, RESTORATION REMAINS PIONEER DRIVE / PARKS GARAGE Ir�YrYni;a:/YY:�y�.L�A7:w�l+.+[Yh��7YYln; QUIETWOOD CREEK (CARITY) LATEST PLANSUBMITTAL -SEE LETTER JANUARY 13, 2000 ROSEWOOD ESTATES (FORMERLY WOODGATE ESTATES) STARTED CONSTRUCTIONJANUARYII, 2000 SAL FERRITO SEWER (PRIVATE SANITARY SEWER) DEWATERING WELL NOT REMOVED LATERALS NOT CONNECTED YET Is VICTORIAN VILLAS VIDEO OF SEWER NOT YET RECEIVED NOTE: MMSD RULES NOW REQUIRE ALL SANITARY MANHOLES TO BE VACUUM TESTED. THIS WILL ADD SIGNIFICANT COSTS TO ALL PROJECTS CONSTRUCTED THIS YEAR MMSD RULES NO LONGER REQUIRE AS BUILT APPROVALS BY MMSD BEFORE CONNECTIONS CAN BE MADE. THERE IS LESS URGANCY IN THEIR REVIEWS OF THE RECORD DRAWINGS. COMPLETED PROJECTS ONLY AWAITING MMSD APPROVAL OF RECORD DRAWINGS (AS BUILTS): WISA FORCE MAIN - HILLENDALE DRIVE pi CITY OFF MUSKEGO MEETING GUEST SIGN -IN SHEET IA I ETING M I — — 00 i c, ),L' I , t, com m i -E%ee NAME (Please Print) AGENDA ITEM e ss. � �-) �,c L)o r-"..) 4 \., Q" rs Qe,;, ,. lb-)m�cK J E7r log � Wi�� nm CIA(ZiT Y "66�J